# Motion Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Motion the right Scheduling solution for you? Explore 89 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/214264/Motion/reviews --- Motion 4.3 (89) [View alternatives](https://www.capterra.com/p/214264/Motion/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated May 24th, 2026 # Reviews of Motion Ease of use 4.2 Customer Service 4.3 ## Pros and Cons in Reviews Joe L PresidentLegal Services, 2 - 10 employeesUsed the software for: More than 2 years. “O loved the task manager the best - if you don't complete the task it will keep moving it forward on your calendar until you do.“ March 20, 2026 IL Ian L City LeadEntertainment, 11 - 50 employeesUsed the software for: 6-12 months. “My only qualm with motion is some of the functions available on the website, are not available on my phone.“ September 3, 2025 MA Marvin A ConsultantComputer Software, 11 - 50 employeesUsed the software for: 6-12 months. “Motion helps you to keep track of these Tasks and also reschedules them in a smart way so nothing gets lost.“ June 30, 2025 MD Martin D Managing DirectorMarketing and Advertising, 2 - 10 employeesUsed the software for: 6-12 months. “Perhaps adding a feature where I can choose to not be able to add a task without associating it to a project first - I notice I have a lot of tasks that should be in projects but that's just my bad management.“ November 7, 2024 PM Patty M Owner OperatorEntertainment, 2 - 10 employeesUsed the software for: 6-12 months. “I liked that it integrated with my calendars, especially since I have multiple calendars based on several work-related clients.“ January 21, 2025 VS Veronique S BuyerEducation Management, 1,001 - 5,000 employeesUsed the software for: Less than 6 months. “When I create a task for a later date (more than 2 weeks), it is not showing yet in the calendar which leaves my calendar open for anyone to put in meetings, BUT in the end, the tasks I put in do not fit anymore“ September 19, 2023 IB Isaac B CEORetail, 2 - 10 employeesUsed the software for: Less than 6 months. “The time I save and get back from using it, every month it is like a compound effect I so far have saved 50 hours of my time which I can put back into other areas of my life!“ January 11, 2025 MD Martin D Managing DirectorMarketing and Advertising, 2 - 10 employeesUsed the software for: 6-12 months. “The last update video from the MD had an annoying 'whoosh' sound which was too loud but the application I can't think of much.“ November 7, 2024 ## Showing most helpful reviews Showing 1-25 of 89 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Joe L. President Legal Services Used the software for: 2+ years ### "Motion is Worth it" March 20, 2026 4.0 Easy to begin using and very effective in calendaring/task management. Their Meeting Notetaker is pretty good as well. Pros O loved the task manager the best - if you don't complete the task it will keep moving it forward on your calendar until you do. Period. Great feature. Cons The cost is pretty steep, and it doesn't do as much as some other software, but overall, for its purpose, it's great. Review Source SB Samantha B. Events and Marketing Manager Hospitality Used the software for: 1-2 years ### "This Review is in Motion!" February 4, 2025 4.0 Overall I have a positive experience working with Motion especially when working with teams. I feel more organized than ever before since using Motion. Pros I like how I can have multiple workspaces and projects set up all in one clear organized space. I like being able to see multiple different views and the filtering feature helps a lot. I love that it is well organized, and it is pleasing to look at. I love the colors and how they add to the overall organization. Cons The AI feature does not work how I thought it would when I originally saw the advertisement for Motion and is a little more difficult to work with than I would like it to be. Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) Motion seemed like it would be much easier to manage projects for our team. Once we tried it out and realized it was much better and easier for our team, we never went back to Asana. Review Source VR Verified Reviewer Bookkeeper Accounting Used the software for: I used a free trial ### "Expensive and maybe worth it. " February 16, 2026 3.0 Easy to use and get set up, and handled online client meeting notes and transcription the best. I really liked it. Pros I really loved the AI to help with managing my calendar and client meetings. The feed back on meetings was great. The cost ended up being higher then I want to pay right now, however it is incredibly easy to use. Cons Cost is too high to bring on for my small business right now. If I could have only the features I want at a reduced cost, it'd be great for my team. Alternatives considered [Fireflies](https://www.capterra.com/p/197037/Fireflies/) Reason for choosing Motion It works best and easiest, I just would like it to cost less. Review Source HS Hannah S. Attorney Law Practice Used the software for: Less than 6 months ### "Motion: Keeps Moving You Forward" September 1, 2025 5.0 Motion has been a game-changer for me as a lawyer with ADHD. It helps prioritize what truly matters, reduces decision fatigue, and makes me far more productive and less stressed each day. Pros Motion keeps me on track by automatically organizing tasks and scheduling them. As an attorney with ADHD, this structure is invaluable for staying focused and reducing overwhelm. Cons There’s a bit of a learning curve at first, and sometimes the auto-scheduling can feel rigid if I want more flexibility on short-notice changes. Alternatives considered [Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)[Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/) Reason for choosing Motion Motion was the easiest way to get everything organized with ai Review Source MD Martin D. Managing Director Marketing and Advertising Used the software for: 6-12 months ### "From Chaos to Clarity: How Motion Transformed My Workflow" November 7, 2024 5.0 Simple, easy and it has changed my efficiency 10x. It hasn't completely removed all procrastination but at least now I have zero excuses because I can see what I need to do next. Pros I love it. What a change it has made. I've adopted and learnt many systems and processes in the past from the all encompassing GTD Getting Things Done to managing multiple To Do lists but nothing is as useful and truly simple to use as Motion. The calendar updates, the priority of work, the simple view of what to do next and the project handling is everything I need. It's not as in depth or click-heavy as something like ClickUp but I found that if I missed a few updates things would spiral out of control and now it's a mentally big slog to put everything back. As Motion updates regardless, then this doesn't happen and it's simple to get back to now. So it passes the real-world usability test which means it's got longevity in it. Cons The last update video from the MD had an annoying 'whoosh' sound which was too loud but the application I can't think of much. Perhaps adding a feature where I can choose to not be able to add a task without associating it to a project first - I notice I have a lot of tasks that should be in projects but that's just my bad management. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/) I found ClickUp is a little more in depth on the projects which isn't what I needed. So I was spending a lot of time updating and being in ClickUp opposed to using it to just tell me what I need to do next and make sure all projects will either be completed on time, or if they wont be, what I can do to help change that. Review Source AF Andrea F. Founder Architecture & Planning Used the software for: Less than 6 months ### "AI-powered productivity tool that transforms task and time management" January 6, 2025 4.0 Pros I love how it adapts to changing schedules, automatically reassigning tasks if meetings or unexpected events arise. The interface is clean and easy to navigate, even for users new to AI-based productivity tools. Motion uses AI-powered automations to dynamically schedule tasks based on priorities, deadlines, and your calendar availability. It integrates with tools like Google Calendar making it incredibly efficient for combined personal and professional use. Cons It does not integrate with other task management tools. The learning curve is moderate, and it requires some tweaking to get the AI to align perfectly with individual preferences. The mobile app could use some improvement in features and navigation compared to the desktop version. Switched from [Reclaim](https://www.capterra.com/p/10014704/Reclaim/) I was looking for a more robust task management workflow Review Source PM Patty M. Owner Operator Entertainment Used the software for: 6-12 months ### "Motion is not what I thought it would be" January 21, 2025 2.0 I rarely used it because I felt it was cumbersome. Pros I liked that it integrated with my calendars, especially since I have multiple calendars based on several work-related clients. Cons Difficult to learn and was not user-friendly. Projects never got scheduled because it was non-intuitive. Expensive calendar. Switched from [Reclaim](https://www.capterra.com/p/10014704/Reclaim/) Wanted something better. It was not. I am sorry that I switched from Reclaim and wasted a year with Motion. Review Source IL Ian L. City Lead Entertainment Used the software for: 6-12 months ### "Elevate Entertainment Loves Motion!" September 3, 2025 5.0 When starting motion, it took some time to get comfortable with its functionality. There's so much going on and so many options, It can be difficult to navigate alone. Luckily we always had support from the team. It made the process easier. Pros Motion helps my team track our task, create projects, and set cohesive timelines. Most of our management is younger, so we tend to struggle with focusing for long periods of time. As with holding large amounts of information. Motion makes this process way simpler and helps compile necessary information. Cons My only qualm with motion is some of the functions available on the website, are not available on my phone. I travel quite a bit, and there's a few things I'd like to do from my phone rather than needing to load up my laptop. It's honestly not that big of a deal. Motion is great. Review Source Avery C. Founder Computer Software Used the software for: Less than 6 months ### "BEST ASSISTANT EVER!" December 7, 2025 5.0 My overall experience was awesome. What usually would be my team and I writing our own notes (interrupting the flow of thoughts) became a continuous, awesome conversation. Pros My team recently used Motion for a meeting with had with over 25 people. Notes were taken perfectly. Ideas were organized. And we have a perfect outline to send to all participants. Will use this in every meeting going forward! Cons I wish this feature was actually built into our Microsoft meeting platform, but it is great nonetheless. Review Source KS Kitty S. Grants and Events Manager Performing Arts Used the software for: 6-12 months ### "Motion is a great calendar app!" January 6, 2026 5.0 I used Motion to sync my apple, google, work and personal calendars all in one spot. This allows me to check one calendar for conflicts instead of 5. Pros The AI sorting function so tasks in the project works well. I'm always on top of my tasks. I like that I can change the priority level. Cons It won't automatically sync with my MindBody Online Calendar. This is the only calendar that it won't draw info from automatically. Review Source IB Isaac B. CEO Retail Used the software for: Less than 6 months ### "Great Product - Buys Back your time" January 11, 2025 5.0 Great experience I am looking forward to the roadmap of new features in the future. Motion has gifted me back countless hours from its unique way of scheduling repetitive meetings, tasks and so on. Pros The time I save and get back from using it, every month it is like a compound effect I so far have saved 50 hours of my time which I can put back into other areas of my life! Cons more expensive than a normal calendar schedule however there is no other product like it! Review Source JG Juliana G. Designer Construction Used the software for: Less than 6 months ### "Great for Prioritizing tasks" January 23, 2025 5.0 I have ADHD so this app has helped me get the structure I needed to stop procrastinating or missing tasks. Pros I always stuggled with prioritizing work tasks / projects, so this app has helped me tremendously get that under control. Cons The AI is not 100% as advertised but it is of great help to have that extra hand to suggest things Review Source GG Gaurav G. Student Computer Software Used the software for: Less than 6 months ### "The time saviour" March 3, 2025 5.0 I struggle with time management stuff but through Motion I have been started saving time in my academic and professional work. It has helped me to be focused, schedule priority work, and get things done on time. Pros I love to schedule and combine different calendars of google, outlook, and apple together and monitor my work closely. Cons New latest AI features can be added to enhance productivity Review Source VR Verified Reviewer Accounts Assistant Accounting Used the software for: Less than 6 months ### "Great Productivity and Task Management tool" February 27, 2025 5.0 Overall an amazing tool that lets you manage your tasks based on your own requirements. Integrates with calendar. Automatically organizes tasks based on urgency and priority Pros The clean interface is very easy to navigate. Cons More support options with other task management tool needs to be provided. Review Source ML Michael L. Cofounder Real Estate Used the software for: Less than 6 months ### "Great task management platform" February 10, 2025 5.0 Pros It automatically moves my tasks when I don't complete them so that I don't forget them Cons I wished it leveraged more AI to better prioritize my tasks. I am positive they are working on this. Review Source KH KEVIN H. Operations Facilities Services Used the software for: I used a free trial ### "Motion a Great AI Tool for Streamlined Scheduling and Task Management" December 15, 2024 5.0 I really liked how it helped me organize and focus on my daily tasks.I would definitely recommend it for daily tasks Pros Motion is very easy to set up and use immediately. Cons Motions pricing is pricy for a single user Review Source Shiv S. Software Engineer Investment Management Used the software for: Less than 6 months ### "It's kind of personal assistant, saving lot of money using AI " September 9, 2024 5.0 It's nice, it's my personal assistant working 24x7 Pros It's kind of personal assistant, saving lot of money using AI Cons Expensive, highly expensive. It's UI needs improvements, configuration options are not there. Review Source ID Isabella D. Head of Comms Information Technology and Services Used the software for: Less than 6 months ### "Wheels-in-Motion" September 18, 2023 4.0 Motion helps me get the most out of my (work) day, so that I am laser focussed and productive. Pros Motion has made it easier than ever for me to streamline, and automate my task flow. I work in a fast paced start up environment where things are constantly changing and incoming briefs change the priorities constantly. With Motion, I'm able to effectively view my capacity which is allowing me to:- Report up; effectively communicate capacity, workload and priorities- Maintain a better work life balance; by structuring tasks to the hard "container" of my work hours to ensure I am not at risk of burnout, plus giving myself micro breaks throughout the day after a series of meetings Cons It would be awesome to connect with others and collaborate on certain tasks, or send a live link to projects I work on where others are not yet Motion users. Other: It's costly, but worth it if you maintain your end of the bargain and update the dashboard often. Switched from [monday.com](https://www.capterra.com/p/147657/monday-com/) AI scheduling feature Review Source WB Whitney B. Marketing Coordinator Libraries Used the software for: 6-12 months ### "Motion is a game changer!" December 18, 2023 5.0 Pros Motion has helped me streamline my workflow and increase my productivity. No more missed deadlines as it assigns priority to tasks based on their importance and due date. I really love Motion and will never go without it! Cons Initially, it wasn't super intuitive to set up recurring tasks. Review Source GI Greg I. Director E-Learning Used the software for: 1-2 years ### "Excellent" September 18, 2023 5.0 Just love it - saves me at least an hour a day which adds up! Pros Not moving things in m diary ALL the time Cons The look of the Calender is different to the one I use but not a big deal Reason for choosing Motion Had all the features I needed - complete Review Source YW Yuxiang W. Social Worker Non-Profit Organization Management Used the software for: 6-12 months ### "Task Organiser" September 19, 2023 5.0 I have realised that it helps me to visualise my deadlines better and I am able to better tackle the tasks ahead at the appropriate timing. Pros I love how it helps to input recurring tasks each week into the time slot that I had set. Cons Something difficult to navigate at times were when I was on vacation or there was a public holiday. My usual settings applied so I had to just navigate on my own for the tasks I wanted to complete during that time. Review Source PH Pauline H. Head of Marketing Staffing and Recruiting Used the software for: Less than 6 months ### "Saved so much time but it takes trust!!" September 16, 2023 4.0 It has definitely made me more productive and less stressed, but it is a journey to learn to trust that 'Motion' knows best. when you give in to it, it really does deliver what it promises, but I also manage it on a daily basis as priorities shift, but it gives me confidence that nothing will be forgotten or missed. Pros I like the fact that all my thoughts have been allotted time in the upcoming weeks, removing stress and procrastination. It enables me to remotely manage my team and their time also. I also like the calendar functionality that allows you to send various options of availability to people when trying to book a meeting. Cons Sometimes I find the functionality is not intuitive and it took some time to learn how to use it properly. Support seems limited. Review Source TM Tremika M. Owner Entertainment Used the software for: Less than 6 months ### "This finally brought everything together" September 18, 2023 5.0 I am very grateful for this tool and it has helped me recall and execute tasks that were previously in my head, notebooks, Notion, Google docs etc Pros I love how the auto-scheduling feature works to move things based on my other calendars and if I was able to complete the task preciously Cons I wish there was more integration with notion to push and pull across databases Review Source AW Andy W. CEO Computer Software Used the software for: 6-12 months ### "Terrible product. Even worse service" February 27, 2023 1.0 Very poor. Gave up on the platform after a month and tried to cancel and get a refund which was declined. OK, fair enough. But, then 11 months later they took the renewal and ignored every single follow-up email I made. This behavior means I am leaving my first 1-star software review. Pros I wouldn't say I liked anything about this software, particularly if I compare it to other similar platforms. There is nothing superior about it. Cons The interface. The UX. Everything is click-intensive and unintuitive. Equally bad, their support team is unresponsive. Review Source Olivia B. Product Manager Insurance Used the software for: Less than 6 months ### "I'm so much more efficient" September 18, 2023 4.0 Pros I no longer have to manually schedule and move priorities around on my calendar. It is a game changer. Cons It is missing some key slick features that solutions like Asana have - gaant charge for example. 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