# Intalio Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Intalio Software - reviews, pricing plans, popular comparisons to other Document Management products and more. Source: https://www.capterra.com/p/204754/Intalio --- # Intalio Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Intalio ## What is Intalio? Intalio's Document Management System (DMS) allows businesses to capture, store, process, archive, and publish content. It's a centralized repository that helps companies manage their documents while saving time, effort, and resources. ## What is Intalio used for? [Content Management](https://www.capterra.com/content-management-software/)[Digital Signature](https://www.capterra.com/digital-signature-software/)[Legal Case Management](https://www.capterra.com/legal-case-management-software/) Top alternative Featured Overall rating Based on 12 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Contact vendor for pricing Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Intalio?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.intalio.com/&name=Intalio) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Intalio 4.6 (12) VS. [4.6 (5,953)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting Price Contact vendor Starting Price $9 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (12) Ease Of Use 4.5 (5,895) Value For Money 4.4 (11) Value For Money 4.3 (4,523) Customer Service 4.9 (10) Customer Service 4.4 (4,320) ## Intalio alternatives [4.4 (2,963)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.5 (141)](https://www.capterra.com/p/161845/Square-9/reviews/) Starting price $50.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.7 (2,852)](https://www.capterra.com/p/158456/JotForm-4-0/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars Highest Rated [4.8 (69)](https://www.capterra.com/p/141488/Document-Workflow-Software/reviews/) Starting price $40.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Asset Library 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Collection of all assets in the system Asset Sharing 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Share access to files and assets with individuals Authentication 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Verify the identity of users/devices to enable secure access Collaboration Tools 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Provides a channel for team members to share media files, communicate, and work together Document Management 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Store, manage, and track all electronic documents in a centralized location Electronic Signature 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Digitally sign online documents Intalio 66 features Define levels of authorization for access to specific files or systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Organize assets into folders and subfolders or tag assets based on a custom file hierarchy Collection of all assets in the system Share access to files and assets with individuals Supports audio files A record of all activities within the system, including user access, changes made, etc. Verify the identity of users/devices to enable secure access Create, manage, and send invoices or bills to customers Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes Define and maintain business rules that determine workflow capabilities and criteria Track and manage schedules and meetings via an integrated calendar Access and track notes regarding case activities and updates within case files Manage contact details and communication with clients Private online space that lets businesses securely share documents and provide information access to clients Integration with content management software Provides a channel for team members to share media files, communicate, and work together Track and report regulatory data to either internal management or external stakeholders Search and check for conflicts of interest or statutes of limitations Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Track, store, and access client contracts or licenses Add customized logos and colors to align with company branding Pre-designed layouts that can be customized to match preferences and requirements Import, collect, and capture data from multiple sources Protect sensitive data for digital privacy Process of checking different types of data for accuracy to avoid errors or inconsistencies Electronic signing method that validates the authenticity and integrity of a digital document Uses decentralized resources such as network scanners, multi-function devices (MFD), and desktop scanners to collect data and documents Scan, move or upload electronic files within the software's repository Assign categories, labels, tags, or attributes to documents for organization, search and storage Custom forms to streamline repetitious aspects of a document Convert paper files into digital images Store, manage, and track all electronic documents in a centralized location Store and organize documents in a centralized system Digital forms that are shared and accessed online Digitally sign online documents Manage, store and organize emails within the system or via third-party apps Convert files to a different format Recover lost, deleted, or damaged files Public or private sharing of digital files such as documents, audio/video, images, and more Store, manage and track all forms in a centralized location Search for specific words or phrases within a document or database Edit, touch up, and convert images for publishing Collect and maintain structured information that describes data or content Access the system via a mobile application Capture signatures via mobile devices Share documents with different users to collect multiple signatures Drag and drop/visual interfaces that allow non-tech users to build without writing code Ability of websites, web applications, or mobile applications to function without an active internet connection Ability to recognize printed or written text within digital images or scanned documents Document any changes or proposed changes made to business processes or workflows Visually identify, define, and map all details and relationships surrounding business process models and elements Timed notification for any upcoming task, deadline, appointment, or activity Capture data electronically View and track pertinent metrics to find patterns and gain insights from data Search and filter data across systems to locate required information by entering keywords or certain criteria Create, manage and track all task activities and progression Track the status and progress of tasks Allow multiple team members to edit and work on the same document Sample files or documents that could be customized as needed or used as is Edit text as needed Track revisions and updates made to files and navigate between different versions Supports various video file formats Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.5 (12) 4.5 Based on 12 reviews ## Pricing Value for money 4.4 (11) ### Starting price Contact vendor for pricing Free trial available Value for money 4.4 (11) 4.4 Based on 11 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (10) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (10) 4.9 Based on 10 reviews ## User reviews Overall rating 4.6 Based on 12 reviews Filter by rating 5(7) 4(5) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent Linda M. Continuous Improvement Manager Building Materials ### "Best Digital Transformation Suite " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 2, 2021 Pros Intalio was for us an excellent solution for our digital transformation. The document management solution is complete, very easy to use, and migration as well as adoption were very simple and quick. Their low-code process automation platform, is also very simple to learn, we built processes in hours and deployed them without any issue. The team supporting the solution is very knowledgeable and professional Cons nothing major, the team was very quick to resolve any issue and add any feature we felt was needed Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. ST Sofiane T. Supervisor - Document Management Real Estate ### "Full featured CSP Out off the Box" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 September 3, 2020 With the Everteam Intalio Correspondence Management system - the correspondence management is now fully dematerialized and automated. The Document Management System centralized the Company's Content in a fully controlled repository. Contracts Drafting, Reviewing, Signing and Tracking is fully is fully digitized thanks to Everteam accelerator solution. Account Payable is now paperless, hence more efficient, cost effective with maximized auditing capability. Pros The Everteam/Intalio Content Service Platform greatest benefit is the quick deployment. it comes packed with with all industry standard and commodity features right out off the box. Cons The workflow engine is offered as a separate license. Switched from [IBM Enterprise Content Management](https://www.capterra.com/p/119882/IBM-ECM/) IBM FileNet is a powerful solution but requires heavy customization to fit the purpose of business. The customization was done by a third part technological partner, not the OEM, which with time resulted in complicated integration issues added on top of significant cost to maintain both the licenses and professional services to remediation the malfunctions. Everteam Intalio comes fully capable right out off the box with little to now customization required. The investment was reasonable with good value compared to other market player. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AK Anas K. I&O Manager Real Estate ### "Feature Rich Platform" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 September 2, 2020 Pros Ease of use and integration simplicity Great support Cons Cons are not much and as with any IT system certain areas need to be considered however overall the product and team are more than capable to deliver value Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RA RAMI A. Business Manager Logistics and Supply Chain ### "Intalio Team makes a real effort to assist customers in every way they can." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 31, 2020 It's been a real challenge dealing with various vendors, Service providers to get our business accomplished. Intalio managed to resolve most of our business requirement, the team made an efforts to improve the product and develop a 100% of business functionalities. thank you Team! Pros Affective, reliable with a good market reputation Cons it would be good to introduce multiple UI options to prospect business users. Switched from [DocuWare](https://www.capterra.com/p/220466/DocuWare/) Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. HT Hanees T. Supervisor Enterprise Applications Real Estate ### "EveTeam Intalio review " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 August 29, 2020 We evaluated the EverTeam product against our business need, and identified it can address those needs. Our experience with their pre sales team were good, they were flexible in all aspects. Pros 1\. Its on MS SharePoint Platform, hence can utilize native integration with Office suite. 2. Perfect solutions for Correspondence Management. 3. Versatility, can be used for various document approval automation. We used EverTeam for invoice certification with many approvals and integration with Oracle EBS. 4. Easy of use. Not complicated and users can adapt with minimum training. Cons 1\. Digital signature feature needs improvements. 2.Mobile Apps requires improvements Switched from [IBM Enterprise Content Management](https://www.capterra.com/p/119882/IBM-ECM/) IBM Filenet is a great product, however it was not fit for our business purpose, the customized interface developed for tracking the correspondences were not working as expected. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. BA Basem A. IT Manager Construction ### "Review " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 August 27, 2020 Pros very user-friendly, as the system users got used to it in almost no time. Cons nothing particular to mention, as the product is mature enough Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AE Ahmed E. Head of Digital Transformation Banking ### "Digital Transformation journey " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 7/10 July 22, 2020 its nice software and easy of use and implementation Pros Its Actually easy use and contain alot of features that help the user to manage his contents Cons The search is sme time hard to reach the documents Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KM Kiara M. Banquet server Food & Beverages ### "Recommend this software" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 6, 2020 Would 100% recommend to anyone. Love this software it made everything some much easier. Pros Really easy to use for my business and would recommend to anyone. Cons I had a hard time at first just because I wasn’t use to this type of software but that isn’t intalio’s fault. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LA Loai A. Director IT department Legislative Office ### "Review DM" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 June 18, 2020 Pros Fast deployment, ease customization, flexible workflow , business features Cons Enhance views , enhance design , integration with other solutions Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AA Abdulaziz A. project manager Real Estate ### "Intalio-ECM" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 17, 2020 Good experience Pros 1- easy to use. 2- best support team. 3- nice features. 4- Honest P.M. and he delivers. Cons There is some difficulty for admin user. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/204754/Intalio/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)