--- title: "GymFlow Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about GymFlow Software - reviews, pricing plans, popular comparisons to other Gym Management products and more." source_url: "https://www.capterra.com/p/212091/GymFlow/" page_type: "product" language: "en" --- # GymFlow Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 29, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) GymFlow ## What is GymFlow? Revitalize your gym or fitness studio with Gymflow: the comprehensive management system. Enhance member engagement with a bespoke mobile app, simplify your day-to-day with user-friendly tools, and amplify your business with strategic sales and marketing resources. Gain valuable insights through our straightforward analytics to make quick, informed choices. Become part of a thriving network of gym owners who've elevated their business. Experience the evolution of gym Management software. ## What is GymFlow used for? [Gym Management](https://www.capterra.com/gym-management-software/)[Membership Management](https://www.capterra.com/membership-management-software/)[Fitness](https://www.capterra.com/fitness-software/) Overall rating Based on 22 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price $129 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## GymFlow alternatives Highest Rated [4.9 (243)](https://www.capterra.com/p/190526/LegitFit/reviews/) Starting price $129.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.4 (97)](https://www.capterra.com/p/143341/Hapana/reviews/) Starting price $285.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.8 (346)](https://www.capterra.com/p/150357/Teamup/reviews/) Starting price $119.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.4 (356)](https://www.capterra.com/p/136861/Glofox/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/212091/GymFlow/alternatives/) ## FAQs about GymFlow Overview ### Which roles and teams benefit most from GymFlow? GymFlow is most used by gym owners, directors, and C-suite leaders who need visibility into memberships, revenue, and overall business performance. Operations managers, front-desk staff, and sales teams rely on it to streamline check-ins, registrations, scheduling, lead follow-up, and member communication for smoother daily gym management. Answer based on 21 reviews Overview ### What company size and industries is GymFlow built for? GymFlow is built for small businesses, with 100% of reviewers coming from that segment, especially health, wellness and fitness organizations at 67%. It also serves sports businesses at 24% and facilities services at 5%, aligning with gyms, fitness studios, and health clubs managing operations, sales, marketing, and customer experience. Answer based on 21 reviews Features and Usability ### What are the key features of GymFlow? GymFlow offers membership management, class scheduling, appointment management, and online booking for gyms and yoga or Pilates studios. It also includes billing and invoicing, payment processing, attendance tracking, client portals, access controls/permissions, reporting and analytics, staff management, and wait list management. Integrations ### Which third-party tools and platforms does GymFlow integrate with? GymFlow connects natively to Stripe, Kisi, Xero, and Zapier. The core integrations cover payments and access control, with Stripe and Kisi most frequently mentioned, while Xero supports accounting workflows and Zapier extends connectivity to other business apps. Answer based on 5 reviews Getting Started and Support ### What training and onboarding options does GymFlow offer? GymFlow provides in person training, live online sessions, webinars, documentation, and videos to support team setup. In person and live online formats can guide setup directly, webinars can cover key topics for groups, and documentation and videos offer self-paced reference material. Answer based on 1 reviews Getting Started and Support ### What customer support options does GymFlow offer? GymFlow provides email/help desk, FAQ/forum, knowledge base, phone support, 24/7 live rep, and chat. Reviewers describe the support team as prompt and helpful, especially during setup, onboarding, and member migration, with quick replies to questions and a straightforward, easy-to-understand experience. Answer based on 5 reviews ## Features AI summary Based on 1,180 Gym Management reviews Capterra data shows that buyers of Gym Management software rank the following features as their top priorities: - **Membership Management** (**60%** of reviewers rated this feature as critical) - **Payment Processing** (**65%**) - **Mobile Access** (**50%**) GymFlow supports all three features that reviewers consider most important: **Membership Management**, **Payment Processing**, and **Mobile Access**. Together, these capabilities help businesses manage member records, handle transactions efficiently, and give staff and members convenient access on the go, allowing teams to keep daily gym operations organized and responsive. Membership Management 5.0 (11) 90.91% of 11 reviewers that rated this feature as important or highly important Database of members to track personal information of individuals and families Mobile Access 4.7 (10) 90.00% of 10 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Online Booking 4.8 (10) 90.00% of 10 reviewers that rated this feature as important or highly important Book meetings and appointments through a website or digital platform Billing & Invoicing 5.0 (8) 100.00% of 8 reviewers that rated this feature as important or highly important Create, manage, and send invoices or bills to customers Online Registration 5.0 (5) 80.00% of 5 reviewers that rated this feature as important or highly important Real-time registration over the web Payment Processing 4.9 (15) 100.00% of 15 reviewers that rated this feature as important or highly important Accept, record, and reconcile financial transactions GymFlow 95 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Application Management: Track, manage and store the applications of potential future members, customers or candidates - Appointment Management: Manage various aspects of appointments including booking, rescheduling, canceling - Attendance Management: Manage attendance for classes, shifts, meetings, or events - Attendance Tracking: Track the attendance of specific individuals or groups - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Capacity Management: Monitor service demand and performance to plan for adequate resources that meet business needs - Class Management: Create and schedule group classes, recurring appointments, and private sessions, etc. - Class Registration: Online registration for classes - Class Scheduling: Schedule in-person or online classes - Client Management: Manage contact details and communication with clients - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Community Management: Enable students, customers or employees to engage with each other in a particular space online or offline - Contract/License Management: Track, store, and access client contracts or licenses - Credit Card Processing: Accept and process credit card transactions - CRM: Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system - Customer Accounts: Record customer information, purchase history, and other notes - Customer Database: A collection of customer information such as contact details, demographics, previous interactions, etc. - Customer Engagement: Initiate interactions with customers by proactively starting conversations or providing informational content - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Forms: Customize contracts and forms to collect specific information - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Discount Management: Track products that are for sale at a reduced price or part of coupon promotions - Dues Management: Track and collect membership dues - Electronic Payments: Electronically collect payments for goods or services - Email Campaign Management: Plan, execute, and analyze email marketing campaigns - Email Management: Manage, store and organize emails within the system or via third-party apps - Email Marketing: Create and send email blasts/campaigns - Email Templates: Pre-made examples and templates for emails - Enrollments/Onboarding: Manage the enrollment and onboarding of all new members and accepted applications - Event Calendar: A list of events with their respective dates - Event Management: Schedule and manage the logistics of activities and other gatherings - Event Scheduling: Plan an event's time and location - Facility Scheduling: Schedule facilities, such as athletic fields, venues, and convention centers based on their availability - For Gyms: Intended for sports & fitness gyms - For Yoga/Pilates Studios: Designed for yoga and pilates studios - Group Scheduling: Automatically find mutually available meeting time slots across multiple calendars - Instructor Management: Manage the instructor/teacher's schedule, tasks, responsibilities - Inventory Management: Track and manage inventory levels to maintain proper supply - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Lead Generation: Manage the process of attracting and converting business prospects into leads - Lead Management: Store information about leads or contacts and track, manage and nurture them throughout the sales process - Marketing Automation: Automate workflows and trigger campaigns based on customer actions - Member Accounts: Accounts held by members of an organization - Member Communication: Contact members listed in the database through email, SMS, social, phone, etc. - Member Database: Add, store and access information pertaining to members - Member Directory: Comprehensive list that contains information and details of all the members associated with a particular organization or group - Member Portal: Online gateway through which members can access/update personal information - Member Types: Handle various types of membership based on groupings - Membership Management: Database of members to track personal information of individuals and families - Membership Renewals: Conveniently automatically renew memberships at the end of subscriptions - Membership Signup: Registration process to become members by providing relevant information and agreeing to terms - Mobile Access: Access software remotely via mobile devices - Mobile Alerts: Notifications via mobile devices - Mobile App: Access the system via a mobile application - Mobile Booking: Make reservations on the go through a mobile device - Multi-Location: Manage and support multiple locations - Online Booking: Book meetings and appointments through a website or digital platform - Online Payments: Accept and process online payment transactions - Online Registration: Real-time registration over the web - Payment Processing: Accept, record, and reconcile financial transactions - Point of Sale (POS): Accept and process customer payments for products or services using hardware and software - Promotions Management: Design, communicate, and distribute incentives to perform a specific action - Push Notifications: Trigger clickable pop-up messages - Recurring/Subscription Billing: Automated process of charging customers at regular intervals for repeated access or use of a product or service - Registration Management: Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Resource Scheduling: Allocate and manage resources, such as employees, equipment, facilities, and other assets - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Self Check-In/Check-Out: Check-in and out via a mobile device or kiosk - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - SMS Messaging: Send messages via SMS - Social Media Integration: Integrate with social media platforms such as Facebook, Twitter, LinkedIn, etc. - Staff Management: Schedule shifts for staff/employees, track hours worked, and manage staff payroll - Surveys & Feedback: Gauge satisfaction and receive information for improvement and success - Task Management: Create, manage and track all task activities and progression - Task Scheduling: Track and manage the scheduling of tasks - Team Management: Organizing a group of people to accomplish a task - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Visitor Management: Allow organizations to streamline the check-in process for visitors. - Wait List Management: Record, update and manage waiting lists - Waiver Management: Process of collecting, storing, and tracking signed waivers to reduce liability and inform participants of risks - Website Integration: Seamlessly integrates with 3rd party websites - Website Management: Built-in website builder or integration with third-party site --- Get Advice We can help you find the software with the features you need. Features 4.7 (22) 4.7 Based on 22 reviews ## Pricing Value for money 4.9 (22) Free Trial Starter $129.00 Flat Rate,Per Month Value for money 4.9 (22) 4.9 Based on 22 reviews ## Integrations [ Stripe](https://www.capterra.com/p/123889/Stripe/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Kisi](https://www.capterra.com/p/147727/Keyless-Door-Access/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (22) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (22) 4.9 Based on 22 reviews ## User reviews Overall rating 4.9 Based on 22 reviews Filter by rating 5(20) 4(2) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent Matt G. Owner Health, Wellness and Fitness ### "Fitness Worx" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 24, 2026 There genuinely isn’t anything I can say that I dislike about GymFlow. So far, it has delivered everything we were looking for and solved the issues we had with our previous software. Pros What we like most about GymFlow is how easy it is to use, both for our team and our members. We moved all 10 of our clubs over to GymFlow, and the migration was seamless. We didn’t lose a single member during the move, which was a huge concern for us when changing systems across that many locations. The biggest benefit for us has been the self-service side. It has saved our team around a third of their time. We set the rules within GymFlow, and members manage everything themselves. We no longer have to manually manage memberships, freezes, cancellations or the day-to-day admin that comes with them. Payments just work, which sounds simple, but it makes a massive difference. The PDK door access integration works seamlessly across our clubs, the reporting is great, and the Xero integration has made the finance side much easier to manage. Overall, GymFlow has massively reduced the amount of membership admin our team has to deal with, freeing them up to focus on running our gyms and looking after our members. Cons There genuinely isn’t anything I can say that I dislike about GymFlow. So far, it has delivered everything we were looking for and solved the issues we had with our previous software. Switched from [ClubRight](https://www.capterra.com/p/160550/Club-Right/) Clubright didnt work for us anymore. We needed a much easier to use, self service software Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Registration Desk Associate Facilities Services ### "Gymflow : pros and cons" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 September 21, 2025 Overall, with the average customer support but a great tool. It's an awesome tool would definitely recommend for small sized companies Pros Gym flow is a great app its so easy to use and great value for money. It's great for gym freaks like me as it also allows customizations. Cons The client management should be more customizable as with the membership management it could be an amazing tool. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DS Diane S. Director Health, Wellness and Fitness ### "A fantastic booking app" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 9, 2025 The whole process was excellent. The team at GymFlow are extremely supportive and the set up process was as simple as can be. My clients all love the gym app and if I have any queries or questions, the support team are very quick to respond. Pros The ease of use for both me, as an admin user, and for my clients. I've used a number of other booking apps in the past and found the UX clunky and unnecessarily complex. GymFlow is well laid out, easy to navigate and aesthetically pleasing. Cons There are still some features I would like to see - for example, I would love to see the use of a referral code so you can reward current members for bringing on new clients, etc. I believe this is in the development plans though. Switched from [Classfit](https://www.capterra.com/p/193674/Classfit/) More user friendly app, a flat fee and the ability to customise the app. I also preferred their dashboard. Alternatives considered [LegitFit](https://www.capterra.com/p/190526/LegitFit/) [Gymcatch](https://www.capterra.com/p/189291/Gymcatch/) Reasons for choosing GymFlow Same as above - better UX all round. GymFlow also includes email and SMS options, which the others didn't have at the time. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JK Jacques K. Owner Sports ### "Amazing Client Management software" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 8, 2025 Overall i have had a great experience and i can not wait to see what updates are in store. Keep up the great work. Pros Easy to use and great interface. The pricing is great for the value i am receiving. Easy to manage clients and memberships. Great booking system for classes. Members app is easy to use as well as coaching app. Customer support is great as they are always very quick to respond. Cons I am happy with everything so far. It would be great if coaches can do more tasks on the coaching app such as payments and membership related admin. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AP abbie P. Director and pilates instructor Sports ### "Gymflow has absolutely blown me away with their customer service" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 1, 2025 Pros it’s hands down the best I’ve ever experienced. \[sensitive content hidden\] and \[sensitive content hidden\] have been incredible, always answering my questions quickly and thoroughly, even going above and beyond by replying to my online chat on a Sunday afternoon! They’ve made the app so simple and easy to use, which has made managing everything a breeze. What really stands out is how open they are to feedback – every suggestion I’ve shared has been listened to and taken on board, and they genuinely try to implement improvements. It’s rare to find a company that cares this much about its customers. Gymflow is an amazing company, and I couldn’t recommend them highly enough! Cons no 'cons' as stated, I had some feedback for what I would like to see on the app and they have taken my suggestions onboard and were already in the process of implementing them Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SG scott G. director Health, Wellness and Fitness ### "The best software on the market by a long way" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 9, 2025 Excellent! couldnt ask for an easier user friendly system to help us set our gym up. Thank you for the experience. Pros Simple, effective, highly sleek, with minimal friction for new clients, quick easy onboarding with a brilliant interface. Cons doesnt link automatically with mailchimp/zero, apart from this its very very good. Perfect solution. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor May 12, 2025 Thanks for the review Scott! By the way you will be please to see Xero integration have been schedule on our Roadmap just this week :) HB Holly B. Owner Sports ### "Baynes Bodybuilding Gym- Happy Customers " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 April 21, 2025 Easy to use, members are happy with app. Being able to track member entrance, what daily memberships sold equal, etc has been great to monitor for a new gym. Pros Excellent training and customer service. Always prompt and helpful Ease of system and they keep updating and listening to their customers Cons Nothing to date. Some of the help videos are not up to date, but they are continually updating and listening to customers, so that's to be expected Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TF Tammy F. Owner Health, Wellness and Fitness ### "GymFlow Stands Out Above the Competition!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 18, 2025 Pros Gymflow has excellent customer service, is a quality product, and is priced competitively. Whenever I submit a question or suggestion, THE \[sensitive content hidden\] of the company messages me back promptly with an answer. The team at GymFlow has built a quality product and is constantly working to make it better. I am very happy with GymFlow and highly recommend it. Cons I can't think of anything. GymFlow is great! Switched from [ABC Glofox](https://www.capterra.com/p/136861/Glofox/) Terrible Product. Poor Customer Service. Expensive. Alternatives considered [ABC Glofox](https://www.capterra.com/p/136861/Glofox/) Reasons for choosing GymFlow After trying GloFox and having a horrible experience, I revisited GymFlow. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor February 24, 2025 Thanks so much for the positive review, we're glad to have you and was happy to patch the gaps your previous provider couldn't! TM Tianna M. Gym Manager Health, Wellness and Fitness ### "Happy Customer " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 20, 2024 Overall I am very happy with Gym Flow, they helped out massively with the on boarding and moving our members from one CRM system to GymFlow. There customer service is great if you ever need to ask a question or have any problem the get back to you in a short space of this. The system is clear and understandable also. Pros I like how easy Gym flow database is easy to understand with all the essential information needed. The app is great. Cons Potentially they can add a few more feature like adding images onto the app. The good thing is that if you put these request in they will work on adding these feature as they are also adding new features every week. Switched from [Arbox](https://www.capterra.com/p/184438/Arbox/) Arbox system didn't allow gate access to their system and they had poor customer service Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor June 4, 2024 Thanks Tianna, glad its been a positive switch for you and cant wait to keep delivering and working with you to improve your business! AB Andrew B. Gym Owner Health, Wellness and Fitness ### "Gym Flow Review" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 May 14, 2024 It's been good. Dynamic and changing which we can get with. We're hoping to see further changes Pros The ease of getting clientele onto the app. I also like the fact that they can book a session themselves also. Cons You cannot check in the whole day or not. I would like to be able to select all individual's to check in for the day and not have to get everybody separately Switched from [Thryv](https://www.capterra.com/p/156926/Thryv/) [Exercise.com](https://www.capterra.com/p/152284/exercise-com/) Needed a solution that fits better with health and wellness Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/212091/GymFlow/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.