# Refrens Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Refrens Software - reviews, pricing plans, popular comparisons to other Billing and Invoicing products and more. Source: https://www.capterra.com/p/204191/Refrens --- # Refrens Software Review 2026: Features, Integrations, Pros & Cons Last updated on April 2, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Refrens ## What is Refrens? Refrens is a comprehensive business operating system consisting of Invoicing, Accounting, Bookkeeping, Inventory, Vendor Management, and more. Key features: Send invoices over WhatsApp/email, Automated payment reminders, E-invoices, E-way Bills, GST Reports, Automate lead capture, Auto-update inventory, Balance Sheet, P&L, and more. ## What is Refrens used for? [Billing and Invoicing](https://www.capterra.com/billing-and-invoicing-software/)[Expense Report](https://www.capterra.com/expense-report-software/)[Accounting](https://www.capterra.com/accounting-software/) Top alternative Featured Overall rating Based on 182 user reviews Reviews sentiment Positive 99% Neutral 1% Negative 1% Starting price $135 Per Year Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Refrens?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.refrens.com&name=Refrens) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Refrens 4.9 (182) VS. [4.2 (2,007)](https://www.capterra.com/p/135757/NetSuite/reviews/) Starting Price $135 Other Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.8 (182) Ease Of Use 4.0 (1,963) Value For Money 4.7 (177) Value For Money 3.8 (1,553) Customer Service 4.7 (179) Customer Service 3.8 (1,658) ## Refrens alternatives [3.9 (422)](https://www.capterra.com/p/174753/Sage-50cloud/reviews/) Starting price $124.42 Per User, Per Month Pricing Options Free Trial Free Version User Rating 72% of reviewers rated it above 4 stars [4.4 (3,284)](https://www.capterra.com/p/120109/Xero/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 88% of reviewers rated it above 4 stars [4.5 (4,511)](https://www.capterra.com/p/142390/FreshBooks/reviews/) Starting price $21.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars Highest Rated [4.6 (1,439)](https://www.capterra.com/p/127994/Jobber/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/204191/Refrens/alternatives/) ## Who uses Refrens? Based on Capterra reviews from the past 2 years Talk to a software expert to get a free software list tailored to your business needs ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Invoice Creation 4.8 (123) 85.37% of 123 reviewers that rated this feature as important or highly important It gives you a fast, intuitive way to generate professional invoices with customizable templates, tax options, and saved client details. Some reviewers find the process simple and efficient, praising the attractive designs and automation that reduce manual effort. Online Invoicing 4.8 (111) 82.88% of 111 reviewers that rated this feature as important or highly important Refrens offers a convenient online invoicing system that lets you quickly create, send, and track invoices. Users think it speeds up billing, simplifies sharing via email or WhatsApp, and helps manage payments and follow-ups with real-time status updates. Invoice History 4.8 (101) 80.20% of 101 reviewers that rated this feature as important or highly important With this capability, you can easily access, search, and manage all past invoices, payment statuses, and client details in one organized place. Reviewers appreciate how it streamlines tracking, referencing, and follow-ups, making financial management more efficient. Invoice Processing 4.8 (92) 89.13% of 92 reviewers that rated this feature as important or highly important Creation, processing, verification, and execution of invoices till the payment is made Tax Calculation 4.7 (77) 71.43% of 77 reviewers that rated this feature as important or highly important Calculate tax and make deductions on gross income from sources like wages, investments or self-employment Customizable Invoices 4.7 (74) 75.68% of 74 reviewers that rated this feature as important or highly important Invoices that can be tailored according to company's branding, payment terms and personalized information Refrens 84 features Define levels of authorization for access to specific files or systems Integrate with a third-party accounting system Track money owed to a company's creditors/suppliers Track outstanding invoices and the money owed from clients Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws A record of all activities within the system, including user access, changes made, etc. Create backups and provide methods to recover deleted/lost data Compare and match accounting/financial records with corresponding bank statements Create, manage, and send invoices or bills to customers Gateway through which end users can view past bills and pay current invoices Create budgets based on historical data and future projections Process of sending a large number of documents, messages or emails to multiple recipients at once Monitoring, analysis, and projection of the movement of cash into and out of a business over a specific period Organize and group data or items based on various criteria A financial statement that lists a company's accounts and details the account type and balance Manage contact details and communication with clients Track and manage adherence to policies for any service, product, process, or supplier Centralized database of stakeholders and their contact information such as names, address, phone number etc. Accept and process credit card transactions Legal document used by sellers & buyers to adjust invoice values in case of wrong billing, damaged goods etc. Change one currency to another based on real-time rates/values Add customized logos and colors to align with company branding Customize data fields to support various needs and use cases Invoices that can be tailored according to company's branding, payment terms and personalized information Alter the layout and content of reports Pre-designed layouts that can be customized to match preferences and requirements Import and export data to and from software applications Protect sensitive data for digital privacy Store, manage, and track all electronic documents in a centralized location Process of automatically notifying clients when payments fail to ensure invoices are paid Manage, store and organize emails within the system or via third-party apps Convert data into a code for security Monitor and record expenses such as purchases or charges incurred Public or private sharing of digital files such as documents, audio/video, images, and more Evaluate units, projects, budgets, and other finance-related data to gauge their performance and potential risk Bring together financial information by collecting data from multiple ledgers and close financial processes Plan, manage, and track the financial activities of an individual or organization Generate reports to assess the financial performance of an organization Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history Centralized accounting record which tracks all financial transactions Use AI to generate content in the form of text, images, videos, etc. Business model that charges based on the amount of time spent on an hourly basis A statement detailing the financial position of a business including assets, liabilities, and equity at a certain point in time It gives you a fast, intuitive way to generate professional invoices with customizable templates, tax options, and saved client details. Some reviewers find the process simple and efficient, praising the attractive designs and automation that reduce manual effort. With this capability, you can easily access, search, and manage all past invoices, payment statuses, and client details in one organized place. Reviewers appreciate how it streamlines tracking, referencing, and follow-ups, making financial management more efficient. Captures invoice data and maintains comprehensive records for auditing and reporting purposes Creation, processing, verification, and execution of invoices till the payment is made Access software remotely via mobile devices Clients can submit payments via mobile devices Scan and upload receipts to a central database using a mobile device Manage and handle various international currencies Manage and support multiple languages Manage and support multiple locations Refrens offers a convenient online invoicing system that lets you quickly create, send, and track invoices. Users think it speeds up billing, simplifies sharing via email or WhatsApp, and helps manage payments and follow-ups with real-time status updates. Ability to recognize printed or written text within digital images or scanned documents Accept, record, and reconcile financial transactions Streamlining repetitive tasks and activities through automated and predefined workflows Business model that bills clients an amount based on the project/task/job performed Create, send, and track purchase orders and their statuses Workflows that help acquire inventory, issue purchase orders and receive and store items in required quantity Generate quotes or estimates for customers Receive data and information in real time Notifications that are delivered to users as soon as an event occurs Active reporting of data and metrics Receive system updates as soon as any changes are made Upload, track, and submit receipts in a central database Automated process of charging customers at regular intervals for repeated access or use of a product or service Manage compensation for out-of-pocket expenses incurred by an employee, client or another party Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Calculation of consumption tax imposed on the sale of goods/services Securely stores data to prevent data loss or breaches Track the status over time for a request, process, asset, or transaction Calculate tax and make deductions on gross income from sources like wages, investments or self-employment Implementation of various strategies to manage tax obligations via planning and maintaining compliance Set up connections to third-party platforms to improve business processes Log and record hours worked and costs spent to assist in billing and invoicing Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.7 (182) 4.7 Based on 182 reviews ## Pricing Value for money 4.7 (177) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/204191/Refrens/pricing/) Basic $0.00 It includes: - 1-click Email sharing - Custom Formulas - Custom Fields - Client Management - Expense Tracking - Automated Payment Reminders - Automated Testimonial Collection - Add up to 2 users - Create up to 50 docs/year - Sales Orders - Purchase Orders - Delivery Challans - Credit Notes - Debit Notes - Quotations & Estimates - Invoices - Proforma Invoices - Send Festive Greetings - Multi Device Support - Free Chat, Email, Phone, and WhatsApp Support Accounting $135.00 Per Year It includes: - Create Unlimited Documents - Remove Refrens Branding - Template Customisation - Inventory Management - 1-click Email sharing - 1-click WhatsApp sharing - Email/WhatsApp Scheduling - Recurring Invoices - Bulk Upload Clients - Insights & reports - Automated Tax/GSTR-1 Reports - Email Tracking - Sales Orders - Purchase Orders - Credit Notes - Multi Device Support - Debit Notes - Delivery Challans - Free Chat, Email, Phone, and WhatsApp Support - Invoices - Proforma Invoices - Quotations & Estimates - Custom Formulas - Custom Fields - Client Management - Automated Payment Reminders - Expense Tracking - Automated Testimonial Collection - Add up to 2 users - E-way Bills - GST Reports - Chart of Accounts - User Roles & Permissions - Balance Sheet - Trial Balance - P&L Report Sales CRM $135.00 Per Year It includes: - Lead Capture Forms - Multiple Sales Pipelines - Sales Person Wise Reports - Bulk Upload Leads - User Roles & Permissions - 1-click Email sharing - Email/WhatsApp Scheduling - Email Tracking - Free Chat, Email, Phone, and WhatsApp Support - Template Customisation - Remove Refrens Branding Value for money 4.7 (177) 4.7 Based on 177 reviews ## Integrations [ WhatsApp](https://www.capterra.com/p/180345/WhatsApp/)[ Gmail](https://www.capterra.com/p/202338/Gmail/)[ Shopify](https://www.capterra.com/p/83891/Shopify/)[ Meta for Business](https://www.capterra.com/p/213257/Facebook/)[ Pabbly Connect](https://www.capterra.com/p/205994/Pabbly-Connect/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (179) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (179) 4.7 Based on 179 reviews ## User reviews Overall rating 4.9 Based on 182 reviews Filter by rating 5(163) 4(17) 3(1) 2(0) 1(1) Mentioned topic Sorted by most recent Francisco L. MARKETER Arts and Crafts ### "Efficient and practical CRM for quotes and invoicing" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 21, 2026 Overall, my experience has been very positive. Refrens has helped streamline key parts of my business, especially quotations and invoicing. It’s a reliable and practical tool that improves efficiency and supports a more professional approach to managing clients and transactions. Pros What stood out the most is how intuitive and efficient the platform is for creating quotations and invoices. It simplifies my workflow and saves a significant amount of time in daily operations. The system is well-structured, easy to use, and brings a level of organisation and professionalism to client-facing documents. It also feels innovative compared to more traditional tools. Cons There is still room for improvement in terms of customization and advanced features. Some functionalities could be more flexible, especially for users with more complex business needs. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TR Tiro Richo K. Founder Management Consulting ### "Best management software " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 17, 2026 The software is designed to improve operational efficiency and quality which is the best thing one can opt to get out of a management system. Pros Refrens has been a wonderful tool for my organization this far. User friendly, very practical and affordable tool. Cons When the internet signal drops it becomes relatively difficult to access anything. If there would be a offline tool pool to access archives that would be nice. Alternatives considered [Pascal Workflow](https://www.capterra.com/p/176139/Pascal-Workflow/) Reasons for choosing Refrens User friendly and efficiently workable Good tool Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Harsh P. Proprietor Printing ### "All-in-one platform for invoicing, accounting, inventory management and other business operations" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 17, 2026 It has been overall excellent till now, the demo team and the care team handles almost all the issues arising from onboarding to support. Good People Pros Most of it, making invoices with custom templates, workflows, automatic payment reminders to clients, love the seamless bank reconciliation, it’s easy to use, reliable, and saves a lot of time. Cons The mobile experience could be improved slightly to match the smoothness of the desktop version especially for users who manage tasks on the go, a few features could be more customizable Alternatives considered [Zoho CRM](https://www.capterra.com/p/155928/Zoho-CRM/) [Vyapar](https://www.capterra.com/p/180579/Vyapar/) [Zoho Inventory](https://www.capterra.com/p/146241/Zoho-Inventory/) Reasons for choosing Refrens Much easy ui, and seamless integrations of whatsapp, facebook, razorpay Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Sanket J. VP-Business Development Computer Software ### "Perfect Solution for Easy Invoicing and GST Billing" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 17, 2026 We use Refrens Accounting for billing, and it helps us with monthly GST billing and is easy to use. I like the ease of preparing quotations and invoices. We can easily track the due date of each invoice, and follow-up is very easy. The initial setup was straightforward; we just needed to create a login and input basic company information, and it was ready to use. Pros Refrens stands out as an exceptional tool for business owners who want to automate their billing without needing a deep background in accounting. Its primary strength lies in its simplicity and speed—you can generate professional, GST-compliant invoices in under a minute and share them instantly via WhatsApp or email. Cons Advanced Customization: Users sometimes wish for even deeper creative control over invoice and report templates beyond the current professional presets. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. adam i. Exec Alternative Medicine ### "Overall Rating & Experience with Refrens" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 April 17, 2026 Pros One of the biggest advantages of Refrens is how easy it is to use. The interface is clean, simple, and beginner-friendly, making it accessible even for users with no prior accounting or invoicing experience. Creating invoices, tracking payments, and managing clients can be done quickly without confusion. It also offers good value for money, as it combines multiple useful features like invoicing, basic project management, and payment tracking in one platform. The system runs smoothly with minimal bugs, and the workflow feels efficient and time-saving. Overall, it is a very practical tool for freelancers and small businesses looking for a reliable and straightforward solution. Cons While Refrens performs well for basic needs, it may feel limited for users who require more advanced features. Larger businesses or users with complex accounting requirements might find the platform lacking in deeper financial tools, reporting, or customization options. The project management features are quite basic and may not be sufficient for managing larger or more detailed projects. Additionally, while no major bugs have been experienced so far, there is always room for improvement in terms of scalability and feature expansion. Adding more integrations, advanced analytics, and enhanced bank reconciliation features would make the platform even more competitive for a wider range of users. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Hitessh Prakash L. Founder Information Technology and Services ### "Simple, Efficient & Value-Driven Business Solution" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 13, 2026 Overall, the experience has been very positive. It is a reliable, user-friendly, and efficient platform that helps manage daily business operations without complexity. It delivers great value and continues to improve over time. Pros At Tech Daddy Global Solutions, the best part about Refrens is its simple UI/UX and all-in-one functionality. It makes invoicing, quotations, and payment tracking very easy and organized. It saves time, reduces manual work, and keeps everything in one place. Cons Some advanced features and integrations can be improved for scaling businesses. There is also scope to enhance reports, customization, and AI capabilities. Minor UI refinements could make the experience even smoother. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Anish B. FOUNDER Marketing and Advertising ### "Efficient & Professional Invoicing Solution for Growing Businesses" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 10, 2026 Overall, my experience with Refrens has been very positive. It has simplified invoicing, reduced follow-up effort for payments, and improved overall financial organization. The platform is reliable, professional, and well-suited for freelancers, agencies, and growing businesses looking to streamline their billing process. It has helped improve efficiency and maintain better financial tracking, which is essential for scaling operations. Pros Refrens makes invoicing and client management extremely streamlined. The interface is intuitive, clean, and easy to navigate even for non-technical users. I particularly like the customization options for invoices, automated reminders, and the ability to track payments in real time. It saves a lot of manual effort and helps maintain a professional workflow when dealing with clients. The reporting and dashboard features also provide clear insights into revenue and outstanding payments, which is very useful for business decision-making. Cons While the platform is very efficient overall, there is room for improvement in integrations with more third-party tools and advanced automation features. Some additional customization flexibility in templates and workflow automation would make the platform even more powerful. Occasionally, certain features take a few clicks to locate, but this improves with familiarity. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MF Mohd F. Business owner Import and Export ### "“Great Tool for Small Business Management”" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 8, 2026 “My overall experience with Refrens has been very good. It is simple, easy to use, and helps me manage invoices and records efficiently. The platform saves time and makes daily tasks smoother. It is a useful tool for small businesses and freelancers. Pros “What I like most about Refrens is its simplicity and efficiency. It makes invoice creation fast and hassle-free. The clean interface and useful features like client management and tracking make it a great tool for small businesses.” Cons “Sometimes the platform feels a bit limited in advanced features, and there is room for improvement in customization and reporting.” Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Rohan U. Administator Events Services ### ""Best in value"" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 April 4, 2026 Pros The software is quite user-friendly and has helped streamline our work significantly. It makes handling data and analysis much easier and saves a lot of time during projects. Cons The interface of the mobile app can be improved to make navigation more intuitive and user-friendly. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AU Anonymous User CEO Import and Export ### "REFERENS ALL THE WAY " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 4, 2026 It’s superb and I would suggest others to use for their business. Their customer service is also very nice. Pros It’s really easy to use and operate. It keeps everything under one tab. You can send invoice or create invoice according to you. Really user friendly and ease of work. Cons There’s absolutely nothing to dislike about referens honestly. Maybe the only con is that there is no con. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. 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While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. 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