# Ombud Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Ombud the right Content Management solution for you? Explore 16 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/204190/Ombud/reviews --- Ombud 4.9 (16) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Ombud Ease of use 4.8 Customer Service 4.9 ## Showing most helpful reviews Showing 1-16 of 16 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Grace S. Proposal Manager Computer Software Used the software for: 2+ years ### "Solid product with high-touch service" November 10, 2020 5.0 We originally chose Ombud because of its solid functionality, modern UI, and excellent customer service. Some other solutions caught up with Ombud and even surpassed some of their functionality during our original contract term, but we decided to renew with Ombud because no one we evaluated offered the same level of service that we need to be successful. We especially appreciate document importing service for users who don't use the product enough to learn how to perform the task themselves, and the admins love getting guidance from our customer success manager to launch the product with new teams and for new use cases. Ombud is also great about sharing roadmap updates and taking customer feedback about new features we'd like to see in the software. Pros Our users find the software easy to navigate, and the content management features are excellent. We can't imagine developing proposals without it now. Cons The system-wide reporting dashboards leave a lot to be desired, but the library does offer some decent querying functionality. Alternatives considered [Loopio](https://www.capterra.com/p/133042/Loopio/) Reason for choosing Ombud Ombud's features and customer service far outstripped the other vendors we considered at the time. Switched from [Qvidian](https://www.capterra.com/p/6944/Qvidian-Proposal-Automation/) We never had a successful Qvidian implementation, and the product features were outdated and not user-friendly. Review Source Buster H. Director Sales Engineering Telecommunications Used the software for: 1-2 years ### "Product has streamlined our processes, but best part of Ombud is the support staff." February 18, 2021 5.0 Excellent experience. Ombud staff is like an extension of my own. Application has more than met my needs and the bonus has be the support provided. We were new to using this type of tool having done RFPs and security questionnaires manually before adopting Ombud. Their staff walked us right through implementation and continue to provide excellent engagement day-to-day. Pros Workflow and the ability to spread assignments and work load. Reuse of existing content with the ability to easily nominate and approve new content. Licensing model fit our business that requires multiple subject matter experts across a broad product portfolio. Cons Ability to report on how much time in each stage in a summary report. My understanding this is road mapped. Alternatives considered [Loopio](https://www.capterra.com/p/133042/Loopio/) Reason for choosing Ombud Licensing model was flexible and fit better. Biggest difference I felt was the level of engagement during my elongated sales cycle. I spent over a year+ investigating and then justifying the business case internally. From the CEO down I felt they had 100% focus on customer experience. This has proven out even after we purchased and deployed. Review Source CM Chad M. Sr. Database Writer Health, Wellness and Fitness Used the software for: 2+ years ### "Ombud easy to use" May 20, 2021 4.0 Much easier to to my job with Ombud as opposed to other proposals software. Pros Ombud is easy to use and pretty intuitive. Cons Importing/Exporting data, graphics needs to be upgraded, become more flexible to accomodate apples to apples transitions. Review Source SB Steven B. Director - Global Sales Cycle Support Transportation/Trucking/Railroad Used the software for: 2+ years ### "Great solution and partner" November 10, 2020 5.0 The overall experience, using the software in addition to the responsive and knowledgeable support, is excellent. Pros The simplicity combined with the range of features, particularly collaboration. Cons I have no dislikes specific to the software. Alternatives considered [Upland PSA](https://www.capterra.com/p/267814/Tenrox-PSA/)[Loopio](https://www.capterra.com/p/133042/Loopio/) Reason for choosing Ombud Ombud delivered all the features we hoped to gain, and we felt the Ombud team was the best cultural fit to our organization. Switched from [RocketDocs](https://www.capterra.com/p/82490/PMAPS/) Ombud had a superior platform and technology roadmap. Review Source BS Bill S. Senior Proposal Manager Computer Software Used the software for: 2+ years ### "Product Review from a Daily User" February 11, 2021 5.0 Overall I am very pleased with the product, and would not ever want to return to the old-fashioned manual methods of populating RFPs and managing versioning. Even my comments in the field directly above are relatively minor in comparison with the work of managing RFPs without a tool like this. Pros The ability to support parallel resource collaboration while maintaining versioning is critical and has been (for me) the #1 feature. Assignment feature and messaging directly from a question are very helpful. Filtering questions by various criteria for ease of responding, review, and other criteria. Cons Working in filter mode can be difficult occasionally. For example, if I'm working on Unanswered questions, and want/need to stop for some reason, Saving the question removes it from the filtered space immediately. Clearing the filter does not always bring me directly back to the question. Long RFPs can be difficult, as the screen can only show so much. I tend to scroll a lot. Not major issues, but inconvenient at times depending on SLAs. Also would like to see a way to eliminate older RFPs from the search algorithm. I understand the design premise to be that utilizing updated master content on a consistent basis will push older responses down in the response returns, but this does not work well in real life. Maintaining master content and currency is difficult in our particular environment, but I'm sure this is not a rare problem across your customer base. And people tend not to read closely every response option that is returned, especially when they are similar at a glance. That's just the way it is, and again I assume it is not unheard of across customers and industries. Review Source VR Verified Reviewer Solutions Consultant Computer Software Used the software for: 2+ years ### "Once you use Ombud, you'll never go back to the old way of responding to RFPs" November 10, 2020 5.0 We are not just using Ombud for RFP responses but also for security due diligence documents, informal customer questions, analyst surveys, and more. Because the content can be reused for all of those use cases, it's much easier to collaborate and keep content up to date since it's our centralized source of truth. Pros The ability to centralize our content for reuse and streamline collaboration has been a gamechanger. Between the time saving, improved responses, and higher win rates, RFP responses are no longer met with cringes internally. Cons The chat/comment functionality could be more robust. It's not intuitive which is disappointing in a platform that is so easy to use. My team has found appropriate workarounds but just something to note for teams that are less familiar with the platform. Alternatives considered [Loopio](https://www.capterra.com/p/133042/Loopio/)[Qvidian](https://www.capterra.com/p/6944/Qvidian-Proposal-Automation/)[Responsive](https://www.capterra.com/p/148054/Responsive/) Review Source DC Daniel C. Head of Proposals Computer Software Used the software for: 2+ years ### "Simple to use, minimal ramp and very high value-add" February 4, 2021 5.0 Ombud could write the book on customer success. The support and transparency is the best if ever experienced, and by some measure. Nearly 3 years in to the contract and the quality hasn't slipped once. Pros It is simple, effective and very good at what it does. Time taken to respond to RFP's has been reduced by over 50% for every stakeholder, and there is a soft saving in our ability to surface approved content so our messaging is always up to date. The crowd-sourcing aspect of content management is excellent. We're looking forward to generating pro-active tailored proposals to take advantage of the different ways of working that Ombud gives up. Cons For our needs, there's nothing that inhibits our productivity so there are no omissions that would be worth calling out here. For example, there are 4 user profiles - some might feel this is limiting but I this simplicity helps me to clearly understand the scope of each profile and design our access policy quickly then move on to things that really matter. Other needs / wants have been surfaced because Ombud allows us to operate in new ways, so new thinking creates new feature requests. But Ombud is great at what it does. Review Source CC Christina C. Senior Proposal and Content Manager Computer Software Used the software for: 2+ years ### "The Best Proposal Software Available" November 11, 2020 5.0 Pros Choosing and staying with Ombud is a no-brainer. My first favorite thing is how much time it saves the sales and pre-sales team when we are responding to proposals. The AI helps us find the best answers to the questions, saving us about 40% of proposal response time, while also making sure our answers are updated, accurate, and persuasive. My second favorite thing is that the interface is also intuitive and modern, especially compared to their competitors. And what really makes Ombud an even greater winner for me is their customer support team. They are the absolute most helpful support team I have ever worked with. They are timely in their response, and they won't hesitate to jump on a call with me to walk me through an issue (usually a user error issue, not an Ombud issue!). They also provide me with a wealth of ideas on how to use Ombud in new and innovative ways. Cons My only con is that they don't have a global team, yet. This doesn't hurt their customer support, but it means they aren't as well known in Europe as some of the other, less innovative proposal software vendors. Review Source LL Loraine L. Senior Technical Content Project Manager Computer & Network Security Used the software for: 2+ years ### "Game changer for content collaboration, reuse, and upkeep" February 8, 2021 5.0 We are saving huge amounts of time with Ombud’s content reuse capabilities. Our content is also more organized and searchable than ever before thanks to tagging. Finally, friction during collaboration with other departments/SMEs is reduced significantly thanks to the Tasks feature at the Question level. Pros The Show Suggestions feature and subsequent search bar that appears feels like magic compared to the way we used to respond to RFPs. If you build your Reference content with good key words and give the machine learning a little bit of time, the questions practically answer themselves. Beyond that, the Search bar and Filter tools are helpful for users who are not as familiar with Reference content, as well as for questions that are more specific and warrant a search of past RFPs. One co-worker described it as an internal Google, which I have to agree with! Cons There are occasionally minor bugs that appear when working with the interface (behaviors that you don't expect to happen when you perform an action), but it seems like Ombud is aware of this and making improvements with each new release. Their Support team is also incredibly responsive. Review Source Andrea K. Senior Manager, Proposal Management Health, Wellness and Fitness Used the software for: 1-2 years ### "Efficiency and visibility " May 20, 2021 5.0 Overall the Ombud team has been supportive and accommodating during implementation and now on an ongoing basis. My team uses the tool to a high degree and we appreciate the support and the flexibility of the system. Pros My team works on a high volume of complex RFPs. The most appealing, and most widely complimented, feature of Ombud is the collaboration it provides during proposal development as well as proposal library curation. The system allows multiple users to work simultaneously to develop strategic proposal responses as well as provides visibility and auditability of responses. The tool works well with various RFP formats as well. Cons There are some areas of improvement relative to searchability and reporting, although nothing that hinders our ability to complete proposals efficiently and timely. Review Source Mary Jean C. RFP Analyst Information Technology and Services Used the software for: 1-2 years ### "Ombud has become the ultimate tool and Knowledgebase for our RFP team" May 20, 2021 5.0 Pros When I was new to the team, Ombud allowed me to retain the information and help answer the Security Questionnaires and RFPs. Not only was it a tool to respond to customer questionnaires and RFPs, it was like a study guide to learn about the company products. It became my go-to knowledge base. The Ombud team always has a quick turnaround when uploading the documents and questions. Cons Honestly, it is hard to find a dislike or something that is least helpful with Ombud. If I had to pick one thing, it would be the conditional responses on portals. There are times when there are so many conditional responses, Ombud is unable to pick them up and upload it. Review Source VR Verified Reviewer Senior Proposal Specialist Pharmaceuticals Used the software for: 1-2 years ### "Ombud: a good platform to work" May 20, 2021 5.0 At the beginning Ombud seems to be difficult to use, however the more you work with the platform the more you learn about the capabilities Pros The possibility to have the work well organized and to track the changes done by other users Cons There are some customizations that I have to do once the file is exported (not possible to make those changes in Ombud) Review Source RO Ruth O. Principal Computer Software Used the software for: 2+ years ### "Best Decision Ever!" February 5, 2021 5.0 Pros Ombud is very easy to use, rich in functionality, and allows our teams to collaborate cross-functionally. It has allowed us to respond to RFPs more quickly and efficiently. The Ombud team is always extremely responsive to questions we've had and to requests for new functionality. Switching to Ombud was one of the best decisions our company ever made! Cons Bulk Suggester and Search functionality could be better although I've heard there are significant improvements in the latest release. Review Source MM Michelle M. Senior Director Information Technology and Services Used the software for: 2+ years ### "The only way to organize work across multiple teams and locations" May 20, 2021 5.0 We use ombud for RFP and RFI responses. Ombud brings together all the disciplines needed and allows us to access previous high quality responses to ensure a consistent and speedy response across all business areas. Pros The ability to pick previous answers reduces time to respond and quality of response significantly Cons There's not much that is difficult to use! Pretty straightforward. Review Source DAR D Arcy R. Sr. Director Accounts Computer Software Used the software for: 2+ years ### " Ombud Review" November 20, 2020 5.0 Pros Ease of finding answers from other RFx's and other docs. Cons The editing interface and ability to preview how it will look in output document Review Source DR Dylan R. Account Executive Translation and Localization Used the software for: 1-2 years ### "Ombud > RFP360" April 2, 2021 5.0 Pros Much easier to use and collaborate on RFPs also their success team is super responsive and helpful. Cons I do not have any cons. I did not know how much I liked Ombud until we switched to RFP360. 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