--- title: "RMail Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about RMail Software - reviews, pricing plans, popular comparisons to other Email Security products and more." source_url: "https://www.capterra.com/p/214761/RMail/" page_type: "product" language: "en" publication_date: "2026-10-21" --- # RMail Software Review 2026: Features, Integrations, Pros & Cons Last updated on October 21, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) RMail ## What is RMail? RMail® is the e-security platform by RPost®. RMail specializes in elegantly easy to use email encryption for privacy and compliance, e-signatures, legal e-delivery proof, secure file sharing, email impostor protection, document rights management, and AI-infused services to prevent data leaks and human e-security errors. ## What is RMail used for? [Email Security](https://www.capterra.com/email-security-software/)[Email Tracking](https://www.capterra.com/email-tracking-software/)[File Sharing](https://www.capterra.com/file-sharing-software/) Top alternative Featured Overall rating Based on 45 user reviews Reviews sentiment Positive 96% Neutral 4% Negative 0% Starting price $7 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for RMail?[Manage this product listing](https://www.g2.com/products/rmail/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### RMail 4.7 (45) VS. [4.2 (1,009)](https://www.capterra.com/p/113540/Bitrix24/reviews/) Starting Price $7 Per User, Per Month Starting Price $69 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (45) Ease Of Use 4.0 (977) Value For Money 4.6 (36) Value For Money 4.2 (799) Customer Service 4.8 (37) Customer Service 4.0 (770) ## RMail alternatives [4.4 (1,025)](https://www.capterra.com/p/123400/revver/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 88% of reviewers rated it above 4 stars Highest Rated [4.7 (678)](https://www.capterra.com/p/136372/dotloop/reviews/) Starting price $31.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [3.8 (61)](https://www.capterra.com/p/147972/Mango-Billing/reviews/) Starting price $35.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 67% of reviewers rated it above 4 stars [SendNow](https://www.capterra.com/p/10036443/SendNow/) [0.0](https://www.capterra.com/p/10036443/SendNow/#reviews) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 0% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/10036443/SendNow/) ## FAQs about RMail Overview ### Which roles and teams benefit most from RMail? RMail is most used by executives and business owners, IT teams, customer service staff, and legal or administrative professionals. Presidents and managing directors oversee secure, trackable business communications, while IT directors and systems administrators manage email security. Customer-facing teams send verifiable messages, and paralegals maintain documented correspondence for compliance and records. Answer based on 45 reviews Overview ### What company size and industries is RMail built for? RMail is for small businesses handling sensitive or regulated information, with 78% of reviewers from small companies and insurance its top industry at 41%. It also serves legal services organizations (15%), banks, investment advisory firms, healthcare, compliance, corporate, and HR teams. Its most common use case is email security. Answer based on 45 reviews Features and Usability ### What are the key features of RMail? RMail offers email security and compliance features such as email attachment protection, encryption, digital signature, electronic signature, audit trail, archiving & retention, and access controls/permissions. It also includes activity tracking, alerts/notifications, reporting/analytics, file sharing, workflow management, and third-party integrations for message and document handling. Integrations ### Which third-party tools and platforms does RMail integrate with? RMail integrates with Gmail, Google Chrome, Microsoft Outlook, Salesforce Nonprofit Cloud, and Zimbra Collaboration Suite. These connections cover email, browser, CRM, and collaboration environments, giving RMail a focused set of five third-party platform integrations. Answer based on 5 reviews Getting Started and Support ### What training and onboarding options does RMail offer? RMail provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online options support guided instruction, webinars cover scheduled group learning, documentation offers written reference material, and videos provide visual self-paced guidance. Answer based on 1 reviews Getting Started and Support ### What customer support options does RMail offer? RMail provides Email/Help Desk, FAQ/Forum, Knowledge Base, and Phone Support. Users describe customer support as responsive and helpful when issues arise, with clear documentation and self-service resources that reduce the need for contact. Some report occasional problems, but they are usually resolved quickly. Answer based on 4 reviews Security ### How does RMail handle data security and access control? RMail uses email encryption, including TLS end-to-end encryption when supported by both sender and recipient, and can enforce encryption and passwords through preset settings. It provides delivery and opening receipts with audit details for recordkeeping. Some recipients can face encryption access issues due to firewalls, and security features vary by pricing tier. Answer based on 20 reviews Ease of use ### How easy is RMail to use for secure email? RMail provides a familiar email-style interface that makes encrypted messages, large files, and e-signatures easy to send. Insurance, property-management, and other compliance-focused teams find it approachable for staff and recipients, including users with limited technical experience. Some users find delivery reports and proof records less intuitive, and the interface can look dated. Answer based on 10 reviews ## Features AI summary Based on 1,078 Email Security reviews Capterra reviewers highlight these as the features buyers care about most when choosing email security software: - **Threat Response** (**49%** of reviewers rated this feature as critical) - **Email Attachment Protection** (**58%**) - **Threat Protection** (**51%**) RMail includes **Email Attachment Protection**, which helps teams reduce the risk of malicious files reaching inboxes. However, it does not offer **Threat Response** or **Threat Protection**. Instead, it provides **Spam Blocker** (**51%**), a related feature that can help cut down unwanted and suspicious email traffic. Together, these capabilities help businesses improve inbox safety and giving teams a clearer way to manage email-based risks. Email Attachment Protection 5.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Provides protection against malicious attachments. Spam Blocker 4.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Filters used to determine different types of malware threats Reporting/Analytics 4.6 (5) 60.00% of 5 reviewers that rated this feature as important or highly important View and track pertinent metrics to find patterns and gain insights from data Electronic Signature 4.3 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Digitally sign online documents Encryption 5.0 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Convert data into a code for security Activity Dashboard 4.5 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Dashboard to view the status of ongoing processes, identify current incidents and track past activities RMail 32 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - API: Application programming interface that allows for integration with other systems/databases - Audit Management: Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Authentication: Verify the identity of users/devices to enable secure access - Autoresponders: Create and automatically send premade copy in response to customer messages - Commenting/Notes: Leave comments and notes on documents for others to view - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Electronic Signature: Digitally sign online documents - Email Attachment Protection: Provides protection against malicious attachments. - Email Templates: Pre-made examples and templates for emails - Email Tracking: Track delivered, received, and opened emails - Encryption: Convert data into a code for security - File Management: Create, save, and store files - File Transfer: Move files across different systems or networks - Fraud Detection: Identify and prevent suspicious activity - Geolocation: Determines the location of a device using GPS or an IP address - HIPAA Compliant: Compliant with HIPAA, which sets standards for sensitive patient data protection - Location Tracking: Identify the physical location of an individual, asset, device, etc. - Messaging: Communicate using messages within the system - Policy Management: Create, manage, and track policies and procedures within an organization - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Scheduled/Automated Reports: Set a time to generate routine reports automatically - Secure Data Storage: Securely stores data to prevent data loss or breaches - Security Auditing: Systematic evaluation of the security of a company's overall security system and situation - Spam Blocker: Filters used to determine different types of malware threats - Spam Quarantine: Feature in email systems that identifies suspicious or unsolicited emails and holds them in a separate folder for review or deletion - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.6 (45) 4.6 Based on 45 reviews ## Pricing Value for money 4.6 (36) Free Trial Free Version Basic $7.00 Per User,Per Month Value for money 4.6 (36) 4.6 Based on 36 reviews ## Integrations [ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ Google Chrome](https://www.capterra.com/p/228985/Chrome/)[ Zimbra Collaboration Suite](https://www.capterra.com/p/60349/Zimbra-Collaboration-Suite/)[ Salesforce Nonprofit Cloud](https://www.capterra.com/p/265078/Salesforceorg-Nonprofit-Cloud/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (37) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (37) 4.8 Based on 37 reviews ## User reviews Overall rating 4.7 Based on 45 reviews Filter by rating Counts reflect reviews available in this feed. 5(34) 4(9) 3(2) 2(0) 1(0) Mentioned topic Recent reviews first, then most helpful Matthew R. Freelance writer Used the software for: 3-5 years ### "Most useful, most affordable e-security software on the market" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 24, 2021 It's been extremely useful for giving my peace of mind as a small business person. Pros \-encryption is top notch--I know my message with not get hacked -proving that my messages/contracts were received is vital for my business -it's affordable and easy to use Cons I wish there was a plugin for outlook for mac Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VR Verified Reviewer Aid worker Used the software for: Less than 1 year ### "Best for external transactional communication " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 8, 2022 It is a special email platform for any level of email security specifications. Pros I liken RMail to a bullion truck or van for transactional attachments. It comes with many features for securing emails and ensuring that only intended recipients are communicated to with a high level of verifiability. There are features such as the Lookalike Domain Detector and eavesdropping alerts which come in handy when required. In my most use case, RMail Digital Seal has greatly boosted my confidence in managing online overseas transactions in cases where suppliers tend to offer better terms outside the implemented trading platforms. The RMail Digital Seal has great features for verifying documents shared via email. Most of the quotations and invoices in the PDF formats can be signed with a digital signature for authenticity purposes which includes sender’s address, date and time stamp in every page. In addition to this, the recipient can verify message content by sending an email to a provided email address for verification. Cons Most of RMail security features are available depending on the pricing tier subscribed. They can be pricy. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Corporate Communications Manager Used the software for: 1-3 years ### "Useful email encryption tool especially for client interactions" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 6/10 November 13, 2019 It's a good practice to encrypt important mail-exchanges with clients. It's also a good confidence booster for potential and current clients. Pros Easy email encryption helps with building confidence among clients (with the promise of confidentiality). It can be set-up in just a few clicks. Cons Not many issues to be mentioned, however, initial usage had some bugs and fixes which took time to iron out. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SF Sarah F. Agent Used the software for: 3-5 years ### "Essential Security" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 18, 2021 When I need to have proof of a certain email, or I need it to be secure for compliance, there is no better service out there. East to use, and easy on the recipient. Pros This service is super easy to use. I used it mainly with Outlook, but a few times with my GMail account as well. Very easy to understand both how to send, but also easy for the recipient of my secure emails. In Real Estate, we have to sometimes prove what was sent and at exactly what time, and the tracking feature of RMail is awesome for this. 5 stars! Cons I have only used the RMail service with Outlook & GMail, so I dont know if it is integrated with other platforms within my organization or not. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Verified Reviewer Chief Operating Officer, and HIPAA Privacy Officer Used the software for: 3-5 years ### "RMail is exactly what we wanted. Email Encryption which is easy for the recipient." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 9, 2018 We love RPost. We've used others, and none of them are this easy on recipients. I didn't mention in my review, but it also has e-signing and a few other features. We just love how easy it is. Pros When you send an encrypted email, Rmail tests for a TLS end-to-end encryption protocol on both the sender and the recipient. If it has this protocol, then it can encrypt and send end-to-end without requiring a password to open it. It has excellent auditing too. You get receipts for the emails you send, and they have the time delivered as well as the time opened (and a bunch of traffic data). These receipts are nested in a separate folder from your Inbox automatically so they don't clutter things up. It also has a terrific Chrome interface for Gmail. So, using Outlook and Gmail are the best ways to use this program. Cons There's really only one - if you don't have Gmail or Outlook, then you have to use their web interface. You can't import your contacts onto the web interface, and there's no autofill or anything, so if you use it a lot, you'll be doing a lot of copy-pasting from your address book into the web form. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VR Verified Reviewer Business Operations Analyst Used the software for: 3-5 years ### "RMail Sends Secure Mail and Data" 5.0 November 2, 2018 Pros My mornings can go so quick that I forget to even have breakfast. I usually have a cup of coffee and I open my emails. There are emails sent from the night before which means my inbox is full. I spend a great amount answering emails which can also be time consuming. Since my emails need to be encrypted, I’ve had to rely on this software. I feel very comfortable using this software because I know that I can write anything and not be concerned with hackers intercepting my email. The installation was smooth and it syncs in with my Outlook mail. Cons I don’t have any problems with this software because I use Outlook and it syncs pretty well with my email. I can check if all my emails have been sent. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VR Verified Reviewer Technology Support Specialist Used the software for: 1-3 years ### "A Software That Helps Send Encrypted Emails and Large Files" 5.0 October 31, 2018 Pros We can customize our emails with a signature and make sure it’s encrypted. We are also sent delivery proof that the emails have been delivered. There’s no problem about sending large files because RMail is capable of doing this. Whether you use Gmail or Outlook, RMail is compatible with that system which means you will not need to change your email address. Cons You need to use this with your Gmail or Outlook because it’s much easier that way. If you were to use directly from Rmail, you will need to manually add your contact list. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Margie W. Accounting, HRO, IT Used the software for: 3-5 years ### "RMAIL" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 19, 2018 We have tried other encryption products, and RMail has been the most reliable and meets our business needs. Pros Each of my employees can use the software without a lot of instruction, knowing their emails are encrypted. Large emails are not a problem sending anymore. Cons That the feature for adding documents are on the website instead of a program within Outlook, or even a seperate program Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Verified Reviewer Senior financial analyst Used the software for: Less than 1 year ### "Great encription program whort every penny " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 25, 2021 I have tried several encryption products and RMail has been the easiest to use and reliable it has all the features I need even if I pay a little bit more for other services I had used I won't change it soon Pros easy to use, and ensure that my emails are encrypted. Large emails are not a problem as I had in the past. Cons the trend for all programs is to be web-based now and whit Rmail this trend continues and am not a big fan of that, I would like a dedicated desktop program to do it all. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer IT support Engineer Used the software for: 1-3 years ### "Good" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 6/10 December 2, 2021 Pros Security It is good for official mails conversations Cons Send mail receipt Good for companies to their mail coversation Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/214761/RMail/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.