# Substly Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Substly Software - reviews, pricing plans, popular comparisons to other SaaS Management products and more. Source: https://www.capterra.com/p/211769/Substly --- # Substly Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on June 3, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Substly ## What is Substly? Substly is the lean, powerful alternative to bloated enterprise SaaS management tools. Designed specifically for SMBs and their IT partners, our platform offers a multi-source discovery engine that identifies shadow IT without requiring you to pay for expensive enterprise-tier SaaS plans just to access APIs. We give you a clear, automated portfolio view of every application used in your organization. From monitoring license adoption to streamlining employee offboarding, Substly ensures your digital workplace remains secure and manageable. Most companies are up and running in less than 30 minutes. ## What is Substly used for? [SaaS Management](https://www.capterra.com/saas-management-software/)[Spend Management](https://www.capterra.com/spend-management-software/)[Vendor Management](https://www.capterra.com/vendor-management-software/) Recognitions Best ease of use Top alternative Featured Overall rating Based on 37 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price €95 Flat Rate, Per Month Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... - Spend Management / 2026 - Vendor Management / 2026 Our "Best of" badge program showcases products with the highest ratings... - Spend Management / 2026 - Vendor Management / 2026 Do you work for Substly?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.substly.com/en/&name=Substly) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Substly 5.0 (37) VS. [4.5 (726)](https://www.capterra.com/p/132997/Freshservice/reviews/) Starting Price €95 Flat Rate, Per Month Starting Price $19 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (37) Ease Of Use 4.6 (55) Value For Money 4.9 (36) Value For Money 4.4 (51) Customer Service 5.0 (36) Customer Service 4.6 (54) ## Substly alternatives [Spendflo](https://www.capterra.com/p/233702/Spendflo/) [4.7 (55)](https://www.capterra.com/p/233702/Spendflo/reviews/) Starting price $18000.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/233702/Spendflo/) Highest Rated [Najar](https://www.capterra.com/p/10021649/Welii/) [4.9 (29)](https://www.capterra.com/p/10021649/Welii/reviews/) Starting price $15000.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/10021649/Welii/) [Spendbase](https://www.capterra.com/p/10013374/Spendbase/) [4.6 (25)](https://www.capterra.com/p/10013374/Spendbase/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/10013374/Spendbase/) [Genuity IT Admin Suite](https://www.capterra.com/p/189667/Genuity-IT-Admin-Suite/) [4.6 (17)](https://www.capterra.com/p/189667/Genuity-IT-Admin-Suite/reviews/) Starting price $29.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/189667/Genuity-IT-Admin-Suite/) [View all alternatives](https://www.capterra.com/p/211769/Substly/alternatives/) ## FAQs about Substly Overview ### What problems does Substly solve? Substly solves scattered SaaS tracking, unclear license ownership, missed renewals, and wasted spend from duplicate or unused subscriptions. It centralizes subscription and user access data, simplifies offboarding, and reduces manual spreadsheet work. IT teams, finance leaders, department heads, and startups benefit most from better cost control and software accountability. Answer based on 27 reviews Overview ### Which roles and teams benefit most from Substly? Substly is most used by C-suite leaders, IT teams, and business development or sales functions that need visibility into software subscriptions and spending. Executives use it to control costs and support budgeting, while technical teams track licenses and renewals, and commercial teams improve vendor oversight and purchasing decisions. Answer based on 37 reviews Overview ### What company size and industries is Substly built for? Substly is built for SMBs, with 95% of reviewers from small businesses, and it is most common in Computer Software at 19%. It also serves Information Technology and Services at 16% and Marketing and Advertising at 11%, focused on SaaS visibility for IT, finance, and leadership teams managing SaaS sprawl. Answer based on 37 reviews Features and Usability ### What are the key features of Substly? Substly offers SaaS operations management features including automated discovery, shadow IT detection, subscription management, and contract/license management. It also includes spend management tools such as cost tracking, budgeting/forecasting, and spend control, plus reporting/analytics, real-time monitoring, access controls/permissions, and third-party integrations. Pricing ### How much does it cost and what fees or limitations are included? Substly starts at €95/month flat rate for the Monitor plan, with the €190/month Optimize plan adding unused license detection, offboarding, and M365 license optimization. No free plan or trial is listed. Reviewers often call it affordable and say it saves money, though some want deeper reporting, more integrations, and better fit for small teams. Answer based on 27 reviews Integrations ### Which third-party tools and platforms does Substly integrate with? Substly integrates with Microsoft Azure and Microsoft 365 for user synchronization and access management. It also connects to business and finance platforms including Google Workspace, Microsoft Entra ID, NetSuite, QuickBooks, QuickBooks Online, and Xero, covering identity, productivity, accounting, and ERP workflows across connected environments. Answer based on 11 reviews Getting Started and Support ### What training and onboarding options does Substly offer? Substly provides in-person training, live online sessions, and documentation to help teams get started. In-person training supports direct guidance, live online sessions allow remote instruction, and documentation gives written reference material for self-paced review and feature lookup. Answer based on 2 reviews Getting Started and Support ### What customer support options does Substly offer? Substly offers email/help desk, FAQ/forum, knowledge base, phone support, and chat. Users describe the product as easy to get started with, and one reviewer said customer support was great when questions came up. The self-explanatory interface also reduces the need for frequent support contact. Answer based on 1 reviews ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Renewal Management 4.6 (22) 40.91% of 22 reviewers that rated this feature as important or highly important Manage and track the renewal process for various services, subscriptions, contracts, or licenses Onboarding 4.4 (21) 33.33% of 21 reviewers that rated this feature as important or highly important Process of familiarizing new clients, stakeholders or employees with the company, a new location, or a service Spend Management 5.0 (21) 42.86% of 21 reviewers that rated this feature as important or highly important Track the amount of money spent on a certain product or with a certain supplier Subscription Management 5.0 (18) 44.44% of 18 reviewers that rated this feature as important or highly important Process of managing customer subscription lifecycle for a recurring service or a product License Management 4.9 (17) 35.29% of 17 reviewers that rated this feature as important or highly important Track and organize the number of licenses available to the organization Usage Tracking/Analytics 4.8 (16) 31.25% of 16 reviewers that rated this feature as important or highly important Track and interpret metrics on the usage of company resources Substly 43 features Define levels of authorization for access to specific files or systems Integrate with a third-party accounting system Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Automatically identify systems to be monitored Create budgets based on historical data and future projections Organize and group data or items based on various criteria Provides a channel for team members to share media files, communicate, and work together Track, store, and access client contracts or licenses Process to track, record, and analyze expenses that occurred over the entire duration of a given project Import and export data to and from software applications Graphical representation of data Track employee schedules, availability, and performance across projects and tasks Process of familiarizing new employees with the company, their position, and responsibilities Form predictions based on past and present data/trends Track and manage inventory levels to maintain proper supply Track and organize the number of licenses available to the organization Accounts held by members of an organization Observe and track the demand, usage, progress or quality of a system, product, or user Manage and handle various international currencies Closing out contracts by reviewing contract/project completion, finalizing payments, and ensuring terms and compliance as been achieved Process of familiarizing new clients, stakeholders or employees with the company, a new location, or a service Receive data and information in real time Active monitoring of systems, applications, or networks Timed notification for any upcoming task, deadline, appointment, or activity Manage and track the renewal process for various services, subscriptions, contracts, or licenses Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Manage and optimize an organization’s use of SaaS applications. Search and filter data across systems to locate required information by entering keywords or certain criteria Online portal through which end users can access the system, manage tasks, or obtain information Allow users to access multiple services after entering their login credentials once Review and uncover trends in spending activity Set allowances and ensure employees don't spend more than the allotted amounts Track the amount of money spent on a certain product or with a certain supplier Track the status over time for a request, process, asset, or transaction Process of managing customer subscription lifecycle for a recurring service or a product Manage all supplier data and operations Set up connections to third-party platforms to improve business processes Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period Track and interpret metrics on the usage of company resources Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. Get Advice We can help you find the software with the features you need. Features 4.7 (37) 4.7 Based on 37 reviews ## Pricing Value for money 4.9 (36) [View pricing plan details](https://www.capterra.com/p/211769/Substly/pricing/) Monitor €95.00 Flat Rate,Per Month It includes: - Multi-source engine for discovering SaaS apps - Shadow IT monitoring - Contract management & Renewal alerts - Cost overview & Spend tracking for smarter budgeting Optimize €190.00 Flat Rate,Per Month It includes: - Everything in "Monitor", plus - Manage Shadow IT - Detect unused SaaS licenses - Streamline your off-boarding process - M365 license optimization Value for money 4.9 (36) 4.9 Based on 36 reviews ## Integrations [ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ NetSuite](https://www.capterra.com/p/135757/NetSuite/)[ Microsoft Entra ID](https://www.capterra.com/p/219692/Azure-Active-Directory/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (36) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (36) 5.0 Based on 36 reviews ## User reviews Overall rating 5.0 Based on 37 reviews Filter by rating 5(37) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent Svante A. Senior Developer Computer Software ### "Reduced unnecessary SaaS spend" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 4, 2025 By identifying redundant subscriptions, it’s helped us clean up our software portfolio and save money on unnecessary licenses. Pros It’s incredibly helpful for identifying and eliminating redundant or unused subscriptions across the organization. Cons Sometimes it takes somewhat more of an effort to input custom software that isn’t recognized automatically. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MÖ Martin O. CTO Electrical/Electronic Manufacturing ### "Perfect SaaS management tool for small businesses" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 March 7, 2025 It’s helping us stay organized and avoid SaaS sprawl, which is a huge problem for small businesses without dedicated IT teams. Pros It’s simple, affordable, and doesn’t have the unnecessary complexity of tools designed for large enterprises. Cons Some advanced features like deeper analytics might be missed by larger companies, but it works perfectly for SMBs. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MM Marc M. CEO Electrical/Electronic Manufacturing ### "Easy-to-use SaaS management tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 6/10 March 7, 2025 It’s simplified SaaS management for non-technical users, making software tracking and cost optimization easy for everyone Pros The interface is intuitive and clean, making it easy for anyone on the team to jump in and understand how to use it Cons It’s great for simplicity, but sometimes advanced users may want more customization options Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DF Daniel F. Senior software engineer Information Technology and Services ### "Helps our team work together on saas decisions" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 21, 2025 Substly fosters transparency between teams, so we can make more informed, collective decisions about our SaaS tools. Pros It’s great that the platform is designed for collaboration. Different departments can log in and see the data relevant to them, which makes cross-team SaaS discussions so much easier. Cons I would like the ability to customize access permissions more specifically for certain user roles. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. HL Henrik L. CTO Computer Software ### "Helps us improve SaaS visibility and accountability" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 21, 2025 Substly has improved our security by providing clear tracking of who has access to each software, which reduces compliance risks. Pros I appreciate the compliance tracking features that help us ensure all software licenses are used correctly and up-to-date. Cons The only improvement I’d suggest is if Substly could risk-classify detected shadow-IT to further enhance our security. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JH Johan H. Business Developer Marketing and Advertising ### "A Cost-Effective Tool for subscribtions" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 8, 2024 It’s helping us reduce unnecessary spending on unused or duplicate software licenses, which has been a huge budget relief. Pros The platform is very affordable compared to other SaaS management tools, and it provides all the key features we need for tracking and optimizing our subscriptions and licenses. Cons It could improve its reporting capabilities to provide more in-depth cost analysis. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MV Markus V. Head of Sales Financial Services ### "Simple and effective SaaS tracking solution" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 4, 2024 Substly has simplified SaaS management, helping us save time and keep our software licenses in check without overwhelming complexity. Pros The setup was easy, and everything from tracking to renewal management is straightforward, allowing our team to focus on higher-priority tasks. Cons Sometimes I feel it could offer more in-depth analytics. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. FS Faheem S. COO Information Technology and Services ### "Streamlines SaaS management and reduces costs" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 18, 2024 Substly has made it easier to hold teams accountable for their software usage and cut down on redundant subscriptions, giving us clear visibility into SaaS costs. Pros It’s incredibly transparent; we can easily view the status of all our software subscriptions and quickly see which teams are using which tools Cons The only drawback is that the reporting could offer a bit more depth for our budgeting purposes, but then again I can export the data and build reports myself so it's not a big thing. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DA Dennis A. CTO Sports ### "Efficient and Easy-to-Use SaaS Management Platform" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 18, 2024 It’s reduced chaos in our IT operations by giving us control over software renewals and user access, which has also improved our cost efficiency. Pros Substly’s ability to track renewals and notify us in advance is fantastic. It keeps our IT team organized and prevents last-minute renewal scrambles. Cons I wish the interface offered more customization options, especially for displaying data in ways that cater to specific departments. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PS Pierre S. Key Account Manager Health, Wellness and Fitness ### "Helpful for tracking and controlling software costs" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 November 15, 2024 Pros I love that it provides clear cost visibility across all SaaS tools. We can now see exactly what each department is spending and make adjustments based on real usage data. Cons I’d like additional integration options with finance platforms so that more SaaS expenses can be automatically updated. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AS Andreas S. Creative Director Health, Wellness and Fitness ### "Great Tool for Managing SaaS Subscriptions"" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 15, 2024 Substly has cut down on manual tracking, which saves our team hours every month. It’s also helped us identify underused software so we can streamline costs. Pros The platform is incredibly user-friendly. It’s intuitive enough that our team quickly picked it up without training, saving us a ton of time by automating SaaS management. Cons One limitation is the lack of a mobile app. It would be helpful to manage subscriptions on the go, especially for a smaller team like ours where we’re often multitasking. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. EF Erik F. CTO Architecture & Planning ### "Great Tool for Simplifying SaaS Management and Saving Costs" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 11, 2024 Substly has brought much-needed visibility and control to our software subscriptions. Before, we relied on spreadsheets that quickly became outdated, but now with Substly, we know exactly who is using each tool, which reduces waste. It’s also reduced our overall SaaS costs by highlighting underused subscriptions we could cancel, giving us more budget flexibility. Pros The ability to clearly visualize all our SaaS subscriptions in a single, user-friendly platform is very nice. I can easily see where our money is going, identify redundant licences, and make decisions about our tech budget. Substly's renewal reminders and straightforward reports make it easy to optimize SaaS spending without any hassle. Cons I appreciate the simplicity, but sometimes I wish Substly offered more detailed reporting options. Additionally, more integration options with our other tools would help us streamline subscription tracking even further. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JR Jonatan R. CEO Financial Services ### "Easy way to get an overview of all our SaaS tools" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 30, 2024 Fast to get started and gave me the overview I needed. I especially like the shadow IT detection, as it's hard for me to follow-up on all usage, even though we are a small company. We use Google Workspace and that made the integration and implemetation easy. The product is pretty self-explanatory, but I had some questions and the customer support was great! I use this service on a monthly basis. Pros I'm getting the overview of our SaaS license cost and usage that I need with very little effort. Cons I would have liked to be able to track desktop usage as well, but it's not a deal-breaker as most of tools are SaaS. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor June 5, 2024 Thank you for your business and kind words, Jonatan! We're happy to hear that you find our product easy to grasp and use, as we have put a lot of energy and resources into it. RK Rory K. Advisor Computer Software ### "Get control over costs and risks" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 20, 2024 Super helpful team! Easy to get started and very responsive with any questions. Pros Simple to set up and get some quick wins. Reduce risks with employees leaving as we know what accounts need to be closed. Cons It's not 100% automatic, it does take a few hours work to get set up if you haven't got a good spreadsheet already. But really it's not so painful. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor May 23, 2024 Thanks for your review, Rory! We're glad to hear that you like our product. Many aspects of the onboarding have been automated since you started using Substly. Nowadays, it takes about 30 min to get started. FL Filip L. CTO Human Resources ### "Makes my life as CTO a bit easier" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 14, 2023 Been a user for a few years now. As the CTO I’m responsible of managing all our apps and licenses. Using Substly has made that a lot easier for me since it lets me involve other billing owners without having to manually follow up on them. Pros I really like that it allows me to have the rest of the team working with me to keep an updated overview of all our subscriptions and user licenses. Cons Earlier I lacked som automation but with the updated integration to Google Workspace that was launched recently there is nothing I mislike. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DO Daniel O. Business Development & Founder Computer Software ### "A simple and smart system that gives us a great overview of our license costs" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 11, 2023 Easy to get a clear overview of all the services and licenses we buy, as well as their costs.Feels good that we have a better routine for managing licenses for the consultants who contribute for a shorter period of time.Great onboarding experience and attentive support. Pros Easy to use and easy to get a clear overview. Cons Would like to be able to receive more notifications from the system! Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JS Jonas S. CEO Financial Services ### "Substly is easy to use and you get a great overview of our SaaS cost and helping us to save money. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 11, 2023 The way we are getting the understanding on how much we actually are spending used to a hard work. The overview we now getting from using Substly has been really helpful and has helped us to save lots of money. Pros Easy to get started and helped us to save money on unused SaaSthat we didn't know we still hade. Cons Integrations to more accounting software. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PH Per H. CEO Information Technology and Services ### "Great value for money :-) " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 11, 2023 Pros Great value for money! The dashboard gives you an overall control. You do not miss any contract renewal or termination Cons We are very pleased with Substly and need to work longer with the product. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. TL Tobias L. Owner Entertainment ### "Keeping track of all subscriptions just got (much) easier" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 11, 2023 We have a ton of Saas tools. Before using Substly they were scattered around. Now everything is in one place which has made it much easier for us, especially when we are off-boarding someone. Pros Substly has made the offboarding of employees and consultants much easier for us. Cons Didn’t know what to expect from such a product but so far there isn’t much to complain about. Reasons for choosing Substly Great sales support and easy to setup. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. ML Martin L. CEO Oil & Energy ### "Great tool to get complete control of SAAS-licences and costs!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 9, 2023 Amazing tool! Pros The ease of use and to get started. The low costThe great overview of the company's software licences Cons I can not think about anything I do not like right now. Reasons for choosing Substly I did not know I needed it until I tried it out. It is an amazing product to get control of all software services that we use and extremely easy to use. I was recommended Substly from a friend that I trust so did not evaluate any other products. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JB Jens B. CIO Information Technology and Services ### "Easy to use, yet powerful" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 4, 2023 It was easier getting started with Substly than we thought and the team at Substly has responded quickly to our questions. We discovered more SaaS apps being used than we thought we’d do.The off-boarding feature wasn’t something we had thought about beforehand but that has been really helpful as well. Pros It has given us a more structured way to work with saas management. It now feels like we are more in control. The overview makes it easy for me to keep our \[sensitive content hidden\] happy (informing him about how much we are spending in each department has never been easier). I really like that I don’t have to chase down our department heads when it is time to do our IT budget anymore. Off-boarding employees is much easier than before Cons Overall, it’s been a great experience so far. The renewal alert function is good but I would like to be able to receive the alerts in other ways than email. Adding custom fields would be helpful for us when we set up the GDPR module. I also feel that the system lacks some integrations for enterprise businesses, like ServiceNow. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MO Magnus O. Marketing Non-Profit Organization Management ### "Better control of our SAAS spending" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 13, 2023 we have got a better overview of our costs and we feel more at ease after we have gathered everything in one place to cooperate more easy within the organisation. Pros Overview - gather everything in one place have improved the visibility of all our subscriptions, quick implementation, improved cost control, User friendly, Cons so far it has been an overall positive experience Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RU Richard U. Sales Manager Information Technology and Services ### "Best way to spend money, to save money!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 11, 2023 Using Substly has given us a better understanding of how we use our SaaS-apps and improved our ability to manage software licenses, resulting in better decision-making and cost savings. Substly's overview feature has been particularly helpful in this regard. Additionally, the offboarding feature has streamlined the process of removing software access for departing employees. Pros The short learning curve, the intuitivity of the UI and being able to share the same information with other stakeholders in our company. Cons Lack of usage information from our AD in Substly. According to the team it is on the product roadmap and I look forward to trying it out once implemented. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KL Krister L. CIO Marketing and Advertising ### "Quickest way to get your CFO in love with a licensing system" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 16, 2023 We went from a super advanced Excel document with about 10 tabs. Pivot tables, imports from finance to supply users. Endlessly scrolling and making filters for tens of thousands of lines. From that to Substly just showing what we want. Pros The fresh and easy interface. The always updated graphs. How quick we got started. Cons Lack of SCIM, but it's on the roadmap and we look forward to it as integration to our directory will complete the journey. Switched from [Xensam Xupervisor](https://www.capterra.com/p/177381/Xensam-Xupervisor/) [Claris FileMaker](https://www.capterra.com/p/162784/FileMaker/) [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Whatever system we previously used, it was a hassle in some way. We have looked for a system for 10 years. Tried to write our own a couple of times. But as soon was we saw Substly, we know it was the right thing for us. Alternatives considered [Xensam Xupervisor](https://www.capterra.com/p/177381/Xensam-Xupervisor/) [Torii](https://www.capterra.com/p/172254/Torii/) [Snow License Manager](https://www.capterra.com/p/119364/Snow-License-Manager/) [Blissfully](https://www.capterra.com/p/177308/Blissfully/) Reasons for choosing Substly Cost, ease of use, perfect functionality. Not agent based. Very easy to get started. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. HW Henrik W. IT / Support Marketing and Advertising ### "License management made easy, for real!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 16, 2023 I had fantasised about a tool that would make it easy to manage a multitude of software licenses and other subscription services. And when I saw Substly, they had literally taken my wish list and made a product of it. The easiest buy I've ever done. Pros The fact that they focus on managing recurring license cost in a super easy and understandable way sealed the deal. Cons It's not really Substly's fault but every service has their quirks, and it's just sad that such a tool have a hard time integrating into other services systems. That said, Substly have a lot of super useful automations in this regard. Switched from [Claris FileMaker](https://www.capterra.com/p/162784/FileMaker/) [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) The service was a perfect fit an actually empowered me, and made use of the information given to it to give me control. Alternatives considered [Snow License Manager](https://www.capterra.com/p/119364/Snow-License-Manager/) Reasons for choosing Substly Time from purchase and actual usefulness was incredibly low compared to the other systems we looked at. Cost was orders of magnitude lower and when it came to ease of use, I've rarely seen a SaaS that's this simple, yet powerful. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Spendflo vs Substly](https://www.capterra.com/compare/211769-233702/Substly-vs-Spendflo) [Najar vs Substly](https://www.capterra.com/compare/211769-10021649/Substly-vs-Welii)