# Intalio Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Intalio Software - reviews, pricing plans, popular comparisons to other Document Management products and more.

Source: https://www.capterra.com/p/204754/Intalio/pricing

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# 

 Intalio Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews)

Intalio

## What is Intalio?

Intalio's Document Management System (DMS) allows businesses to capture, store, process, archive, and publish content. It's a centralized repository that helps companies manage their documents while saving time, effort, and resources.

## What is Intalio used for?

[Content Management](https://www.capterra.com/content-management-software/)[Digital Signature](https://www.capterra.com/digital-signature-software/)[Legal Case Management](https://www.capterra.com/legal-case-management-software/)

Top alternative

Featured

Overall rating

Based on 12 user reviews

Reviews sentiment

Positive

\-

Neutral

\-

Negative

\-

Contact vendor  
for pricing

Free trial  
available

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## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### Intalio

4.6 (12)

VS.

[4.6 (5,720)](https://www.capterra.com/p/147657/monday-com/reviews/)

Starting Price

Contact vendor

Starting Price

$9

Per User, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.7 (12)

Ease Of Use

4.5 (5,671)

Value For Money

4.4 (11)

Value For Money

4.3 (4,311)

Customer Service

4.9 (10)

Customer Service

4.4 (4,113)

## Intalio alternatives

[4.4 (2,883)](https://www.capterra.com/p/76113/Wrike/reviews/)

Starting price

$10.00

Per User, Per Month

[4.5 (141)](https://www.capterra.com/p/161845/Square-9/reviews/)

Starting price

$50.00

Per User, Per Month

[4.7 (2,781)](https://www.capterra.com/p/158456/JotForm-4-0/reviews/)

Starting price

$39.00

Per User, Per Month

Highest Rated

[4.8 (69)](https://www.capterra.com/p/141488/Document-Workflow-Software/reviews/)

Starting price

$40.00

Per User, Per Month

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Asset Library

5.0 (1)

0.00% of 1 reviewers that rated this feature as important or highly important

Collection of all assets in the system

Asset Sharing

5.0 (1)

0.00% of 1 reviewers that rated this feature as important or highly important

Share access to files and assets with individuals

Authentication

5.0 (1)

0.00% of 1 reviewers that rated this feature as important or highly important

Verify the identity of users/devices to enable secure access

Collaboration Tools

5.0 (1)

0.00% of 1 reviewers that rated this feature as important or highly important

Provides a channel for team members to share media files, communicate, and work together

Document Management

5.0 (1)

0.00% of 1 reviewers that rated this feature as important or highly important

Store, manage, and track all electronic documents in a centralized location

Electronic Signature

5.0 (1)

0.00% of 1 reviewers that rated this feature as important or highly important

Digitally sign online documents

Intalio 66 features

Define levels of authorization for access to specific files or systems

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Application programming interface that allows for integration with other systems/databases

Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes

Organize assets into folders and subfolders or tag assets based on a custom file hierarchy

Collection of all assets in the system

Share access to files and assets with individuals

Supports audio files

A record of all activities within the system, including user access, changes made, etc.

Verify the identity of users/devices to enable secure access

Create, manage, and send invoices or bills to customers

Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes

Define and maintain business rules that determine workflow capabilities and criteria

Track and manage schedules and meetings via an integrated calendar

Access and track notes regarding case activities and updates within case files

Manage contact details and communication with clients

Private online space that lets businesses securely share documents and provide information access to clients

Integration with content management software

Provides a channel for team members to share media files, communicate, and work together

Track and report regulatory data to either internal management or external stakeholders

Search and check for conflicts of interest or statutes of limitations

Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving

Track, store, and access client contracts or licenses

Add customized logos and colors to align with company branding

Pre-designed layouts that can be customized to match preferences and requirements

Import, collect, and capture data from multiple sources

Protect sensitive data for digital privacy

Process of checking different types of data for accuracy to avoid errors or inconsistencies

Electronic signing method that validates the authenticity and integrity of a digital document

Uses decentralized resources such as network scanners, multi-function devices (MFD), and desktop scanners to collect data and documents

Scan, move or upload electronic files within the software's repository

Assign categories, labels, tags, or attributes to documents for organization, search and storage

Custom forms to streamline repetitious aspects of a document

Convert paper files into digital images

Store, manage, and track all electronic documents in a centralized location

Store and organize documents in a centralized system

Digital forms that are shared and accessed online

Digitally sign online documents

Manage, store and organize emails within the system or via third-party apps

Convert files to a different format

Recover lost, deleted, or damaged files

Public or private sharing of digital files such as documents, audio/video, images, and more

Store, manage and track all forms in a centralized location

Search for specific words or phrases within a document or database

Edit, touch up, and convert images for publishing

Collect and maintain structured information that describes data or content

Access the system via a mobile application

Capture signatures via mobile devices

Share documents with different users to collect multiple signatures

Drag and drop/visual interfaces that allow non-tech users to build without writing code

Ability of websites, web applications, or mobile applications to function without an active internet connection

Ability to recognize printed or written text within digital images or scanned documents

Document any changes or proposed changes made to business processes or workflows

Visually identify, define, and map all details and relationships surrounding business process models and elements

Timed notification for any upcoming task, deadline, appointment, or activity

Capture data electronically

View and track pertinent metrics to find patterns and gain insights from data

Search and filter data across systems to locate required information by entering keywords or certain criteria

Create, manage and track all task activities and progression

Track the status and progress of tasks

Allow multiple team members to edit and work on the same document

Sample files or documents that could be customized as needed or used as is

Edit text as needed

Track revisions and updates made to files and navigate between different versions

Supports various video file formats

Create, design and manage workflows for repetitive tasks

Get Advice

We can help you find the software with the features you need.

Features

4.5 (12)

4.5

Based on 12 reviews

## Pricing

Value for money

4.4 (11)

### Starting price

Contact vendor  
for pricing

Free trial  
available

Value for money

4.4 (11)

4.4

Based on 11 reviews

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

4.9 (10)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.9 (10)

4.9

Based on 10 reviews

## User reviews

Overall rating

4.6

Based on 12 reviews

Filter by rating

5(7)

4(5)

3(0)

2(0)

1(0)

Mentioned topic

Sorted by most recent

Linda M.

Continuous Improvement Manager

Building Materials

### "Best Digital Transformation Suite "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

June 2, 2021

Pros

Intalio was for us an excellent solution for our digital transformation. The document management solution is complete, very easy to use, and migration as well as adoption were very simple and quick. Their low-code process automation platform, is also very simple to learn, we built processes in hours and deployed them without any issue. The team supporting the solution is very knowledgeable and professional

Cons

nothing major, the team was very quick to resolve any issue and add any feature we felt was needed

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

ST

Sofiane T.

Supervisor - Document Management

Real Estate

### "Full featured CSP Out off the Box"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

September 3, 2020

With the Everteam Intalio Correspondence Management system - the correspondence management is now fully dematerialized and automated. The Document Management System centralized the Company's Content in a fully controlled repository. Contracts Drafting, Reviewing, Signing and Tracking is fully is fully digitized thanks to Everteam accelerator solution. Account Payable is now paperless, hence more efficient, cost effective with maximized auditing capability.

Pros

The Everteam/Intalio Content Service Platform greatest benefit is the quick deployment. it comes packed with with all industry standard and commodity features right out off the box.

Cons

The workflow engine is offered as a separate license.

Switched from

[IBM Enterprise Content Management](https://www.capterra.com/p/119882/IBM-ECM/)

IBM FileNet is a powerful solution but requires heavy customization to fit the purpose of business. The customization was done by a third part technological partner, not the OEM, which with time resulted in complicated integration issues added on top of significant cost to maintain both the licenses and professional services to remediation the malfunctions. Everteam Intalio comes fully capable right out off the box with little to now customization required. The investment was reasonable with good value compared to other market player.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

AK

Anas K.

I&O Manager

Real Estate

### "Feature Rich Platform"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

September 2, 2020

Pros

Ease of use and integration simplicity Great support

Cons

Cons are not much and as with any IT system certain areas need to be considered however overall the product and team are more than capable to deliver value

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

RA

RAMI A.

Business Manager

Logistics and Supply Chain

### "Intalio Team makes a real effort to assist customers in every way they can."

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

August 31, 2020

It's been a real challenge dealing with various vendors, Service providers to get our business accomplished. Intalio managed to resolve most of our business requirement, the team made an efforts to improve the product and develop a 100% of business functionalities. thank you Team!

Pros

Affective, reliable with a good market reputation

Cons

it would be good to introduce multiple UI options to prospect business users.

Switched from

[DocuWare](https://www.capterra.com/p/220466/DocuWare/)

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

HT

Hanees T.

Supervisor Enterprise Applications

Real Estate

### "EveTeam Intalio review "

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

4.0

4.0

Likelihood to Recommend

8/10

August 29, 2020

We evaluated the EverTeam product against our business need, and identified it can address those needs. Our experience with their pre sales team were good, they were flexible in all aspects.

Pros

1\. Its on MS SharePoint Platform, hence can utilize native integration with Office suite. 2. Perfect solutions for Correspondence Management. 3. Versatility, can be used for various document approval automation. We used EverTeam for invoice certification with many approvals and integration with Oracle EBS. 4. Easy of use. Not complicated and users can adapt with minimum training.

Cons

1\. Digital signature feature needs improvements. 2.Mobile Apps requires improvements

Switched from

[IBM Enterprise Content Management](https://www.capterra.com/p/119882/IBM-ECM/)

IBM Filenet is a great product, however it was not fit for our business purpose, the customized interface developed for tracking the correspondences were not working as expected.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

BA

Basem A.

IT Manager

Construction

### "Review "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

0.0

0.0

Likelihood to Recommend

10/10

August 27, 2020

Pros

very user-friendly, as the system users got used to it in almost no time.

Cons

nothing particular to mention, as the product is mature enough

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

AE

Ahmed E.

Head of Digital Transformation

Banking

### "Digital Transformation journey "

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

0.0

0.0

Likelihood to Recommend

7/10

July 22, 2020

its nice software and easy of use and implementation

Pros

Its Actually easy use and contain alot of features that help the user to manage his contents

Cons

The search is sme time hard to reach the documents

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

KM

Kiara M.

Banquet server

Food & Beverages

### "Recommend this software"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

July 6, 2020

Would 100% recommend to anyone. Love this software it made everything some much easier.

Pros

Really easy to use for my business and would recommend to anyone.

Cons

I had a hard time at first just because I wasn’t use to this type of software but that isn’t intalio’s fault.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

LA

Loai A.

Director IT department

Legislative Office

### "Review DM"

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

June 18, 2020

Pros

Fast deployment, ease customization, flexible workflow , business features

Cons

Enhance views , enhance design , integration with other solutions

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

AA

Abdulaziz A.

project manager

Real Estate

### "Intalio-ECM"

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

June 17, 2020

Good experience

Pros

1- easy to use. 2- best support team. 3- nice features. 4- Honest P.M. and he delivers.

Cons

There is some difficulty for admin user.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

[View all Reviews](https://www.capterra.com/p/204754/Intalio/reviews/)

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