--- title: "Newforma Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Newforma the right Document Version Control solution for you? Explore 14 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/213641/ConstructEx/reviews/" page_type: "reviews" language: "en" publication_date: "2026-10-21" --- Newforma 3.6 (14) [View alternatives](https://www.capterra.com/p/213641/ConstructEx/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated October 21st, 2026 # Reviews of Newforma Ease of use 3.9 Customer Service 4.2 ## Showing most helpful reviews Showing 1-14 of 14 available reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use R Reviewer Architectural Technicial Used the software for: 1-3 years ### "Great product for managing projects of any calibre " May 21, 2026 5.0 I had an overall excellent experience using Newforma as a project management, estimating, and project tracking tool. Pros Newforma is excellent project management and tracking tool, and I found the organization of the user interface to be extremely user friendly, and quick to understand. Cons The communication taking place via submittals or RFIs rather than an in-app messaging platform. It would be great to avoid email entirely if this feature was available on Newforma Review Source DA Diaferia A. Marketing Associate Used the software for: 1-3 years ### "Ensure Effective and Timely Completion of your Projects with Newforma Project Center" November 29, 2024 5.0 It is a great product that helps one to handle multiple projects concurrently without any stalling or lagging behind. Pros It enhances effective completion of projects Cons It has a little learning curve before one can start using it Review Source R Reviewer Architect Used the software for: 3-5 years ### "Slow, unintuitive, buggy" April 18, 2024 1.0 Pros I assume because it is more affordable than alternatives. Cons Slow to load and navigate. Frequent redundant and counterintuitive actions are needed. Very limited report customization. Crashes expected when using markup software. Review Source R Reviewer Construction Administrator Used the software for: 3-5 years ### "Construction Phase Management Software Geared Towards Architects" February 21, 2022 4.0 The ability to manage the submittal and RFI process is key to risk management during the construction phase. These two features are very easy and clear to use and I think are a key component as to why customers keep coming back. Various other software programs have the ability to keep track of drawing revisions better and mark-up RFI responses within the set of contract documents, but those items typically fall under the responsibility of the contractor. Pros The software's initial set-up is geared most towards what architects need to manage during the construction phase - RFI's, submittals, field reports, change orders, etc. The ability to have the contractor assign submittals directly to consultants is a key component to minimizing the review time and freeing up cumbersome digital paper-pushing that is prevalent with other online software programs. Cons I believe that the software's ability with regards to internal field report creation and construction deficiency tracking is still lacking. For those items I still use other software applications. Review Source R Reviewer Contract Administrator Used the software for: 3-5 years ### "High Value - Simple User Interface." August 12, 2019 4.0 Simple and user friendly. Pros Unlimited users for single project account. Facilitates Allows submittals and RFI to be directed to appropriate CA contact amongst disciplines. Cons ConstructEx is unable to receive and send content through email. Unable to thumbnail preview drawings. Unable to share drawing mark ups as do other platforms. Unable to use for punch lists easily. Ability to track open ageing issues created in field report module needs improvement. Field reports, printed, include only thumbnail sized inserted images, instead of the larger size available viewed online. Review Source CM Chris M. IT Manager Used the software for: 3-5 years ### "Newforma Project Center" January 18, 2023 4.0 We've used Newforma Project Center since 2011. A lot has changed technologically over the years, and we feel that Newforma is falling a bit behind lately. In times when email size restrictions plagued a lot of us, Newforma was absolutely awesome for us to deliver content to our clients. These days, we are almost exclusively using it for email filing and indexing (which is worth the cost of admission). The services team at Newforma is awesome and can help with deployments and integrations. The support team can be hit and miss, but are generally pretty good. The training team is amazing, and have done many many sessions with our staff over the years. Pros Primarily, we use newforma for email filing, which it does an excellent job at. It painlessly integrates into Outlook and is very easy to use. It makes digging up old project info a snap, especially if staff have since left the company. InfoExchange transfers and file sharing have previously been heavily used very successfully, but have largely been replaced by newer platforms (OneDrive, Sharepoint) within our organization. Cons The Newforma viewer leaves a lot to be desired. Employees were often frustrated with markup sessions and PDF editing abilities. This now also goes largely unused and has since been replaced by other viewers and markup tools (BlueBeam for example). Review Source cP chris P. Architect Used the software for: 3-5 years ### "Amazing way to track and send project information" August 29, 2023 5.0 Pros Sending bulk drawings or issuances to project team members with transmittals. Cons There is a learning curve to navigating but quick to get the hang of. Review Source R Reviewer Project Management Assistant Used the software for: 1-3 years ### "newforma Project Cloud" June 20, 2018 5.0 It's a little pricey but well worth the money if you can afford it for your project. Pros This let us easily manage a 12 million dollar job while keeping the architects, subs, project management team, and owners all on the same page. It is so easy to share information without the need to attach everything to an email and send it out. It makes submittals a cake walk, as well as RFIs. Cons The only downside is that it can definitely be confusing if you aren't tech savvy. It took me a couple days to be able to fully navigate the website. Review Source R Reviewer Vice President Used the software for: 3-5 years ### "Newforma is GREAT for architects and engineers!" January 15, 2016 3.0 Pros It manages email REALLY well. We also like it for RFIs and submittals. If it had better modules for meeting minutes and PCOs and Pay-Apps, we could abandon Prolog. Unfortunately, we are compelled to use both until Newforma catches up on modules relevant to construction administration. Cons If it had better modules for meeting minutes and PCOs and Pay-Apps, we could abandon Prolog. Unfortunately, we are compelled to use both until Newforma catches up on modules relevant to construction administration. The mobile apps were weak the last time I tried them. Review Source R Reviewer Construction Director Used the software for: 3-5 years ### "Newforma is a great cloud based collaborative tool " June 19, 2017 4.0 Pros Multi- user.Easy to use, Managed a $1B project in the app and performance was great. Easy to share documents with many consultants. Cons Was a stand alone resource, not linked into the Project Management apps we used on the project. Would be to see window of the document to make sure it was the correct one to open. Review Source SM Swapnil M. Technology Lead Used the software for: I used a free trial ### "A software that brings everything together in the office." February 1, 2023 4.0 Pros We heavily use the file management feature of Newforma along with the file sharing features. Cons The user interface can be improved. It still looks a bit clunky after so many years. Review Source R Reviewer Project Architect Used the software for: 1-3 years ### "Didn't like it at all" September 17, 2018 1.0 It really seems overwhelmingly difficult for something that should be drag and drop easy. We gave up near the end of the project and just emailed each other and the prime had someone at their office try to upload the information. Pros I was happy when the project was complete so I didn't have to use this software anymore. Cons Issues uploading. Issues downloading. Issues receiving notifications. Issues finding and understanding the process. Review Source R Reviewer MANAGER Used the software for: I used a free trial ### "Easy to manage" March 25, 2020 5.0 overall experience satisfy. Simple to use and precise Pros I like how fast you can manage this software. and its easy for every one. I think you have to try it ! Cons Everything is ok. I got the free trial i am thinking on buy it. Important thing is to find information on line abpout it. Review Source R Reviewer Project Manager Used the software for: Less than 1 year ### "Good Project Program" November 28, 2016 4.0 We are using Newforma on a large project. The program does well at sharing information. Pros We receive confirmation that a document has been uploaded (ie. submittals). This is a nice feature as you can be assured that the process is working. With email, you don't always know that the information was received. Cons It is somewhat cumbersome as you have to click on a link to access a document. This can be problematic for the field staff. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.