--- title: "roXtra Processes Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about roXtra Processes Software - reviews, pricing plans, popular comparisons to other Business Process Management products and more." source_url: "https://www.capterra.com/p/206572/Electronic-Forms/" page_type: "product" language: "en" --- # roXtra Processes Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on August 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) roXtra Processes ## What is roXtra Processes? The tool roXtra Processes is the solution for digitally executable and automated business processes and is the basis for a dynamic process and quality management. With this software solution, you can digitally illustrate, edit, model and directly run your forms as well as connect them with related content from roXtra Documents. In addition, a wide range of process templates are available for recurring processes. ## What is roXtra Processes used for? [Business Process Management](https://www.capterra.com/business-process-management-software/) Overall rating Based on 6 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price €0.01 Per User, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for roXtra Processes?[Manage this product listing](https://www.g2.com/products/roxtra-processes/claim_requests/new?auto=true) ## roXtra Processes Overview Updated August 2026 AI summary roXtra Processes enables organizations of all sizes to automate and manage business processes through features like process modeling, workflow management, and collaboration tools. It offers no-code design, customizable workflows, and integration capabilities, supporting access controls, compliance management, and real-time reporting. The software is available as a cloud-based or on-premise solution across major operating systems. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### roXtra Processes 4.7 (6) VS. [### Zapier](https://www.capterra.com/p/130182/Zapier/) [4.7 (3,077)](https://www.capterra.com/p/130182/Zapier/reviews/) Starting Price €0.01 Per Feature Starting Price $29.99 Usage Based, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.3 (6) Ease Of Use 4.3 (3,038) Value For Money 4.8 (6) Value For Money 4.3 (2,347) Customer Service 4.8 (6) Customer Service 4.3 (2,006) ## roXtra Processes alternatives [Lucidchart](https://www.capterra.com/p/146136/Lucidchart/) [4.5 (2,264)](https://www.capterra.com/p/146136/Lucidchart/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/146136/Lucidchart/) [Visio](https://www.capterra.com/p/201133/Visio/) [4.5 (3,284)](https://www.capterra.com/p/201133/Visio/reviews/) Starting price $5.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/201133/Visio/) Highest Rated [Albato](https://www.capterra.com/p/228273/Albato/) [4.8 (406)](https://www.capterra.com/p/228273/Albato/reviews/) Starting price $15.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/228273/Albato/) [process.science](https://www.capterra.com/p/211712/process-science/) [4.8 (106)](https://www.capterra.com/p/211712/process-science/reviews/) Starting price $4.91 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/211712/process-science/) [View all alternatives](https://www.capterra.com/p/206572/Electronic-Forms/alternatives/) ## FAQs about roXtra Processes Overview ### What company size and specific industries is roXtra Processes built for? roXtra Processes is designed for organizations of any size across all industries, including hospitals, food manufacturers, and service providers. It fits businesses that need process management and quality management software, rather than a product limited to a specific company size or sector. Features and Usability ### What are the key features of roXtra Processes? roXtra Processes offers workflow management, business process automation, and configurable workflow tools, plus a graphical workflow editor and process modeling and designing. It also includes approval process control, audit trail, document management, electronic signature, role-based permissions, reporting and analytics, and third-party integrations. Getting Started and Support ### What training and onboarding options does roXtra Processes offer? roXtra Processes provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online formats support guided instruction, webinars cover group learning, documentation offers written reference material, and videos provide self-paced walkthroughs for review. Getting Started and Support ### What customer support options does roXtra Processes offer? roXtra Processes provides Email/Help Desk, FAQ/Forum, Knowledge Base, and Phone Support. Because no reviewer feedback about support is available, user experience with response times, helpfulness, or common frustrations cannot be described here. ## Features AI summary Based on 3,617 Business Process Management reviews Capterra data shows that buyers of Business Process Management software rank the following features as their top priorities: - **Workflow Management** (**51%** of reviewers rated this feature as critical) - **Task Management** (**43%**) - **Business Process Automation** (**46%**) roXtra Processes supports all three of the features reviewers rate most highly: **Workflow Management**, **Task Management**, and **Business Process Automation**. Together, these capabilities help businesses coordinate process flows, assign and track work clearly, and automate repeatable steps, allowing teams to improve consistency, reduce manual effort, and keep operations moving efficiently. Task Management 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Business Process Automation 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes Process Modeling & Designing 5.0 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Visually identify, define, and map all details and relationships surrounding business process models and elements Third-Party Integrations 2.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Set up connections to third-party platforms to improve business processes Access Controls/Permissions 4.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Compliance Management 4.3 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Track and manage adherence to policies for any service, product, process, or supplier roXtra Processes 43 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Business Process Automation: Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes - Business Process Control: Define and maintain business rules that determine workflow capabilities and criteria - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Configurable Workflow: Configure existing workflows to meet your organization's needs - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Forms: Customize contracts and forms to collect specific information - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Data Visualization: Graphical representation of data - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Email Management: Manage, store and organize emails within the system or via third-party apps - Forms Management: Store, manage and track all forms in a centralized location - Graphical Workflow Editor: Create, design and modify the flow and processes of tasks in a project - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - No-Code: Drag and drop/visual interfaces that allow non-tech users to build without writing code - Process Change Tracking: Document any changes or proposed changes made to business processes or workflows - Process Modeling & Designing: Visually identify, define, and map all details and relationships surrounding business process models and elements - Real-Time Data: Receive data and information in real time - Real-Time Reporting: Active reporting of data and metrics - Real-Time Updates: Receive system updates as soon as any changes are made - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Rules-Based Workflow: Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work - Task Management: Create, manage and track all task activities and progression - Task Progress Tracking: Track the status and progress of tasks - Templates: Sample files or documents that could be customized as needed or used as is - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Version Control: Track revisions and updates made to files and navigate between different versions - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.2 (6) 4.2 Based on 6 reviews ## Pricing Value for money 4.8 (6) Free Trial Basic €0.01 Per Feature, Value for money 4.8 (6) 4.8 Based on 6 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (6) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (6) 4.8 Based on 6 reviews ## User reviews Overall rating 4.7 Based on 6 reviews Filter by rating 5(4) 4(2) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent MH Marion H. Leitung QM Pharmaceuticals ### "TRIGA-S - Modul Prozesse" 4.0 Overall Rating 4.0 4.0 Ease of Use 2.0 2.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 August 26, 2024 Wenn man als Moduladministrator die Funktionalität begriffen hat, schönes Modul, um Formulare und Prozesse zu etablieren. User wünschen sich einfachere und übersichtlichere Funktionalität und Erinnerungen für offene Aufgaben (automatisch) Pros nachvollziehbare Dokumentation, einfache Bedienung durch User, die Formulare etc. ausfüllen. Cons komplexe Funktionalität bei der Modulierung von Prozessen - es braucht Zeit, bis man eingearbeitet ist. Report unübersichtlich, nicht als Kundendokumentation verwendbar Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/) Reasons for choosing roXtra Processes Jira war zu diesem Zeitpunkt noch nicht vollständig im Unternehmen etabliert und konnte auch nicht durch QM-Mitarbeiter etabliert werden. Das Modul Prozesse von roXtra schon Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. TH Thomas H. IT-Administration Wholesale ### "Roxtra Prozesse, intuitive Workflows / Formulare / Abfragen erstellen." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 22, 2024 Es lassen sich schnell Formulare und Abfragen erstellen. Die vielfältigen Möglichkeiten bringen es aber auch mit sich das es schnell komplex werden kann. Auch wenn die grafische Oberfläche zum experimentieren einläd sollte man sich vor der Umsetzung gut überlegen wie der Prozess laufen soll. Hier haben wir sehr gute Erfahrungen mit dem Roxtra Support gemacht. Technisch wie auch konzeptionell eine sehr kompentene Anlaufstelle. Pros Mit dem Modul lassen sich schnell und individuell Arbeitsabläufe definieren und anpassen. Das aufwändigste Projekt war bisweilen die Urlaubsplanung darüber abzubilden, inkl. SQL Anbindung, im nächsten Schritt werden wir auch die Fehltage darüber abbilden. Anfang des Jahres haben wir auch unsere Q-Meldung als Prozess dort definiert. Größter Vorteil ist das wir "in Echtzeit" alle erfassten Meldungen sofort einsehen / auswerten können, unabhänig vom Bearbeitungsstand der jweiligen Q-Meldungen. Cons Für alle im Prozess beteiligten Mitarbeiter ist eine Bearbeiter-Lizenz notwendig, schön wäre wenn eine "passive Mitarbeit" (Ja/Nein/Feedback Abfragen) auch als Leser-Lizenz möglich wäre. Gerade bei der Urlaubsplanung hatten/haben wir die Thematik des Datenschutzes, alle Beteiligten/Rollen sehen den kompletten Vorgang. Hier wäre eine feinere Rechtevergabe wünschenswert. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. SS Simon S. Head Business Development Airlines/Aviation ### "Sehr gutes und bedienerfreundliches Prozesstool" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 August 9, 2024 Ich habe nur gute Erfahrung mit dem Prozesstool von roXtra gemacht. Ein gutes System, einfach zu bedienen. Auch der Support von roXtra ist sehr speditiv und hilfsbereit Pros sehr bedienerfreundlich, einfach zu verstehen, easy to use. Und trotzdem hat es viele sinnvolle und unverzichtbare Features. Cons System ist auch ausgelegt für komplexere Prozesse. Da braucht es aber vertieftes Programmierungwissen, denn die Bedienungsanleitung ist nicht so detailliert Alternatives considered [Visio](https://www.capterra.com/p/201133/Visio/) Reasons for choosing roXtra Processes Preis dynamische Prozesse reduzierte Komplexität Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MO Manuel O. Projektingenieur Environmental Services ### "Übersichtliche Prozessmodellierung mittels BPMN 2.0" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 July 8, 2024 roXtra Processes findet Einsatz in diversen Prozessen in unterschiedlichen Komplexitäten. Unsere Erfahrung zeigt, dass IT-affinen Prozessersteller die Handhabung leicht und intuitiv von der Hand geht. Die Etablierung und fortlaufende Gestaltung und Abbildung von Prozessen in roXtra hilft uns dabei Kommunikation im Unternehmen zu verbessern Der Support von roXtra ist darüber hinaus ausgezeichnet. Fragestellungen in komplexen Prozessen konnten gemeinsam zielführend beantwortet und geklärt werden. Pros Die Modellierung in BPMN 2.0 erlaubt es, Prozesse zunächst zu dokumentieren und anschließend zu verknüpfen. Der Design Modeler bietet auch ohne explizite BPMN 2.0 Kenntnisse die Möglichkeit Prozesse schnell, intuitiv und effektiv zu erstellen. Fremdsysteme wie beispielsweise ERP-Systeme lassen sich über Schnittstellen verknüpfen, was den Handlungsspielraum erweitert. Cons Die Nutzer der einzelnen Prozesse (Vorgänge) finden je nach Prozess eine komplexe Oberfläche. Dies führt dazu, dass Nutzer sich an diese Oberfläche gewöhnen und geschult werden müssen. Die Arbeit mit Unterprozessen wird bei komplexeren Prozessen unübersichtlich und Bedarf u.U. Programmierkenntnisse. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. CC Claudio C. Finance Expert Prozess- und Projektmanagement Health, Wellness and Fitness ### "Einführung von Workflows über roXtra Processes" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 June 19, 2024 Wir haben das Tool seit über einem halben Jahr im Einsatz und rollen sukzessive unterschiedliche Workflows in vielen Bereichen im Finance aber auch außerhalb (Bsp. Einkauf) aus. Das geht von einfachen Buchungsfreigaben bis zu komplexen Freigaben für Investitionsanträge mit mehreren Rollen und Freigabeschleifen. Pros Sehr intuitive Bedienung. Leicht zu verstehen und zu nutzen. Nutzung von roXtra Processes führt zu sofortiger Optimierung von Prozessen innerhalb des Unternehmens. Cons Ein Schwachpunkt ist die noch fehlende Stellvertreterregel in roxtra Processes Reasons for choosing roXtra Processes Wir haben roXtra Processes mit dem roXtra Dokumentenverwaltungssystem als Packet angeschafft. Das Preis-Leistungsverhältnis hat hier am besten gepasst. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. WS Wolfram S. Qualitätsbeauftragter Hospital & Health Care ### "Digitale Prozesse umsetzen mit roXtra - Schnell, einfach und doch präzise" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 18, 2024 Der Einsatz erster einfacher Prozesse ist sehr rasch im Echtbetrieb möglich. Dank der intuitiven Oberflächen für Prozessdesigner und Endanwender sind kaum Schulungen erforderlich. Gute digitale Prozesse sparen viel Zeit und die Mitarbeiter freuen sich über transparente Vorgänge. Auch schon laufende Prozesse können nachträglich angepasst und ständig verbessert werden. Schnittstellen zu anderen Systemen sind möglich. Die Rechtevergabe ist klar und ebenfalls sehr einfach umzusetzen. Pros Die Prozessmodellierung ist sehr leicht zu erlernen und überwiegend selbsterklärend. Trotzdem ist das System extrem flexibel. Bisher konnten wir alle Ideen auch umsetzen, auch Dank des hervorragenden Supports von roXtra. Cons Wir konnten noch keine gravierenden Nachteile entdecken. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.