# Xello Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Xello Software - reviews, pricing plans, popular comparisons to other School Management products and more.

Source: https://www.capterra.com/p/204490/Xello/pricing

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# 

 Xello Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews)

Xello

## What is Xello?

Xello prepares K-12 students for future success with an engaging program that builds self-knowledge, personalized plans, and critical life skills. Regardless of background, ability, or pathway, students will develop a vital understanding of their future academic and career possibilities.

## What is Xello used for?

[K-12](https://www.capterra.com/k-12-software/)[School Management](https://www.capterra.com/school-administration-software/)[Higher Education](https://www.capterra.com/higher-education-software/)

Overall rating

Based on 15 user reviews

Reviews sentiment

Positive

\-

Neutral

\-

Negative

\-

Starting price

CA$500

Flat Rate, Per Year

Free trial  
not available

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Do you work for Xello?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://xello.world/en/&name=Xello)

## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### Xello

4.4 (15)

VS.

[4.5 (448)](https://www.capterra.com/p/133283/Alma/reviews/)

Starting Price

CA$500

Flat Rate, Per Year

Starting Price

Contact vendor

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.3 (15)

Ease Of Use

4.5 (2,892)

Value For Money

4.2 (11)

Value For Money

4.5 (1,864)

Customer Service

4.4 (12)

Customer Service

4.7 (1,850)

## Xello alternatives

Highest Rated

[4.8 (164)](https://www.capterra.com/p/135075/Classe365/reviews/)

Starting price

$100.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

98%

of reviewers

rated it above 4 stars

[4.7 (2,781)](https://www.capterra.com/p/158456/JotForm-4-0/reviews/)

Starting price

$39.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[4.6 (200)](https://www.capterra.com/p/173831/Tuio/reviews/)

Starting price

Contact vendor for pricing

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[Google Classroom](https://www.capterra.com/p/186631/Google-Classroom/)

[4.6 (2,892)](https://www.capterra.com/p/186631/Google-Classroom/reviews/)

Starting price

Contact vendor for pricing

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[Learn More](https://www.capterra.com/p/186631/Google-Classroom/)

[View all alternatives](https://www.capterra.com/p/204490/Xello/alternatives/)

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Student Information/Records

3.3 (3)

66.67% of 3 reviewers that rated this feature as important or highly important

Create lists of student grades, transcripts, class lists, course schedules, etc. to be shared with instructors and administration

Progress Reports

3.5 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Document and report the progress of ongoing projects

Single Sign On

5.0 (2)

50.00% of 2 reviewers that rated this feature as important or highly important

Allow users to access multiple services after entering their login credentials once

Skills Assessment

4.0 (2)

50.00% of 2 reviewers that rated this feature as important or highly important

Observe employees over a period of time to gain an understanding of their abilities to perform certain tasks

Assessment Management

2.0 (1)

0.00% of 1 reviewers that rated this feature as important or highly important

Creation, administration, and evaluation of assessments or tests

Collaboration Tools

5.0 (1)

0.00% of 1 reviewers that rated this feature as important or highly important

Provides a channel for team members to share media files, communicate, and work together

Xello 27 features

Define levels of authorization for access to specific files or systems

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Track and document all activities across devices, networks, and other systems

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Application programming interface that allows for integration with other systems/databases

Creation, administration, and evaluation of assessments or tests

Assign issues and tasks based on availability or required skills

Supports learning paths that combine in-person classes with online/virtual courses

Communicate using direct chat or messages within the system

Provides a channel for team members to share media files, communicate, and work together

Map out the subjects that comprise courses of study

Alter the layout and content of reports

Import and export data to and from software applications

Software designed for kindergarten through 12th grade schools

Organize and track educational activities

Portal for parents to see and update childrens' info, track progress & more

Online gateway through which parents and students can view material and communicate with teachers

Document and report the progress of ongoing projects

View and track pertinent metrics to find patterns and gain insights from data

Set & manage permission levels based on user roles and restrict access to only authorized individuals

Software designed for school districts

Online portal through which end users can access the system, manage tasks, or obtain information

Allow users to access multiple services after entering their login credentials once

Observe employees over a period of time to gain an understanding of their abilities to perform certain tasks

Create lists of student grades, transcripts, class lists, course schedules, etc. to be shared with instructors and administration

Database of students to track personal information of individuals and families

Set up connections to third-party platforms to improve business processes

Features

4.3 (15)

4.3

Based on 15 reviews

## Pricing

Value for money

4.2 (11)

Basic

CA$500.00

Flat Rate,Per Year

Value for money

4.2 (11)

4.2

Based on 11 reviews

## Support, customer service and training options

Customer Service

4.4 (12)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.4 (12)

4.4

Based on 12 reviews

## User reviews

Overall rating

4.4

Based on 15 reviews

Filter by rating

5(10)

4(3)

3(1)

2(0)

1(1)

Mentioned topic

Sorted by most recent

LR

Leslie R.

Tech Director Teacher

Education Management

### "Career education "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

May 27, 2025

I have used it with students for 3 years and it gets better every year with upgrades. Students have a chance to dig deeper in to careers they think they might like to go into.

Pros

Ease of use in implementing this with 6th- 12th grade students. Monthly lessons to work through all year long and ways to dive deeper.

Cons

I wish there were a little more video-based connection with industry, or maybe ways for students to interview professionals in industries they are interested in.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

EY

Elijah Y.

Student

Education Management

### "Terrible. DO NOT USE."

1.0

Overall Rating

1.0

1.0

Ease of Use

1.0

1.0

Features

1.0

1.0

Customer Service

1.0

1.0

Likelihood to Recommend

0/10

March 7, 2025

Terrible. As a student I wish we could go back to doing things on paper.

Pros

Good for setting up students for high school, but not for college.

Cons

Difficult to navigate and is set up rather badly due to a lack of customization.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

AM

Angela M.

Educator

Education Management

### "XELLO is the Way to Go! "

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

October 24, 2024

I first learned abut Xello at a CTE conference. Over the years, it has proven to meet and often exceed my high expectations in the classroom and as a family engagement resource. It is so rewarding to be part of planning for the future of our next generation. With Xello, students create personalized portfolios that are sharable and updated easily as they grow in knowledge and skills.

Pros

Xello has been a great resource for our students' four year plans. For our middle level grades, students complete career interest assessments and learning style inventories which help them connect with career pathways aligned to their interests and skills. Xello is engaging and interactive. Our students love "Xello days".

Cons

As an educator who works with all levels of students, I would love to find career aptitude and interest assessments that are content appropriate for middle schoolers and adaptive to their achievement level. Xello is one of the best, but it too falls short on meeting the individual needs of diverse learners.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

HD

Henrietta D.

High School Special Education Teacher

Primary/Secondary Education

### "Xello for use with transitional needs for special education students"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

0.0

0.0

Likelihood to Recommend

10/10

December 7, 2020

Xello allows our school to complete the state requirement of every student having career exploration as part of their high school experience to prepare for post secondary life. However, it is extremely useful to me as a special education teacher to have class discussion about career and higher education options with my students as well as prepare my students for independent living upon graduation.

Pros

First of all I enjoy the ease of using the existing assessments and assignments to assign to my students to match their interest to career pathways for multiple uses (IEP data, career pathway matches for exploration of occupations that fit their aptitudes and areas of interest, transition/career unit lessons and presentations, etc.). Secondly I found the flexibility of using the suggested lessons per grade level a excellent starting point to differentiate learning for the multi-grade resource room that I teach for career, higher education and training, and job skill practice (job interviews for example) lessons. Lastly I love the ability students have to upload their own documents to show what they are doing to prepare for transitioning out of high school into the workforce as the most valuable tool that makes Xello stand out from other products we have used in the past.

Cons

I would like to add a notification email that could be sent to the teacher assigned to the student when an assignment is completed. If this already exist I would love to know.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

AB

Abby B.

HS Principal

Education Management

### "Getting Better"

3.0

Overall Rating

3.0

3.0

Ease of Use

3.0

3.0

Features

3.0

3.0

Customer Service

3.0

3.0

Likelihood to Recommend

6/10

December 7, 2020

Overall, it helps us meet our state's need for a Career Development Curriculum. It's improving year over year.

Pros

Once you get in there as a user and play around, it's relatively easy to navigate. There are good tools for students to use as they work on their post-secondary plan.

Cons

Setting it up (including loading students, dealing with their passwords, etc.) is incredibly cumbersome. The data sheet that has to be compiled is for a data person with an extensive knowledge and time to compete it. I wish it was easier for student info to come with them as they transfer to and from other schools. Once they have an account, it should go with them to save their work and progress.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

ST

Stefanie T.

Special Education teacher

E-Learning

### "Special Education Teacher using for transition"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

0.0

0.0

Likelihood to Recommend

7/10

December 7, 2020

Pros

I like the lessons that are built into the software to help guide students through their career ideas and get they them to understand themselves more.

Cons

The students seems to have a tough time navigating it. I’m not sure what they are specifically struggling with, but they often need me to hold their hands to navigate.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

BS

BERNADETTE S.

school counselor

Education Management

### "Elementary Lessons"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

0.0

0.0

Likelihood to Recommend

8/10

October 28, 2020

Overall a positive experience.

Pros

Elementary lessons are entertaining for students and easy to implement.

Cons

I am still learning how to use Xello but so far it is easy to underdand.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

OT

Olga T.

Counselor

Education Management

### "Awesome Program"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

October 28, 2020

This is the best product that I have used in my 24 years in education. Easy, factual and even fun!

Pros

The students can navigate easily and what an excellent tool to guide them through high school on to their future.

Cons

Trying to organize it for my building :-)

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

DB

Douglas B.

Associate Superintendent for CTE

Education Management

### "Key component for student EDPs"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

4.0

4.0

Likelihood to Recommend

9/10

October 26, 2020

We utilize Xello for our entire two county region. It is the standard for student EDP development and career exploration and planning.

Pros

The software is pretty intuitive for students. It also is pretty wholistic with respect to interests, learning styles, and career matches.

Cons

There really aren't a lot of cons. I know there are some open source applications that do similar things, but I am not convinced they would be as comprehensive. The other con I would include is the ability to customize some of the information to make it more localized. We are trying address this as best we can by adding the Inspire component.

Reasons for choosing Xello

Xello was a more established product that we had been using for some time. There was nothing so much better with the other products that made us want to switch.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

NG

Nanette G.

School Counselor

Education Management

### "Very happy"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

October 19, 2020

This has been a very useful tool to meet state requirements as well as giving students the ability to start thinking about their career path at a young age. We are very happy with the tool and look forward to continue using and growing with the XELLO team.

Pros

Switching to Xello from our previous Careers curriculum was seamless. The technology and overall support and Professional Development have been extremely helpful and professional. Whenever we have a question/concern/issue it's addressed almost immediately. Our student and staff find the tool very easy to use and explore. The lessons are age appropriate and easy for most students to understand. Working with students virtually and Face to Face we have been able to download and attach resources to our SIS system to help students log in with ease and be able to perform their About Me section and lessons. We receive very little questions from our virtual students when this information is given as a reference.

Cons

In the past we wished there were more reports that could be pulled, or easier to batch. Since giving suggestion and with updates over the summer this issue has been addressed. There are a couple lessons we'd like to give to multiple grades. Last I tried this was not an option. Honestly I haven't tried since the beginning of the school year. Doing lessons some students have asked the meaning of words. I would like to suggest integrating a dictionary that could be easily accessible. At the moment we have the students search Google for definitions. If this tool was integrated it would keep them from going to other sites.

Reasons for choosing Xello

Our district had used Career Cruising in the past and liked it. Once we received information that XELLO was an improved version we requested information and are happy we made the decision to change.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

[View all Reviews](https://www.capterra.com/p/204490/Xello/reviews/)

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