# Google Calendar Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Google Calendar the right Scheduling solution for you? Explore 4088 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/213340/Google-Calendar/reviews --- Google Calendar 4.8 (4088) [View alternatives](https://www.capterra.com/p/213340/Google-Calendar/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated April 24th, 2026 # Reviews of Google Calendar Ease of use 4.8 Customer Service 4.4 ## Pros and Cons in Reviews RS Radha S Legal AssistantLegal Services, 51 - 200 employeesUsed the software for: 1-2 years. “The ability to share calendars and view others’ availability is especially useful for coordinating with teams. While it may lack some advanced planning or task‑management features, Google Calendar excels at straightforward, efficient scheduling and works very well for everyday use.“ March 30, 2026 NH Nikki H Office StaffSports, 11 - 50 employeesUsed the software for: More than 2 years. “I'm not able to use bullet points when making edits from the mobile app, which is my primary way of organizing notes in the description section of Calendar events.“ February 4, 2026 RS Radha S Legal AssistantLegal Services, 51 - 200 employeesUsed the software for: 1-2 years. “Being able to share calendars, see teammates’ availability, and schedule meetings easily (especially with Gmail and Google Meet integration) makes coordination efficient.“ March 30, 2026 Bill T Web Developer and IT AdministratorMarketing and Advertising, 11 - 50 employeesUsed the software for: More than 2 years. “As with much of Google Workspace, Google Calendar can have issues with sharing of events on a calendar, both to internal and external invitees.“ January 18, 2026 Elena T Freelance CopywriterMarketing and Advertising, 2 - 10 employeesUsed the software for: More than 2 years. “With shared calendars, time zone support, and smooth integration with Google Workspace, it has become essential for managing my time (which is a huge win for someone as disorganized as me)“ December 22, 2025 RW Robin W Executive MarketingHealth, Wellness and Fitness, 51 - 200 employeesUsed the software for: 1-2 years. “One unfavorable thing about Google Calendar is that it can become cluttered very quickly, especially when you're juggling multiple campaigns, team meetings, and content schedules.“ November 30, 2025 PW Patti W Insurance Navigator Precertification SpecialistHealth, Wellness and Fitness, 51 - 200 employeesUsed the software for: 1-2 years. “Seamless Integration: It works flawlessly with other Google services, including Gmail (automatically adding flights/reservations), Google Meet (creating video links instantly), and Google Tasks.“ April 20, 2026 Maria X. B Software Support AnalystGovernment Administration, 51 - 200 employeesUsed the software for: 1-2 years. “Customization options are somewhat limited compared to some other calendar tools, and managing multiple calendars can get cluttered.“ March 8, 2026 ## Showing most helpful reviews Showing 1-25 of 4088 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Kimberly E. Owner Public Relations and Communications Used the software for: 2+ years ### "Efficient, Integrated, and Virtually Indispensable" April 12, 2026 4.0 Overall, Google Calendar is my primary hub for organization. It simplifies scheduling across different platforms, though it does require some manual "cleanup" when handling multiple accounts. I think the user experience could be greatly improved if Google offered a monthly "meet up" or live help session to show users how to smooth out these minor technical friction points. Despite a few integration limitations regarding visual tools during meetings, it remains the most effective calendar solution for my needs at this price point. Pros The integration is unmatched; it connects with almost every tool I use. I love that I can click a single button and event information is automatically placed on my calendar at the correct time without manual entry. The ability to launch a video meeting instantly from the schedule is also a game-changer—it has made other third-party meeting apps like Zoom unnecessary for my daily operations. For the cost, it’s truly the "BOSS." Cons Managing multiple Gmail accounts can be cumbersome; when integrating calendars, I frequently see duplicate entries for the same event. I also find the visual feedback lacking when adding new items; I wish the information would appear immediately so I didn’t have to go searching to verify it landed correctly. Additionally, while the built-in meeting tool is convenient, it lacks some of the advanced visual collaboration/whiteboarding features found in dedicated platforms. Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/)[zcal](https://www.capterra.com/p/227575/zcal/)[Book Like A Boss](https://www.capterra.com/p/180111/Book-Like-A-Boss/) Reason for choosing Google Calendar I did not choose one over another. I am currently utilizing several tools. Zcal was a LTD and allows for me to showcase my brand best. It integrates nicely with Google Calendar, so it works for me. Review Source NC Nikki C. PERMIT TECHNICIAN Construction Used the software for: 2+ years ### "BEST APP FOR STAYING ORGANIZED!" April 23, 2026 5.0 Overall, my experience with Google Calendar has been very positive. It’s a reliable and user-friendly tool that makes it easy to stay organized, manage schedules, and keep track of important events. The seamless syncing across devices and integration with other tools helps streamline both personal and work planning. While there are a few minor drawbacks, like occasional clutter with multiple calendars, it consistently delivers as a dependable and efficient scheduling solution. Pros What I liked most about Google Calendar is how simple and intuitive it is to use while still being powerful. It makes scheduling effortless with features like easy event creation, reminders, and color-coded organization so I can keep track of everything at a glance. The ability to sync across all devices and share calendars with others also makes coordinating schedules with teams or family really convenient. Cons One thing I liked least about Google Calendar is that it can feel a bit cluttered when you’re managing multiple calendars at once. Notifications and reminders can also become overwhelming if they’re not carefully managed, and customizing certain views or settings isn’t always as flexible or intuitive as it could be. Alternatives considered [Fantastical](https://www.capterra.com/p/210207/Fantastical/) Reason for choosing Google Calendar I chose Google Calendar over alternatives like Microsoft Outlook Calendar and Apple Calendar mainly because it was more flexible and easier to use across different devices and platforms. Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) I made the switch to Google Calendar because it offered better syncing across devices and a more seamless experience overall. It’s much easier to access from anywhere, and the sharing and collaboration features are more straightforward compared to tools like Microsoft Outlook Calendar or Apple Calendar. It just simplified scheduling and made staying organized a lot more efficient. Review Source ANGELA H. Accountant Utilities Used the software for: 6-12 months ### "Google Calendar is good but needs a bit more work" April 9, 2026 3.0 We tried to incorporate Google calendar but we back to Outlook. Outlook was easier to use and did not have as many issues as Google. Pros Google calendar is a good way to track upcoming appointments and keep up with e-mails. Communication is at your fingertips! Cons Google calendar does not talk to other software applications as good as other calendar applications. There is sometimes a lag or miss in updating appointments. Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) We thought Google would be a better product. Review Source MR Mary R. Assistant Administrator Non-Profit Organization Management Used the software for: 2+ years ### "My Calendar as I like it." February 3, 2026 5.0 Overall, I find Google Calendar very helpful. I can glance at one day, a week, or a month at a time, however, I wish. I can copy and paste, or duplicate an event. I also like the options of color use for my choosing. Pros I like the ease of use, being able to connect to other calendars, scheduling repeating events and the ease of editing events as needed. Cons There isn't much I don't like about Google Calendar. I guess the main thing I dislike is when I mix up my personal and business appointments, I have to cancel and reschedule on the calendar. There isn't an easy way to edit and select the correct calendar, at least not that I've found. Switched from [Samsung SDS](https://www.capterra.com/p/194115/Samsung-SDS/) Google Calendar gave me more options and much more variety in use, particularly the ability to share calendars and ease in scheduling. Review Source Elmounder B. Professional master of supply chain management Education Management Used the software for: 2+ years ### "Master Calendar 📅 " March 26, 2026 5.0 I import other calendars to Google Calendar, I rely on mainly on Google calendar in all my devices, All in one is Google calendar Pros Ease of use, synchronized integration with emails 📧, updated in all devices, Appointments not to miss with Google calender reminders Cons It automatically schedule appointments from emails, flight tickets, events tickets, and communication Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Trying Google Calendar, I couldn't go back to outlook Review Source BL Brook L. Financial Advisor Insurance Used the software for: 2+ years ### "Couldn’t ask for a better Calendar than Google Calendar " March 29, 2026 5.0 Very self sufficient! I am one that has a lot of different appointments and it’s so easy for me to forget them but thankfully Google Calendar always comes through!! Pros It was so easy to use and self explanatory. I loved how quickly Google responded to me with any questions that I had! Cons I have no complaints about the Google Calendar. I have used it for 2-3 years and I’ve never had any issues. Switched from [CalendarWiz](https://www.capterra.com/p/130288/CalendarWiz/) Because Calender Wiz honestly gave me more of a headache than anything! I decided to give Google Calendar a try because it seemed so much easier to use! Review Source AB Anna B. Kinesiologist Health, Wellness and Fitness Used the software for: 1-2 years ### "Google Calendar, a must!" April 22, 2026 5.0 I was very hesitant to transition from a paper calendar to a digital one because I was afraid I wouldn't have a clear overview, but since I made the switch, I have no regrets. Everything is much more accessible and much quicker. Pros I love the user interface; you can easily personalize it. I find it easy to share events with other people, and I like how it's connected to my Gmail, allowing me to sync events directly from there. I like that it is free. Cons The only thing I would add as functionality is to have the calendar days fully covered with an event if it spans multiple days. Right now, it just shows as a header above the multiple days, which doesn't give me an accurate representation of what's happening on that day. Switched from [CalendarWiz](https://www.capterra.com/p/130288/CalendarWiz/) My boyfriend was using Google Calendar, and I wanted our calendars to be synced. Plus, many of my coworkers were using it too, so I thought it was more versatile. Review Source VP Valentin P. Administration Manager Construction Used the software for: 2+ years ### "Reliable calendar for work and everyday planning" April 27, 2026 5.0 My overall experience has been very positive. I use it regularly for work planning, reminders and coordinating schedules. It saves time, reduces missed appointments and works smoothly with Gmail and other Google tools. Pros Google Calendar is reliable, easy to use, and very practical for daily planning. It helps with appointments, meetings, reminders, and deadlines in one place. Calendar sharing makes team coordination easier, notifications are useful, and the sync between phone and desktop works smoothly. It also works well with Gmail for managing invites and communication. Cons Sometimes too many notifications can become distracting if settings are not adjusted properly. For larger teams, shared calendars can also become cluttered if not organised well. Alternatives considered [Yahoo! Calendar](https://www.capterra.com/p/248991/Yahoo-Calendar/) Reason for choosing Google Calendar It is simpler to use, syncs well across devices, and works perfectly with Gmail and Google Workspace. Review Source GS Gareth S. Area Inclusion Worker Education Management Used the software for: 2+ years ### "It's solid, dependable and used every day. Allows easy integration between my work and personal calendars." April 1, 2026 4.0 It's solid, dependable and used every day. Allows easy integration between my work and personal calendars. Pros Easy to use, great variable choice and integrates well with both other Google products and thrid party apps too. Navigation is easy. Cons That you are locked into the Google ecosystem. Can also get a little too clever for it's own good. Oh and the Location function often seems to default to US. Why? Switched from [iCloud](https://www.capterra.com/p/204717/iCloud/) Fed up being in the Apple walled garden and went into a job role where Google Workspace was the used platform. Review Source Emalyn M. Blog Writer Marketing and Advertising Used the software for: 2+ years ### "Very easy to use calendar management and meeting schedules" March 26, 2026 5.0 Overall, Google Calendar has exceeded my expectations and I will continuously use it for communications and calendar management. Pros What I like most about Google Calendar is that every schedule is synced to my devices. It also sends notfication 15 to 30 minutes before the schedule. It's also very easy to use and I haven't experienced any bugs and issues. Cons The only downside I can think of about Google Calendar is the features when used in mobile. Like I can't change the background compared when using via laptop or PC. Switched from [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) I experienced multiple bugs with it and it has time limits or restrictions if using a free version. Review Source Breanna G. Administrator Health, Wellness and Fitness Used the software for: 2+ years ### "G Cal makes everything easy to use and syncs well" December 11, 2025 5.0 It's my go-to. I use it for personal and professional appointments alike with no issues, and I haven't found another calendar i like more. Pros It's free, easy to use. It's very visual and friendly and satisfying. It works as intended without issues. We used this to manage sometimes over 50 appointments/ day and easily color code them, send reminders. It worked well with schedule once and calendly and kajabi. No bugs. Never needed customer support. Send reminder emails to people when required. Was able to use Google Meet when a video conference was needed. Drag and Drop works well. Cons need more colors for color coding but that is it. Also the app doesn't work as well on apple, and i wonder if that's on purpose. Alternatives considered [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Reason for choosing Google Calendar it just works better and looks nicer and is more satisfying and convenient to use. Review Source Susana F. Client Relationship Manager Health, Wellness and Fitness Used the software for: 1-2 years ### "One platform that brings work, personal, and family calendars together" February 2, 2026 5.0 My overall experience with Google Calendar has been very positive. I use it for family, personal, and work scheduling, and I really like being able to combine multiple calendars in one platform while using different colors for each. It helps me stay organized, avoid conflicts, and manage everything efficiently in one place. Pros What I like most about Google Calendar is its simplicity and reliability. It’s intuitive, easy to use, and integrates seamlessly with email, mobile devices, and other productivity tools. Cons Some advanced features lack customization, and managing multiple calendars can feel a bit cluttered at times. Review Source VR Verified Reviewer Vice President Financial Services Used the software for: 2+ years ### "Easy to share easy to use" March 16, 2026 5.0 Overall, it's great. It works perfectly showing me my work appointments alongside my personal commitments. and being able to shift between a 7 day view right back to a daily agenda is extremely helpful. Pros Very easy to use and allows you to see all your calendars in one place. Automatically adding appointments/meetings from you calendar (joint or personal) making it a very convenient tool especially across groups in both business and personal settings. Cons Limited colours for tagging appointment types is my biggest bug bear because the last thing you want it get confused about what is happening when. Review Source VR Verified Reviewer People and Finance Operations Information Technology and Services Used the software for: 2+ years ### "A seamless, intuitive calendar that keeps the whole team aligned" April 5, 2026 5.0 Google Calendar has become an indispensable part of how we manage our time, both individually and as a team. We use it daily for scheduling meetings, maintaining visibility across team calendars, and keeping personal tasks organised alongside work commitments. It's one of those tools that just works - reliably, consistently, and without getting in the way. Pros The ease of use is immediately apparent - the interface is clean and intuitive, meaning there's virtually no learning curve for new users. The integrations with other Google tools are a genuine highlight; connecting with Gmail and Google Meet makes scheduling and joining meetings completely seamless. Team calendar sharing is excellent, giving everyone visibility over each other's availability without any complicated setup. Being accessible across all devices also means you're never out of the loop, whether you're at your desk or on the go. Cons The task and reminder functionality, while handy, is fairly basic compared to dedicated task management tools - it can feel limited if you're trying to manage more complex to-do lists. More granular notification customisation would also be a welcome addition for those who prefer a quieter inbox, and more complex integration with Slack. Review Source VR Verified Reviewer Ai data Annotatar Computer Software Used the software for: 1-2 years ### "effective and easy tool for daily scheduling" April 18, 2026 5.0 My overall experience with Google Calendar is good and positive, because Google Calendar manages my tasks very effectively like my important tasks, meetings and deadlines. Pros What I like most about Google Calendar is how simple and easy it is to organise my daily schedule, and it is very convenient because of automatic syncing across devices. Because of this, I can access my events anytime from my phone or laptop, and I also really appreciate the reminders and notifications feature, which helps me stay on track and never miss an important task or meetings. Cons What I liked least about Google Calendar is that it requires the internet to work well, because some features do not perform well without internet. And one more thing is that the notification system can occasionally be delayed or inconsistent. Review Source Sarah G. Owner Marketing and Advertising Used the software for: 2+ years ### "Great for Syncing Multiple Calendars" February 25, 2026 5.0 I really like the ability to share the calendar with my husband so we can see each others events. I also like the reminders. Pros I like how i can sync multiple calendars and they are color coded based on if its a work event, personal event or holiday. I can also share with my husband so we can both add events to our shared calendar so we don't overbook. Cons Sometimes it does not sync my calendars and I am missing events. It also duplicates holidays so on Valentine's day, for example, it will say Valentine's Day 5 times and then its harder to see my schedule events that day. Review Source VR Verified Reviewer Web Developer and IT Administrator Marketing and Advertising Used the software for: 2+ years ### "Well thought-out, well implemented, well integrated calendar for Google Workspace." January 18, 2026 5.0 We have used Google Workspace since before I worked for the organization, so I was using Google Calendar from day one. But every time a question of "how are we going to handle this appointment setting/group calendar/invitee contact" comes up, it turns out that Google Calendar can handle it. Pros If your organization is making use of the Google Workspace ecosystem, then Google Calendar takes care of 99% of what you need from a calendar, appointment management, and appointment setting standpoing. Cons As with much of Google Workspace, Google Calendar can have issues with sharing of events on a calendar, both to internal and external invitees. Review Source SP Stephanie P. American accent coach E-Learning Used the software for: 2+ years ### "Solid Workhorse Calendar" April 16, 2026 4.0 I've used Google Calendar for years now but really increased my usage when I added a booking app to my business tech stack. Overall, I've been super pleased with the user experience and find Calendar to be one of my favorite Google products. Pros I have always found Google Calendar to be super easy to use and visually helpful, especially in terms of using different colors for different event types. It's also super helpful that it integrates easily with a lot of other scheduling tools, like my booking app and tools that allow my clients to easily add my events to their calendars. Cons I have found the mobile version to be a bit more restrictive. For example, I love that on desktop I can hover over a block and drag it out to a new end time without having to click through the whole editing process. But on mobile that's a bit more glitchy and often doesn't work. Review Source VR Verified Reviewer Manager Marketing and Advertising Used the software for: 1-2 years ### "A Clear and Practical Look at Google Calendar" January 30, 2026 4.0 Google Calendar is one of the best and most reliable scheduling tools for everyday life. It’s ideal for people who want something simple that just works without needing a complicated setup. The strong connection with other Google apps saves time and makes organising your day much easier. While the design is basic and some advanced options are missing, the overall experience is smooth, stable, and very user-friendly. If you're already in the Google ecosystem, it feels almost essential. If not, it’s still a solid, dependable choice for staying organised. Pros Very easy to use with a clean, simple layout Works across all devices — phone, laptop, tablet Strong integration with Gmail, Google Meet, and other Google apps Quick event creation, colour-coding, and reminders Great for shared or team calendars Free to use for most features Reliable syncing and notifications Cons Offline features are limited Design can feel basic or plain Some advanced scheduling tools require third-party add-ons Heavy Google integration may feel restrictive if you use other services Privacy concerns for users who prefer local or encrypted calendars Direct assistance for customers can be limited for free users Users may occasionally face syncing delays, reminder glitches or display issues across devices Review Source AH Allison H. Operations Manager, HR Non-Profit Organization Management Used the software for: 2+ years ### "Most Helpful Tool For Taking Control of Your Schedule" November 17, 2025 5.0 Google Calendar has become one of the most helpful tools in both my professional and personal life. Beyond simply scheduling meetings, it helps me manage my day-to-day responsibilities and (let’s be honest) masquerade convincingly as a fully functioning adult. No one likes being ghosted because plans were made with an over-booker—Google Calendar prevents that! I love that I can access it from my phone at any time, invite others to meetings, and use color-coding to easily distinguish items outside my regular weekly routine. The built-in reminders are a lifesaver too; a 30-minute heads-up is perfect since it typically takes me that long to get anywhere. It’s free with every Gmail account, and at work you can even subscribe to your coworkers’ calendars to schedule in-person or Google Meet meetings more thoughtfully. Honestly, I would be lost without this tool. It brings structure, reduces stress, and makes everything feel more manageable. Pros Google Calendar has quickly become one of the most valuable tools in both my professional and personal life! The part I like MOST is how it empowers me to take charge of my schedule, granting me the ability to get more done, or grant me the grace of saying: "Sorry, I have a conflict that day" with zero guilt! Cons I have zero complaints about Google Calendar. I must note that in my enthusiasm to share such a helpful tool with a sibling, he has noted that the hardest part is making a habit of checking his calendar every day. Review Source VR Verified Reviewer Project Manager Music Used the software for: 2+ years ### "Simple Streamlined Scheduling Tool for A Busy Work Week" December 16, 2025 4.0 Overall, Google Calendar is very helpful for my day-to-day work, especially since I have many weekly meetings to manage. The integration with Google Meet is also a big plus for remote meetings. Pros The UI is smooth and intuitive, works perfectly with the rest of Google Suite, and makes organizing tasks and meetings quick and efficient. Very customizable and easy to stay on top of everything. Cons Events I don’t accept or RSVP to still show up on my calendar, which can quickly clutter my tasks if I don’t have time to check them. Review Source VR Verified Reviewer Software Support Analyst Government Administration Used the software for: 1-2 years ### "Simple, Reliable Scheduling Tool" March 8, 2026 5.0 It’s a dependable tool for managing schedules, and the real-time syncing and collaboration features make it especially useful for coordinating meetings. Its simplicity and reliability make it a great everyday calendar solution. Pros It's easy to use and it integrates well with other Google services like Gmail and Google Meet. Creating events is quick, sharing them is straightforward. Cons Customization options are somewhat limited compared to some other calendar tools, and managing multiple calendars can get cluttered. Review Source Heather L. Holistic Health practitioner an cycle coach Alternative Medicine Used the software for: 2+ years ### "Reliable software gives exactly what I need." February 15, 2026 5.0 Overall great experience.with this program. It’s an incredible helpful software and keeps my life together. Pros Love how easy it is to use. I love that I can share calendars and make new ones. I love that it’s free and still works quite well. I never seem to have any bugs, which is fab. I love that the integration of other video call platforms through location link is a possibility. Great that it works offline and changes event timing with my time zone. Cons Wish I could link documents and/or emails to my events to make it easier to find all my required prep-work for each call. Colour selections and customization of calendar is dismal. Artful Calendar is much prettier Review Source VR Verified Reviewer Owner Real Estate Used the software for: 2+ years ### "Shared Integration accross team and family" February 28, 2026 5.0 Overall, I have found no bugs and issues that have stressed me out and caused any need to call into customer support. That alone is worth a lot in a life that is too busy to have unwanted stress due to calendar inefficiencies. Pros Appointment management and email management are what supplied me with the 5 star satisfaction. I need one stop shopping and integration to consider a product to be great in the area of ease of use. Google Calendar provides great value for the money. Cons It took me awhile to get used to Google vs my Samsung calendar auto syncing with my wife's account. Once we got it, it is now great with shared calendars. Review Source LL Laura L. Marketing Manager Utilities Used the software for: 1-2 years ### "Simple, Reliable, and Great for Staying Organized" March 9, 2026 4.0 Overall, my experience with Google Calendar has been very positive. It’s a dependable tool for managing both personal and professional schedules. The sharing features, reminders, and integration with other apps make it an essential part of staying organized. It’s simple enough for everyday use but powerful enough for team scheduling and appointment management. Pros Google Calendar is extremely easy to use and makes scheduling simple and efficient. The ability to share calendars with coworkers or family members is very helpful for coordinating schedules. I also like how it integrates seamlessly with Gmail and other Google services, which makes adding events from emails quick and convenient. The reminders and notifications help ensure that important meetings and appointments are never missed. Overall, it’s reliable and accessible from both desktop and mobile devices. Cons One downside is that the interface can feel a little cluttered when managing multiple calendars at once. Customization options for layout and colors could be improved to make it easier to visually organize busy schedules. Occasionally, syncing delays between devices can happen, although it usually resolves quickly. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.