# roXtra Documents Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about roXtra Documents Software - reviews, pricing plans, popular comparisons to other Document Management products and more. Source: https://www.capterra.com/p/206899/roXtra-Document-Workflow --- # roXtra Documents Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) roXtra Documents ## What is roXtra Documents? roXtra supports the control of the entire document lifecycle and fulfils all standard requirements (e.g. ISO 9001:2015, ISO 13485:2016 as well as in the GxP-regulated environment). roxtra offers a user-friendly and intuitive interface as well as individual document workflows with clear release and control processes. The software also automates the versioning and archiving of your QM documents. Thanks to the integrated full text search, you can see where your document is located at any time. ## What is roXtra Documents used for? [Document Control](https://www.capterra.com/document-control-software/)[Document Management](https://www.capterra.com/document-management-software/)[Workflow Management](https://www.capterra.com/workflow-management-software/) Top alternative Featured Overall rating Based on 9 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price €0.01 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for roXtra Documents?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.roxtra.com/&name=roXtra Documents) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### roXtra Documents 4.4 (9) VS. [4.5 (528)](https://www.capterra.com/p/148577/MasterControl/reviews/) Starting Price €0.01 Per Feature Starting Price $25000 Other, Per Year Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.1 (9) Ease Of Use 4.1 (527) Value For Money 4.6 (8) Value For Money 4.2 (430) Customer Service 4.7 (9) Customer Service 4.5 (492) ## roXtra Documents alternatives Highest Rated [4.6 (5,193)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.5 (129)](https://www.capterra.com/p/134050/Quality-Management-Software/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 91% of reviewers rated it above 4 stars [4.4 (87)](https://www.capterra.com/p/192574/Dot-Compliance/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 91% of reviewers rated it above 4 stars [4.6 (112)](https://www.capterra.com/p/136111/ComplianceQuest/reviews/) Starting price $30.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/206899/roXtra-Document-Workflow/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Secure Data Storage 4.9 (7) 85.71% of 7 reviewers that rated this feature as important or highly important Securely stores data to prevent data loss or breaches Access Controls/Permissions 4.4 (5) 100.00% of 5 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Document Storage 4.8 (5) 80.00% of 5 reviewers that rated this feature as important or highly important Store and organize documents in a centralized system Electronic Signature 4.6 (5) 60.00% of 5 reviewers that rated this feature as important or highly important Digitally sign online documents Task Management 4.8 (5) 60.00% of 5 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Customizable Fields 4.3 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Customize data fields to support various needs and use cases roXtra Documents 64 features Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes A record of all activities within the system, including user access, changes made, etc. Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes Track and manage schedules and meetings via an integrated calendar Track and monitor efficient handling of all changes/transitions Provides a channel for team members to share media files, communicate, and work together Leave comments and notes on documents for others to view Track and manage adherence to policies for any service, product, process, or supplier Track and report regulatory data to either internal management or external stakeholders Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Add customized logos and colors to align with company branding Alter the layout and content of dashboards Customize data fields to support various needs and use cases Alter the layout and content of reports Pre-designed layouts that can be customized to match preferences and requirements Import and export data to and from software applications Automated or logic-based workflows that assist in the creation of electronic documents Scan, move or upload electronic files within the software's repository Assign categories, labels, tags, or attributes to documents for organization, search and storage Custom forms to streamline repetitious aspects of a document Store, manage, and track all electronic documents in a centralized location Review and analyze existing information across documents Store and organize documents in a centralized system Assemble applications and processes by dragging over and arranging pre-built components Digitally sign online documents Manage, store and organize emails within the system or via third-party apps Convert files to a different format Create, save, and store files Recover lost, deleted, or damaged files Public or private sharing of digital files such as documents, audio/video, images, and more Store, manage and track all forms in a centralized location Search for specific words or phrases within a document or database Create, design and modify the flow and processes of tasks in a project Access software remotely via mobile devices Observe and track the demand, usage, progress or quality of a system, product, or user Includes a variety of messaging formats including industry-specific (EDIFACT, HL7, X12) Drag and drop/visual interfaces that allow non-tech users to build without writing code Ability of websites, web applications, or mobile applications to function without an active internet connection Reporting on how each user, task or process has advanced since its initiation Ensure that quality requirements and standards are met across production processes Receive data and information in real time Notifications that are delivered to users as soon as an event occurs Active reporting of data and metrics Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Set & manage permission levels based on user roles and restrict access to only authorized individuals Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work Search and filter data across systems to locate required information by entering keywords or certain criteria Securely stores data to prevent data loss or breaches Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access Attach digital tags to documents and assets for identification, search, or monitoring purposes Create, manage and track all task activities and progression Create, save, and re-purpose templates for emails, forms, etc. Set up connections to third-party platforms to improve business processes Track revisions and updates made to files and navigate between different versions Alter the default workflow to meet your organization's needs Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.6 (9) 4.6 Based on 9 reviews ## Pricing Value for money 4.6 (8) Free Trial Basic €0.01 Per Feature, Value for money 4.6 (8) 4.6 Based on 8 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (9) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (9) 4.7 Based on 9 reviews ## User reviews Overall rating 4.4 Based on 9 reviews Filter by rating 5(4) 4(5) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent MH Marion H. Leitung QM Pharmaceuticals ### "roXtra Documents bei TRIGA-S" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 August 26, 2024 von QM-Seite gut, Mitarbeiter sind nicht alle zufrieden Pros einfach übersichtliche Bedienung - auch neue Mitarbeiter finden sich schnell zurecht Cons das fälschlich eingestellte Schulungen nicht rückgängig gemacht werden können übersichtliche Darstellung, welche Schulungen welcher Mitarbeiter hat Alternatives considered [Q.wiki](https://www.capterra.com/p/198622/Q-wiki/) Reasons for choosing roXtra Documents Q-Wiki: Schlechter Service schon bei der Beratung / Vorstellung des Systems Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SW Stephan W. Qualitätsmanager Health, Wellness and Fitness ### "roXtra - rundum gelungen" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 August 22, 2024 zuerst von den vielen Möglichkeiten überrascht, nachdem Fokussierung auf wesentliche Arbeitsschritte erfolgt ist, konnte dann die Vielfalt erkundet werden und das System der Dokumentenlenkung in roXtra viel besser verstanden werden; Schulungen sind ebenso wichtig wie die regelmäßige Nutzung von roXtra und das Vorhandensein eines kompetenten Ansprechpartners Pros Vielfalt und intuitive Nutzung des Produktes Erfüllung sämtlicher Normvorgaben Dokumentenlenkung Möglichkeiten der individuellen Darstellung (Unternehmensbezug) Kommunikationsmöglichkeit innerhalb von roXtra mit Kolleginnen und Kollegen innerhalb des zu bearbeitenden Dokuments Nachvollziehbarkeit, wer was wann gemacht oder auch nicht gemacht hat (sehr hohe Transparenz) sehr guter Support, stets erreichbar und schnelle Rückmeldung Cons Vielfalt kann normale Anwender überfordern es muss immer Ansprechpartner vor Ort zur Unterstützung vorhanden sein einige Darstellung/Optionen können aktiviert werden, besitzen aber einen negativen Effekt auf den Bearbeitungsprozess (z.B. Word-Dokument wird in Statusleiste angezeigt). Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SP Stefan P. Leiter Organisationsentwicklung und QM Hospital & Health Care ### "Übersicht im Dokumentendschungel" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 10, 2024 Für Heavy-User ist das Programm schnell Alltag. Anwender, die seltener damit zu tun haben, sollten eine leicht erreichbare Ansprechperson haben. Pros Viele Arbeitsschritte sind intuitiv, wenn man das Grundkonzept verstanden hat. Die Prozesse sind übersichtlich Die Statistiken sind hilfreich Die Suchfunktion ist potent Der Support ist schnell und kompetent Die Einführungsbegleitung in der Pilotphase war sehr hilfreich Cons Das Benutzerhandbuch ist manchmal etwas sperrig Sich in das Rechtesystem einzudenken, braucht schon Hirnschmalz Die Nutzung von Kopf- und Fußzeilen in Excel ist zu kompliziert Alternatives considered [BITqms](https://www.capterra.com/p/206618/BITqms/) Reasons for choosing roXtra Documents Moderneres Design, schlüssiges Gesamtpaket, letztlich knappe Entscheidung, in einem Fall war die Preisdifferenz entscheidend Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. HB Heike B. Qualitäts- und Risikomanagerin Health, Wellness and Fitness ### "15 Jahre roXtra und immer noch zufrieden" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 8, 2024 Eigentlich sehr gute Erfahrungen. Alles in allem läuft es stabil und zuverlässig. Immer wieder mal hängt sich die LDAP-Anbindung auf ... dann muss der Identifier-Dienst am Server neu gestartet werden. Generell sitzen die Probleme bei der Dokumentenlenkung eher vor den PCs als in der Software. Bislang immer sehr schnelle Hilfe durch den roXtra-Support bei Problemen. Pros Die Möglichkeiten roXtra sehr stark Unternehmensspezifisch anpassen zu können und dass man in den bekannten Dateiformaten Word, PowerPoint etc. arbeiten kann. Cons Die derzeit noch etwas archaische Layout (das ändert sich aber wohl demnächst). Alternatives considered [Adobe XD](https://www.capterra.com/p/168423/Adobe-XD/) Reasons for choosing roXtra Documents Preis-Leistungsverhältnis; Dokumentenbearbeitung in Standardsoftwareprogrammen möglich Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. HB Hendrik B. Leiter QM - Druckereileitung Printing ### "Roxtra- Dokumentenlenkung auf den Punkt" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 8, 2024 Leicht zu verstehendes, einfach zu bedienendes Dokumentenlenkungsprogramm. Hervorragender Support von der Roxtra. Ich arbeite sehr gerne damit. Pros 1\. Zentrales Medium um Dokumente, VAs, AAs und Prozessbeschreibungen, in der gültigen Version, den Mitarbeitern zur Verfügung zu stellen. 2. Workflowmanagement mit Rollenverteilung (Bearbeiter/ Leser/ Prüfer/ Freigeber) 3. erstklassiger flowChart Designer 4. Benachrichtigung über E-Mail 5. Auffindbarkeit von Dokumenten über Volltextsuche. 6. Mandantenfähig 7. frei wählbare Wiedervorlage zur Kontrolle auf Gültigkeit 8. Ordnerstruktur und Zuordnung in den Ansichten frei wählbar. 9. Audit-Trail und Archiv vorhanden (Änderungen immer nachvollziehbar) 10. Bei Dokumentenprüfung werden Änderungen hervorgehoben und sind somit leichter zu erkennen Cons Hier fällt mir wirklich nur die Kompatibilität zu älteren Office-Dokumenten ein. Ist man auf dem neusten Stand mit seinen Office, gibt es keine Probleme. Reasons for choosing roXtra Documents \-kompakt mit allen wichtigen Funktionen, -ISO konforme Bearbeitung, -tut was es soll für einen angemessenen Preis Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RK Roswitha K. Senior Expert QM Pharmaceuticals ### "Dokumentendenlenkung" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 July 8, 2024 roXtra bietet viele Möglichkeiten der Bearbeitung und Lenkung von Dokumenten, deshalb sollte auch der Anwendungsrahmen eindeutig definiert werden. Die Anwendung des Dokumentenmoduls ist eine erhebliche Erleichterung im Alltag und erhöht erheblich die Sicherheit der korrekten Lenkung und Überprüfung von aktualisierten und neuen Dokumenten Pros gute Übersicht, Benachrichtigung für Aufgaben, Bearbeitung der Dokumente direkt in roXtra. Weitere Möglichkeiten der ergänzenden Konfiguration in der Software. Audittrails der Bearbeitung Cons Der Überblick über den Status ausgewählter Dokumente, der Historie (letztes Bearbeitungsdatum und Änderungsdatum letzter Beteiligte und der Version, es wäre gut wenn es auf einem Blick in roXtra zu sehen wäre ohne weitere Aktionen durchführen zu müssen) könnte noch etwas detaillierter sein. Beim Import von vorhandenen Dokumenten sollte ein die Metadatendatei eingehend von den Administration bearbeitet und geprüft werden. Es wäre von Vorteil wenn der Inhalt von Audit-Trails (Veränderungen) noch genauer beschrieben sein könnte. Reasons for choosing roXtra Documents s. vorherige Antworten Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CE Cara E. Laborantin in der molekularen Diagnostik Hospital & Health Care ### "Bewertung für das roxtra Modul Documents" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 26, 2024 Wir sind vollends zufrieden mit dem Modul roxtra Documents. Alles was für ein funktionierendes QM-System benötigen, wird mit roxtra abgedeckt. Durch roxtra haben wir endlich Ordnung und geregelte Workflows, ohne dass diese kompliziert oder aufwändig sind. Generell ist roxtra sehr anwenderfreundlich und man findet sich schnell zurecht. Pros \- Dokumentenlenkung - Aufgabenmanagement und Erinnerung an Aufgaben - Zuweisung von Zuständigkeiten - Lesebestätigungen - Erteilen von Zugriffsrechten Cons An sich sehen wir keine Nachteile an roxtra Documents. Reasons for choosing roXtra Documents \- gutes Preis-Leistungs-Verhältnis - guter Ruf von roxtra Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JT Jessica T. Qualitätsmanagementbeauftragte Civic & Social Organization ### "Unternehmen über digitales QM besser verstehen und lenken" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 24, 2024 Nachdem das QMS nach einem konkreten Konzept neu aufgestellt wurde, ist die Akzeptanz des Programms deutlich gestiegen. Der Zugang zu Informationen ist sehr vereinfacht worden, konkret gelangen Mitarbeitende über wenige Klicks zu benötigte Dokumente. Mitarbeitende fühlen sich abgeholt und mitgenommen. Pros Über das Modul lässt sich das eigene QMS modern und anschaulich darstellen. Die Verknüpfungsmöglichkeiten zeigen transparent die Wechselwirkungen von Prozessen; gemeint sind die Zusammenhänge zwischen Prozessbeschreibungen und den mitgeltenden Dokumenten, wie auch die Abgrenzung zu Nachweisen. Dadurch erhält man eine ganzheitlichen Blick auf das eigene Unternehmen und seiner internen Abhängigkeiten und das Vorhalten einer Ablage im Netzwerkverzeichnis entfällt. Digitale Freigaben und Archivierungen von Revisionen, ermöglichen das papierlose Arbeiten. Zudem ist es gelungen, das nicht vorhandene - immer gewünschte - Intranet zu ersetzen und so, ein "digitales schwarzes Brett" einzubinden und ggf. hieraus direkt auf Dokumente zu verweisen / verknüpfen. Cons Es wäre schön, wenn man Workflows eigenständig einstellen könnte, um flexibler auf Dokumententypen einzelner Bereiche eingehen zu können. Gleiches gilt für die Mails, z.B. zu Lesebestätigungen. Zudem wäre eine zentrale Einstellung von Kopf-/Fußzeilen super. Positiv ist, dass der support offen für Anregungen und Wünsche ist und technische Lösungen prüft und nach Möglichkeit umsetzt. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. BL Blanca Lorena R. Manayer Marketing and Advertising ### "Gestion de documentos" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 12, 2023 Obtengo la ventaja de poderlo visualizar en PDF directamente Pros Sus utilidades son múltiples y fácil de usar Cons Ninguna, todas se ajustan a mis necesidades Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/206899/roXtra-Document-Workflow/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. 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