# Zapfloor Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Zapfloor Software - reviews, pricing plans, popular comparisons to other Visitor Management products and more.

Source: https://www.capterra.com/p/205876/Zapfloor

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# 

 Zapfloor Software Review 2026: Features, Reviews, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

Zapfloor

## What is Zapfloor?

Zapfloor has over five years of experience delivering customized workspace management software that makes coworking spaces, serviced offices, multi-tenant buildings, and corporate workspaces more performant than ever. From booking desks and meeting rooms to visitor management and employee engagement tools. Their suite is advanced, intuitive to use, and fully tailored to your needs. Want to learn more about what they can offer you? Get in touch with them by booking a demo!

## What is Zapfloor used for?

[Meeting Room Booking System](https://www.capterra.com/meeting-room-booking-system-software/)[Facility Management](https://www.capterra.com/facility-management-software/)[Visitor Management](https://www.capterra.com/visitor-management-software/)

Overall rating

Based on 3 user reviews

Reviews sentiment

Positive

\-

Neutral

\-

Negative

\-

Starting price

$99

Per Feature, Per Month

Free trial  
not available

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## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### Zapfloor

5.0 (3)

VS.

[4.8 (36)](https://www.capterra.com/p/10012867/Ofisly/reviews/)

Starting Price

$99

Per Feature, Per Month

Starting Price

$1.9

Per User, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.3 (3)

Ease Of Use

4.8 (28)

Value For Money

5.0 (2)

Value For Money

4.9 (27)

Customer Service

5.0 (3)

Customer Service

4.9 (27)

## Zapfloor alternatives

Highest Rated

[4.9 (55)](https://www.capterra.com/p/117248/OfficeSpace-Software/reviews/)

Starting price

Contact vendor for pricing

Pricing Options

Free Trial

Free Version

User Rating

98%

of reviewers

rated it above 4 stars

[4.8 (225)](https://www.capterra.com/p/132372/Skedda-Bookings/reviews/)

Starting price

$99.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

97%

of reviewers

rated it above 4 stars

[4.7 (93)](https://www.capterra.com/p/233108/deskbird/reviews/)

Starting price

$2.75

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

97%

of reviewers

rated it above 4 stars

[4.7 (72)](https://www.capterra.com/p/239741/Tactic/reviews/)

Starting price

$3.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Alerts/Notifications

5.0 (1)

100.00% of 1 reviewers that rated this feature as important or highly important

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Availability Indicator

5.0 (1)

100.00% of 1 reviewers that rated this feature as important or highly important

Indication whether a resource is available or protected from allocation

Registration Management

5.0 (1)

100.00% of 1 reviewers that rated this feature as important or highly important

Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc.

Access Controls/Permissions

Define levels of authorization for access to specific files or systems

Accounting

Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc.

Activity Dashboard

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Zapfloor 108 features

Define levels of authorization for access to specific files or systems

Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc.

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Track and document all activities across devices, networks, and other systems

Generate one-off reports that meet information requirements

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Application programming interface that allows for integration with other systems/databases

Manage the process of evaluating documents or requests submitted for approval

Manage attendance for classes, shifts, meetings, or events

Track the attendance of specific individuals or groups

Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws

A record of all activities within the system, including user access, changes made, etc.

Automatically create schedules based on business needs or employee availability and qualifications

Indication whether a resource is available or protected from allocation

Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients

Create, manage, and print wearable badges

Create, manage, and send invoices or bills to customers

Create, update, and manage bookings, itineraries, and reservations

Track and manage schedules and meetings via an integrated calendar

Synchronize with other calendars to view mutual availability and schedules

Organize and group data or items based on various criteria

Communicate using direct chat or messages within the system

Leave comments and notes on documents for others to view

Designed to serve commercial properties

Manage and track all internal and external communication conducted via calls, email, text, or chat

Centralized database of stakeholders and their contact information such as names, address, phone number etc.

Manage, organize, and store contact information

Track, store, and access client contracts or licenses

Accept and process credit card transactions

Record customer information, purchase history, and other notes

A collection of customer information such as contact details, demographics, previous interactions, etc.

Add customized logos and colors to align with company branding

Alter the layout and content of reports

Pre-designed layouts that can be customized to match preferences and requirements

Import and export data to and from software applications

Graphical representation of data

Digital displays use technologies such as LCD, LED, projection and e-paper

Electronic signing method that validates the authenticity and integrity of a digital document

Online forums/groups where users can ask questions, share ideas, best practices, etc.

Store, manage, and track all electronic documents in a centralized location

Store and organize documents in a centralized system

Assemble applications and processes by dragging over and arranging pre-built components

Electronically collect payments for goods or services

Receive and/or send email notifications for urgent updates, requests, or other information

Manage, store and organize emails within the system or via third-party apps

Reminders sent via email

Track employee schedules, availability, and performance across projects and tasks

A list of events with their respective dates

Schedule and manage the logistics of activities and other gatherings

Plan an event's time and location

Schedule facilities, such as athletic fields, venues, and convention centers based on their availability

Collecting, analyzing, and utilizing feedback from users or customers to improve a product or service

Find & retrieve relevant data or documents

Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour

Designed to be used in offices

Organize and edit a group of people's policy and members

Information, data and reports that are being tracked over time

Manage and track all disruptions and incidents

Track and manage inventory levels to maintain proper supply

Captures invoice data and maintains comprehensive records for auditing and reporting purposes

Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support

Manage the process of planning and scheduling meetings, including agenda creation

Accounts held by members of an organization

Comprehensive list that contains information and details of all the members associated with a particular organization or group

Online gateway through which members can access/update personal information

Database of members to track personal information of individuals and families

Access software remotely via mobile devices

Access the system via a mobile application

Manage and support multiple languages

Manage and support multiple locations

Manage, track & record the usage and occupancy of physical spaces such as apartments, offices or meeting room

Book meetings and appointments through a website or digital platform

Accept, record, and reconcile financial transactions

Adjust communications based on previous interactions or personal preferences

Accept and process customer payments for products or services using hardware and software

Manage the pre-registration process

Receive data and information in real time

Notifications that are delivered to users as soon as an event occurs

Receive system updates as soon as any changes are made

Automated process of charging customers at regular intervals for repeated access or use of a product or service

Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc.

Timed notification for any upcoming task, deadline, appointment, or activity

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

View and track pertinent metrics to find patterns and gain insights from data

Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event

Assign available resources (human and/or non-human) to various projects and tasks

Process of planning, scheduling and executing the optimal and effective use of human capital across projects

A calendar that shows when rooms are occupied and available

Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held

Plan availability and assign specific time slots for tasks and resources

Search and filter data across systems to locate required information by entering keywords or certain criteria

Check-in and out via a mobile device or kiosk

Allow users to access multiple services after entering their login credentials once

Send messages via SMS

Manage occupancy and space utilization in facilities and buildings

Manage the reservation of workspaces

Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access

Track the status over time for a request, process, asset, or transaction

Organizing a group of people to accomplish a task

Allows bookings to be made through a third party service

Set up connections to third-party platforms to improve business processes

Track and interpret metrics on the usage of company resources

Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks

Track the frequency of asset usage

Allow organizations to streamline the check-in process for visitors.

Track visitors and purpose of visits

Interact with data visualization elements, such as charts and graphs, to drill down into data

Seamlessly integrates with 3rd party websites

Get Advice

We can help you find the software with the features you need.

Features

4.7 (3)

4.7

Based on 3 reviews

## Pricing

Value for money

5.0 (2)

Basic

$99.00

Per Feature,Per Month

Value for money

5.0 (2)

5.0

Based on 2 reviews

## Integrations

[

PayPal](https://www.capterra.com/p/207944/PayPal/)[

Slack](https://www.capterra.com/p/135003/Slack/)[

Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[

Stripe](https://www.capterra.com/p/123889/Stripe/)[

Zapier](https://www.capterra.com/p/130182/Zapier/)[

Pipedrive](https://www.capterra.com/p/132666/Pipedrive/)[

Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[

Okta](https://www.capterra.com/p/119653/Okta/)

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

5.0 (3)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

5.0 (3)

5.0

Based on 3 reviews

## User reviews

Overall rating

5.0

Based on 3 reviews

Filter by rating

5(3)

4(0)

3(0)

2(0)

1(0)

Mentioned topic

Sorted by most recent

PD

Paulien D.

Head of Sales

Real Estate

### "A great community management system with even greater support "

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

June 16, 2022

Zapfloor really helps us to manage our coworking space as efficiently as possible. Since using this software, we have a much better overview of our community. It has taken many administrative tasks off our hands - allowing us to free up more time for other things. Kudos to the entire Zapfloor team, a pleasure to work with you.

Pros

What's really nice about the Zapfloor software, is that all office management tools are combined in one dashboard and app. With the app our members can book meeting rooms, open doors, take a look at our events, register guests, write messages to the community and so on. For us - the backend user - it is really easy to have all the data about our community, events, and so on in one easy-to-use dashboard. The greatest thing about Zapfloor is their support. We have a customer success manager at our service who is always ready to answer our questions and is open for suggestions for new features. The communication with the Zapfloor team - and especially Amogh - is incredible.

Cons

The software is really an office management tool and less of a sales management tool. The dashboard contains some basic lead board elements, but I had hoped it would be more comprehensive. Fortunately, the Zapfloor team helps us to integrate the dashboard very smoothly with other sales tools.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

JG

Joao Gabriel d.

recepcionist

Hospitality

### "Flexible and complex tool to work"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

5/10

August 13, 2021

Efficiency in organization, Overview of the company and quick inicialization

Pros

The software it is amazing to optimaze the taks, the work and the soluctions to your work. I am impressed how it help to organize the tasks, and the timing-consuming which we should take for each one, but the most effective soluction is the capability to give each one of us (workers) a overview of workplace.

Cons

I have been start to use it recently so I have no criticialities to it

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Jeannine v.

Manager

Commercial Real Estate

### "Zapfloor in de Kamer"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

May 28, 2021

I can now run a coworking network of 8 locations, in half the time I did before. So I am very pleased.

Pros

The features I liked most before using zapfloor were 1) that it was and is multilingual for both coworkers and staff, so frontend and backend. We are a network of coworking spaces with coworkers who speak many languages as well as partners who speak many languages so this is mission critical; 2) that it is modular so we do not have to use it in the way teh programmer envisioned but can use it according to our needs; 3) that it handles multiple locations seamlessly and without workarounds.

Cons

Onboarding took a long time, mostly because we did not have standardized processes going in. So we needed to develop those at the same time that we were introducing the software to new locations. When we started it was also much too much manual work to add customer information; that has in two years' time improved greatly.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

June 2, 2021

Thanks for the review, jeannine. We really appreciate your feedback. You know where to find us if you need any help!

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