--- title: "Zapfloor Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Zapfloor Software - reviews, pricing plans, popular comparisons to other IWMS products and more." source_url: "https://www.capterra.com/p/205876/Zapfloor/" page_type: "product" language: "en" --- # Zapfloor Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Zapfloor ## What is Zapfloor? Zapfloor has over five years of experience delivering customized workspace management software that makes coworking spaces, serviced offices, multi-tenant buildings, and corporate workspaces more performant than ever. From booking desks and meeting rooms to visitor management and employee engagement tools. Their suite is advanced, intuitive to use, and fully tailored to your needs. Want to learn more about what they can offer you? Get in touch with them by booking a demo! ## What is Zapfloor used for? [Meeting Room Booking System](https://www.capterra.com/meeting-room-booking-system-software/)[Community](https://www.capterra.com/community-software/)[Facility Management](https://www.capterra.com/facility-management-software/) Top alternative Featured Overall rating Based on 3 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $99 Per Feature, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Zapfloor?[Manage this product listing](https://www.g2.com/products/zapfloor/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Zapfloor 5.0 (3) VS. [4.8 (226)](https://www.capterra.com/p/132372/Skedda-Bookings/reviews/) Starting Price $99 Per Feature, Per Month Starting Price $249 Usage Based, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.3 (3) Ease Of Use 4.8 (34) Value For Money 5.0 (2) Value For Money 4.8 (33) Customer Service 5.0 (3) Customer Service 4.8 (33) ## Zapfloor alternatives Highest Rated [Spacebring](https://www.capterra.com/p/179201/Spacebring/) [4.9 (34)](https://www.capterra.com/p/179201/Spacebring/reviews/) Starting price $175.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/179201/Spacebring/) [OfficeSpace](https://www.capterra.com/p/117248/OfficeSpace-Software/) [4.8 (59)](https://www.capterra.com/p/117248/OfficeSpace-Software/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/117248/OfficeSpace-Software/) [Robin](https://www.capterra.com/p/143909/Robin-Powered/) [4.7 (79)](https://www.capterra.com/p/143909/Robin-Powered/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/143909/Robin-Powered/) [Eptura Workplace](https://www.capterra.com/p/168997/iOFFICE/) [4.3 (62)](https://www.capterra.com/p/168997/iOFFICE/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/168997/iOFFICE/) ## FAQs about Zapfloor Overview ### What company size and specific industries is Zapfloor built for? Zapfloor is designed for coworking spaces, serviced offices, and corporations of any size that want to manage and digitalize their workspaces. It fits organizations in flexible workspace and office management settings, including larger companies that need structured workspace operations and shared-space coordination. Features and Usability ### What are the key features of Zapfloor? Zapfloor offers space management and room booking tools, including reservations management, availability indicators, floor plans and maps, and automated scheduling. It also includes visitor management, self check-in/check-out, badge management, access controls/permissions, reporting and analytics, and integrations such as Active Directory, Microsoft Outlook, and API support. Integrations ### Which third-party tools and platforms does Zapfloor integrate with? Zapfloor integrates with 19 third-party tools and platforms, including calendar, CRM, payment, identity, and workplace systems such as Google Calendar, Microsoft Outlook, Slack, HubSpot Sales Hub, Pipedrive, Zapier, Stripe, PayPal, Okta, SALTO KS, and ROOMZ. Getting Started and Support ### What training and onboarding options does Zapfloor offer? Zapfloor provides in person training, live online sessions, documentation, and videos to help teams get started. In person and live online sessions support guided instruction, while documentation and videos offer self-paced reference materials for learning product features and setup steps. Getting Started and Support ### What customer support options does Zapfloor offer? Zapfloor offers email/help desk, FAQ/forum, knowledge base, and chat support. These channels give users several ways to find answers or contact support, but no reviewer feedback is available here to describe response times, helpfulness, or common support frustrations. ## Features AI summary Based on 1,336 IWMS reviews Capterra data shows that buyers of visitor management software rank the following features as their top priorities: - **Self Check-In/Check-Out** (**44%** of reviewers rated this feature as critical) - **Mobile Access** (**43%**) - **Access Controls/Permissions** (**40%**) Zapfloor supports all three of the features reviewers call out most often: **Mobile Access**, **Self Check-In/Check-Out**, and **Access Controls/Permissions**. Together, these capabilities help businesses manage visitor entry more efficiently, maintain tighter control over site access, and provide teams with a faster, more secure front-desk experience. Alerts/Notifications 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Availability Indicator 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Indication whether a resource is available or protected from allocation Registration Management 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. Access Controls/Permissions Define levels of authorization for access to specific files or systems Accounting Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Zapfloor 108 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Accounting: Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Ad hoc Reporting: Generate one-off reports that meet information requirements - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Attendance Management: Manage attendance for classes, shifts, meetings, or events - Attendance Tracking: Track the attendance of specific individuals or groups - Audit Management: Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Availability Indicator: Indication whether a resource is available or protected from allocation - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Badge Management: Create, manage, and print wearable badges - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Categorization/Grouping: Organize and group data or items based on various criteria - Chat/Messaging: Communicate using direct chat or messages within the system - Commenting/Notes: Leave comments and notes on documents for others to view - Commercial Properties: Designed to serve commercial properties - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Contact Database: Centralized database of stakeholders and their contact information such as names, address, phone number etc. - Contact Management: Manage, organize, and store contact information - Contract/License Management: Track, store, and access client contracts or licenses - Credit Card Processing: Accept and process credit card transactions - Customer Accounts: Record customer information, purchase history, and other notes - Customer Database: A collection of customer information such as contact details, demographics, previous interactions, etc. - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Data Visualization: Graphical representation of data - Digital Signage: Digital displays use technologies such as LCD, LED, projection and e-paper - Digital Signature: Electronic signing method that validates the authenticity and integrity of a digital document - Discussions/Forums: Online forums/groups where users can ask questions, share ideas, best practices, etc. - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Electronic Payments: Electronically collect payments for goods or services - Email Alerts: Receive and/or send email notifications for urgent updates, requests, or other information - Email Management: Manage, store and organize emails within the system or via third-party apps - Email Reminders: Reminders sent via email - Employee Management: Track employee schedules, availability, and performance across projects and tasks - Event Calendar: A list of events with their respective dates - Event Management: Schedule and manage the logistics of activities and other gatherings - Event Scheduling: Plan an event's time and location - Facility Scheduling: Schedule facilities, such as athletic fields, venues, and convention centers based on their availability - Feedback Management: Collecting, analyzing, and utilizing feedback from users or customers to improve a product or service - Filtering: Find & retrieve relevant data or documents - Floor Plans & Maps: Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour - For Offices: Designed to be used in offices - Group Management: Organize and edit a group of people's policy and members - Historical Reporting: Information, data and reports that are being tracked over time - Incident Management: Manage and track all disruptions and incidents - Inventory Management: Track and manage inventory levels to maintain proper supply - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Knowledge Base Management: Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support - Meeting Management: Manage the process of planning and scheduling meetings, including agenda creation - Member Accounts: Accounts held by members of an organization - Member Directory: Comprehensive list that contains information and details of all the members associated with a particular organization or group - Member Portal: Online gateway through which members can access/update personal information - Membership Management: Database of members to track personal information of individuals and families - Mobile Access: Access software remotely via mobile devices - Mobile App: Access the system via a mobile application - Multi-Language: Manage and support multiple languages - Multi-Location: Manage and support multiple locations - Occupancy Management: Manage, track & record the usage and occupancy of physical spaces such as apartments, offices or meeting room - Online Booking: Book meetings and appointments through a website or digital platform - Payment Processing: Accept, record, and reconcile financial transactions - Personalization: Adjust communications based on previous interactions or personal preferences - Point of Sale (POS): Accept and process customer payments for products or services using hardware and software - Pre-Registration: Manage the pre-registration process - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Updates: Receive system updates as soon as any changes are made - Recurring/Subscription Billing: Automated process of charging customers at regular intervals for repeated access or use of a product or service - Registration Management: Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reservations Management: Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event - Resource Allocation & Planning: Assign available resources (human and/or non-human) to various projects and tasks - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Room Availability Schedule: A calendar that shows when rooms are occupied and available - Room Booking: Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held - Scheduling: Plan availability and assign specific time slots for tasks and resources - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Self Check-In/Check-Out: Check-in and out via a mobile device or kiosk - Single Sign On: Allow users to access multiple services after entering their login credentials once - SMS Messaging: Send messages via SMS - Space Management: Manage occupancy and space utilization in facilities and buildings - Space Reservation: Manage the reservation of workspaces - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Status Tracking: Track the status over time for a request, process, asset, or transaction - Team Management: Organizing a group of people to accomplish a task - Third Party Booking: Allows bookings to be made through a third party service - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Usage Tracking/Analytics: Track and interpret metrics on the usage of company resources - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Utilization Reporting: Track the frequency of asset usage - Visitor Management: Allow organizations to streamline the check-in process for visitors. - Visitor Tracking: Track visitors and purpose of visits - Visual Analytics: Interact with data visualization elements, such as charts and graphs, to drill down into data - Website Integration: Seamlessly integrates with 3rd party websites --- Get Advice We can help you find the software with the features you need. Features 4.7 (3) 4.7 Based on 3 reviews ## Pricing Value for money 5.0 (2) Basic $99.00 Per Feature,Per Month Value for money 5.0 (2) 5.0 Based on 2 reviews ## Integrations [ PayPal](https://www.capterra.com/p/207944/PayPal/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Stripe](https://www.capterra.com/p/123889/Stripe/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Pipedrive](https://www.capterra.com/p/132666/Pipedrive/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ Okta](https://www.capterra.com/p/119653/Okta/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (3) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (3) 5.0 Based on 3 reviews ## User reviews Overall rating 5.0 Based on 3 reviews Filter by rating 5(3) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent PD Paulien D. Head of Sales Real Estate ### "A great community management system with even greater support " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 June 16, 2022 Zapfloor really helps us to manage our coworking space as efficiently as possible. Since using this software, we have a much better overview of our community. It has taken many administrative tasks off our hands - allowing us to free up more time for other things. Kudos to the entire Zapfloor team, a pleasure to work with you. Pros What's really nice about the Zapfloor software, is that all office management tools are combined in one dashboard and app. With the app our members can book meeting rooms, open doors, take a look at our events, register guests, write messages to the community and so on. For us - the backend user - it is really easy to have all the data about our community, events, and so on in one easy-to-use dashboard. The greatest thing about Zapfloor is their support. We have a customer success manager at our service who is always ready to answer our questions and is open for suggestions for new features. The communication with the Zapfloor team - and especially Amogh - is incredible. Cons The software is really an office management tool and less of a sales management tool. The dashboard contains some basic lead board elements, but I had hoped it would be more comprehensive. Fortunately, the Zapfloor team helps us to integrate the dashboard very smoothly with other sales tools. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JG Joao Gabriel D. recepcionist Hospitality ### "Flexible and complex tool to work" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 5/10 August 13, 2021 Efficiency in organization, Overview of the company and quick inicialization Pros The software it is amazing to optimaze the taks, the work and the soluctions to your work. I am impressed how it help to organize the tasks, and the timing-consuming which we should take for each one, but the most effective soluction is the capability to give each one of us (workers) a overview of workplace. Cons I have been start to use it recently so I have no criticialities to it Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Jeannine V. Manager Commercial Real Estate ### "Zapfloor in de Kamer" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 28, 2021 I can now run a coworking network of 8 locations, in half the time I did before. So I am very pleased. Pros The features I liked most before using zapfloor were 1) that it was and is multilingual for both coworkers and staff, so frontend and backend. We are a network of coworking spaces with coworkers who speak many languages as well as partners who speak many languages so this is mission critical; 2) that it is modular so we do not have to use it in the way teh programmer envisioned but can use it according to our needs; 3) that it handles multiple locations seamlessly and without workarounds. Cons Onboarding took a long time, mostly because we did not have standardized processes going in. So we needed to develop those at the same time that we were introducing the software to new locations. When we started it was also much too much manual work to add customer information; that has in two years' time improved greatly. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor June 2, 2021 Thanks for the review, jeannine. We really appreciate your feedback. 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