--- title: "Trello Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Trello the right Collaboration solution for you? Explore 23636 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/211559/Trello/reviews/" page_type: "reviews" language: "en" publication_date: "2026-10-19" --- Trello 4.5 (23636) [View alternatives](https://www.capterra.com/p/211559/Trello/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated October 19th, 2026 # Reviews of Trello Ease of use 4.5 Customer Service 4.3 ## Pros and Cons in Reviews CN Caroline N Business analystInformation Technology and Services, 5,001 - 10,000 employeesUsed the software for: More than 2 years. “The possibility of adding Powerful integrations to other tools, such as text editors or file storage, and creating automation for free (even if limited), brings so much value to Trello, because we can keep our work flowing even if it gets bigger and more complex.“ July 9, 2026 PH Parker H Account StrategistStaffing and Recruiting, 51 - 200 employeesUsed the software for: 6-12 months. “There is no flexibility with respect to customization of board backgrounds and labels, and detailed reporting is possible only with third-party applications, thus adding additional expense and complexity for large-scale businesses.“ May 6, 2026 Greg W Senior Learning TechnologistHospitality, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “It is incredibly intuitive for onboarding new team members, and the flexibility of the cards allows for a high degree of customization—especially when using Power-Ups to bridge the gap between simple task tracking and more complex project management.“ April 23, 2026 SM Sean M Chief Editor at deBankedFinancial Services, 501 - 1,000 employeesUsed the software for: More than 2 years. “To work around this, you have to install add-ons (called "Power-Ups"), but their integration can sometimes clutter the interface or require extra subscriptions that spoil the baseline experience.“ June 11, 2026 Diego G Project ManagerRetail, 201 - 500 employeesUsed the software for: More than 2 years. “Overall, Trello offers a very high ROI due to its competitive Pricing model; it provides exactly the right amount of structure for agile coordination without the administrative complexity of larger platforms, making it an incredibly cost-effective solution for our team's daily operations.“ May 7, 2026 Álvaro C Deploy ManagerInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “It's also not possible to link tasks that are dependent on one another, which would be important for knowing whether one task affects another. As the project scales up significantly, the view can become quite chaotic and hard to follow in terms of a clear timeline.“ July 13, 2026 PH Parker H Account StrategistStaffing and Recruiting, 51 - 200 employeesUsed the software for: 6-12 months. “The ease of visualization of pipelines on the Kanban board along with the strong Power-Ups functionality and seamless integration with Slack, Google Drive, and Outlook enables us to manage our work process effectively.“ May 6, 2026 Mustafa A DirectorCivic & Social Organization, Self-employedUsed the software for: I used a free trial. “While it is excellent for task management, it can feel a bit limited for very complex, large-scale projects that require detailed resource management or native Gantt charts. As the number of cards on a board grows, it can sometimes become cluttered, making it difficult to find specific information without heavy use of filters“ April 9, 2026 ## Showing most helpful reviews Showing 1-25 of 23636 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Ekpono A. Software Engineer Hospitality Used the software for: 2+ years ### "Great for Simple Visual Tracking, Limited for Complex Workflows" August 28, 2026 5.0 My overall experience with Trello was positive for standard task management, though it struggled to scale. Pros Trello is actually very simple to use and visually clear. The drag-and-drop Kanban layout makes project tracking intuitive immediately Cons What I liked least about Trello is its limitation with complex projects. It doesn't have deep subtask tracking, and built-in reporting without third-party integrration Review Source EP Elena P. Digital Strategy senior specialist Non-Profit Organization Management Used the software for: 1-2 years ### "Reliable tool without unnecessary complexity" September 4, 2026 5.0 Trello has been a reliable, low-friction tool for organizing our team's work. It's not built for complex project dependencies, but for straightforward task and workflow management, it does exactly what we need without unnecessary complexity Pros The visual board layout is really intuitive, my whole team started using it productively within minutes, without specific trainings. Drag-and-drop cards, checklists and due dates make daily task tracking simple and satisfying Cons Reporting and analytics feel basic without paid Power-Ups. Once we had more than a handful of boards, it also got harder to get a bird's-eye view across projects Review Source Kelly M. Owner Consumer Services Used the software for: 6-12 months ### "Over complicated for starters" March 16, 2026 3.0 Pros I found Trello to be full of promise before I actually got to playing around in the actual software. For something that is supposed to make your already complicated life less hectic and more organized, Trello left me feeling incomplete and just as overwhelmed as I was before I had began. Cons It felt like it was unnecessarily complex in ways where it was supposed to actually be easier for you, which makes the whole software feel cheap and confusing. I can tell the people behind the software intended for this to be a game changing, life changing software, especially for people like myself who are often disorganized and need something like this software to sort everything out. But it feels like they might have been over ambitious in wanting the software to do and be everything because instead of being really good at just one thing it is not really not that good at all at doing anything. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Trello Trello appeared to be the more ambitious model and it was capable of completing all tasks I needed done. Review Source MC Mantesh C. Assistant Digital Marketing Manager Mechanical or Industrial Engineering Used the software for: 2+ years ### "Excellent for visual project tracking, but lacks deep analytical reporting" June 16, 2026 4.0 The overall experiance about the trello is amazing. Trello is a highly reliable and best tool for managing daily workflows, task management, and keeping teams aligned. It excels at breaking down multi-step processes into clear, actionable visual stages. Pros As per my personal experience, the User Interface and the Kanban-style layout are incredibly intuitive. It takes a fraction of a second to onboard a beginner team member because everything operates via a simple "drag-and-drop" interface. I love how flexible the cards are-you can dump links, attachments, checklists, and assign deadlines all in one place. Cons I used lots of time trello in my day-to-day activities. The least like tings is once a project expands beyond a certain specific size, the boards can become cluttered and overwhelming to look at. The built-in facilities, like reporting and automations (Butler) are fine for basic tasks, but if you want to look at high-level portfolio views, resource allocation, or complex dependency mapping, Trello starts to feel a bit too lightweight. Switched from [WhatsApp](https://www.capterra.com/p/180345/WhatsApp/)[Gmail](https://www.capterra.com/p/202338/Gmail/)[Spreadsheet Server](https://www.capterra.com/p/39269/Spreadsheet-Server/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) We outgrew spreadsheets. It was becoming impossible to track task ownership and real-time updates as our project volume increased. Review Source DM Davis M. Head of Finance Mechanical or Industrial Engineering Used the software for: 1-2 years ### "Simple and easy for day to day task tracking" September 7, 2026 5.0 We used Trello for around 1-2 years for finance tasks, month end work and some marketing projects. It was very easy for the team to start using and didn't need much training. Pros Ease of use is probably the best thing about Trello. The board and card setup is very straightforward, and moving tasks between stages makes it easy to see progress. It also helped productivity because the team had one clear place to check instead of going through emails. For a smaller team, I think this suits better. Cons Once you have too many cards or more complicated projects, the boards can start getting messy. Reporting is also quite basic, so it is not the best tool if you want detailed management level reports or to track a lot of projects together. Review Source VR Verified Reviewer Solution Deployment Manager Computer Software Used the software for: 2+ years ### "Trello for Project Management " September 30, 2026 5.0 Pros Easy to use, flexible to adapt each board to the business / project context, large choice of addon and automation to simplify day to day followups. Cons If there is one thing that annoys me if that clicking on linked cards doesn't open the associated card in a new tab by default. Review Source VR Verified Reviewer Teacher Education Management Used the software for: 2+ years ### "Notes Organization on Steroids" September 7, 2026 4.0 Trello is such a great product and is always becoming a better tool. This tool would be great for any organization to put their notes on as a group to support the group with organization of their board. Pros Trello is a easy tool to organize and a take your notes on. You can easily color code your Trello boad to help you organize your notes. Cons I wish Trello was easier to move notes around on. It would be more efficient when collaborting on notes with someone ok a Trello board. Review Source Micah L. Owner Marketing and Advertising Used the software for: 2+ years ### "A great project management tool" September 11, 2026 5.0 Happy and will continue to use especially for basic projects that don't require more advanced views and features Pros I love how easy it is to create project kanbans for anything, its such an easy tool to organize projects Cons I feel it has not gotten more advanced features, I feel its falling behind other project management tools. Review Source Terbinos A. wed design Computer & Network Security Used the software for: I used a free trial ### "Simple and Effective Tool for Managing Projects" September 20, 2026 5.0 My overall experience with Trello has been positive. It is easy to set up and useful for organizing projects, tracking tasks, and collaborating with others. I especially like the visual board system because it makes project progress easy to understand. Pros I like how simple Trello is for organizing tasks and projects. The boards, lists, and cards make it easy to see what needs to be done and track progress. The interface is also easy to understand. Cons Some advanced features are limited depending on the plan. It can also become difficult to manage when a project has a very large number of cards and tasks. Review Source TN Taylor N. Owner Design Used the software for: Less than 6 months ### "Good Organization " August 19, 2026 4.0 Mostly positive and like I said I had trouble figuring out how to get started but overall I liked it. Pros Honestly it had an insane value for the money and it makes it so easy to stay organized and keep track of everything. Cons It was a little hard to get used to using it at first but that's not too bad. I had to use a tutorial. Review Source VR Verified Reviewer Founder and Principal Hospitality Used the software for: 2+ years ### "Great for professional and personal use" May 7, 2026 5.0 Great! I found it to be great for both collaboration and even for personal use. DIY projects here I come! Pros I love the usability and user interface, as well as how easy it is to collaborate with others. Plus, something about a Kanban board can just feel so right when you’re trying to manage multiple workstreams at the same time. Cons I didn’t have much luck with the integrations that I tried to use… for example, I tried to use one to make Gantt charts for a presentation I was doing on a project. I eventually just took to Google Sheets instead. Switched from [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) Trello is much more sophisticated, plus I love kanban boards! Review Source Elena T. Creative copywriter Marketing and Advertising Used the software for: 2+ years ### "Good tool for collaborative work!" February 15, 2026 5.0 I've been using trello even begore Atlassian bought it. The kanban methodology is still nowadaya the BEST for my content planning. My clients are super happy with because it's super easy to use and leave feedback. Pros What I like the most is that I can visually see all my content plan and info (peding tasks, leave comenta feedback). Also the calendar view is super useful and easy to use Ford my clients. Plus it's free. Of course It has a paid plan, but the free versión is enough. Cons I don't like that you need a paid plan Ford Some basic automations or integrations. That's my only con, because it's not cheap. Alternatives considered [monday AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Trello The kanban version of monday is not that visual, I prefer Trello Review Source VR Verified Reviewer Software Developer and Consultant Computer Software Used the software for: 6-12 months ### "Go-to Simple Project Tracking Tool" December 3, 2025 5.0 We used Trello for progress tracking of a mobile application project. We used it to track individual work items and their progress. The plugins available allowed us to assign labels, task sizes, link github and more. The control over the different columns available on the board gave our team flexibility for what the different states our tasks could fall into. I would use trello again for project tracking without question. Pros Trello is the best tool for tracking progress for beginners. It's extremely easy to use, but the plugins that are available allow the tool to become as powerful as you want it to be. One of my favorite features is the simple kanban-style board that the application is designed around. Tasks can easily be tracked from creation to completion, and the value that Trello provides far exceeds the cost to have access to the service. Cons For power users, Trello can be a little too simple of a tool. This can be somewhat remedied by the addition of plugins, but it doesn't cover all the bases a power user might want. Switched from [Microsoft Azure](https://www.capterra.com/p/16365/Azure/) I am a consultant/contractor so we use whatever our client uses. Review Source VR Victor R. Lead PM Transportation/Trucking/Railroad Used the software for: 2+ years ### "Simple and effective project management tool" March 11, 2026 4.0 Overall I had a good experience using Trello. It is a simple and reliable tool for managing tasks and projects. It is easy for new users to understand and quick to set up. I have used it with small teams and it helped keep everyone aligned. Pros I like how simple Trello is to use. The boards and cards make it very easy to organize tasks and see progress quickly. It works well for both personal projects and team work. I also like the flexibility. You can adapt a board to many different workflows without much setup. Cons Trello can feel limited for more complex projects. When a board has many cards it becomes harder to navigate. Some advanced features like reporting or task dependencies require extra power ups. Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/) Reason for choosing Trello More simple to use Trello as it is more flexible Review Source AB Alexis B. Cultural Director Of Cinema And Live Performance Government Administration Used the software for: 2+ years ### "A Wonderful Tool" July 8, 2026 5.0 All in all,Trello has been reliable in assigning tasks ,tracking deadlines and allow team collaboration with a shared board that facilitate clear communication. Pros Easy to navigate and performs reliably.Provides versatile customization features suc as color coding,templates and labels that suit different types of projects. Simple to assign tasks and track deadlines . Cons Trello is amazing in all its purposes and is affordable in terms of price,so far haven't faced any big challenge . Review Source Sandra J. Science Communication Technician Biotechnology Used the software for: 1-2 years ### "Simple and visual Task Management, Best for basic Team Collaboration" April 16, 2026 5.0 Trello makes it easy and smooth to mange tasks and simple project with great visual organization. It's simple to use and work well for teams that don't need a lot of automation or advanced controls. But it becomes limiting when the project gets more complicated and the need for reports grows. Pros Trello is very easy to use because its interface is clean and simple. Anyone can start managing tasks right away. It has boards and cards that make it easy to see how tasks are going, which makes it easier to understands how the project is going. Collaboration is easy, so team can stay on the same page without any problems. In general, it's light, quick and dependable for basic project management needs. Cons Trello's advanced feature are limited, especially for managing complicated projects and automating processes, which makes it hard to grow. Customer service can seem slow or less proactive when it comes to fixing bigger problems. Compared to more advanced tools, it doesn't have very good reporting and analytics. Review Source Kapil S. Project manager Insurance Used the software for: 6-12 months ### "Reliable Task Tracking and Collaboration Made Easy" January 29, 2026 5.0 Overall, my experience with Trello has been very positive. It is a reliable and user-friendly tool that simplifies task tracking and improves team collaboration. The visual layout makes it easy to organize work, monitor progress, and stay aligned with deadlines. Trello works especially well for small to medium-sized projects and teams that value simplicity and flexibility. While it may have limitations for highly complex project management needs, it delivers strong value for money and consistently supports efficient, organized workflows. Pros Trello provides excellent value for money, especially for small to mid-sized teams looking for a reliable task and project management tool. The platform is very easy to use, with an intuitive drag-and-drop interface that requires minimal training. Task tracking is clear and visual, making it simple to monitor progress across different stages of work. Trello’s features, such as boards, lists, cards, due dates, and checklists, support efficient workflow management. Process automation through Butler helps reduce manual effort and improves productivity. The calendar view is useful for managing deadlines and planning work in advance. Additionally, customer support resources and documentation are helpful for resolving queries quickly. Overall, Trello is a flexible, user-friendly tool that enhances collaboration and organization. Cons While Trello is easy to use and visually intuitive, it can feel very limited for complex projects that require advanced reporting that has dependencies, or require detailed workflow analytics. Managing large-scale projects with multiple boards can become difficult, as there is no built-in hierarchical structure. Some advanced features and automation options are only available in paid plans, which may impact value for money for growing teams. Additionally, customization options for dashboards and reports are relatively basic compared to more robust project management tools. Review Source Sourav M. AI Engineer Information Technology and Services Used the software for: Less than 6 months ### "Visual, Intuitive, and Streamlined Task Management for Agile Projects" August 2, 2026 4.0 Overall, Trello is one of the most accessible and effective tools available for managing projects and team workflows. It strikes a great balance between flexibility and simplicity, making it easy to jump straight into planning without getting bogged down by complicated configurations. Whether used for lightweight daily task management or coordinating active project milestones, Trello delivers a seamless and reliable productivity boost. Pros What stands out most about Trello is its minimal learning curve combined with powerful visual organization. The Kanban board layout makes it incredibly simple to organize project pipelines, track task progress, and keep cross-functional work structured. Butler automation is another major highlight—it automates routine steps like auto-assigning team members or updating card labels, saving significant time every week. Cons While Trello excels at Kanban-style task tracking, it can feel limited when managing highly complex, multi-layered dependencies across large-scale engineering or research projects. Advanced reporting, timeline gantt charts, and custom workflow rules require paid tiers or third-party Power-Ups, which can make the setup feel slightly fragmented if you need heavy analytical tracking right out of the box. Review Source AD Alexandre D. Secretary General Information Technology and Services Used the software for: 2+ years ### "Good enough for monitoring board meetings but inadequate otherwise." May 16, 2026 5.0 Trello serves the purpose as an administrative tool for a mid-sized technology company, but just about. While it is good enough for basic activities, it simply cannot handle our projects' interdependency and their board documents' versioning process. Pros The card system works fine in terms of monitoring the actions that the board takes along with any governance. I can assign different cards to individual managers within various departments and get an overview of pending activities. Activity streams help me monitor all the activity carried out by individual employees in case of audits. Butler automation assists in saving time in terms of repeated governance actions. Cons There are no Gantt charts, making it impossible to monitor our reporting deadlines on a quarterly basis. The free plan allows for 10 boards at most, making it inadequate since we need to manage multiple board committees. The integration process with the document repository in SharePoint poses an issue. Review Source JL Jasmine L. Director Research Used the software for: 6-12 months ### "Trello is your best friend for organizing your life." January 21, 2026 5.0 Love it love it love it!!! I use it for work, my personal life and tracking my future goals all in one place, very adaptable. Pros Its an immensely useful tool with a range of additional options to organise items. It's extremely easy to use and very flexible to create lists with images, text, labels, even numbers to score how important a task is. It makes it really easy to track tasks, you can tick as complete or archive them so they aren't visible but still remain. It's highly responsive, you can swiftly move tasks across lists and it performs really well with lots of information on one board. I feel as though I get a very full experience as a free customer so it's very good value for money when you can get a great insight into capabilities before looking to upgrade. Cons I wish I could move lists across boards and change the width of the task boxes, but I do like that it's aesthetic, just wanting to get a bigger picture of the list without scrolling up and down. Maybe zoom in on one list at a time function ? Review Source JP Jen P. Director of Tutor Development and Operations E-Learning Used the software for: 1-2 years ### "Easy, Customizable, Effective Task Management " December 22, 2025 4.0 Overall, I have a very positive view of Trello. It is a very flexible software that can be customized to fit just about any need. The add-ons such as the day counter and automations make it even more adaptable. Pros I love how Trello is easy to use and super customizable! The templates make it super easy to get started and all the add on automations are incredibly helpful for keeping tasks organized. I also LOVE the shortcuts to add cards from any where on your computer. The free version is SUCH a great value! Cons Trello seems to use quite a bit of memory and sometimes slows down my computer if I have several applications open which means I have to close it at times. Review Source Kayla H. Consultant Civic & Social Organization Used the software for: 6-12 months ### "Simple, Organized, and Great for Team Collaboration”" May 15, 2026 5.0 Overall, my experience with Trello has been very positive. It’s a reliable and flexible platform that helps keep projects, deadlines, and daily tasks organized without requiring a lot of technical knowledge. The interface is clean, easy to navigate, and simple to learn, which makes onboarding new users quick and stress-free. Trello has been especially helpful for improving organization, collaboration, and workflow management while keeping everything visually accessible. Pros Trello is extremely user-friendly and makes organizing tasks, projects, and workflows simple without feeling overwhelming. I really like the drag-and-drop kanban style boards because they make it easy to visually track progress and keep everything organized in one place. The ability to add checklists, due dates, comments, attachments, and team collaboration tools helps keep communication clear and projects moving smoothly. It’s also great for both personal organization and team management. Cons Some of the more advanced features and automations are limited unless you upgrade to a paid plan. While Trello works great for basic and moderate project management, larger or more complex projects can sometimes feel too simplified compared to other platforms with more advanced reporting and tracking options. Review Source BH Braden H. Senior Product Designer Design Used the software for: 6-12 months ### "A Flexible Workspace for Managing Product Design Workflows" July 31, 2026 5.0 It helps bring structure to creative processes by making tasks, feedback, and project progress more visible. As a product designer, having a clear overview of priorities and deadlines helps improve focus and collaboration with cross-functional teams. While it may not replace dedicated design management platforms, Trello remains an efficient and flexible tool for managing product design workflows and keeping projects moving forward. Pros The biggest strength of Trello is how effectively it helps organize the entire design process from idea generation to final delivery. It provides a clear view of design tasks, research activities, user feedback, revisions, and priorities. The ability to customize boards, add references, attach files, and collaborate with team members makes it easier to maintain a smooth workflow across different stages of product design. Cons Trello can feel limited when managing complex projects that require detailed documentation, advanced design analytics, or deeper project reporting. It also requires additional integrations for some specialized design workflows and advanced collaboration needs. Review Source Ankith T. Software Developer Information Technology and Services Used the software for: Less than 6 months ### "An Easy Way to Stay on Top of Everyday Tasks" July 19, 2026 5.0 Overall, Trello has been a reliable tool for keeping track of daily work. Before using it, I often relied on sticky notes and spreadsheets, which made it easy to forget tasks. Now everything is in one place, deadlines are easier to manage, and I can quickly see what's finished and what's still pending. It has made staying organized much easier. Pros The best thing about Trello is how simple it is to use. I can create tasks, move them between different stages, and know exactly what I'm supposed to work on next. The boards are easy to understand, and I don't have to spend time figuring out where things are. It keeps my work organized without feeling complicated. Cons Trello works really well for smaller projects, but once a project gets bigger, the boards can become crowded. I also wish there were better reporting tools and more automation features in the free version. Sometimes finding older cards takes longer than I'd like. Review Source VL Vicky L. Marketing Specialist Construction Used the software for: 2+ years ### "My Go‑To App for Organized, Collaborative Project Management" January 16, 2026 5.0 My overall experience has been great, as this is one of my main work tools and I use it daily. I have not had any major issues in my 3 years using this app. Pros Trello has been my favorite project management app; it keeps my projects organized and on track. My team has the easy ability to know what is going on with my projects. Collaborating within the app and communicating are simple; we can discuss valuable information and give easy feedback about projects. I also enjoy using deadlines, calendar, and analytics features. Tagging and sorting by color options are helpful to keep team boards extremely organized. Cons Analytics features could perform a bit better, but it's not a huge deal; most of app's features are great for daily use. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.