--- title: "PREXA 365 Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about PREXA 365 Software - reviews, pricing plans, popular comparisons to other Equipment Rental products and more." source_url: "https://www.capterra.com/p/207126/Prexa-365/" page_type: "product" language: "en" --- # PREXA 365 Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 17, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) PREXA 365 ## What is PREXA 365? PREXA365 is a quick, modern, and simple cloud-based Equipment Rental Management System powered by Microsoft. The Key features: • CRM, • Asset Management • Rental Management • Services Management • Sales Management • Purchase Orders • Invoicing and Cycle billing • Preventive Maintenance • Parts Inventory • Reporting and Analytics The unique feature of our software is that it allows you to create any record in just 30 seconds, saving you valuable time. ## What is PREXA 365 used for? [Equipment Rental](https://www.capterra.com/equipment-rental-software/)[Rental](https://www.capterra.com/rental-software/)[CRM](https://www.capterra.com/customer-relationship-management-software/) Top alternative Featured Overall rating Based on 13 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $49 Per User, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for PREXA 365?[Manage this product listing](https://www.g2.com/products/prexa365/claim_requests/new?auto=true) ## PREXA 365 Overview Updated September 2026 AI summary PREXA 365 equips small, midsize, and enterprise businesses with tools to manage equipment rental, asset tracking, inventory, and maintenance. Supporting reservations, order management, payment processing, and contract handling, it also offers fleet oversight, customer management, and analytics. Available on web and mobile platforms, PREXA 365 integrates with numerous third-party systems to support day-to-day rental and asset operations. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### PREXA 365 4.5 (13) VS. [4.8 (1,193)](https://www.capterra.com/p/138689/Booqable/reviews/) Starting Price $49 Per User, Per Month Starting Price $29 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.2 (13) Ease Of Use 4.8 (1,193) Value For Money 4.8 (12) Value For Money 4.7 (1,154) Customer Service 4.9 (12) Customer Service 4.8 (1,144) ## PREXA 365 alternatives [4.5 (2,234)](https://www.capterra.com/p/47428/Buildium-Property-Management-Software/reviews/) Starting price $62.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.5 (1,311)](https://www.capterra.com/p/131924/Lodgify/reviews/) Starting price $14.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 91% of reviewers rated it above 4 stars [4.8 (157)](https://www.capterra.com/p/167364/Goodshuffle-Pro/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Rentman](https://www.capterra.com/p/144616/Rentman/) [4.6 (243)](https://www.capterra.com/p/144616/Rentman/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/144616/Rentman/) [View all alternatives](https://www.capterra.com/p/207126/Prexa-365/alternatives/) ## FAQs about PREXA 365 Overview ### Which roles and teams benefit most from PREXA 365? PREXA 365 is most used by operations leaders, rental management teams, sales staff, and business owners who need tighter control over day-to-day workflows. Coordinators use it to organize service and operational tasks, sales teams track customer activity, and executives monitor performance, resource use, and business continuity across teams. Answer based on 13 reviews Overview ### What company size and industries is PREXA 365 built for? PREXA 365 is built for small businesses, which account for 100% of reviewers, especially in Security and Investigations at 31%. It also serves Transportation/Trucking/Railroad and Construction, each at 23%, aligning with its focus on equipment and rental operations. The most common use case is equipment rental, cited by 56% of reviewers. Answer based on 13 reviews Features and Usability ### What are the key features of PREXA 365? PREXA 365 offers asset and equipment management features such as asset tracking, inventory tracking, equipment rental, fleet management, and maintenance scheduling. It also includes booking and reservations management, billing and invoicing, online payments, contract and license management, reporting and analytics, and integrations through API and third-party connections. Integrations ### Which third-party tools and platforms does PREXA 365 integrate with? PREXA 365 integrates with over 20 third-party tools across CRM, communications, finance, and document workflows. Key integrations include Brevo, Docusign, Docusign CLM, Dynamics 365, Microsoft Outlook, Microsoft Teams, Mailchimp, PayPal, QuickBooks Online, Stripe, TaxJar, Twilio, Microsoft Power BI, Microsoft Power Apps, and Sage 50 Accounting. Getting Started and Support ### What training and onboarding options does PREXA 365 offer? PREXA 365 provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online options support guided instruction, webinars present scheduled group training, documentation serves as written reference material, and videos allow self-paced review. Getting Started and Support ### What customer support options does PREXA 365 offer? PREXA 365 provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, 24/7 Live Rep, and Chat. No reviewer feedback is available to describe response times, helpfulness, or common support frustrations, so support experience details cannot be confirmed from user reports. ## Features AI summary Based on 1,101 Equipment Rental reviews Capterra data shows that buyers of equipment rental software rank the following features as their top priorities: - **Reservations Management** (**62%** of reviewers rated this feature as critical) - **Order Management** (**55%**) - **Payment Processing** (**58%**) PREXA 365 supports all three of the features reviewers value most: **Reservations Management**, **Order Management**, and **Payment Processing**. Together, these capabilities help businesses manage bookings accurately, keep rental orders organized from start to finish, and handle transactions efficiently, allowing teams to reduce manual work and keep day-to-day rental operations running smoothly. Order Management 4.8 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Manage and track customer orders for goods, investments, or any other purchases Payment Processing 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Accept, record, and reconcile financial transactions Scheduling 4.6 (5) 80.00% of 5 reviewers that rated this feature as important or highly important Plan availability and assign specific time slots for tasks and resources Inventory Management 4.4 (7) 57.14% of 7 reviewers that rated this feature as important or highly important Track and manage inventory levels to maintain proper supply Billing & Invoicing 5.0 (5) 60.00% of 5 reviewers that rated this feature as important or highly important Create, manage, and send invoices or bills to customers Reservations Management 4.9 (9) 77.78% of 9 reviewers that rated this feature as important or highly important Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event PREXA 365 66 features ### All Features - Accounting: Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Asset Lifecycle Management: Manage assets throughout their lifecycle to optimize profit - Asset Tracking: Monitor the usage of assets, such as equipment, tools, software, etc., throughout their lifecycle - Availability Indicator: Indication whether a resource is available or protected from allocation - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Barcode/Ticket Scanning: Scan barcodes to ensure accurate pricing and label tracking - Barcoding/RFID: Identify and track items using barcode tags or RFID (radio-frequency identification) tags - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Contact Management: Manage, organize, and store contact information - Contract/License Management: Track, store, and access client contracts or licenses - Credit Card Processing: Accept and process credit card transactions - CRM: Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system - Customer Database: A collection of customer information such as contact details, demographics, previous interactions, etc. - Customer Management: Store and organize information about customers and previous interactions - Customer Portal: A website or login for customers to access information - Data Import/Export: Import and export data to and from software applications - Discount Management: Track products that are for sale at a reduced price or part of coupon promotions - Dispatch Management: Manage sending personnel and resources to a site as needed - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Electronic Payments: Electronically collect payments for goods or services - Electronic Signature: Digitally sign online documents - Email Templates: Pre-made examples and templates for emails - Equipment Tracking: Track the location of specific equipment at all times - Fleet Management: Management of commercial motor vehicles for work-related purposes - For Mechanical Equipment: Specifically for mechanical devices such as vehicles, factory equipment, and tools that include ductwork - GPS: System to support the positioning, navigation, and timing (PNT) measurements of an object or individual - Inspection Management: Track and manage inspections for worksites, vehicles, and/or equipment to remain compliant with industry standards - Interaction Tracking: Track interaction history by documenting conversations for contacts - Inventory Management: Track and manage inventory levels to maintain proper supply - Inventory Optimization: Maintain and control the stock level of inventory - Inventory Tracking: Track and monitor inventory items, such as raw materials, unfinished goods, and ready-to-sell items - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - IoT Integration: Integration with Internet of Things devices to automate real-time tracking, data collection and other processes - Late Fee Calculation: Allows the calculation of fees for late rent payments - Lead Management: Store information about leads or contacts and track, manage and nurture them throughout the sales process - Location Tracking: Identify the physical location of an individual, asset, device, etc. - Maintenance Management: Manage, maintain and track the performance of assets and equipment - Maintenance Scheduling: Schedule predetermined or ad hoc maintenance services and labor requests - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Multi-Location: Manage and support multiple locations - Online Booking: Book meetings and appointments through a website or digital platform - Order Management: Manage and track customer orders for goods, investments, or any other purchases - Payment Processing: Accept, record, and reconcile financial transactions - Preventive Maintenance: Minimizes equipment failures and optimizes asset reliability through scheduled inspections, repairs, and replacements - Product Identification: Ability to link barcodes or serial numbers with specific items for identification - Purchase Order Management: Create, send, and track purchase orders and their statuses - Quotes/Estimates: Generate quotes or estimates for customers - Rate Management: Track/optimize rates in relation to usage - Recurring Rentals: Designed to support renewals for recurring customers - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Rental Management: Streamline, automate and manage the rental of properties, facilities, assets, or equipment - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reservations Management: Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event - Scheduling: Plan availability and assign specific time slots for tasks and resources - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Short/Long Term Rental: Length of rental - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Transaction History: Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period - Utilization Reporting: Track the frequency of asset usage - Work Order Management: Creating, assign, and track jobs and/or tasks for work orders --- Get Advice We can help you find the software with the features you need. Features 4.7 (13) 4.7 Based on 13 reviews ## Pricing Value for money 4.8 (12) Basic $49.00 Per User,Per Month Value for money 4.8 (12) 4.8 Based on 12 reviews ## Integrations [ PayPal](https://www.capterra.com/p/207944/PayPal/)[ WhatsApp](https://www.capterra.com/p/180345/WhatsApp/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Docusign](https://www.capterra.com/p/121506/Docusign/)[ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ Dynamics 365](https://www.capterra.com/p/157279/Dynamics-365/)[ Brevo Marketing Platform](https://www.capterra.com/p/132996/brevo/)[ Stripe](https://www.capterra.com/p/123889/Stripe/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (12) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (12) 4.9 Based on 12 reviews ## User reviews Overall rating 4.5 Based on 13 reviews Filter by rating 5(9) 4(3) 3(0) 2(1) 1(0) Mentioned topic Sorted by most recent Saskia P. COO Furniture ### "Prexa delivers everything from sales first touch to rental item returns" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 24, 2026 The Prexa team is doing a great job and is very responsive and solution oriented. I can work fully remote and we haven´t had any serious outages. Stable. Pros Super fast reaction time from the support team and time to bugs being fixed. Prexa gave us a unique solution to our specific rental use case which didn´t exist before. We got many on top developments designed for our processes especially for sales. We are now able to track everything from first contact, email tracking, quote, contract, reservations, logistics and even the return of the items through our refurbishment area. Cons That I have to click a lot on the reload button which by the way appears and disappears into different menu positions. Many fields to be populated through copy and paste and repetitive when creating accounts and contacts. Maybe there will be a nice solution in the future to pre-populate the fields and just reviewing and approving them. Could look better design-wise but is the most detailed and precise solution in the market. Switched from [Current](https://www.capterra.com/p/214203/Current/) Prexa can provide full service chain transparency for first contact with customer, items bookings, to returns. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. Vassilios B. COO Furniture ### "Seamless End-to-End Workflow for Rental Businesses" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 23, 2026 The PREXA team provides excellent support with fast response times and demonstrates both the willingness and capability to customize their product to meet individual customer requirements. Pros PREXA 365 integrated our entire workflow seamlessly, from initial customer contact and the sales process through rental asset management, including service tickets and return logistics, all the way to billing. Cons There is very little to dislike about PREXA 365 itself. The only limitations encountered stem from the underlying Microsoft Dynamics platform rather than from PREXA directly. Switched from [Current RMS](https://www.capterra.com/p/142401/Current-RMS/) Product did not meet our requirements any longer and offered no customisation at all. Alternatives considered [Rentman](https://www.capterra.com/p/144616/Rentman/) Reasons for choosing PREXA 365 Best balance of cost and customisation options. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. TB Tejashwini B. Service Operations Construction ### "Easy-to-Use and Reliable Business Solution" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 October 9, 2025 PREXA 365 is easy to use and very helpful. It keeps everything organized and saves time. The support team is friendly and quick to help. Overall, it’s a great tool for managing business tasks. Pros I liked that PREXA 365 puts everything in one place-inventory, sales, purchases, and emails. It’s organized, easy to use, and saves time. The inventory management is great, and customer support is fast and helpful. Cons It takes a little time to learn, but it’s worth it. The system runs smoothly and is very helpful once set up. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. AN Anonymous User Coordinador Animation ### "Práctico de tenerla " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 24, 2025 Me gusta bastante, el sistema es práctico, sencillo, está bien integrado y eso ayuda a que mi trabajo sea más fácil, aunque tiene varias funciones que no comprenda me parece útil seguir usándola Pros Nos simplifico bastante la gestión diaria, facturando rápido y controlando los gastos y todo está conectado, es genial Cons No me gusta la cotización y sus procesos son bastantes repetitivos, además de tener bastante funciones que hacen que uno se confunde Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NB Nick B. Sales Security and Investigations ### "Prexa review " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 8, 2024 Good! Pros Keeping track of rentals, rental trends, pricing, etc Cons Refresh time Switched from [Point of Rental Software](https://www.capterra.com/p/29074/Point-of-Rental-Software/) Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AB Alex B. Sales Rep Security and Investigations ### "Prexa Review" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 July 2, 2024 Pros I liked the flexibility that PREXA tools gave me to keep my customers and quotes organized. Cons I would say my least favorite thing about PREXA was a few issues with tax or trying to export a quote. At times the quote didn't appear where it was supposed to and or the tax percentage was inaccurate with the overall cost PREXA showed. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. WP Will P. Sales representatives Security and Investigations ### "Sales review " 2.0 Overall Rating 2.0 2.0 Ease of Use 2.0 2.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 3/10 July 2, 2024 Fair. Works sometimes and also can be a complete headache at other times. Pros The ability to store customers in an organized manor Cons It never properly creates the quotes as we intend. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. CJ Cassie J. CEO Construction ### "Exceptional Rental Management & Asset Tracking with Prexa365" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 12, 2024 Prexa365 is exceptional. Their rental management, billing, invoicing, and reporting are top-notch and incredibly easy to use. The asset tracking feature has streamlined our operations, making it an indispensable tool for our business. Highly recommended! Pros Customer Service is 5 star all the way! Prexa365 is easily one of the best vendors to deal with that I've encountered in my career. All of our questions are answered promptly & with attention to detail (\[sensitive content hidden\] is the best!). Cons My experience with Prexa 365 has truly been positive. I'd like to see more standard accounting reports, but you can customize your data - so is this really even a con? Switched from [Point of Rental Software](https://www.capterra.com/p/29074/Point-of-Rental-Software/) Customer service / Prexa 365 is very easy to view / set up for your business. As a growing business, we immediately saw how Prexa 365 would grow with our rental fleet as we did. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. CF Cameron F. Operations Coordinator Security and Investigations ### "24/7 Onsite Cameras Feedback" 5.0 Overall Rating 5.0 5.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 October 4, 2023 The software itself can be a little stressful to use sometimes. I find myself doing things out of order, and I cant figure out why I cant move on to the next step. It would be nice if there was a way to make the system "dummy proof" to where there is only one or two ways to go through the rental reservation process. Pros The thing I love the most, is also of the most importance to us. Customer Support. The team is always willing to help or change aspects of the software to fit our needs. Cons The thing I like least, is i feel like the software is too "busy". There are a lot of different things i still dont quite understand on the system. The different apps is easy to follow, but then within the apps there are the different drop downs like "rental mangement" or "sales" or "service management". I would like to see something a little more user friendly and a little more straight forward. Switched from [Point of Rental Software](https://www.capterra.com/p/29074/Point-of-Rental-Software/) Customer service Reasons for choosing PREXA 365 Because i knew with Prexa, i would be working with a dedicated team that knows my business. I don't want to have to call a 1-800 number to speak with someone that has no idea who i am, or what i do. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. GT Greg T. Operations Transportation/Trucking/Railroad ### "CTS & Prexa" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 September 14, 2023 Pros What I like most about Prexa 365 are the people behind the application. They have always made time for me, answered my silly questions in a prompt professional manner. They have also been super patient as we navigate through the selection process and ensure that the software will work for us. The Trail Environment has been a life saver, it is so much easier to play in the sandbox, make mistakes and correct them Cons What I dislike the most is the customization it will take to make it work for us. On the other hand, we may be a little unique in our business transactions, so taking the time to develop and work with Prexa on the customization is so much better than buying a product off the shelf. Alternatives considered [Quipli](https://www.capterra.com/p/232916/Quipli-Rental-Software/) [Point of Rental Software](https://www.capterra.com/p/29074/Point-of-Rental-Software/) Reasons for choosing PREXA 365 The People Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/207126/Prexa-365/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.