--- title: "Office Vault Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Office Vault Software - reviews, pricing plans, popular comparisons to other Data Extraction products and more." source_url: "https://www.capterra.com/p/204917/Office-Vault/" page_type: "product" language: "en" --- # Office Vault Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Office Vault ## What is Office Vault? Office Vault is a secure, cloud-based document management and automation platform that helps organisations digitise, organise, and control their information. Designed by experts in document and workflow automation, it delivers enterprise-grade capability with a simple, intuitive user experience. Businesses can securely store, search, and manage documents from anywhere, with full version control, audit trails, and role-based access. Advanced OCR and AI-powered data extraction convert scanned and digital documents into searchable, structured data, reducing manual processing and improving accuracy. Office Vault also supports automated workflows, digital signatures, annotations, and task management, enabling teams to work faster, smarter, and more securely across departments and industries. ## What is Office Vault used for? [Document Management](https://www.capterra.com/document-management-software/)[Data Extraction](https://www.capterra.com/data-extraction-software/)[Document Control](https://www.capterra.com/document-control-software/) Top alternative Featured Overall rating Based on 3 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price ZAR6800 Flat Rate, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Office Vault?[Manage this product listing](https://www.g2.com/products/office-vault/claim_requests/new?auto=true) ## Office Vault Overview Updated September 2026 AI summary Office Vault offers cloud-based data extraction and document management for small and midsize businesses seeking to automate information handling and organize workflows. It combines AI-powered extraction, OCR, document capture, and workflow management with features such as access controls, version control, data mapping, and integration with popular accounting and ERP platforms, supporting secure and efficient document processing. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Office Vault 4.0 (3) VS. [4.5 (540)](https://www.capterra.com/p/148577/MasterControl/reviews/) Starting Price ZAR6800 Flat Rate, Per Month Starting Price $25000 Other, Per Year Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 5.0 (3) Ease Of Use 4.1 (539) Value For Money 4.7 (3) Value For Money 4.2 (439) Customer Service 5.0 (3) Customer Service 4.5 (503) ## Office Vault alternatives Highest Rated [4.6 (5,315)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.6 (138)](https://www.capterra.com/p/134050/Quality-Management-Software/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [Revver](https://www.capterra.com/p/123400/revver/) [4.4 (1,022)](https://www.capterra.com/p/123400/revver/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 88% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/123400/revver/) [KAWAK](https://www.capterra.com/p/211071/KAWAK/) [4.6 (346)](https://www.capterra.com/p/211071/KAWAK/reviews/) Starting price $238.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/211071/KAWAK/) ## FAQs about Office Vault Overview ### What company size and specific industries is Office Vault built for? Office Vault is designed for small businesses, mid-market companies, and enterprise teams in any industry that needs cloud document management and AI automation. It fits organizations looking to replace paper-based processes, manage business information securely, and handle documents and workflows in a more organized way. Features and Usability ### What are the key features of Office Vault? Office Vault offers document management, document capture, OCR, and document extraction for handling files and data. It includes workflow management, approval process control, and task management, plus access controls, audit trail, compliance tracking, version control, and real-time reporting for oversight and recordkeeping. Pricing ### How much does it cost and what fees or limitations are included? Office Vault starts at ZAR 6,800 per month for the Business Starter plan with 200GB encrypted storage and 6 user seats. Business Standard costs ZAR 14,800 per month with 15 seats and 300GB storage, while Business Profesional is ZAR 22,800 per month with 30 seats, 400GB storage, 5,000 OCR pages, and 100 AI extractions. Integrations ### Which third-party tools and platforms does Office Vault integrate with? Office Vault integrates with 7 third-party tools for file transfer, accounting, and ERP workflows: AWS Storage Gateway, FTP in the Cloud, Pastel, QuickBooks Online, SAP Business One, Xero, and Zoho Books. Getting Started and Support ### What training and onboarding options does Office Vault offer? Office Vault provides in person training, live online sessions, documentation, and videos to help teams get started. In person and live online formats support guided setup and instruction, while documentation and videos offer written and visual reference materials for self-paced learning and later review. Getting Started and Support ### What customer support options does Office Vault offer? Office Vault provides email/help desk, FAQ/forum, and phone support. No reviewer feedback is available to describe response times, helpfulness, or common support frustrations, so the support experience cannot be assessed from user comments. ## Features AI summary Based on 2,764 Data Extraction reviews According to Capterra reviewers, these are the features buyers prioritize most when evaluating data extraction software: - **Data Synchronization** (**65%** of reviewers rated this feature as critical) - **Data Capture and Transfer** (**56%**) - **Website Crawling** (**62%**) Office Vault is positioned around a different set of capabilities within the data extraction category. Based on the available coverage data, the product’s included feature set is not specified here, so buyers should review its current functionality directly to confirm fit for their workflows and data requirements. Verifying feature coverage in advance can help businesses choose a system that matches their process needs, supports accurate information handling, and gives teams the tools needed for day-to-day data work. Access Controls/Permissions 5.0 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems AI/Machine Learning 3.5 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Software program that continuously adjusts its behavior based on observed data Batch Processing 4.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Software's ability to perform similar action on multiple similar files simultaneously Data Storage Management 4.5 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Manage and store data in a database Data Verification 3.5 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Process of checking different types of data for accuracy to avoid errors or inconsistencies Document Capture 5.0 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Scan, move or upload electronic files within the software's repository Office Vault 54 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - AI/Machine Learning: Software program that continuously adjusts its behavior based on observed data - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Annotations: Highlight content and/or make notations about parts of content - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Auto Extraction: Automatically capture data from documents, records, or other online sources - Batch Processing: Software's ability to perform similar action on multiple similar files simultaneously - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Compliance Tracking: Track and report regulatory data to either internal management or external stakeholders - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Connectors: Connect to big data sources - Data Extraction: Automatically retrieve and pull information from documents, websites, images, data sets, and other sources - Data Import/Export: Import and export data to and from software applications - Data Mapping: Track the management and flow of data throughout the organization - Data Storage Management: Manage and store data in a database - Data Transformation: Translate EDI formats into data suitable for use with company applications. - Data Verification: Process of checking different types of data for accuracy to avoid errors or inconsistencies - Document Automation: Automated or logic-based workflows that assist in the creation of electronic documents - Document Capture: Scan, move or upload electronic files within the software's repository - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Editing: Makes changes to document features such as text, fonts, formatting, etc. - Document Extraction: Extract documents and document data from data sources - Document Generation: Custom forms to streamline repetitious aspects of a document - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Review: Review and analyze existing information across documents - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Electronic Signature: Digitally sign online documents - Email Address Extraction: Extract email addresses from multiple data sources - File Recovery: Recover lost, deleted, or damaged files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Forms Management: Store, manage and track all forms in a centralized location - Full Text Search: Search for specific words or phrases within a document or database - Multiple Data Sources: Allows users to manage data from a number of sources - Optical Character Recognition: Ability to recognize printed or written text within digital images or scanned documents - Phone Number Extraction: Extract pricing data from multiple data sources. - Pricing Extraction: Extract phone numbers from multiple data sources - Query Builder: Tool that allows users to create and execute database queries without needing to know the underlying syntax of the database - Real-Time Reporting: Active reporting of data and metrics - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Task Management: Create, manage and track all task activities and progression - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Version Control: Track revisions and updates made to files and navigate between different versions - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.7 (3) 4.7 Based on 3 reviews ## Pricing Value for money 4.7 (3) [View pricing plan details](https://www.capterra.com/p/204917/Office-Vault/pricing/) Business Starter ZAR6,800 Flat Rate,Per Month It includes: - 6 x Users Seats - 200GB Encrypted Storage - End-to-end Encryption - Auditing User & file logs - Core Features - PDF Document Management (Form creation, signing, annotation, composer, conversion, barcode generator) - Document Control (Document Version Control, Advanced Search, Email/Share, Easy sign, Advanced permissions) - Department Management - User Management Business Standard ZAR14,800 Flat Rate,Per Month It includes: - 15 x User Seats - 300 GB Encrypted Storage - End-to-end Encryption - Auditing User & file logs - Core Features - PDF Document Management (Form creation, signing, annotation, composer, conversion, barcode generator) - Document Control (Document Version Control, Advanced Search, Email/Share, Easy sign, Advanced permissions) - Department Management - User Management Business Profesional ZAR22,800 Flat Rate,Per Month It includes: - 30 x User Seats - 400GB Encrypted Storage - End-to-end Encryption - Auditing User & file logs - Core Features - PDF Document Management (Form creation, signing, annotation, composer, conversion, barcode generator) - Document Control (Document Version Control, Advanced Search, Email/Share, Easy sign, Advanced permissions) - Department Management - User Management - 5000 Pages OCR Full Text - 100 x AI Document Extractions Large Enterprise ZAR60,000 It includes: - 300 x Users Seats + - 1TB Encrypted Storage - End-to-end Encryption - Auditing User & file logs - Core Features - PDF Document Management (Form creation, signing, annotation, composer, conversion, barcode generator) - Document Control (Document Version Control, Advanced Search, Email/Share, Easy sign, Advanced permissions) - Department Management - User Management - 300 000 x Pages OCR Full Text - 10 000 x AI Document Extractions - Customer Portal Value for money 4.7 (3) 4.7 Based on 3 reviews ## Integrations [ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ Zoho Books](https://www.capterra.com/p/163115/Zoho-Books/)[ SAP Business One](https://www.capterra.com/p/214667/SAP-Business-One/)[ Pastel](https://www.capterra.com/p/176456/Pastel/)[ AWS Storage Gateway](https://www.capterra.com/p/252455/AWS-Storage-Gateway/)[ FTP in the Cloud](https://www.capterra.com/p/275878/httpshostedftpcom/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (3) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (3) 5.0 Based on 3 reviews ## User reviews Overall rating 4.0 Based on 3 reviews Filter by rating 5(0) 4(3) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent TN Thandie Ntombi K. TRAINEE IN SUPPORT SOFTWARE SPECIALIST Retail ### "Withot Office Vault you are still Lost" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 28, 2026 It has been a totally game changing experience with Office Vault because it is a modern day problem solver and very helpful to companies or organisations-if they could give it a chance and use the system they will get to learn its greatest measures. Pros Office Vault as easy as it is to use, it has surely made things easier for data extraction, to manage documents and even share files across the company. Even if I encounter a problem the support technical team help. Every operation is very timely and notifications are sent on the spot. The system has improved gradually since i have started using it and the new features have surely made a whole lot difference. Cons There can be minor errors within the system that can be stressful and pressurizing, an of all the times that it happened they took long to be resolved. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. SS Samantha S. Operations Controller Transportation/Trucking/Railroad ### "One Happy Customer" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 9, 2022 very pleasant experience, staff and sales personal are very friendly and helpful. Pros the different type of workflows that assist in making menial tasks far more efficient and finished faster Cons Sometimes there is an issue with scanning a lot of documents at once causing a bottlenecking in the server but staff are very quick to assist and push the documents through. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. OD omar D. IT Financial Services ### "Satisfied client" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 1, 2022 Resolving compliance and legal risks from a POPI and GDPR requirement to a large extent. Improvement in data catalogue and indexing. Excellent support and hands on guidance and assistance from senior management Pros Data migration Permissions AI data extracts on paper based docs Ease of use and implementation Very cost effective and affordable Cons SSO feature and integration into One Drive Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.