--- title: "Trello Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Trello the right Collaboration solution for you? Explore 23574 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/211559/Trello/reviews/" page_type: "reviews" language: "en" --- Trello 4.5 (23574) [View alternatives](https://www.capterra.com/p/211559/Trello/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated July 21st, 2026 # Reviews of Trello Ease of use 4.5 Customer Service 4.3 ## Pros and Cons in Reviews Tom L Marketing DirectorInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “Useful collaboration tool for the marketing team to manage our content and comms calendar - the calendar power up in particular is easy to manage within the team, and share across the wider business to give visibility on our activity“ March 18, 2026 PH Parker H Account StrategistStaffing and Recruiting, 51 - 200 employeesUsed the software for: 6-12 months. “There is no flexibility with respect to customization of board backgrounds and labels, and detailed reporting is possible only with third-party applications, thus adding additional expense and complexity for large-scale businesses.“ May 6, 2026 CN Caroline N Business analystInformation Technology and Services, 5,001 - 10,000 employeesUsed the software for: More than 2 years. “The possibility of adding Powerful integrations to other tools, such as text editors or file storage, and creating automation for free (even if limited), brings so much value to Trello, because we can keep our work flowing even if it gets bigger and more complex.“ July 9, 2026 Mustafa A DirectorCivic & Social Organization, Self-employedUsed the software for: I used a free trial. “While it is excellent for task management, it can feel a bit limited for very complex, large-scale projects that require detailed resource management or native Gantt charts. As the number of cards on a board grows, it can sometimes become cluttered, making it difficult to find specific information without heavy use of filters“ April 9, 2026 Greg W Senior Learning TechnologistHospitality, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “It is incredibly intuitive for onboarding new team members, and the flexibility of the cards allows for a high degree of customization—especially when using Power-Ups to bridge the gap between simple task tracking and more complex project management.“ April 23, 2026 SM Sean M Chief Editor at deBankedFinancial Services, 501 - 1,000 employeesUsed the software for: More than 2 years. “To work around this, you have to install add-ons (called "Power-Ups"), but their integration can sometimes clutter the interface or require extra subscriptions that spoil the baseline experience.“ June 11, 2026 Diego G Project ManagerRetail, 201 - 500 employeesUsed the software for: More than 2 years. “Overall, Trello offers a very high ROI due to its competitive Pricing model; it provides exactly the right amount of structure for agile coordination without the administrative complexity of larger platforms, making it an incredibly cost-effective solution for our team's daily operations.“ May 7, 2026 Álvaro C Deploy ManagerInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “It's also not possible to link tasks that are dependent on one another, which would be important for knowing whether one task affects another. As the project scales up significantly, the view can become quite chaotic and hard to follow in terms of a clear timeline.“ July 13, 2026 ## Showing most helpful reviews Showing 1-25 of 23574 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Rustam A. Software developer Information Technology and Services Used the software for: Less than 6 months ### "Organizing Work Made Easy" July 1, 2026 5.0 Overall, my experience with Trello has been very positive. It is a clean, user-friendly tool that makes task and project management simple and efficient. It works perfectly for small to medium-sized teams and personal productivity. However, for highly complex or enterprise-level project management, it may require additional tools or upgrades. Still, it remains one of the best lightweight project management tools available. Pros Trello is extremely easy to use and very intuitive, even for beginners. The drag-and-drop interface makes task management smooth and visually clear. I like how quickly I can organise projects using boards, lists, and cards without needing any technical setup. It helps in improving productivity by giving a clear overview of tasks and their progress. Cons While Trello is great for simple workflows, it becomes limited when handling complex project management needs. Advanced reporting, dependency tracking, and deep analytics are missing in the free version. It can also feel less structured for large enterprise-level projects compared to other tools like Jira. Review Source SM Sean M. Chief Editor at deBanked Financial Services Used the software for: 2+ years ### "The magical visual simplicity for my straightforward workflows" June 11, 2026 5.0 Immediate visual satisfaction and a fluid workflow. The almost playful nature of the application encourages my entire team to keep their tasks updated, which improves internal communication without requiring long status meetings. Pros Trello is, in my opinion, the most accessible and refreshing project management application on the market. Relying on the Kanban method with its system of visual lists and cards, using it is disarmingly simple. I love being able to drag a card from the "To Do" column to "In Progress," then to "Done" in a single mouse movement. It is a highly visual tool that allows any new team member to understand a project's status in less than ten seconds. Adding checklists, due dates, and colored labels is more than enough for my day-to-day projects. Cons This simplicity, which is its strength, is also its main limitation. As soon as a project begins to grow with hundreds of tasks or complex dependencies between them, Trello very quickly shows its limits. The screen becomes overcrowded and unreadable, and the lack of a native Gantt chart or advanced performance reports is deeply felt. To work around this, you have to install add-ons (called "Power-Ups"), but their integration can sometimes clutter the interface or require extra subscriptions that spoil the baseline experience. Review Source VR Verified Reviewer VP Marketing Computer Software Used the software for: 1-2 years ### "Dated project management" July 6, 2026 3.0 Pros We used Trello for task management in marketing, development, and customer support departments. It did the basics of the job while we had it Cons We eventually outgrew Trello and needed a more modern, easy to use project management tool that new team members could easily learn Review Source VR Verified Reviewer Founder and Principal Hospitality Used the software for: 2+ years ### "Great for professional and personal use" May 7, 2026 5.0 Great! I found it to be great for both collaboration and even for personal use. DIY projects here I come! Pros I love the usability and user interface, as well as how easy it is to collaborate with others. Plus, something about a Kanban board can just feel so right when you’re trying to manage multiple workstreams at the same time. Cons I didn’t have much luck with the integrations that I tried to use… for example, I tried to use one to make Gantt charts for a presentation I was doing on a project. I eventually just took to Google Sheets instead. Switched from [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) Trello is much more sophisticated, plus I love kanban boards! Review Source EP Eric P. ERP Supervisor Leisure, Travel & Tourism Used the software for: 2+ years ### "Great for organizing team workflows." June 11, 2026 4.0 I think Trello is a great software for team task management and scheduling, particularly in our mid-sized business where we're handling several campaigns and operations at a time. Easy to use and customer service has been quick to respond when we have contacted them a few times. However, it may need to be integrated with other tools for more in-depth analytics or when scaling up. Pros Since the adoption of Trello, we feel like we have a much easier way to manage our marketing planning and preparations for traveling events. The visual boards come in very handy when it comes to task allocation between departments, particularly if you have to book water park maintenance with promotions during the summer. Automating repetitive tasks saves us time and the calendar view helps with syncing up campaigns with timelines. Cons The downside of Trello is that it doesn't offer as many reporting features as might be preferred for task tracking. Having to extract data for reviews or to measure workflow bottlenecks as an ERP Supervisor is often something I have to do, and the tools that Trello have in this area do not seem very useful. Also, when managing multiple boards, keeping an overview can get a bit chaotic without integrations. Review Source AB Alexis B. Cultural Director Of Cinema And Live Performance Government Administration Used the software for: 2+ years ### "A Wonderful Tool" July 8, 2026 5.0 All in all,Trello has been reliable in assigning tasks ,tracking deadlines and allow team collaboration with a shared board that facilitate clear communication. Pros Easy to navigate and performs reliably.Provides versatile customization features suc as color coding,templates and labels that suit different types of projects. Simple to assign tasks and track deadlines . Cons Trello is amazing in all its purposes and is affordable in terms of price,so far haven't faced any big challenge . Review Source Ben E. Marketing and communications executive Non-Profit Organization Management Used the software for: 1-2 years ### "An easy to use project management tool" July 12, 2026 5.0 While using Trello to manage and organise different projects, I have always found it very easy to use, especially when working with other people on different projects. Pros Trello is a very useful tool to utilise for project management as it will allow anyone to easily manage their tasks. Having a board that can be moved for each task and assigned to different individuals is the best way to manage a project across people in different areas. It is great value for money as you can use a free version and still be able to do lots with the project management system. Cons Trello is very easy to use but if you want to set up automated tasks and integrate it with different systems, then it will be more limited in this area as there are not a lot of features that can be used for integration. Review Source Aneesa A. UX UI Financial Services Used the software for: 2+ years ### "Great software to use" July 14, 2026 5.0 Pros What I like most about Trello, especially when working with different teams, I can keep track and make notes of where everyone is up to. The ease of use of creating and moving things around makes my life easier. Cons What I least like about Trello is that when we do have a large workflow, it can look very cluttered on the page Review Source Petru T. Developer Information Technology and Services Used the software for: Less than 6 months ### "Solid And Reliable Solution Keeping Projects On Track." June 19, 2026 5.0 My overall experience with Trello has been suprisingly lightweight in a good way.Really simple to use and effective , provides a wide variety of customization options and is great to use in our day to day operations and meetings. Pros What I like most about Trello is how fast it can organize and turn thoughts into something visual ,structured with KPI monitoring systems in place. Cons What I like least about Trello is that it can require certain workarounds for deeper hierarchy boards and nuanced tracking. Review Source VR Verified Reviewer Software developer Computer Software Used the software for: 1-2 years ### "The right tool for small to medium projects" June 27, 2026 4.0 Pros It is easy to use and powerful enough for my use-case. I'm using it to develop my SAAS business, and personal projects. Cons I wanted more integrations with ai like MCP and I'm starting to see the limitations as the projects grow in complexity and we need to manage multiple people. Review Source Ahmed A. Marketing Officer Computer Networking Used the software for: 2+ years ### "Visualize Your Success" February 12, 2026 5.0 Highly practical and efficient; it turns project complexity into a simple, easy-to-track visual workflow, though it can become overwhelming when tasks pile up excessively. Pros Trello’s standout feature is its intuitive visual interface, which makes tracking complex projects effortless through a simple drag-and-drop system. I highly value its extreme flexibility for customizing workflows and the powerful "Butler" automation that handles repetitive tasks seamlessly. Cons The biggest downside is that boards become cluttered and hard to manage as projects grow large, making it less ideal for complex team workflows. Additionally, many essential views like Calendar and Timeline are locked behind paid tiers, limiting the functionality of the free version. Alternatives considered [Any.do](https://www.capterra.com/p/173614/Any-do/)[Notion](https://www.capterra.com/p/186596/Notion/)[Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) Reason for choosing Trello I chose Trello for its unmatched visual simplicity and the intuitive Kanban system, which align perfectly with a designer's mindset. Unlike more complex tools, it offers the fastest way to organize ideas without the burden of a steep learning curve." Review Source VR Victor R. Lead PM Transportation/Trucking/Railroad Used the software for: 2+ years ### "Simple and effective project management tool" March 11, 2026 4.0 Overall I had a good experience using Trello. It is a simple and reliable tool for managing tasks and projects. It is easy for new users to understand and quick to set up. I have used it with small teams and it helped keep everyone aligned. Pros I like how simple Trello is to use. The boards and cards make it very easy to organize tasks and see progress quickly. It works well for both personal projects and team work. I also like the flexibility. You can adapt a board to many different workflows without much setup. Cons Trello can feel limited for more complex projects. When a board has many cards it becomes harder to navigate. Some advanced features like reporting or task dependencies require extra power ups. Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/) Reason for choosing Trello More simple to use Trello as it is more flexible Review Source Edward K. App Integration Specialist Computer Software Used the software for: 2+ years ### "Simple yet very flexible organisation tool" September 8, 2025 5.0 I've been using Trello for well over a decade. The free version has gone through several iterations, but still represents good value for money - especially in an agency / consulting setup where per-seat pricing for occasional client use is cost prohibitive. I find my clients love the ease of use compared with alternatives. Pros Simplicity and flexibility. It's easy to get started, and can support a number of different scenarios from project management to knowledge bases to calendars. Cons The user account management can be a challenge. I often find client users forgetting how they signed-up and so being unable to log in or receive notifications. Alternatives considered [JIRA Service Management](https://www.capterra.com/p/227102/JIRA-Service-Management/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Trello Pricing for an agency/client setup wasn't competitive with Asana. The UX for the Jira suite is poor. Review Source Kartikeya G. Property Management Real Estate Used the software for: I used a free trial ### "Simple visual boards that keep our property management tasks on track." April 12, 2026 4.0 I use Trello at Minikaal Corporation, a small residential property management company, to keep track of leasing, maintenance, and back‑office tasks across our units. The board‑list‑card layout maps very naturally to our workflows (New Leads → Showings → Applications → Leases, or Open Ticket → In Progress → Awaiting Vendor → Completed), so the team can see status at a glance without digging through spreadsheets or email chains. Overall, Trello is an excellent fit for small property management and operations teams that need a visual, flexible system more powerful than sticky notes and email, but lighter than a full project management suite. It has become our go‑to place to see “what’s on deck” across leasing, maintenance, and admin, and I’d happily recommend it to other real estate or service businesses looking for a simple way to organize their work. Pros The biggest pros for us are how easy it is to set up new boards, customize lists, and add checklists, due dates, and attachments to each card. A new virtual assistant or contractor can understand our boards in minutes, and features like labels, comments, and simple Butler automations help ensure follow‑ups and recurring tasks don’t slip through the cracks. Trello also plays nicely with Google Workspace, so we can link Docs and Sheets, and use it alongside tools like Slack, Zoom, and email for day‑to‑day coordination. Cons On the downside, Trello’s native reporting and time‑based views are fairly light, so for portfolio‑level KPIs or more complex project tracking we still lean on spreadsheets or other tools. As boards grow large, it can also feel a bit cluttered without clear conventions for naming cards and archiving old work, which means you need some discipline in how you design and maintain your boards Review Source HM Heather M. Online Platform Coordinator Mental Health Care Used the software for: 1-2 years ### "Wonderful Platform!" April 21, 2026 5.0 Trello has helped our team as a whole in so many ways! It has been a wonderful addition to help us navigate through our daily duties by letting us see at a glance what is happening and what needs to be completed. Pros What I liked most about Trello is its simplicity and visual approach to project management. The board and card system makes it easy to organize tasks, track progress, and quickly understand what's going on at a glance. Cons Absolutely Nothing! Trello is everything it is setup to be, its perfect the way it is! We, as a team, have had nothing but positive feedback when it comes to Trello. Review Source RV Rakhi V. QA Lead Information Technology and Services Used the software for: 1-2 years ### "Review of Trello over 2 years of usage" April 1, 2026 4.0 It’s a reliable, easy-to-use tool for organizing work and keeping teams aligned, especially for smaller projects or simple workflows. While it isn’t always the best fit for more complex tracking or analytics, it’s excellent for clarity, speed, and day-to-day task management. Pros Trello is simple and visual boards, lists, and cards make it easy to see what’s going on at a glance without needing training. It’s also great for lightweight collaboration because it’s quick to add tasks, assign owners, and move work along, which makes it feel less heavy than more complex project tools Cons Trello can start to feel a bit limited—tracking dependencies, reporting, or more complex workflows often needs add-ons or workarounds. It can also get messy if a board isn’t maintained consistently, since cards pile up and it becomes harder to tell what’s truly important versus just “still sitting there.” Review Source VR Verified Reviewer Developer Marketing and Advertising Used the software for: 2+ years ### "One of the best for basic project management." February 5, 2026 5.0 We needed a fairly basic, but easy to use and understand, project management service to help keep projects moving forward. After playing with other services, we ended up going back to Trello, which we had used briefly at the beginning of the process, and haven't looked back. Pros The amount of functionality available to small teams for free is tremendous. Straightforward and easy to understand for even the biggest luddite. Cons I'm not sure I'd even call it a con, but some of the better features (unlimited boards, especially) require a paid plan. Review Source Julia G. Dance Teacher and Choreographer Recreational Facilities and Services Used the software for: 1-2 years ### "Trello is perfect for organizing all of your tasks" November 26, 2025 5.0 It has been wonderful! It has made organization and task tracking so much easier and keeps everything in one place. Pros I love how organized it is and how clearly each section is separated. It is easy to see every piece of information I need and keep track of all of my tasks. Cons Sometimes I found it a bit difficult to find how to delete a comment or a card on a board. I had to search around for it for a while. Review Source Hayden R. Graphic Designer Computer Software Used the software for: 2+ years ### "Great software for understanding group taks" April 18, 2026 5.0 Overall a great experience. The price point of the software is more than fair for the capabilities you get out of it, and the ease of use makes it possible for everybody to use. Pros a great affordable tool to use for teams to keep track of tasks, and understand how far these tasks have been completed. With the rise of working from home it's great to help understand where the level of joint projects are at, when in different places. The software also loads these tasks instantly for all the team to view. Cons Although the layout is a major positive for understanding tasks, it can look overwhelming when there is many tasks on there. This makes it hard to understand what needs doing Review Source SN Shawn N. Chief Executive Officer Marketing and Advertising Used the software for: 2+ years ### "Works way better than the spreadsheets" January 14, 2026 5.0 Had these monstrous Excel sheets that were a disaster but this does inventory data and doesn’t blow up. Team public don’t know what they’re doing I suppose. So happy I no longer now have to stare at Google docs all day because database stuff actually connects. Pros Guess tagging is working enough for me to call out my team (without getting up from my desk). The boards allow you to do things with out coding which is nice because I don’t have time for coding. Got some automations that are still working and was surprised email to task thing actually landed where it was supposed to. I mainly Use Trello browser and haven’t crashed computer today. Flicker light in cubicle giving me headache now. Cons Mobile app is utter disaster and can’t locate copy/paste button when at the deli. Slow. Exporting files has been like pulling teeth with the wrong formats and I hate how pricing all changed for admin seats without anyone saying anything to us. Review Source VR Verified Reviewer App Developer Information Technology and Services Used the software for: 1-2 years ### "Simple, Visual, and Great for Team Collaboration" February 26, 2026 4.0 Trello is intuitive and easy to use, great for simple task tracking and collaboration, but limited for complex workflows. Pros I liked Trello’s intuitive drag-and-drop boards, visual task tracking, and simple collaboration that makes projects easy to manage and share. Cons Trello can feel limited for complex projects—reporting, dependencies, and advanced workflows often require paid plans or add-ons. Review Source RM Rene M. Solution Architect Information Technology and Services Used the software for: 2+ years ### "Intuitive and flexible task management platform" December 21, 2025 5.0 Overall, my experience with Trello has been extremely positive. As an IT manager overseeing distributed teams, Trello has helped us maintain clear communication and track progress effectively on offshore projects. The ease of use and quick adoption by team members have made it a staple in our daily workflow, and it continues to support our agile, collaborative approach. Pros Trello is a versatile and intuitive tool for managing tasks and projects. Its card-based interface and boards make it easy to visualize workflows and collaborate with team members across departments and locations. The flexibility of creating lists, labels, and checklists allows for customizing processes to suit any team's needs, and integrations with other tools enhance productivity. Cons Some advanced project management features such as detailed reporting or resource management are limited compared to more comprehensive platforms. It can require additional power-ups or integrations to achieve certain functionalities, which might increase complexity or cost. The simplicity of Trello's structure may not fit complex enterprise workflows out-of-the-box. Review Source Haley S. HR Manager Food & Beverages Used the software for: 2+ years ### "Task Superhero" April 3, 2026 5.0 Our entire executive team uses Trello and it has created alignment, clarification, and assurance that tasks and projects are not falling through the cracks. The reminders and the ability to tag other Trello users who have linked boards are excellent for ensuring that all parties know the tasks that need to be completed and who is responsible for what portion and the deadline. Pros Trello's automated features help easily track high priority tasks, loop in team members, and track completion of large projects. Cons It took some time to really understand all of the features of Trello. The system does have helpful tips on a list so that you can easily reference how to use different tools and automations, which is helpful. It is beginner friendly for the basics, but the more advanced features had a learning curve. Review Source Lisa P. Content marketing coordinator Retail Used the software for: Less than 6 months ### "Need to manage a project? Use trello at every step " December 26, 2025 5.0 Absolutely necessary to use project management tools if you're working with multiple teams, across different time zones. Helpful to navigate a project from start to finish (color coding was helpful for ownership)! Pros We used it as a collaboration tool for a website build. It was a great visual representation of where each stage of the project was developing and what was stuck, or what needed review or auditing. Cons A bit hard to know who owned each step of the task. Hard to access the search feature if you were looking for a keyword (or if you didn't recall if it was considered a task or a project) Review Source Andres F. it tech Import and Export Used the software for: 2+ years ### "So you don't forget anything Trello " February 4, 2026 5.0 So far, it has worked well for me. I've been using it for a long time, For the companies I have worked for, Bioej has worked well and helps a lot with day-to-day tasks. Pros offers a wide variety of features that greatly benefit the end user because it works perfectly so you don't forget anything Cons The truth is very intuitive, Finally, to date, I haven't had any problems with Trello. Everything seems to be working well. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.