# Motion Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Is Motion the right Scheduling solution for you? Explore 89 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/214264/Motion/reviews

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Motion

4.3 (89)

[View alternatives](https://www.capterra.com/p/214264/Motion/alternatives/)

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/)

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Last updated March 13th, 2026

# Reviews of Motion

Ease of use

4.2

Customer Service

4.3

## Pros and Cons in Reviews

Joe L

PresidentLegal Services, 2 - 10 employeesUsed the software for: More than 2 years.

“O loved the task manager the best - if you don't complete the task it will keep moving it forward on your calendar until you do.“

March 20, 2026

IL

Ian L

City LeadEntertainment, 11 - 50 employeesUsed the software for: 6-12 months.

“My only qualm with motion is some of the functions available on the website, are not available on my phone.“

September 3, 2025

Avery C

FounderComputer Software, 2 - 10 employeesUsed the software for: Less than 6 months.

“What usually would be my team and I writing our own notes (interrupting the flow of thoughts) became a continuous, awesome conversation.“

December 7, 2025

MD

Martin D

Managing DirectorMarketing and Advertising, 2 - 10 employeesUsed the software for: 6-12 months.

“Perhaps adding a feature where I can choose to not be able to add a task without associating it to a project first - I notice I have a lot of tasks that should be in projects but that's just my bad management.“

November 7, 2024

MA

Marvin A

ConsultantComputer Software, 11 - 50 employeesUsed the software for: 6-12 months.

“Motion helps you to keep track of these Tasks and also reschedules them in a smart way so nothing gets lost.“

June 30, 2025

JS

Joseph S

General ContractoorConstruction, 2 - 10 employeesUsed the software for: Less than 6 months.

“There were also certain things I wanted to do that I could not figure out especially with the way project management worked“

October 23, 2025

PM

Patty M

Owner OperatorEntertainment, 2 - 10 employeesUsed the software for: 6-12 months.

“I liked that it integrated with my calendars, especially since I have multiple calendars based on several work-related clients.“

January 21, 2025

VS

Veronique S

BuyerEducation Management, 1,001 - 5,000 employeesUsed the software for: Less than 6 months.

“When I create a task for a later date (more than 2 weeks), it is not showing yet in the calendar which leaves my calendar open for anyone to put in meetings, BUT in the end, the tasks I put in do not fit anymore“

September 19, 2023

## Showing most helpful reviews

Showing 1-25 of 89 Reviews

Sort by:

Most Helpful

Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

Joe L.  
President  
Legal Services  
Used the software for: 2+ years

### "Motion is Worth it"

March 20, 2026

4.0

Easy to begin using and very effective in calendaring/task management. Their Meeting Notetaker is pretty good as well.

Pros

O loved the task manager the best - if you don't complete the task it will keep moving it forward on your calendar until you do. Period. Great feature.

Cons

The cost is pretty steep, and it doesn't do as much as some other software, but overall, for its purpose, it's great.

Review Source

SB

Samantha B.  
Events and Marketing Manager  
Hospitality  
Used the software for: 1-2 years

### "This Review is in Motion!"

February 4, 2025

4.0

Overall I have a positive experience working with Motion especially when working with teams. I feel more organized than ever before since using Motion.

Pros

I like how I can have multiple workspaces and projects set up all in one clear organized space. I like being able to see multiple different views and the filtering feature helps a lot. I love that it is well organized, and it is pleasing to look at. I love the colors and how they add to the overall organization.

Cons

The AI feature does not work how I thought it would when I originally saw the advertisement for Motion and is a little more difficult to work with than I would like it to be.

Switched from

[Asana](https://www.capterra.com/p/184581/Asana-PM/)

Motion seemed like it would be much easier to manage projects for our team. Once we tried it out and realized it was much better and easier for our team, we never went back to Asana.

Review Source

VR

Verified Reviewer  
Bookkeeper  
Accounting  
Used the software for: I used a free trial

### "Expensive and maybe worth it. "

February 16, 2026

3.0

Easy to use and get set up, and handled online client meeting notes and transcription the best. I really liked it.

Pros

I really loved the AI to help with managing my calendar and client meetings. The feed back on meetings was great. The cost ended up being higher then I want to pay right now, however it is incredibly easy to use.

Cons

Cost is too high to bring on for my small business right now. If I could have only the features I want at a reduced cost, it'd be great for my team.

Alternatives considered

[Fireflies](https://www.capterra.com/p/197037/Fireflies/)

Reason for choosing Motion

It works best and easiest, I just would like it to cost less.

Review Source

HS

Hannah S.  
Attorney  
Law Practice  
Used the software for: Less than 6 months

### "Motion: Keeps Moving You Forward"

September 1, 2025

5.0

Motion has been a game-changer for me as a lawyer with ADHD. It helps prioritize what truly matters, reduces decision fatigue, and makes me far more productive and less stressed each day.

Pros

Motion keeps me on track by automatically organizing tasks and scheduling them. As an attorney with ADHD, this structure is invaluable for staying focused and reducing overwhelm.

Cons

There’s a bit of a learning curve at first, and sometimes the auto-scheduling can feel rigid if I want more flexibility on short-notice changes.

Alternatives considered

[Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)[Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)

Reason for choosing Motion

Motion was the easiest way to get everything organized with ai

Review Source

MD

Martin D.  
Managing Director  
Marketing and Advertising  
Used the software for: 6-12 months

### "From Chaos to Clarity: How Motion Transformed My Workflow"

November 7, 2024

5.0

Simple, easy and it has changed my efficiency 10x. It hasn't completely removed all procrastination but at least now I have zero excuses because I can see what I need to do next.

Pros

I love it. What a change it has made. I've adopted and learnt many systems and processes in the past from the all encompassing GTD Getting Things Done to managing multiple To Do lists but nothing is as useful and truly simple to use as Motion. The calendar updates, the priority of work, the simple view of what to do next and the project handling is everything I need. It's not as in depth or click-heavy as something like ClickUp but I found that if I missed a few updates things would spiral out of control and now it's a mentally big slog to put everything back. As Motion updates regardless, then this doesn't happen and it's simple to get back to now. So it passes the real-world usability test which means it's got longevity in it.

Cons

The last update video from the MD had an annoying 'whoosh' sound which was too loud but the application I can't think of much. Perhaps adding a feature where I can choose to not be able to add a task without associating it to a project first - I notice I have a lot of tasks that should be in projects but that's just my bad management.

Switched from

[ClickUp](https://www.capterra.com/p/158833/ClickUp/)

I found ClickUp is a little more in depth on the projects which isn't what I needed. So I was spending a lot of time updating and being in ClickUp opposed to using it to just tell me what I need to do next and make sure all projects will either be completed on time, or if they wont be, what I can do to help change that.

Review Source

AF

Andrea F.  
Founder  
Architecture & Planning  
Used the software for: Less than 6 months

### "AI-powered productivity tool that transforms task and time management"

January 6, 2025

4.0

Pros

I love how it adapts to changing schedules, automatically reassigning tasks if meetings or unexpected events arise. The interface is clean and easy to navigate, even for users new to AI-based productivity tools. Motion uses AI-powered automations to dynamically schedule tasks based on priorities, deadlines, and your calendar availability. It integrates with tools like Google Calendar making it incredibly efficient for combined personal and professional use.

Cons

It does not integrate with other task management tools. The learning curve is moderate, and it requires some tweaking to get the AI to align perfectly with individual preferences. The mobile app could use some improvement in features and navigation compared to the desktop version.

Switched from

[Reclaim](https://www.capterra.com/p/10014704/Reclaim/)

I was looking for a more robust task management workflow

Review Source

PM

Patty M.  
Owner Operator  
Entertainment  
Used the software for: 6-12 months

### "Motion is not what I thought it would be"

January 21, 2025

2.0

I rarely used it because I felt it was cumbersome.

Pros

I liked that it integrated with my calendars, especially since I have multiple calendars based on several work-related clients.

Cons

Difficult to learn and was not user-friendly. Projects never got scheduled because it was non-intuitive. Expensive calendar.

Switched from

[Reclaim](https://www.capterra.com/p/10014704/Reclaim/)

Wanted something better. It was not. I am sorry that I switched from Reclaim and wasted a year with Motion.

Review Source

IL

Ian L.  
City Lead  
Entertainment  
Used the software for: 6-12 months

### "Elevate Entertainment Loves Motion!"

September 3, 2025

5.0

When starting motion, it took some time to get comfortable with its functionality. There's so much going on and so many options, It can be difficult to navigate alone. Luckily we always had support from the team. It made the process easier.

Pros

Motion helps my team track our task, create projects, and set cohesive timelines. Most of our management is younger, so we tend to struggle with focusing for long periods of time. As with holding large amounts of information. Motion makes this process way simpler and helps compile necessary information.

Cons

My only qualm with motion is some of the functions available on the website, are not available on my phone. I travel quite a bit, and there's a few things I'd like to do from my phone rather than needing to load up my laptop. It's honestly not that big of a deal. Motion is great.

Review Source

Avery C.  
Founder  
Computer Software  
Used the software for: Less than 6 months

### "BEST ASSISTANT EVER!"

December 7, 2025

5.0

My overall experience was awesome. What usually would be my team and I writing our own notes (interrupting the flow of thoughts) became a continuous, awesome conversation.

Pros

My team recently used Motion for a meeting with had with over 25 people. Notes were taken perfectly. Ideas were organized. And we have a perfect outline to send to all participants. Will use this in every meeting going forward!

Cons

I wish this feature was actually built into our Microsoft meeting platform, but it is great nonetheless.

Review Source

KS

Kitty S.  
Grants and Events Manager  
Performing Arts  
Used the software for: 6-12 months

### "Motion is a great calendar app!"

January 6, 2026

5.0

I used Motion to sync my apple, google, work and personal calendars all in one spot. This allows me to check one calendar for conflicts instead of 5.

Pros

The AI sorting function so tasks in the project works well. I'm always on top of my tasks. I like that I can change the priority level.

Cons

It won't automatically sync with my MindBody Online Calendar. This is the only calendar that it won't draw info from automatically.

Review Source

JO

Joshua O.  
Mechanical functions  
Mechanical or Industrial Engineering  
Used the software for: Less than 6 months

### "Motion Review"

February 25, 2025

4.0

I have a great experience with motion. It's ai feature is really amazing.

Pros

Motion has great user-friendly interface and a lovely customer support. It's perfect for boosting productivity and streamlining your workflow.

Cons

It's expensive with limited free version

Review Source

JG

Juliana G.  
Designer  
Construction  
Used the software for: Less than 6 months

### "Great for Prioritizing tasks"

January 23, 2025

5.0

I have ADHD so this app has helped me get the structure I needed to stop procrastinating or missing tasks.

Pros

I always stuggled with prioritizing work tasks / projects, so this app has helped me tremendously get that under control.

Cons

The AI is not 100% as advertised but it is of great help to have that extra hand to suggest things

Review Source

MA

Mohamed A.  
Contractors  
Accounting  
Used the software for: Less than 6 months

### "The best smart assistant "

March 8, 2025

4.0

Best of all, managing and coordinating business

Pros

Accuracy and attention to detail, Easy to use and high performance

Cons

Dashboard arrangement , Some communication errors but not always in meetings

Review Source

CM

Carl M.  
Business Owner  
Media Production  
Used the software for: Less than 6 months

### "A Game-Changer for My Productivity"

January 7, 2025

4.0

I’ve been using UseMotion for a while now, and honestly, it’s made such a difference in how I manage my time. It’s like having a personal assistant who’s always on top of things!

Pros

The way it automatically organizes my tasks and calendar is amazing. I don’t even have to think about it—it just works.The design is clean and straightforward, so I didn’t feel overwhelmed trying to figure it out. I also use Google Calendar, and it syncs perfectly, so I didn’t have to change how I work.

Cons

It’s not the cheapest option out there, so it might not work for everyone’s budget. Some of the automation features took me a bit to figure out, but once I did, they were a game-changer.

Review Source

ML

Michael L.  
Cofounder  
Real Estate  
Used the software for: Less than 6 months

### "Great task management platform"

February 10, 2025

5.0

Pros

It automatically moves my tasks when I don't complete them so that I don't forget them

Cons

I wished it leveraged more AI to better prioritize my tasks. I am positive they are working on this.

Review Source

VS

Victoria S.  
Marketing Coordinator  
Management Consulting  
Used the software for: Less than 6 months

### "My experience with Motion"

March 9, 2025

5.0

Pros

The project management features are exactly what I've been looking for!

Cons

Although Motion has a lot of automation features, some of the customisation is lacking

Review Source

Lawrent M.  
owner  
Education Management  
Used the software for: I used a free trial

### "A useful tool that is too expensive and can be replaced by free alternatives"

May 21, 2022

4.0

Motion allowed me to quickly add tasks and meetings with a convenient set of options. However, Apple Calendar can do a similar job for free and I reverted to my good old Apple Calendar.

Pros

I like how you can see your next tasks on the landing page. You can drag an item on the calendar, pretty much like Apple Calendar, which makes it very easy to create a new event. Just give it a name and you're good to go. You can go ahead and customize your task easily, choosing a priority and a deadline for it. A nice feature that Motion has is the ability to split your task into chunks, and give it a minimum chunk duration. When adding a flexible meeting, you can specify the type of meeting (Zoom, Google Meet, Phone number, Location), it is not unique to this app, but is a must-have feature for such app. All your tasks, past and current, are easily accessible via the Task menu. From there, it is easy to reorganize / reassign the tasks.

Cons

I found it slower on Safari than on Chrome. When adding two tasks or a task and a meeting together, there is no reaction from Motion when I would expect a warning that two items happen at the same time... Sometimes prioritized tasks is a bit confusing. I've had issue with some prioritized tasks didn't show up in my calendar, but showed up in 'My Tasks". It may have been a bug.

Switched from

[Trello](https://www.capterra.com/p/211559/Trello/)[Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[Wrike](https://www.capterra.com/p/76113/Wrike/)

I wanted a more developed tool.

Review Source

Alec Anton S.  
Lawyer  
Law Practice  
Used the software for: Less than 6 months

### "The best scheduling application available but the cost is outrageous!"

April 12, 2022

5.0

There is no doubt about it, Motion is an excellent application that will actually save you a considerable amount of time. Additionally, being told what to do (within set parameters) has really helped my efforts to get things done. Providing I note a task in Motion together with a due date, I can forget about it until it's time to work. The scheduling feature is also very well put together and I will use it for all external appointments.

Pros

I love the ability to quickly add a task, approximate duration and deadline within 10 seconds. I don't need to worry about clashing schedules or not having enough time during the day. I also really like the look of the application and found the introduction videos to be very helpful in navigating the app for the first time.

Cons

I wish Motion didn't have to rely on a third-party calendar (Google or Outlook). Support tickets take 2 business days to get a response. For the price you would expect 24/7 assistance and a dedicated calendar.

Alternatives considered

[Calendly](https://www.capterra.com/p/148036/Calendly/)[Calendar Scheduling Software for Teams](https://www.capterra.com/p/218248/Calendar/)[Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/)

Reason for choosing Motion

Trusted functionality.

Review Source

AC

Andrew C.  
Product Director  
Information Technology and Services  
Used the software for: Less than 6 months

### "I should have given in sooner"

June 8, 2023

5.0

Couldn't be better. It was exactly what I was looking for and it pays for itself.

Pros

I've been getting Motion Ads for 2 years and it always intrigued me. I just never bought in before, but I'm glad I did eventually.It was exactly what I was looking for. I couldn't figure out a way to juggle all of the things I need to do while keeping them on my calendar at the same time. I live by my calendar so just that part alone is huge.It makes a huge daunting task list look visually possible to do. It is the closest you can get to the equivalent of an assistant organizing your calendar for you.

Cons

I wish you could choose which calendar a task goes to instead of just having a default calendar for your tasks. You can do this with events, but I don't see how to do this with tasks.

Review Source

MD

Melissa D.  
Owner  
Marketing and Advertising  
Used the software for: 1-2 years

### "This Software is the Key to my Sanity!"

September 18, 2023

4.0

This has absolutely helped my work efficiency and time management!

Pros

The auto schedule feature is the best thing about Motion. It ensures that I’m not forgetting tasks around all of my meetings.

Cons

I’d like there to be a bulk upload feature for tasks. Sometimes it’s easier to create in a spreadsheet than reproduce the same tasks for various clients over and over again.

Review Source

YW

Yuxiang W.  
Social Worker  
Non-Profit Organization Management  
Used the software for: 6-12 months

### "Task Organiser"

September 19, 2023

5.0

I have realised that it helps me to visualise my deadlines better and I am able to better tackle the tasks ahead at the appropriate timing.

Pros

I love how it helps to input recurring tasks each week into the time slot that I had set.

Cons

Something difficult to navigate at times were when I was on vacation or there was a public holiday. My usual settings applied so I had to just navigate on my own for the tasks I wanted to complete during that time.

Review Source

PH

Pauline H.  
Head of Marketing  
Staffing and Recruiting  
Used the software for: Less than 6 months

### "Saved so much time but it takes trust!!"

September 16, 2023

4.0

It has definitely made me more productive and less stressed, but it is a journey to learn to trust that 'Motion' knows best. when you give in to it, it really does deliver what it promises, but I also manage it on a daily basis as priorities shift, but it gives me confidence that nothing will be forgotten or missed.

Pros

I like the fact that all my thoughts have been allotted time in the upcoming weeks, removing stress and procrastination. It enables me to remotely manage my team and their time also. I also like the calendar functionality that allows you to send various options of availability to people when trying to book a meeting.

Cons

Sometimes I find the functionality is not intuitive and it took some time to learn how to use it properly. Support seems limited.

Review Source

TM

Tremika M.  
Owner  
Entertainment  
Used the software for: Less than 6 months

### "This finally brought everything together"

September 18, 2023

5.0

I am very grateful for this tool and it has helped me recall and execute tasks that were previously in my head, notebooks, Notion, Google docs etc

Pros

I love how the auto-scheduling feature works to move things based on my other calendars and if I was able to complete the task preciously

Cons

I wish there was more integration with notion to push and pull across databases

Review Source

AW

Andy W.  
CEO  
Computer Software  
Used the software for: 6-12 months

### "Terrible product. Even worse service"

February 27, 2023

1.0

Very poor. Gave up on the platform after a month and tried to cancel and get a refund which was declined. OK, fair enough. But, then 11 months later they took the renewal and ignored every single follow-up email I made. This behavior means I am leaving my first 1-star software review.

Pros

I wouldn't say I liked anything about this software, particularly if I compare it to other similar platforms. There is nothing superior about it.

Cons

The interface. The UX. Everything is click-intensive and unintuitive. Equally bad, their support team is unresponsive.

Review Source

AR

Anthony R.  
Director of Photography  
Marketing and Advertising  
Used the software for: 6-12 months

### "Digital Assistant"

September 18, 2023

5.0

Totally thoughtless all I have to do is enter my to dos and don’t need to reschedule anything as Motion adapts my schedule based on what is due.

Pros

One place I can dump all my tasks that organizes it all for me.

Cons

Very limited features on iPad and different interface then advertisements show.

Review Source

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