# Trello Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Trello the right Collaboration solution for you? Explore 23503 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/211559/Trello/reviews --- Trello 4.5 (23503) [View alternatives](https://www.capterra.com/p/211559/Trello/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated April 21st, 2026 # Reviews of Trello Ease of use 4.5 Customer Service 4.3 ## Pros and Cons in Reviews Tom L Marketing DirectorInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “Useful collaboration tool for the marketing team to manage our content and comms calendar - the calendar power up in particular is easy to manage within the team, and share across the wider business to give visibility on our activity“ March 18, 2026 Mustafa A DirectorCivic & Social Organization, Self-employedUsed the software for: I used a free trial. “While it is excellent for task management, it can feel a bit limited for very complex, large-scale projects that require detailed resource management or native Gantt charts. As the number of cards on a board grows, it can sometimes become cluttered, making it difficult to find specific information without heavy use of filters“ April 9, 2026 Willy H IT PMInsurance, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “It's my go-to tool for things like personal to-do lists, planning a quick social media calendar, or handling small projects with a defined beginning and end.“ November 10, 2025 LA Lalitha A Product ManagerHospital & Health Care, 51 - 200 employeesUsed the software for: Less than 6 months. “Also, the free version has some frustrating limitations around attachment sizes and automation features. If you want calendar views or more advanced automations, you have to jump to a paid plan pretty quickly.“ January 13, 2026 Mustafa A DirectorCivic & Social Organization, Self-employedUsed the software for: I used a free trial. “I also appreciate the 'Power-Ups' which allow for seamless integration with other tools like Google Drive and Slack, and the Butler automation feature helps save time on repetitive tasks“ April 9, 2026 RV Ravi V QAConstruction, 1,001 - 5,000 employeesUsed the software for: 6-12 months. “Trello has its limits and not a good fit for the big projects. when you generate performance reports for the project , it doesnt go much in details also automations are not advanced if you're not paying for premium.“ November 9, 2025 Kapil S Project managerInsurance, 5,001 - 10,000 employeesUsed the software for: 6-12 months. “Trello’s features, such as boards, lists, cards, due dates, and checklists, support efficient workflow management.“ January 29, 2026 Ahmed A Marketing OfficerComputer Networking, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “The biggest downside is that boards become cluttered and hard to manage as projects grow large, making it less ideal for complex team workflows.“ February 12, 2026 ## Showing most helpful reviews Showing 1-25 of 23503 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Mai M. Managing Director Hospitality Used the software for: 6-12 months ### "Terrific Trello" March 20, 2026 5.0 Trello is a dream! Loving the project management tool that uses boards, lists, and cards to organize tasks, track progress, and support team collaboration. It's super customizable and perfect for marketing and ops teams. Trello helps us with workflows, tasks, deadlines and automates actions using its "Butler" automation feature Pros LOVING Trello! It helps visualize workflows, assign tasks with deadlines, and automate repetitive actions using its "Butler" automation feature. Also loving and actively utilizing the List feature to keep me on task! Cons So far, NO CONS! I'm truly loving this platform! Loving the use of the Boards the Lists and the Cards features. Review Source RV Rakhi V. QA Lead Information Technology and Services Used the software for: 1-2 years ### "Review of Trello over 2 years of usage" April 1, 2026 4.0 It’s a reliable, easy-to-use tool for organizing work and keeping teams aligned, especially for smaller projects or simple workflows. While it isn’t always the best fit for more complex tracking or analytics, it’s excellent for clarity, speed, and day-to-day task management. Pros Trello is simple and visual boards, lists, and cards make it easy to see what’s going on at a glance without needing training. It’s also great for lightweight collaboration because it’s quick to add tasks, assign owners, and move work along, which makes it feel less heavy than more complex project tools Cons Trello can start to feel a bit limited—tracking dependencies, reporting, or more complex workflows often needs add-ons or workarounds. It can also get messy if a board isn’t maintained consistently, since cards pile up and it becomes harder to tell what’s truly important versus just “still sitting there.” Review Source WD Will D. Admin Business Supplies and Equipment Used the software for: 1-2 years ### "Pretty good tool" April 6, 2026 3.0 It was okay, and handled some things well, but over all had me very frustrated when it came to trying to make things specifically how I needed my projects to look. Pros Format, colors, appearance and user interface that could be adjusted in different ways for flow and understanding. Cons The interface also had hard to find to tools and options for editing and structuring the individual tasks and sub options. Review Source Elena T. Creative copywriter Marketing and Advertising Used the software for: 2+ years ### "Good tool for collaborative work!" February 15, 2026 5.0 I've been using trello even begore Atlassian bought it. The kanban methodology is still nowadaya the BEST for my content planning. My clients are super happy with because it's super easy to use and leave feedback. Pros What I like the most is that I can visually see all my content plan and info (peding tasks, leave comenta feedback). Also the calendar view is super useful and easy to use Ford my clients. Plus it's free. Of course It has a paid plan, but the free versión is enough. Cons I don't like that you need a paid plan Ford Some basic automations or integrations. That's my only con, because it's not cheap. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Trello The kanban version of monday is not that visual, I prefer Trello Review Source Yann S. Psychotherapist Health, Wellness and Fitness Used the software for: 6-12 months ### "Simple, Visual, and Effective" February 21, 2026 4.0 Trello remains excellent for organising work in a very simple and visual way. However, for larger teams it might be too basic. Pros Trello stands out for its easy to use. The card and board system is intuitive and makes task tracking visually clear enough. About the features it covers the essential well such as: task lists, due dates, labels and file attachments are easy to manage. Process automation through Butler is useful addition for all repetitive actions like moving cards or sending some reminders. Value for money is great for small team and individuals. The performance and speed are smooth Cons The customer support is sufficient however mostly self service. Get ready to rely heavily on documentation. Review Source Haley S. HR Manager Food & Beverages Used the software for: 2+ years ### "Task Superhero" April 3, 2026 5.0 Our entire executive team uses Trello and it has created alignment, clarification, and assurance that tasks and projects are not falling through the cracks. The reminders and the ability to tag other Trello users who have linked boards are excellent for ensuring that all parties know the tasks that need to be completed and who is responsible for what portion and the deadline. Pros Trello's automated features help easily track high priority tasks, loop in team members, and track completion of large projects. Cons It took some time to really understand all of the features of Trello. The system does have helpful tips on a list so that you can easily reference how to use different tools and automations, which is helpful. It is beginner friendly for the basics, but the more advanced features had a learning curve. Review Source Eric B. Owner Marketing and Advertising Used the software for: 6-12 months ### "Trello FTW" April 4, 2026 5.0 Super simple app and tool to use once I figured out how to get emails to myself for the tasks I added to my boards. I love the app and how I can view all of my boards away from the computer Pros Trello is super easy to use. Setting up boards to track different tasks is as simple as a few clicks. Syncing with other devices through the app is also pretty gret for on-the-go work. Cons The only issue I had was when I wanted to receive emails for tasks. Even though I was logged in and was the only one in the boards, I still has to assign myself to each individual task. Review Source Namratha C. Product owner Information Technology and Services Used the software for: 1-2 years ### "Simple ,visual and great for every day management " February 23, 2026 5.0 It’s user-friendly, visually organized, and easy to adopt without a steep learning curve and stable. Pros Easy to see tasks at a glance, move cards between stages, and understand progress without training. Cons great for simple task tracking, it lack features like detailed reporting, robust timeline management Review Source Mustafa A. Director Civic & Social Organization Used the software for: I used a free trial ### "Intuitive and Visual Project Management for Teams of All Sizes" April 9, 2026 5.0 My overall experience has been very positive. It is a reliable and flexible tool that works well for both individual organization and team collaboration. It requires almost no learning curve for new members, which makes onboarding very fast. It has significantly improved our workflow transparency and helped keep our team on the same page regarding deadlines and priorities Pros The most impressive aspect of Trello is its simplicity and visual interface. The Kanban board style makes it incredibly easy to see the status of various projects at a single glance. I also appreciate the 'Power-Ups' which allow for seamless integration with other tools like Google Drive and Slack, and the Butler automation feature helps save time on repetitive tasks Cons While it is excellent for task management, it can feel a bit limited for very complex, large-scale projects that require detailed resource management or native Gantt charts. As the number of cards on a board grows, it can sometimes become cluttered, making it difficult to find specific information without heavy use of filters Review Source Nicole G. Senior Insurance Agent Insurance Used the software for: 6-12 months ### "Trello - Keep Track of Everything" March 16, 2026 5.0 I enjoyed using Trello for task management - especially for stages in a YouTube automation channel creation - and it was very fun and easy to use. Pros Trello is very streamlined, easy to use, and aesthetically pleasing. It is also highly customizable. Cons Sometimes it was difficult to collaborate on the same board as other people - we would have to use another tool like Slack to keep communication clear. Review Source CR Clara R. QA Manager Information Technology and Services Used the software for: 2+ years ### "Great features with the free plan." August 28, 2025 5.0 It is great, I use a free plan for retrospectives and project planing and it is really useful, can't complain. Pros Great open source tool for Kanban boards, easy to use and the free version for small project is amazing. The features like templates provided by defaults makes really easy to start a new board. Cons It could be great if we can customize more the aspect and flows of the status and the boards, that can allow more capacity and project diversity. Alternatives considered [Miro](https://www.capterra.com/p/128955/Miro/) Reason for choosing Trello Easy to use and I'm using the free version, for my small projects and personal planning is amazing Review Source VR Verified Reviewer President Marketing and Advertising Used the software for: 2+ years ### "Great for managing simpler / less complex projects" December 12, 2025 4.0 Pros Trello makes collaborating on team projects seamless. Their 'card' system makes organizing to-do lists and assigning responsibilities easy. Cons As mush as the card style functionality works well for smaller / simpler projects - for complex projects it never felt quite robust enough. Alternatives considered [Planview AdaptiveWork](https://www.capterra.com/p/75768/Clarizen/)[Basecamp](https://www.capterra.com/p/56808/Basecamp/)[Asana](https://www.capterra.com/p/184581/Asana-PM/)[Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Reason for choosing Trello It was the best option for the simpler projects we wanted to manage. Review Source Charles C. Owner Online Media Used the software for: 1-2 years ### "Trello: Simple & Visual, But Best for Lightweight Projects" July 14, 2025 5.0 Trello is great for simple, visual task management, especially for small teams or personal projects. The Kanban boards are intuitive, collaboration is smooth, and the free plan covers basic needs well. Pros I loved Trello’s simple, visual Kanban-style boards—they made task management intuitive and flexible. The drag-and-drop interface was smooth, and collaboration features (like comments, checklists, and attachments) kept teamwork seamless. Cons Too simple for complex projects – Lacks advanced features like Gantt charts or time tracking. Can get messy – Large projects with many cards feel cluttered. Switched from [Basecamp](https://www.capterra.com/p/56808/Basecamp/) I switched because Basecamp became too pricey, and Trello at first offered a free version. Review Source KL Karla L. Project Manager Architecture & Planning Used the software for: 1-2 years ### "If you like to follow up on your tasks, Trello is the app" April 9, 2025 5.0 I love it. It has helped me keep updated with a general visual of my projects and clients. I simply love it. Pros Trello can be organized easily and has several free elementa that help you keep organized and track of key details in your project, tasks, cuatomers, elements you add into your dashboard Cons I didn’t like that it only has a linear structure. Or at least that was my experience. Maybe there is another way of organizing that I didn’t get. Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) I figured Asana is more compatible for economic structures, accounting and internal communications. Than for product or project management Review Source JP Jen P. Director of Tutor Development and Operations E-Learning Used the software for: 1-2 years ### "Easy, Customizable, Effective Task Management " December 22, 2025 4.0 Overall, I have a very positive view of Trello. It is a very flexible software that can be customized to fit just about any need. The add-ons such as the day counter and automations make it even more adaptable. Pros I love how Trello is easy to use and super customizable! The templates make it super easy to get started and all the add on automations are incredibly helpful for keeping tasks organized. I also LOVE the shortcuts to add cards from any where on your computer. The free version is SUCH a great value! Cons Trello seems to use quite a bit of memory and sometimes slows down my computer if I have several applications open which means I have to close it at times. Review Source Julia G. Dance Teacher and Choreographer Recreational Facilities and Services Used the software for: 1-2 years ### "Trello is perfect for organizing all of your tasks" November 26, 2025 5.0 It has been wonderful! It has made organization and task tracking so much easier and keeps everything in one place. Pros I love how organized it is and how clearly each section is separated. It is easy to see every piece of information I need and keep track of all of my tasks. Cons Sometimes I found it a bit difficult to find how to delete a comment or a card on a board. I had to search around for it for a while. Review Source VR Verified Reviewer Developer Marketing and Advertising Used the software for: 2+ years ### "One of the best for basic project management." February 5, 2026 5.0 We needed a fairly basic, but easy to use and understand, project management service to help keep projects moving forward. After playing with other services, we ended up going back to Trello, which we had used briefly at the beginning of the process, and haven't looked back. Pros The amount of functionality available to small teams for free is tremendous. Straightforward and easy to understand for even the biggest luddite. Cons I'm not sure I'd even call it a con, but some of the better features (unlimited boards, especially) require a paid plan. Review Source VL Vicky L. Marketing Specialist Construction Used the software for: 2+ years ### "My Go‑To App for Organized, Collaborative Project Management" January 16, 2026 5.0 My overall experience has been great, as this is one of my main work tools and I use it daily. I have not had any major issues in my 3 years using this app. Pros Trello has been my favorite project management app; it keeps my projects organized and on track. My team has the easy ability to know what is going on with my projects. Collaborating within the app and communicating are simple; we can discuss valuable information and give easy feedback about projects. I also enjoy using deadlines, calendar, and analytics features. Tagging and sorting by color options are helpful to keep team boards extremely organized. Cons Analytics features could perform a bit better, but it's not a huge deal; most of app's features are great for daily use. Review Source VR Verified Reviewer Senior software engineer Financial Services Used the software for: 2+ years ### "Great Tool for Staying Organized and On Track" December 26, 2025 5.0 My overall experience with Trello has been great. It keeps our team organized, reduces back-and-forth messages, and makes tracking work incredibly clear. The drag-and-drop boards, checklists, and integrations make it easy to manage projects without over-complicating things. Pros Easy member assign to the specific card and can move the card based on the status of card so that it can be tracked easily. We get notified if card move to other status. Effort estimation also can be done on the card to track the effort given for each card. Cost is low and good customer support, Cons Notifications can be overwhelming and sometimes easy to miss at the same time. It’s not always clear what actually needs attention. Trello is great for tasks, but reporting and progress tracking are weak. It’s hard to see big-picture status across multiple boards. Review Source MB Maurice B. Business Support Information Technology and Services Used the software for: 2+ years ### "Trello - the easiest project tracking and management tool to use " July 9, 2025 5.0 Out of all the Atlassian products this is my favourite. I use Trello in a personal capacity also, including for holding my shopping list on the mobile app. Pros The ease of use and how well it integrates with other software tools used in the business including Jira and Hubspot Cons The lack of "features" in the free version. Once you have trailed premium it is tough to use basic. Apart from that it is my go to software. Review Source Zeynep Dilara B. Software engineer Education Management Used the software for: 2+ years ### "Simple way to stay organized" August 9, 2025 4.0 Trello has helped me keep track of tasks and deadlines without feeling overwhelming. It’s clear, visual, and easy to update, which makes staying organized much less stressful. Pros Trello is very easy to set up and use. The boards, lists, and cards make it simple to track tasks visually, and it’s flexible enough for both personal and team projects. The drag-and-drop interface is intuitive Cons It can feel a bit basic and inadequate for complex projects, and some advanced features require a paid plan. Review Source GC Garnet C. Technician Computer & Network Security Used the software for: 1-2 years ### "You really can't go wrong with Trello" June 19, 2025 5.0 It helped out team visually identify what was holding a project up, and when we could expect to be moving forward on that project. While in progressing of completing a project, we could check off the steps to completion in real time to ensure nothing was missed. Solid setup for consistent quality output on your projects. Pros I liked the click and drag function for moving cards around the calendar, multiple views of the calendar, colour coding and the simplicity of updating cards within your departments projects. Super simple for managing manufacturing ing projects and communicating where projects are at and whats holding a project up Cons Only minor complaint is how easy it is to accidently erase information put into a card by another team member. Aside from that it is a wonderful program. Review Source AG Ana G. Marketing Coordinator Education Management Used the software for: 2+ years ### "Several employees can work on the same project at the same time" May 12, 2025 5.0 In marketing, we require many types of employees to move a project forwards. Trello helps me communicate and manage tasks that need to be done by a specific kind of professional. For example, suppose a stage of a project needs a designer urgently. I that case, I swipe the corresponding card to the column of the stage I need and use the respective label. Then, the designer reads the description with all the details of the tasks he has to do. This way, the designer would know precisely what to do without my intervention. I synchronize the tasks with the calendar and enhance that with a color assignment that classifies the urgency of each task and step. Pros Kanban boards have helped me organize mail campaigns, content for social networks, and digital advertising in general. I divide projects into progression lists so I can organize our resources according to what I need: time, money and staff. The integration with other external software is just wonderful: Slack for real-time communications and notifications, Google Drive for storage, Mailchimp for automatic campaigns, etc. Also, customizable templates save us a lot of time. And Butler simplifies repetitive tasks that I don't want to do. It's like a virtual secretary. Cons I know Trello is designed to be extremely simple, but I would like to be able to employ statistics to evaluate ROI. Review Source SG Shana G. Purchaser Construction Used the software for: 6-12 months ### "Fantastic Software Program to Help Any Business" September 19, 2025 5.0 Trello is enjoyable to use. It's easy to look up old cards as well if you need to. Amazing way to keep track of information that is continually evolving with multiple other people involved. Pros I really like how it organized our purchase orders. You can easily manage them by putting them under certain categories. You can also make notes on the trello cards so other people know the progress on the order. You can add people to each card that need to track it. You can also move the card along under different categories that you've created till the order is complete, then archive it. Cons There really isn't anything I dislike about this software program. I have found it to be extremely helpful with my job. Review Source FM Flavio M. Senior QA Analyst Banking Used the software for: 2+ years ### "Excellent for Simple, Visual Task Management" March 11, 2026 4.0 Pros Its interface is easy to understand even if you're a newbie. The Kamban-style boards helps to get a good overview of the project you're working on. I can save a lot of time using the "drag-and-drop" task management, also Trello automates repetitive tasks with no need for code, saving team time. Integrates quite well with Google Drive Jira and Slack for example. Cons When working on larger projects which are a bit more complex, the boards can become a bit difficult to manage. Review Source Similar Products Featured ## Related categories [Project Management](https://www.capterra.com/project-management-software/)[Productivity](https://www.capterra.com/productivity-software/)[Project Tracking](https://www.capterra.com/project-tracking-software/)