# Office Vault Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Office Vault Software - reviews, pricing plans, popular comparisons to other Data Extraction products and more. Source: https://www.capterra.com/p/204917/Office-Vault --- # Office Vault Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Office Vault ## What is Office Vault? Office Vault is a secure, cloud-based document management and automation platform that helps organisations digitise, organise, and control their information. Designed by experts in document and workflow automation, it delivers enterprise-grade capability with a simple, intuitive user experience. Businesses can securely store, search, and manage documents from anywhere, with full version control, audit trails, and role-based access. Advanced OCR and AI-powered data extraction convert scanned and digital documents into searchable, structured data, reducing manual processing and improving accuracy. Office Vault also supports automated workflows, digital signatures, annotations, and task management, enabling teams to work faster, smarter, and more securely across departments and industries. ## What is Office Vault used for? [Document Management](https://www.capterra.com/document-management-software/)[Data Extraction](https://www.capterra.com/data-extraction-software/)[Document Control](https://www.capterra.com/document-control-software/) Top alternative Featured Overall rating Based on 2 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price ZAR6800 Flat Rate, Per Month Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Office Vault?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.officevault.co.za&name=Office Vault) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Office Vault 4.0 (2) VS. [4.5 (526)](https://www.capterra.com/p/148577/MasterControl/reviews/) Starting Price ZAR6800 Flat Rate, Per Month Starting Price $25000 Other, Per Year Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 5.0 (2) Ease Of Use 4.1 (525) Value For Money 4.5 (2) Value For Money 4.2 (427) Customer Service 5.0 (2) Customer Service 4.5 (490) ## Office Vault alternatives [4.6 (128)](https://www.capterra.com/p/134050/Quality-Management-Software/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars Highest Rated [4.6 (5,044)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.6 (109)](https://www.capterra.com/p/136111/ComplianceQuest/reviews/) Starting price $30.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.4 (74)](https://www.capterra.com/p/192574/Dot-Compliance/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Access Controls/Permissions 5.0 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems AI/Machine Learning 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Software program that continuously adjusts its behavior based on observed data Batch Processing 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Software's ability to perform similar action on multiple similar files simultaneously Compliance Tracking 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Track and report regulatory data to either internal management or external stakeholders Data Mapping 4.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Track the management and flow of data throughout the organization Data Storage Management 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Manage and store data in a database Office Vault 53 features Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Software program that continuously adjusts its behavior based on observed data Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Highlight content and/or make notations about parts of content Manage the process of evaluating documents or requests submitted for approval Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes A record of all activities within the system, including user access, changes made, etc. Automatically capture data from documents, records, or other online sources Software's ability to perform similar action on multiple similar files simultaneously Provides a channel for team members to share media files, communicate, and work together Leave comments and notes on documents for others to view Track and manage adherence to policies for any service, product, process, or supplier Track and report regulatory data to either internal management or external stakeholders Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Pre-designed layouts that can be customized to match preferences and requirements Connect to big data sources Import and export data to and from software applications Track the management and flow of data throughout the organization Manage and store data in a database Translate EDI formats into data suitable for use with company applications. Process of checking different types of data for accuracy to avoid errors or inconsistencies Automated or logic-based workflows that assist in the creation of electronic documents Scan, move or upload electronic files within the software's repository Assign categories, labels, tags, or attributes to documents for organization, search and storage Makes changes to document features such as text, fonts, formatting, etc. Extract documents and document data from data sources Custom forms to streamline repetitious aspects of a document Store, manage, and track all electronic documents in a centralized location Review and analyze existing information across documents Store and organize documents in a centralized system Assemble applications and processes by dragging over and arranging pre-built components Digitally sign online documents Extract email addresses from multiple data sources Recover lost, deleted, or damaged files Public or private sharing of digital files such as documents, audio/video, images, and more Store, manage and track all forms in a centralized location Search for specific words or phrases within a document or database Allows users to manage data from a number of sources Ability to recognize printed or written text within digital images or scanned documents Extract pricing data from multiple data sources. Extract phone numbers from multiple data sources Tool that allows users to create and execute database queries without needing to know the underlying syntax of the database Active reporting of data and metrics Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Search and filter data across systems to locate required information by entering keywords or certain criteria Securely stores data to prevent data loss or breaches Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access Create, manage and track all task activities and progression Set up connections to third-party platforms to improve business processes Track revisions and updates made to files and navigate between different versions Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.5 (2) 4.5 Based on 2 reviews ## Pricing Value for money 4.5 (2) Business Starter ZAR6,800 Flat Rate,Per Month It includes: - 6 x Users Seats - 200GB Encrypted Storage - End-to-end Encryption - Auditing User & file logs - Core Features - PDF Document Management (Form creation, signing, annotation, composer, conversion, barcode generator) - Document Control (Document Version Control, Advanced Search, Email/Share, Easy sign, Advanced permissions) - Department Management - User Management Business Standard ZAR14,800 Flat Rate,Per Month It includes: - 15 x User Seats - 300 GB Encrypted Storage - End-to-end Encryption - Auditing User & file logs - Core Features - PDF Document Management (Form creation, signing, annotation, composer, conversion, barcode generator) - Document Control (Document Version Control, Advanced Search, Email/Share, Easy sign, Advanced permissions) - Department Management - User Management Business Profesional ZAR22,800 Flat Rate,Per Month It includes: - 30 x User Seats - 400GB Encrypted Storage - End-to-end Encryption - Auditing User & file logs - Core Features - PDF Document Management (Form creation, signing, annotation, composer, conversion, barcode generator) - Document Control (Document Version Control, Advanced Search, Email/Share, Easy sign, Advanced permissions) - Department Management - User Management - 5000 Pages OCR Full Text - 100 x AI Document Extractions Large Enterprise ZAR60,000 It includes: - 300 x Users Seats + - 1TB Encrypted Storage - End-to-end Encryption - Auditing User & file logs - Core Features - PDF Document Management (Form creation, signing, annotation, composer, conversion, barcode generator) - Document Control (Document Version Control, Advanced Search, Email/Share, Easy sign, Advanced permissions) - Department Management - User Management - 300 000 x Pages OCR Full Text - 10 000 x AI Document Extractions - Customer Portal Value for money 4.5 (2) 4.5 Based on 2 reviews ## Integrations [ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ Zoho Books](https://www.capterra.com/p/163115/Zoho-Books/)[ SAP Business One](https://www.capterra.com/p/214667/SAP-Business-One/)[ Pastel](https://www.capterra.com/p/176456/Pastel/)[ AWS Storage Gateway](https://www.capterra.com/p/252455/AWS-Storage-Gateway/)[ FTP in the Cloud](https://www.capterra.com/p/275878/httpshostedftpcom/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (2) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (2) 5.0 Based on 2 reviews ## User reviews Overall rating 4.0 Based on 2 reviews Filter by rating 5(0) 4(2) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent SS Samantha S. Operations Controller Transportation/Trucking/Railroad ### "One Happy Customer" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 9, 2022 very pleasant experience, staff and sales personal are very friendly and helpful. Pros the different type of workflows that assist in making menial tasks far more efficient and finished faster Cons Sometimes there is an issue with scanning a lot of documents at once causing a bottlenecking in the server but staff are very quick to assist and push the documents through. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. OD omar d. IT Financial Services ### "Satisfied client" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 1, 2022 Resolving compliance and legal risks from a POPI and GDPR requirement to a large extent. Improvement in data catalogue and indexing. Excellent support and hands on guidance and assistance from senior management Pros Data migration Permissions AI data extracts on paper based docs Ease of use and implementation Very cost effective and affordable Cons SSO feature and integration into One Drive Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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