# Staff Files Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Staff Files Software - reviews, pricing plans, popular comparisons to other Human Resources products and more. Source: https://www.capterra.com/p/20961/Staff-Files --- # Staff Files Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on January 12, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Staff Files ## What is Staff Files? Easy to learn and easy to use, Staff Files gives managers and human resource professionals an efficient and affordable way to manage employee information. Store, retrieve and safeguard employee information in one place. Track compensation, benefits, evaluations, training, time off and much more. Staff Files includes pre-written HR letters, templates and staff reports. Staff Files is PC-based and starts at only $295. No monthly fees. 90-day money-back guarantee. Download the free demo today! ## What is Staff Files used for? [Human Resources](https://www.capterra.com/human-resource-software/) Top alternative Featured Overall rating Based on 15 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $295 Per User, One Time Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Staff Files?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.abs-usa.com&name=Staff Files) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Staff Files 4.0 (15) VS. [4.3 (1,837)](https://www.capterra.com/p/86714/WebPay/reviews/) Starting Price $295 Per User, One Time Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.1 (14) Ease Of Use 4.3 (1,836) Value For Money 3.0 (1) Value For Money 4.2 (1,497) Customer Service 3.5 (11) Customer Service 4.1 (1,568) ## Staff Files alternatives Highest Rated [4.9 (4,762)](https://www.capterra.com/p/172127/Rippling/reviews/) Starting price $8.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.6 (5,180)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.6 (3,343)](https://www.capterra.com/p/110968/BambooHR/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [4.4 (1,270)](https://www.capterra.com/p/130949/Paycom/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/20961/Staff-Files/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Access Controls/Permissions Define levels of authorization for access to specific files or systems Benefits Management Record employee's benefit plans and selections throughout career progression Employee Database Electronic storage of staff/employee contact information and job status in a centralized repository HR Management Automates core HR functions such as talent management, employee evaluation and learning management Performance Management Organize and manage the accomplishments and development of employees or performance of applications or systems Reminders Timed notification for any upcoming task, deadline, appointment, or activity Staff Files 9 features Define levels of authorization for access to specific files or systems Record employee's benefit plans and selections throughout career progression Electronic storage of staff/employee contact information and job status in a centralized repository Automates core HR functions such as talent management, employee evaluation and learning management Organize and manage the accomplishments and development of employees or performance of applications or systems Timed notification for any upcoming task, deadline, appointment, or activity Track and manage sick leave time Track and manage employee time-off, vacation, and sick leave requests Track employee/learner's progression through training programs Get Advice We can help you find the software with the features you need. Features 4.5 (2) 4.5 Based on 2 reviews ## Pricing Value for money 3.0 (1) Free Trial Basic $295.00 Per User,One Time Value for money 3.0 (1) 3.0 Based on 1 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 3.5 (11) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 3.5 (11) 3.5 Based on 11 reviews ## User reviews Overall rating 4.0 Based on 15 reviews Filter by rating 5(2) 4(11) 3(2) 2(0) 1(0) Mentioned topic Sorted by most recent JR John R. Director of Finance Education Management ### "Great for easy database" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 March 3, 2020 I've had a good experience with Staff Files - as a simple database to manage employee information. Pros Staff Files was already set up for me to immediately enter data on all of our employees . I was able to get the initial database running quickly. I was then able to make adjustments/additions as we went on. Cons The reporting capability is not really that great. I have not been able to ascertain how to sort reports by a specific field, etc. That has been frustrating. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. TD Tammy D. Office Admin Non-Profit Organization Management ### "Great program" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 January 11, 2017 I used this program for years and found it easy to use and very thorough. Adding the information was easy and finding the information was easy and easy reports as well. Very happy with it. Pros Easy of use Good reports Cons I can't think of any cons Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PR P.S. R. Founder ### "staff files" 4.0 Overall Rating 4.0 4.0 Ease of Use 0.0 0.0 Features 0.0 0.0 Customer Service 0.0 0.0 Likelihood to Recommend 0/10 June 20, 2014 Great software, very easy to use. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MP Monique P. Hospital Administrator and Part Owner ### "Timr saver!" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 0.0 0.0 Customer Service 4.0 4.0 Likelihood to Recommend 0/10 June 20, 2014 I can't tell you how much time this software has saved me and my office manager. We use it for everything. We especially like the User tab because you can customize everything in there and we have it all used up! The reminders in the system helps a lot for evaluations, exams, training periods, etc. The accrual section is amazing. It works so well for us because we have different accruals depending on how long the employee has worked for us, etc. It takes care of everything for us. Thank you for giving us the extra time! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KR Kim R. Human Resource Director ### "Human Resource and Safey Director" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 0.0 0.0 Customer Service 3.0 3.0 Likelihood to Recommend 0/10 June 20, 2014 Overall, Staff Files encompasses majority of our needs in the HR field. Some of the things I'd like to see changed, added or modified are: 1) Vacations to print out in calendar form, per month to hand out in hard copy form 2) A question box before changes are saved to make sure the changes are correct. (Ex. I could have an employee record open and while doing something else could mistakenly hit the keyboard and it may have deleted out the name or changed it. There isn't a safety measure to make sure change is correct prior to auto saving. In fact a "Save" option would be good. 3) Would like to see an undo or redo type of option. As in #2 sometimes need to refer back to the previous info, especially where changed in error. 4) Would like to see more info from Quick Books imported over i.e.; wage info, etc. (maybe a QB issue?). 5) Add search option to find employee name instead of having to scroll down. Note: I couldn't get the star rating to work correctly......Overall is 4, Ease of Use 3, Customer Service 3. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor June 20, 2014 Thank you for feedback! The Absence Calendar (from the Reports menu) is a one-month view that shows at-a-glance when employees will be or have been away from work during that month. The Find button on the toolbar is used to search for employees instead of having to scroll the entire list. We'll forward your suggestion about the save button onto our developers for consideration. LS Lori S. ### "Staff Files" 4.0 Overall Rating 4.0 4.0 Ease of Use 2.0 2.0 Features 0.0 0.0 Customer Service 2.0 2.0 Likelihood to Recommend 0/10 June 19, 2014 This is good software to store digital records for employees. It would be definitely simplify the process if you were able to drag and drop items from your computer to the employee file. It would also be useful that when a link for a document(s) changes that you would be able to delete more than one doc at a time. This process is very time consuming. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NA Nicole A. Vice President ### "Easy to use tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 4.0 4.0 Likelihood to Recommend 0/10 June 19, 2014 I find the tool easy to use and accessible to enter important information as a manager. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NS Nicole S. Administrative Assistant ### "Nice Application" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 0.0 0.0 Customer Service 0.0 0.0 Likelihood to Recommend 0/10 June 19, 2014 Overall Staff Files is a good application to store information. I would like however if how the information that is stored would be a little different such as when looking into specific details on an employee, if it would be stored by date. That would be more helpful. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TH Toby H. HR Director ### "Highly Recommend!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 June 19, 2014 Staff Files Pro is a great software package that any HR department can fully utilize. It's very user friendly, easy set-up, and is a tremendous asset to the HR department. Scanning and labeling documents is easy, as is finding documents in a personnel file. My directors have access to Staff Files Pro and they are able to see a personnel file without having to come to my office. We can also email documents to employees and/or directors if needed. The only cons with Staff Files Pro, and these are very minor, is (1) when scanning new documents in that fall under one label (i.e. FMLA leave documents), the newest document is last whereas it should be placed at the front; and (2) there isn't a way to attach "post-it" notes to scanned documents. Again, very minor cons. Overall, however, I have recommended Staff Files Pro to several colleagues and encourage HR offices to use Staff Files Pro! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AG Austin G. Human Resource Associate ### "Need more comprehensive reports" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 0.0 0.0 Customer Service 2.0 2.0 Likelihood to Recommend 0/10 June 19, 2014 Staff Files is, for the most part, a decent HR system. The only issue I have and would LOVE to see created is a way to export any field at all into an Excel Spreadsheet. You can do this somewhat already by clicking "Reports" and then "Employee List" but when you go there, not all fields are available. If it was possible to create a way that any and all fields are able to be in this employee list, I would bring the Staff Files rating up substantially. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor June 19, 2014 Thank you so much for your review of Staff Files! We appreciate your candid comments. In addition to using the Employee List, there are two other alternatives for exporting information from Staff Files into Excel. The other reports available in the Reports menu can also be exported to Excel from the File menu in the Print Preview window. Also, you could create custom reports from the underlying Microsoft Access database. After the reports are created in Access, you can use them directly from the Reports menu in Staff Files. ES Elaine S. HR coordinator ### "Product use" 3.0 Overall Rating 3.0 3.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 June 19, 2014 I have never used the customer service because I find the product easy enough to use to figure things out on my own. I particularly love the ease of the reports functions. I only use it for vacation and sick time tracking. Well worth the money. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KR Karen R. Finance Administrator ### "Ease of Use" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 0.0 0.0 Customer Service 0.0 0.0 Likelihood to Recommend 0/10 June 19, 2014 Excellent! Cannot comment on Customer Service, as I have never used the service. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CC Christi C. HR Director ### "EXTREMELY HAPPY" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 June 19, 2014 I use staff files on a daily basis, and still learning new things that I find makes my job easier. I would recommend to another user. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NM Nick M. HSEQ Manager ### "A Great Asset" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 0.0 0.0 Customer Service 4.0 4.0 Likelihood to Recommend 0/10 June 19, 2014 Staff files enables us to track, analyse and create reports that helps to simplify our HR process, The reminder function is invaluable to this business for keeping track of licences and training. Support has been good. Overall I would recommend this to any small to medium enterprise looking for HR software that is simple to install, maintain and use. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AB Amanda B. Human Resources Assistant ### "Good program, improvements needed..." 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 4.0 4.0 Likelihood to Recommend 0/10 March 2, 2012 Its a great program, for companies that need simple operations and user friendly programs. It helps manage our employees and is more efficient to find out information about the employee. Pros 1.One of the cheaper options out there 2.Love the option of reminding us when trainings are out of date. 3.Love the multi-user option, that way different departments of the company can enter information. 4. User-Friendly 5. Simple reports are easy to make, use, and print. 6. You don't have to necessarily look at the employees personal file, when trying to find out information. Cons 1\. Had multiple different problems. 2. No option for a one time training 3.Had to buy newest version because tech. support only could assist with the newest version. 4. Program errors where we had to send our database to them in a zip file and wait for them to fix it rather than being able to fix it over the phone. 5. When calling tech support, I once got a tech adviser that couldn't help with my problems and couldn't seem to answer any of my questions. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)