--- title: "EventPilot Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about EventPilot Software - reviews, pricing plans, popular comparisons to other Mobile Event Apps products and more." source_url: "https://www.capterra.com/p/213807/EventPilot-Conference-Technologies/" page_type: "product" language: "en" --- # EventPilot Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on August 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) EventPilot ## What is EventPilot? EventPilot meeting platform is designed for medical meetings, scientific conferences, or academic events, either virtual, hybrid, or onsite. The itinerary planner and mobile event apps offer attendees a way to easily build their schedule, network with others via instant chats, view posters or recordings, navigate their route onsite, submit questions, visit exhibitors, and more. EventPilot is built specifically for scientific meetings with a powerful search engine and searchable ePoster PDFs. ## What is EventPilot used for? [Mobile Event Apps](https://www.capterra.com/mobile-event-apps-software/)[Virtual Event](https://www.capterra.com/virtual-event-software/) Top alternative Featured Overall rating Based on 3 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $999 Other, One Time Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for EventPilot?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.ativsoftware.com&name=EventPilot) ## EventPilot Overview Updated August 2026 AI summary EventPilot equips small and midsize organizations with tools for managing mobile and virtual events, offering agenda management, attendee and speaker profiles, event maps, and networking features. With options like abstract management, gamification, and sponsor pages, it supports both single and multi-event needs. Deployment spans web, desktop, and mobile platforms, with integrations to leading event and registration systems. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### EventPilot 5.0 (3) VS. [4.5 (1,099)](https://www.capterra.com/p/26318/Cvent-Event-Management/reviews/) Starting Price $999 Other, One Time Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 5.0 (3) Ease Of Use 4.2 (2,487) Value For Money 5.0 (3) Value For Money 4.2 (1,234) Customer Service 5.0 (3) Customer Service 4.5 (1,519) ## EventPilot alternatives [4.6 (79)](https://www.capterra.com/p/130158/EventsAIR/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.7 (105)](https://www.capterra.com/p/122146/EventMobi/reviews/) Starting price $1500.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [4.8 (91)](https://www.capterra.com/p/155777/LineUpr/reviews/) Starting price $119.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars Highest Rated [4.8 (122)](https://www.capterra.com/p/168633/ExpoPass/reviews/) Starting price $2495.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars ## FAQs about EventPilot Overview ### What company size and specific industries is EventPilot built for? EventPilot is designed for meeting planners at scientific events and medical meetings, making it a fit for organizations of any size that run conferences in the healthcare, life sciences, and research sectors. It is tailored to teams managing professional gatherings where attendee engagement and event information matter. Features and Usability ### What are the key features of EventPilot? EventPilot offers content management and API access for event setup, plus abstract management, agenda management, and scheduling for program planning. It also includes attendee profiles, speaker profiles, sponsor pages, event maps, virtual lobby, live streaming, video conferencing, chat/messaging, networking, reporting and analytics, and mobile access. Integrations ### Which third-party tools and platforms does EventPilot integrate with? EventPilot integrates with 14 third-party tools and platforms, including Vimeo, A2Z Events, Swoogo, MySQL, Poll Everywhere, Cvent Event Management, MemberSuite, Momentus Technologies, OpenWater, and eShow. Its catalog also includes CMR, Euclid, Map Your Show, Multiview ERP, Oxford Abstracts, and Planstone. Answer based on 2 reviews Getting Started and Support ### What training and onboarding options does EventPilot offer? EventPilot provides live online sessions, webinars, documentation, and videos to help teams get started. Live online sessions and webinars offer guided instruction, while documentation and videos provide self-paced reference material for setup and feature review. Getting Started and Support ### What customer support options does EventPilot offer? EventPilot provides email/help desk support, FAQ/forum access, a knowledge base, and chat. Support materials are organized for self-service and direct help through these channels. No reviewer feedback is available here to describe response times, helpfulness, or common support frustrations. ## Features AI summary Based on 1,296 Mobile Event Apps reviews Capterra data shows that buyers of mobile event apps rank the following features as their top priorities: - **Mobile Access** (**56%** of reviewers rated this feature as critical) - **Agenda Management** (**56%**) - **Event Scheduling** (**54%**) EventPilot supports all three features reviewers consider most important: **Mobile Access**, **Agenda Management**, and **Event Scheduling**. Together, these capabilities help organizers keep attendees connected on the go, manage session details clearly, and coordinate event timelines more efficiently, allowing teams to deliver a better event experience and stay organized from planning through execution. Mobile Access 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Agenda Management 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Access event or meeting agenda online Real-Time Updates 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Receive system updates as soon as any changes are made Social Media Integration 4.7 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Integrate with social media platforms such as Facebook, Twitter, LinkedIn, etc. Speaker Profiles 5.0 (2) 50.00% of 2 reviewers that rated this feature as important or highly important List information about event speakers Sponsor Pages 5.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Provide sponsors with dedicated digital space within event website EventPilot 37 features ### All Features - Abstract Management: Collect papers prior to an event - Agenda Management: Access event or meeting agenda online - API: Application programming interface that allows for integration with other systems/databases - Attendee Profiles: List information about event guests - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Chat/Messaging: Communicate using direct chat or messages within the system - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Email Reminders: Reminders sent via email - Event Calendar: A list of events with their respective dates - Event Management: Schedule and manage the logistics of activities and other gatherings - Event Maps: Show location of event's rooms and activities on a digital map - Event Scheduling: Plan an event's time and location - Gamification: Games or game-like elements to track progress and reward accomplishments - Live Streaming: Live stream to multiple devices simultaneously - Mobile Access: Access software remotely via mobile devices - Multi-Event: Utilize the same app for multiple events - Networking: Discover and connect with speakers and attendees at an event - Offline Access: Ability of websites, web applications, or mobile applications to function without an active internet connection - One-to-One Messaging: Send personal messages to clients or attendees - Presentation Streaming: Broadcast live or pre-recorded presentations, including slides, videos, and multimedia content, over the internet - Real-Time Chat: Engage in direct, instant messaging with customers, users, etc. - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Updates: Receive system updates as soon as any changes are made - Recording: Record live video calls to play later - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Scheduling: Plan availability and assign specific time slots for tasks and resources - Social Media Integration: Integrate with social media platforms such as Facebook, Twitter, LinkedIn, etc. - Speaker Profiles: List information about event speakers - Sponsor Pages: Provide sponsors with dedicated digital space within event website - Survey/Poll Management: Create and administer polls and surveys - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Video Conferencing: Connect with meeting participants remotely over video - Virtual Lobby: Virtual waiting area for attendees --- Features 5.0 (3) 5.0 Based on 3 reviews ## Pricing Value for money 5.0 (3) Free Trial Free Version Basic $999.00 Other,One Time Value for money 5.0 (3) 5.0 Based on 3 reviews ## Integrations [ Cvent Event Management](https://www.capterra.com/p/26318/Cvent-Event-Management/)[ Vimeo](https://www.capterra.com/p/122348/Vimeo-Pro/)[ Momentus Technologies](https://www.capterra.com/p/2403/Momentus-Technologies/)[ Multiview ERP](https://www.capterra.com/p/820/Multiview/)[ Swoogo](https://www.capterra.com/p/161291/Swoogo/)[ Map Your Show](https://www.capterra.com/p/183810/Map-Your-Show/)[ OpenWater](https://www.capterra.com/p/140294/OpenWater-Awards/)[ eShow](https://www.capterra.com/p/80061/eShow/) ## Support, customer service and training options Customer Service 5.0 (3) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (3) 5.0 Based on 3 reviews ## User reviews Overall rating 5.0 Based on 3 reviews Filter by rating 5(3) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent Jason L. Vice President Events Services ### "EventPilot: one of (if not) the best Conference Apps out there" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 7, 2022 EventPilot has reduced our paper usage by several TONS of programs and we also can make changes in real-time quickly and easily. Our attendees love the depth of features and cross-linking of content, which EP also makes very easy to do. Pros Easy for event planners to use and configure. Can use their CMS, Google Sheets, or direct database integration to populate. Tons of features included in base price. Support from the company is top tier.. Cons Not much. To our mind, a couple of built-in items could be redesigned to stand out better, but almost everything is controlled by the client so for the most part you only have yourself to blame. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. Response from Vendor April 8, 2022 Thank you for taking the time to review EventPilot. We always enjoy working with your team! YT Yvonne T. Managing Director Non-Profit Organization Management ### "EventPilot makes us look Good!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 14, 2021 EventPilot is highly professional, responsive, creative, cost effective, and they keep their finger on the pulse of the latest and greatest features and technology! Having a very small staff with a lean budget, I greatly appreciated how they made us look so good!! Being able to quickly pivot and develop 5 virtual conferences in the course of 1.5 years was only possible for us because of their products and the great work they do. Pros We have always been happy with EventPilot but most especially since March 2020, when we had the ability to utilize our existing EventPilot mobile app/planner to quickly pivot to Virtual Events. ATIV allowed us to use our existing platform to support the new meeting format without having to reinvent the wheel or waste our initial investment. We successfully ran 5 Virtual Conferences on our EP Platform in the last 1.5 years. Cons There were no major issues with the software or data integration. EventPilot was creatively able to develop workarounds to address any unusual issues or special requests required to support our events. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. MH Molly H. Sr. Manager, Digital Products Hospital & Health Care ### "Used for 5+ years, highly recommend." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 15, 2021 Very positive and highly recommend the team. Pros Easy to implement, develop and easy for users. Integrations and team that executes are unmatched across the industry. For medical shows, don't think there is another app that can execute as well. Cons We have discussed some specifics with the team, but would love to see the ability to expand/contract the session details in future years in development. Also some specific features around show/hide data based on other triggers in our data. Alternatives considered [Cvent Event Management](https://www.capterra.com/p/26318/Cvent-Event-Management/) Reasons for choosing EventPilot Best overall fit for medical meeting and existing integrations. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.