--- title: "Deltek Polaris Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Deltek Polaris Software - reviews, pricing plans, popular comparisons to other Time and Expense products and more." source_url: "https://www.capterra.com/p/214960/Polaris-PSA/" page_type: "product" language: "en" --- # Deltek Polaris Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Deltek Polaris ## What is Deltek Polaris? Polaris PSA helps services organizations derive hidden efficiencies and profitability across the Quote-to-Cash process. From intelligent bid management, real-time project management, AI/ML-powered smart resourcing, and smart project risk analysis to comprehensive billing and revenue workflows, Polaris is the single source of truth for any project-based business. Polaris is designed to scale from 10 - 10000+ users and offers an intuitive, easy-to-use interface that ensures superior user adoption. ## What is Deltek Polaris used for? [Time and Expense](https://www.capterra.com/time-and-expense-software/)[Professional Services Automation](https://www.capterra.com/professional-services-automation-software/)[Resource Management](https://www.capterra.com/resource-management-software/) Overall rating Based on 212 user reviews Reviews sentiment Positive 96% Neutral 4% Negative 0% Starting price $29 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Deltek Polaris alternatives Highest Rated [QuickBooks Time](https://www.capterra.com/p/151722/TSheets/) [4.7 (7,023)](https://www.capterra.com/p/151722/TSheets/reviews/) Starting price $20.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/151722/TSheets/) [4.3 (1,932)](https://www.capterra.com/p/86714/WebPay/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [4.4 (3,039)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.6 (6,112)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/214960/Polaris-PSA/alternatives/) ## FAQs about Deltek Polaris Overview ### What problems does Deltek Polaris solve? Deltek Polaris solves scattered time, expense, and leave tracking by putting project hours, charge codes, approvals, and billing data in one system. It reduces manual payroll reporting, weak project visibility, and cumbersome approvals with customizable reports and flexible workflows. Project managers, payroll teams, consultants, and finance administrators benefit most. Answer based on 143 reviews Overview ### Which roles and teams benefit most from Deltek Polaris? Deltek Polaris is most used by finance leaders, operations managers, project managers, and executive teams that need tighter control over budgets, resources, and business performance. Administrative staff use it to streamline office workflows and reporting, while analysts and system administrators support data visibility, system maintenance, and cross-functional process consistency. Answer based on 200 reviews Overview ### What company size and industries is Deltek Polaris built for? Deltek Polaris is built mainly for small businesses, which make up 75% of reviewers, especially in Information Technology and Services at 14%. It also serves midsize businesses at 15% and enterprises at 11%, with use in Management Consulting and Computer Software, primarily for time and expense tracking. Answer based on 212 reviews Features and Usability ### What are the key features of Deltek Polaris? Deltek Polaris includes core time tracking and timesheet management, project tracking, billing and invoicing, and reporting with customizable reports. Differentiating features include approval workflows, expense tracking, resource management, and integrations through API and third-party connections, giving teams visibility into billable hours, project costs, and staffing. Answer based on 89 reviews Pricing ### How much does it cost and what fees or limitations are included? Deltek Polaris starts at $29/user/month for Polaris PSA, with Polaris PSA (With ZeroTime) at 49/user/month; a free trial is available. Reviewers often find it easy for timesheets, expenses, and reporting, but some call pricing higher than alternatives or costly for smaller organizations, with occasional concerns about administrative complexity. Answer based on 30 reviews Integrations ### Which third-party tools and platforms does Deltek Polaris integrate with? Deltek Polaris integrates with 10 third-party tools across project management, finance, HR, and support. Key integrations include Asana, BambooHR, Box, FreshBooks, GitHub, SAP Concur, ServiceNow, Slack, Xero, and Zendesk Suite, with additional connections such as JD Edwards EnterpriseOne, Namely, and Wrike. Answer based on 12 reviews Getting Started and Support ### What training and onboarding options does Deltek Polaris offer? Deltek Polaris provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online formats support guided instruction, webinars cover product topics for groups, and documentation and videos offer self-paced reference and step-by-step learning. Answer based on 7 reviews Getting Started and Support ### What customer support options does Deltek Polaris offer, and how do users rate the experience? Deltek Polaris offers email/help desk, FAQ/forum, a knowledge base, phone support, 24/7 live representatives, and chat. Users generally describe support as fast, knowledgeable, and thorough, with quick resolutions through chat and phone. Some note setup or advanced configurations can be complicated, occasionally requiring escalations or admin involvement. Answer based on 89 reviews Billing and invoicing ### How well does Deltek Polaris handle billing and invoicing? Deltek Polaris handles billing and invoicing well for project-based teams that need clear time, expense, and client charge tracking. Many firms value flexible billing setups, approvals, reporting, and links to accounting tools, while some users find expense entry, rate updates, currency handling, and invoice detail options more time-consuming than expected. Answer based on 40 reviews ## Features AI summary Based on 3,556 Time and Expense reviews Capterra reviewers point to these as the top priorities when choosing Time and Expense software: - **Project Time Tracking** (**68%** of reviewers rated this feature as critical) - **Time Tracking** (**61%**) - **Time & Expense Tracking** (**58%**) Deltek Polaris supports all three of the features reviewers rank highest: **Project Time Tracking**, **Time Tracking**, and **Time & Expense Tracking**. Together, these capabilities help businesses record hours against projects, monitor employee time accurately, and manage both time and expense data in one place, allowing teams to improve billing accuracy, track project costs more closely, and keep day-to-day reporting organized. Time Tracking 4.7 (12) 91.67% of 12 reviewers that rated this feature as important or highly important Measure and track time including hours worked and paid time off (PTO) Time & Expense Tracking 5.0 (5) 80.00% of 5 reviewers that rated this feature as important or highly important Log and record hours worked and costs spent to assist in billing and invoicing Billing & Invoicing 4.3 (18) 72.22% of 18 reviewers that rated this feature as important or highly important Create, manage, and send invoices or bills to customers Reporting/Analytics 4.3 (25) 88.00% of 25 reviewers that rated this feature as important or highly important View and track pertinent metrics to find patterns and gain insights from data Task Management 4.8 (13) 69.23% of 13 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Collaboration Tools 4.4 (9) 55.56% of 9 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Deltek Polaris 64 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Approval Workflow: Route documents and other data through one or more stakeholders for review and approval - Assignment Management: Assign issues and tasks based on availability or required skills - Billable Items Tracking: Track the list of items required to be billed/invoiced to clients - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Capacity Management: Monitor service demand and performance to plan for adequate resources that meet business needs - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Email Management: Manage, store and organize emails within the system or via third-party apps - Estimating: Estimate expected cost based on various factors before a project begins - Expense Tracking: Monitor and record expenses such as purchases or charges incurred - Forecasting: Form predictions based on past and present data/trends - Gantt/Timeline View: Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Mobile App: Access the system via a mobile application - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Multiple Projects: Ability to handle several projects simultaneously - Performance Metrics: A set of indicators that tracks the performance of networks, applications, systems, teams, etc. - Portfolio Management: Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk - Prioritization: Arrange tasks based on the level of priority or urgency - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Project Accounting: Manage and track financials on a project-to-project basis - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Project Planning: Organize and schedule projects - Project Templates: Pre-designed project plans that can be customized - Project Time Tracking: Measure time to completion or hours worked for projects - Project Tracking: Monitor the progress of projects from start to finish - Project Workflow: Create, manage, or update project workflows. - Projections: Estimate or forecast of a future scenario based on the study of present trends - Quotes/Estimates: Generate quotes or estimates for customers - Real-Time Analytics: Analyze and gain insights into data in real-time - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Real-Time Updates: Receive system updates as soon as any changes are made - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reporting/Project Tracking: Track task progress, milestones, delays, or other key information and generate reports on them for evaluation - Resource Allocation & Planning: Assign available resources (human and/or non-human) to various projects and tasks - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Resource Request: Approve or reject incoming requests for resources based on need and user permissions - Resource Scheduling: Allocate and manage resources, such as employees, equipment, facilities, and other assets - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Skills Tracking: Track employee skills, competencies, training & qualifications - Task Management: Create, manage and track all task activities and progression - Task Progress Tracking: Track the status and progress of tasks - Task Scheduling: Track and manage the scheduling of tasks - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing - Time Tracking: Measure and track time including hours worked and paid time off (PTO) - Timesheet Management: Track the amount of time spent on a job or task - Utilization Reporting: Track the frequency of asset usage - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.4 (212) 4.4 Based on 212 reviews ## Pricing Value for money 4.4 (160) Free Trial [View pricing plan details](https://www.capterra.com/p/214960/Polaris-PSA/pricing/) Polaris PSA $29.00 Per User,Per Month It includes: - Projects - Tasks - Clients - Programs - Estimates - Custom Fields and Tags - Bill Plan - Rate Card - Billing Forecast - Dashboards and Charts - User Assignments - Department Assignments - Project Resource Planning - Resource Pool Management - Resource Recommendation Engine - Billing & Invoicing - Invoice Templates - Work Tracking - Custom Validation Rules - Configurable Timesheet and Punch Validation - Approval Management - Reporting and Dashboards - Audit Logs - Custom Notifications - Multilingual Support - Alerts and Notifications Polaris PSA (With ZeroTime) $49.00 Per User,Per Month It includes: - Share Project Updates / Comments - Add Tags - Integrations and Imports - SSO - SSO with SAML - OpenID Connect - IP Filtering - Multiple Currencies - Custom Report Logos - BI API - BI Connectors and Dashboards - Limit Access by Group - Scheduling - Time Off Bookings - Data Collectors and Bots - Automatic Data Capture - Automatic Data Classification - Automatic Data Labelling Value for money 4.4 (160) 4.4 Based on 160 reviews ## Integrations [ Slack](https://www.capterra.com/p/135003/Slack/)[ Asana](https://www.capterra.com/p/184581/Asana-PM/)[ GitHub](https://www.capterra.com/p/129067/GitHub/)[ Box](https://www.capterra.com/p/148766/Box/)[ FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)[ Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/)[ BambooHR](https://www.capterra.com/p/110968/BambooHR/)[ Xero](https://www.capterra.com/p/120109/Xero/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (194) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (194) 4.7 Based on 194 reviews ## User reviews Overall rating 4.6 Based on 212 reviews Filter by rating 5(139) 4(65) 3(8) 2(0) 1(0) Mentioned topic Sorted by most recent DL Dave L. Senior Consultant Information Technology and Services ### "Some menus are a bit clunky, but overall it's good and even fun to use for insights" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 May 2, 2025 Being an end user only, Polaris Replicon is a cool product for not only recording time, but seeing how I'm tracking along, how my team is tracking along, which members are booked and for how long, and a host of other features. As I mentioned above, I'm not crazy about some of the menus as the way they do some of the navigation is clunky, but nothing a person won't eventually figure out. Pros AS an end user, it's easy to see my timesheets, where I can go to enter time, what time I have scheduled off, and how the rest of my team is tracking as well. Cons The menus are a bit clunky and I still don't understand why, when you log in, you're presented with a screen of "resources" rather than something useful like my immediate timesheet to complete. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. wilson L. Account Coordinator Strategic Information Technology and Services ### "muy buena, recomendada " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 January 7, 2025 Optima, una herramienta mas que util para realizar procesos de automatizacion en tu empresa para que aumente la rentabilidad, control de proyectos,gastos, costos, todo lo que se requiere para que tu organizacion aumente la productividad y escalabildiad Profesional Pros esun software que te permite tener herramientas para la gestión de proyectos, recursos, finanzas y análisis me gusta que con ella podemos realizar Planificación y seguimiento de proyectos en tiempo real y tambien supervision de presupuesto entre muchas otras funcionaldiades son als que mas destaco de POLARIS Cons como con cualquier aplciacion de tipo PSA puede ser complejo su funcionaldiad si no se han utilizado herramientas de este tipo, pero nada desfavorable, ahora, en relacion a su precio puede ser costoso Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KW Kor W. Brand ambassador Marketing and Advertising ### "Great company!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 9, 2024 Always a good one and looking forward to next gig Pros Great team, management and jobs. Perfect company to work dor Cons Nothing at all. Been working for them for years. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SG Siddharth G. Senior Analyst Financial Services ### "Advanced tool for Time tracking " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 July 5, 2024 Pros Store More data Accurate data User interface looks good Cons Can be little user friendly, since navigations are little hard to find. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AA Ali A. Customer Specialist Computer Software ### "Great app for companies which has Payroll system." 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 July 1, 2024 Overall, very useful application for the needs of tracking and collection emplyee time punch. Pros It tracks the real time of connected applications, it is a huge help for the billing and finance department. It can also be used as part of the Replicon app which helps trackin employees clockin and clock-outs. For billing uses and submitting hours worked for review to the payroll team. Cons It is a bit confusing when it comes to clock-in and clock-out, as it is not smart enough to automate when making time adjustments. Switched from [HiBob](https://www.capterra.com/p/156106/Hibob/) My company decided, I did not have any inpute for the change. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. VL Vinicius L. CEO Venture Capital & Private Equity ### "Avaliando o Polaris PSA" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 September 18, 2023 Estou extremamente feliz com o uso do Polaris PSA é um programa eficaz e conveniente de gerenciar projetos. Pros O polaris psa me trouxe muitos benefícios, mas o principal ponto que gostei foi o gerenciamento de projetos e tarefas. Cons Não há nada que gostaria de pontuar, estou feliz com o Polaris PSA. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AO Alberto O. Direttore Newspapers ### "Utile " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 14, 2023 Non sono necessarie competenze particolari per entrare nel vivo del lavoro. La semplicità e il suo punto di forza che lo distingue dalla concorrenza Pros L' automazione dei servizi avviene in tempo reale e in modo professionale Cons Il costo non è proprio il più economico della categoria Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AP Ajlina P. business coordinators Financial Services ### "excellent " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 6, 2023 excellent Pros Being able to pull different reports to see how many hours are spent on different clients activities. Cons all is good . Maybe punch in and punch out is not relevant for us as employees don't want to do entries so many times Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User Developer Computer Software ### "Needs Work" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 2.0 2.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 February 24, 2023 Pros Not much to be honest, possibly setup isn't that bad. Cons Reporting is broken, you need to fully remove time then reimport it or it will glitch and show time that isn't there anymore. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SW Stephen W. Plumbing Inspector Architecture & Planning ### "Replicon" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 January 20, 2023 Wonderful. Pros It's user friendly. When working easily accessible. Cons Unable to access at times. Could of been my fault. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/214960/Polaris-PSA/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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