# PREXA 365 Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about PREXA 365 Software - reviews, pricing plans, popular comparisons to other Equipment Rental products and more. Source: https://www.capterra.com/p/207126/Prexa-365 --- # PREXA 365 Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) PREXA 365 ## What is PREXA 365? PREXA365 is a quick, modern, and simple cloud-based Equipment Rental Management System powered by Microsoft. The Key features: • CRM, • Asset Management • Rental Management • Services Management • Sales Management • Purchase Orders • Invoicing and Cycle billing • Preventive Maintenance • Parts Inventory • Reporting and Analytics The unique feature of our software is that it allows you to create any record in just 30 seconds, saving you valuable time. ## What is PREXA 365 used for? [Equipment Rental](https://www.capterra.com/equipment-rental-software/)[Rental](https://www.capterra.com/rental-software/)[CRM](https://www.capterra.com/customer-relationship-management-software/) Top alternative Featured Overall rating Based on 13 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $49 Per User, Per Month Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for PREXA 365?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://prexa365.com&name=PREXA 365) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### PREXA 365 4.5 (13) VS. [4.2 (1,305)](https://www.capterra.com/p/135618/Odoo/reviews/) Starting Price $49 Per User, Per Month Starting Price $31.1 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.2 (13) Ease Of Use 4.0 (1,293) Value For Money 4.8 (12) Value For Money 4.1 (1,169) Customer Service 4.9 (12) Customer Service 3.9 (1,158) ## PREXA 365 alternatives [4.4 (329)](https://www.capterra.com/p/157262/QuickBase/reviews/) Starting price $35.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 91% of reviewers rated it above 4 stars [4.5 (34)](https://www.capterra.com/p/104749/ADVANTAGE/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 91% of reviewers rated it above 4 stars Highest Rated [4.8 (22)](https://www.capterra.com/p/151311/QuickCount-Inventory-Tracker/reviews/) Starting price $99.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.5 (21)](https://www.capterra.com/p/33074/MCS-rm-rental-software/#reviews) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/207126/Prexa-365/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Reservations Management 4.9 (9) 77.78% of 9 reviewers that rated this feature as important or highly important Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event Inventory Management 4.4 (7) 57.14% of 7 reviewers that rated this feature as important or highly important Track and manage inventory levels to maintain proper supply Billing & Invoicing 5.0 (5) 60.00% of 5 reviewers that rated this feature as important or highly important Create, manage, and send invoices or bills to customers Scheduling 4.6 (5) 80.00% of 5 reviewers that rated this feature as important or highly important Plan availability and assign specific time slots for tasks and resources Order Management 4.8 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Manage and track customer orders for goods, investments, or any other purchases API 5.0 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Application programming interface that allows for integration with other systems/databases PREXA 365 66 features Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. Dashboard to view the status of ongoing processes, identify current incidents and track past activities Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage assets throughout their lifecycle to optimize profit Monitor the usage of assets, such as equipment, tools, software, etc., throughout their lifecycle Indication whether a resource is available or protected from allocation Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Scan barcodes to ensure accurate pricing and label tracking Identify and track items using barcode tags or RFID (radio-frequency identification) tags Create, manage, and send invoices or bills to customers Track and manage schedules and meetings via an integrated calendar Manage, organize, and store contact information Track, store, and access client contracts or licenses Accept and process credit card transactions Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system A collection of customer information such as contact details, demographics, previous interactions, etc. Store and organize information about customers and previous interactions A website or login for customers to access information Import and export data to and from software applications Track products that are for sale at a reduced price or part of coupon promotions Manage sending personnel and resources to a site as needed Store, manage, and track all electronic documents in a centralized location Store and organize documents in a centralized system Electronically collect payments for goods or services Digitally sign online documents Pre-made examples and templates for emails Track the location of specific equipment at all times Management of commercial motor vehicles for work-related purposes Specifically for mechanical devices such as vehicles, factory equipment, and tools that include ductwork System to support the positioning, navigation, and timing (PNT) measurements of an object or individual Track and manage inspections for worksites, vehicles, and/or equipment to remain compliant with industry standards Track interaction history by documenting conversations for contacts Track and manage inventory levels to maintain proper supply Maintain and control the stock level of inventory Track and monitor inventory items, such as raw materials, unfinished goods, and ready-to-sell items Captures invoice data and maintains comprehensive records for auditing and reporting purposes Integration with Internet of Things devices to automate real-time tracking, data collection and other processes Allows the calculation of fees for late rent payments Store information about leads or contacts and track, manage and nurture them throughout the sales process Identify the physical location of an individual, asset, device, etc. Manage, maintain and track the performance of assets and equipment Schedule predetermined or ad hoc maintenance services and labor requests Observe and track the demand, usage, progress or quality of a system, product, or user Manage and support multiple locations Book meetings and appointments through a website or digital platform Manage and track customer orders for goods, investments, or any other purchases Accept, record, and reconcile financial transactions Minimizes equipment failures and optimizes asset reliability through scheduled inspections, repairs, and replacements Ability to link barcodes or serial numbers with specific items for identification Create, send, and track purchase orders and their statuses Generate quotes or estimates for customers Track/optimize rates in relation to usage Designed to support renewals for recurring customers Timed notification for any upcoming task, deadline, appointment, or activity Streamline, automate and manage the rental of properties, facilities, assets, or equipment Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event Plan availability and assign specific time slots for tasks and resources Search and filter data across systems to locate required information by entering keywords or certain criteria Length of rental Set up connections to third-party platforms to improve business processes Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period Track the frequency of asset usage Creating, assign, and track jobs and/or tasks for work orders Get Advice We can help you find the software with the features you need. Features 4.7 (13) 4.7 Based on 13 reviews ## Pricing Value for money 4.8 (12) Basic $49.00 Per User,Per Month Value for money 4.8 (12) 4.8 Based on 12 reviews ## Integrations [ PayPal](https://www.capterra.com/p/207944/PayPal/)[ Mailchimp](https://www.capterra.com/p/110228/MailChimp/)[ WhatsApp](https://www.capterra.com/p/180345/WhatsApp/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Docusign](https://www.capterra.com/p/121506/Docusign/)[ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ Dynamics 365](https://www.capterra.com/p/157279/Dynamics-365/)[ Brevo](https://www.capterra.com/p/132996/brevo/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (12) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (12) 4.9 Based on 12 reviews ## User reviews Overall rating 4.5 Based on 13 reviews Filter by rating 5(9) 4(3) 3(0) 2(1) 1(0) Mentioned topic Sorted by most recent Saskia P. COO Furniture ### "Prexa delivers everything from sales first touch to rental item returns" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 24, 2026 The Prexa team is doing a great job and is very responsive and solution oriented. I can work fully remote and we haven´t had any serious outages. Stable. Pros Super fast reaction time from the support team and time to bugs being fixed. Prexa gave us a unique solution to our specific rental use case which didn´t exist before. We got many on top developments designed for our processes especially for sales. We are now able to track everything from first contact, email tracking, quote, contract, reservations, logistics and even the return of the items through our refurbishment area. Cons That I have to click a lot on the reload button which by the way appears and disappears into different menu positions. Many fields to be populated through copy and paste and repetitive when creating accounts and contacts. Maybe there will be a nice solution in the future to pre-populate the fields and just reviewing and approving them. Could look better design-wise but is the most detailed and precise solution in the market. Switched from [Current](https://www.capterra.com/p/214203/Current/) Prexa can provide full service chain transparency for first contact with customer, items bookings, to returns. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Vassilios B. COO Furniture ### "Seamless End-to-End Workflow for Rental Businesses" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 23, 2026 The PREXA team provides excellent support with fast response times and demonstrates both the willingness and capability to customize their product to meet individual customer requirements. Pros PREXA 365 integrated our entire workflow seamlessly, from initial customer contact and the sales process through rental asset management, including service tickets and return logistics, all the way to billing. Cons There is very little to dislike about PREXA 365 itself. The only limitations encountered stem from the underlying Microsoft Dynamics platform rather than from PREXA directly. Switched from [Current RMS](https://www.capterra.com/p/142401/Current-RMS/) Product did not meet our requirements any longer and offered no customisation at all. Alternatives considered [Rentman](https://www.capterra.com/p/144616/Rentman/) Reasons for choosing PREXA 365 Best balance of cost and customisation options. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. TB Tejashwini B. Service Operations Construction ### "Easy-to-Use and Reliable Business Solution" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 October 9, 2025 PREXA 365 is easy to use and very helpful. It keeps everything organized and saves time. The support team is friendly and quick to help. Overall, it’s a great tool for managing business tasks. Pros I liked that PREXA 365 puts everything in one place-inventory, sales, purchases, and emails. It’s organized, easy to use, and saves time. The inventory management is great, and customer support is fast and helpful. Cons It takes a little time to learn, but it’s worth it. The system runs smoothly and is very helpful once set up. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AU Anonymous User Coordinador Animation ### "Práctico de tenerla " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 24, 2025 Me gusta bastante, el sistema es práctico, sencillo, está bien integrado y eso ayuda a que mi trabajo sea más fácil, aunque tiene varias funciones que no comprenda me parece útil seguir usándola Pros Nos simplifico bastante la gestión diaria, facturando rápido y controlando los gastos y todo está conectado, es genial Cons No me gusta la cotización y sus procesos son bastantes repetitivos, además de tener bastante funciones que hacen que uno se confunde Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NB Nick B. Sales Security and Investigations ### "Prexa review " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 8, 2024 Good! Pros Keeping track of rentals, rental trends, pricing, etc Cons Refresh time Switched from [Point of Rental Software](https://www.capterra.com/p/29074/Point-of-Rental-Software/) Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AB Alex B. Sales Rep Security and Investigations ### "Prexa Review" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 July 2, 2024 Pros I liked the flexibility that PREXA tools gave me to keep my customers and quotes organized. Cons I would say my least favorite thing about PREXA was a few issues with tax or trying to export a quote. At times the quote didn't appear where it was supposed to and or the tax percentage was inaccurate with the overall cost PREXA showed. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. WP Will P. Sales representatives Security and Investigations ### "Sales review " 2.0 Overall Rating 2.0 2.0 Ease of Use 2.0 2.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 3/10 July 2, 2024 Fair. Works sometimes and also can be a complete headache at other times. Pros The ability to store customers in an organized manor Cons It never properly creates the quotes as we intend. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CJ Cassie J. CEO Construction ### "Exceptional Rental Management & Asset Tracking with Prexa365" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 12, 2024 Prexa365 is exceptional. Their rental management, billing, invoicing, and reporting are top-notch and incredibly easy to use. The asset tracking feature has streamlined our operations, making it an indispensable tool for our business. Highly recommended! Pros Customer Service is 5 star all the way! Prexa365 is easily one of the best vendors to deal with that I've encountered in my career. All of our questions are answered promptly & with attention to detail (\[sensitive content hidden\] is the best!). Cons My experience with Prexa 365 has truly been positive. I'd like to see more standard accounting reports, but you can customize your data - so is this really even a con? Switched from [Point of Rental Software](https://www.capterra.com/p/29074/Point-of-Rental-Software/) Customer service / Prexa 365 is very easy to view / set up for your business. As a growing business, we immediately saw how Prexa 365 would grow with our rental fleet as we did. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CF Cameron F. Operations Coordinator Security and Investigations ### "24/7 Onsite Cameras Feedback" 5.0 Overall Rating 5.0 5.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 October 4, 2023 The software itself can be a little stressful to use sometimes. I find myself doing things out of order, and I cant figure out why I cant move on to the next step. It would be nice if there was a way to make the system "dummy proof" to where there is only one or two ways to go through the rental reservation process. Pros The thing I love the most, is also of the most importance to us. Customer Support. The team is always willing to help or change aspects of the software to fit our needs. Cons The thing I like least, is i feel like the software is too "busy". There are a lot of different things i still dont quite understand on the system. The different apps is easy to follow, but then within the apps there are the different drop downs like "rental mangement" or "sales" or "service management". I would like to see something a little more user friendly and a little more straight forward. Switched from [Point of Rental Software](https://www.capterra.com/p/29074/Point-of-Rental-Software/) Customer service Reasons for choosing PREXA 365 Because i knew with Prexa, i would be working with a dedicated team that knows my business. I don't want to have to call a 1-800 number to speak with someone that has no idea who i am, or what i do. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. GT Greg T. Operations Transportation/Trucking/Railroad ### "CTS & Prexa" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 September 14, 2023 Pros What I like most about Prexa 365 are the people behind the application. They have always made time for me, answered my silly questions in a prompt professional manner. They have also been super patient as we navigate through the selection process and ensure that the software will work for us. The Trail Environment has been a life saver, it is so much easier to play in the sandbox, make mistakes and correct them Cons What I dislike the most is the customization it will take to make it work for us. On the other hand, we may be a little unique in our business transactions, so taking the time to develop and work with Prexa on the customization is so much better than buying a product off the shelf. Alternatives considered [Quipli](https://www.capterra.com/p/232916/Quipli-Rental-Software/) [Point of Rental Software](https://www.capterra.com/p/29074/Point-of-Rental-Software/) Reasons for choosing PREXA 365 The People Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/207126/Prexa-365/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. 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