--- title: "Substly Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Substly Software - reviews, pricing plans, popular comparisons to other SaaS Management products and more." source_url: "https://www.capterra.com/p/211769/Substly/" page_type: "product" language: "en" publication_date: "2026-09-29" --- # Substly Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 29, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Substly ## What is Substly? Substly is the lean, powerful alternative to bloated enterprise SaaS management tools. Designed specifically for SMBs and their IT partners, our platform offers a multi-source discovery engine that identifies shadow IT without requiring you to pay for expensive enterprise-tier SaaS plans just to access APIs. We give you a clear, automated portfolio view of every application used in your organization. From monitoring license adoption to streamlining employee offboarding, Substly ensures your digital workplace remains secure and manageable. Most companies are up and running in less than 30 minutes. ## What is Substly used for? [SaaS Management](https://www.capterra.com/saas-management-software/)[Spend Management](https://www.capterra.com/spend-management-software/)[Vendor Management](https://www.capterra.com/vendor-management-software/) Recognitions Best ease of use Top alternative Featured Overall rating Based on 37 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price €95 Flat Rate, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... - Spend Management / 2026 - Vendor Management / 2026 Our "Best of" badge program showcases products with the highest ratings... - Spend Management / 2026 - Vendor Management / 2026 Do you work for Substly?[Manage this product listing](https://www.g2.com/products/substly/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Substly 5.0 (37) VS. [4.5 (805)](https://www.capterra.com/p/132997/Freshservice/reviews/) Starting Price €95 Flat Rate, Per Month Starting Price $19 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (37) Ease Of Use 4.6 (55) Value For Money 4.9 (36) Value For Money 4.4 (51) Customer Service 5.0 (36) Customer Service 4.5 (54) ## Substly alternatives [Spendflo](https://www.capterra.com/p/233702/Spendflo/) [4.7 (55)](https://www.capterra.com/p/233702/Spendflo/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/233702/Spendflo/) Highest Rated [Najar](https://www.capterra.com/p/10021649/Welii/) [4.9 (30)](https://www.capterra.com/p/10021649/Welii/reviews/) Starting price $15000.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/10021649/Welii/) [Spendbase](https://www.capterra.com/p/10013374/Spendbase/) [4.6 (25)](https://www.capterra.com/p/10013374/Spendbase/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/10013374/Spendbase/) [Genuity IT Admin Suite](https://www.capterra.com/p/189667/Genuity-IT-Admin-Suite/) [4.6 (17)](https://www.capterra.com/p/189667/Genuity-IT-Admin-Suite/reviews/) Starting price $29.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/189667/Genuity-IT-Admin-Suite/) [View all alternatives](https://www.capterra.com/p/211769/Substly/alternatives/) ## FAQs about Substly Overview ### Which roles and teams benefit most from Substly? Substly is most used by executive leaders, IT teams, developers, and commercial teams managing software subscriptions. CEOs, CTOs, and CIOs track spending and renewal decisions; developers and support staff oversee tool access; sales, business development, and account managers monitor customer-facing software costs and subscription commitments. Answer based on 37 reviews Overview ### What company size and industries is Substly built for? Substly is built for SMBs with 25–1,000 employees, particularly computer software organizations, which represent 19% of reviewers. Small businesses account for 95% of reviewers, while IT services and marketing and advertising represent 16% and 11%. It supports IT managers, CEOs, and CFOs managing SaaS sprawl, chiefly for SaaS management. Answer based on 37 reviews Features and Usability ### What are the key features of Substly? Substly offers SaaS operations management features including automated discovery, shadow IT detection, and usage tracking analytics. It also includes contract and license management, subscription and renewal management, spend management, budgeting and forecasting, plus reporting and analytics with real-time monitoring, access controls, and third-party integrations. Pricing ### How much does it cost and what fees or limitations are included? Substly starts at €95 per month flat rate for Monitor, while Optimize costs 190 per month flat rate and adds unused-license detection, offboarding, and M365 optimization. Reviewers report savings from identifying redundant subscriptions and improved cost visibility, though some small teams find no plan fits their subscription volume and want deeper reporting. Answer based on 27 reviews Integrations ### Which third-party tools and platforms does Substly integrate with? Substly integrates with six third-party tools: Fortnox, Google Workspace, Microsoft Entra ID, NetSuite, QuickBooks Online, and Xero. These connections cover accounting systems, workplace productivity, and identity management, helping organizations consolidate subscription and vendor-related information across the business platforms they already use. Answer based on 10 reviews Getting Started and Support ### What training and onboarding options does Substly offer? Substly provides in-person training, live online sessions, and documentation to help teams get started. In-person training supports direct instruction, live online sessions allow guided setup remotely, and documentation gives users written reference material for learning features and reviewing steps as needed. Answer based on 2 reviews Getting Started and Support ### What customer support options does Substly offer? Substly offers email/help desk, FAQ/forum, knowledge base, phone support, and chat. Users describe the product as self-explanatory, and one reviewer said support was great when questions came up. That suggests accessible help across multiple channels for setup and everyday use. Answer based on 1 reviews ## Features AI summary Based on 240 SaaS Management reviews Capterra data shows that buyers of SaaS Management rank the following features as their top priorities: - **Spend Control** (**75%** of reviewers rated this feature as critical) - **User Management** (**75%**) - **Contract/License Management** (**71%**) Substly supports all three features that reviewers rate most important: **Spend Control**, **User Management**, and **Contract/License Management**. Together, these capabilities help businesses control software costs, manage user access across applications, and keep contracts and licenses organized, allowing teams to reduce waste, stay compliant, and make better purchasing decisions. Spend Control 4.9 (14) 42.86% of 14 reviewers that rated this feature as important or highly important Set allowances and ensure employees don't spend more than the allotted amounts User Management 4.8 (5) 40.00% of 5 reviewers that rated this feature as important or highly important Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Spend Management 5.0 (21) 42.86% of 21 reviewers that rated this feature as important or highly important Track the amount of money spent on a certain product or with a certain supplier Renewal Management 4.6 (22) 40.91% of 22 reviewers that rated this feature as important or highly important Manage and track the renewal process for various services, subscriptions, contracts, or licenses Onboarding 4.4 (21) 33.33% of 21 reviewers that rated this feature as important or highly important Process of familiarizing new clients, stakeholders or employees with the company, a new location, or a service Subscription Management 5.0 (18) 44.44% of 18 reviewers that rated this feature as important or highly important Process of managing customer subscription lifecycle for a recurring service or a product Substly 48 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Accounting Integration: Integrate with a third-party accounting system - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Automated Discovery: Automatically identify systems to be monitored - Budgeting/Forecasting: Create budgets based on historical data and future projections - Budgets: Report on and track spending against budgets - Categorization/Grouping: Organize and group data or items based on various criteria - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Contract/License Management: Track, store, and access client contracts or licenses - Controls: Strengthens process controls by using analysis to proactively reduce errors before they happen and detect fraud risk - Cost Tracking: Process to track, record, and analyze expenses that occurred over the entire duration of a given project - Data Import/Export: Import and export data to and from software applications - Data Visualization: Graphical representation of data - Decision Making: Makes informed choices based on available data and objectives - Employee Management: Track employee schedules, availability, and performance across projects and tasks - Employee Onboarding: Process of familiarizing new employees with the company, their position, and responsibilities - Forecasting: Form predictions based on past and present data/trends - Inventory Management: Track and manage inventory levels to maintain proper supply - License Management: Track and organize the number of licenses available to the organization - Member Accounts: Accounts held by members of an organization - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Multi-Currency: Manage and handle various international currencies - Offboarding: Closing out contracts by reviewing contract/project completion, finalizing payments, and ensuring terms and compliance as been achieved - Onboarding: Process of familiarizing new clients, stakeholders or employees with the company, a new location, or a service - Real-Time Data: Receive data and information in real time - Real-Time Monitoring: Active monitoring of systems, applications, or networks - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Renewal Management: Manage and track the renewal process for various services, subscriptions, contracts, or licenses - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - SaaS Operations Management: Manage and optimize an organization’s use of SaaS applications. - Savings: Identify savings opportunities per activity, department, or at the company level. - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Single Sign On: Allow users to access multiple services after entering their login credentials once - Spend Analysis: Review and uncover trends in spending activity - Spend Control: Set allowances and ensure employees don't spend more than the allotted amounts - Spend Management: Track the amount of money spent on a certain product or with a certain supplier - Status Tracking: Track the status over time for a request, process, asset, or transaction - Subscription Management: Process of managing customer subscription lifecycle for a recurring service or a product - Supplier Management: Manage all supplier data and operations - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Transaction History: Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period - Usage Tracking/Analytics: Track and interpret metrics on the usage of company resources - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Vendor: Pay vendors through a dashboard or portal and maintain vendor payment information - Vendor Management: Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. --- Get Advice We can help you find the software with the features you need. Features 4.7 (37) 4.7 Based on 37 reviews ## Pricing Value for money 4.9 (36) [View pricing plan details](https://www.capterra.com/p/211769/Substly/pricing/) Monitor €95.00 Flat Rate,Per Month It includes: - Multi-source engine for discovering SaaS apps - Shadow IT monitoring - Contract management & Renewal alerts - Cost overview & Spend tracking for smarter budgeting Optimize €190.00 Flat Rate,Per Month It includes: - Everything in "Monitor", plus - Manage Shadow IT - Detect unused SaaS licenses - Streamline your off-boarding process - M365 license optimization Custom plans Custom Value for money 4.9 (36) 4.9 Based on 36 reviews ## Integrations [ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ NetSuite](https://www.capterra.com/p/135757/NetSuite/)[ Microsoft Entra ID](https://www.capterra.com/p/219692/Azure-Active-Directory/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (36) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (36) 5.0 Based on 36 reviews ## User reviews Overall rating 5.0 Based on 37 reviews Filter by rating 5(37) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent Svante A. Senior Developer Computer Software ### "Reduced unnecessary SaaS spend" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 4, 2025 By identifying redundant subscriptions, it’s helped us clean up our software portfolio and save money on unnecessary licenses. Pros It’s incredibly helpful for identifying and eliminating redundant or unused subscriptions across the organization. Cons Sometimes it takes somewhat more of an effort to input custom software that isn’t recognized automatically. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MO Martin O. CTO Electrical/Electronic Manufacturing ### "Perfect SaaS management tool for small businesses" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 March 7, 2025 It’s helping us stay organized and avoid SaaS sprawl, which is a huge problem for small businesses without dedicated IT teams. Pros It’s simple, affordable, and doesn’t have the unnecessary complexity of tools designed for large enterprises. Cons Some advanced features like deeper analytics might be missed by larger companies, but it works perfectly for SMBs. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MM Marc M. CEO Electrical/Electronic Manufacturing ### "Easy-to-use SaaS management tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 6/10 March 7, 2025 It’s simplified SaaS management for non-technical users, making software tracking and cost optimization easy for everyone Pros The interface is intuitive and clean, making it easy for anyone on the team to jump in and understand how to use it Cons It’s great for simplicity, but sometimes advanced users may want more customization options Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. DF Daniel F. Senior software engineer Information Technology and Services ### "Helps our team work together on saas decisions" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 21, 2025 Substly fosters transparency between teams, so we can make more informed, collective decisions about our SaaS tools. Pros It’s great that the platform is designed for collaboration. Different departments can log in and see the data relevant to them, which makes cross-team SaaS discussions so much easier. Cons I would like the ability to customize access permissions more specifically for certain user roles. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. HL Henrik L. CTO Computer Software ### "Helps us improve SaaS visibility and accountability" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 21, 2025 Substly has improved our security by providing clear tracking of who has access to each software, which reduces compliance risks. Pros I appreciate the compliance tracking features that help us ensure all software licenses are used correctly and up-to-date. Cons The only improvement I’d suggest is if Substly could risk-classify detected shadow-IT to further enhance our security. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JH Johan H. Business Developer Marketing and Advertising ### "A Cost-Effective Tool for subscribtions" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 8, 2024 It’s helping us reduce unnecessary spending on unused or duplicate software licenses, which has been a huge budget relief. Pros The platform is very affordable compared to other SaaS management tools, and it provides all the key features we need for tracking and optimizing our subscriptions and licenses. Cons It could improve its reporting capabilities to provide more in-depth cost analysis. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MV Markus V. Head of Sales Financial Services ### "Simple and effective SaaS tracking solution" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 4, 2024 Substly has simplified SaaS management, helping us save time and keep our software licenses in check without overwhelming complexity. Pros The setup was easy, and everything from tracking to renewal management is straightforward, allowing our team to focus on higher-priority tasks. Cons Sometimes I feel it could offer more in-depth analytics. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. FS Faheem S. COO Information Technology and Services ### "Streamlines SaaS management and reduces costs" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 18, 2024 Substly has made it easier to hold teams accountable for their software usage and cut down on redundant subscriptions, giving us clear visibility into SaaS costs. Pros It’s incredibly transparent; we can easily view the status of all our software subscriptions and quickly see which teams are using which tools Cons The only drawback is that the reporting could offer a bit more depth for our budgeting purposes, but then again I can export the data and build reports myself so it's not a big thing. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. DA Dennis A. CTO Sports ### "Efficient and Easy-to-Use SaaS Management Platform" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 18, 2024 It’s reduced chaos in our IT operations by giving us control over software renewals and user access, which has also improved our cost efficiency. Pros Substly’s ability to track renewals and notify us in advance is fantastic. It keeps our IT team organized and prevents last-minute renewal scrambles. Cons I wish the interface offered more customization options, especially for displaying data in ways that cater to specific departments. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. PS Pierre S. Key Account Manager Health, Wellness and Fitness ### "Helpful for tracking and controlling software costs" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 November 15, 2024 Pros I love that it provides clear cost visibility across all SaaS tools. We can now see exactly what each department is spending and make adjustments based on real usage data. Cons I’d like additional integration options with finance platforms so that more SaaS expenses can be automatically updated. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/211769/Substly/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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