--- title: "Deltek Polaris Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Deltek Polaris Software - reviews, pricing plans, popular comparisons to other Time and Expense products and more." source_url: "https://www.capterra.com/p/214960/Polaris-PSA/" page_type: "product" language: "en" publication_date: "2026-11-03" --- # Deltek Polaris Software Review 2026: Features, Integrations, Pros & Cons Last updated on November 3, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Deltek Polaris ## What is Deltek Polaris? Deltek Polaris is PSA software for IT & consulting firms that brings people, projects, time, skills, billing, and revenue recognition together in one application — giving teams the speed to adjust plans quickly, the clarity to see risks early, and the control to protect margins as work happens. Built on the Deltek intelligent platform and designed for the way project-based teams operate, Polaris replaces disconnected tools and manual workarounds with industry-tuned intelligence and governance built in at every stage of the project lifecycle — plan, execute, and analyze. ## What is Deltek Polaris used for? [Time and Expense](https://www.capterra.com/time-and-expense-software/)[Professional Services Automation](https://www.capterra.com/professional-services-automation-software/)[Resource Management](https://www.capterra.com/resource-management-software/) Overall rating Based on 212 user reviews Reviews sentiment Positive 96% Neutral 4% Negative 0% Starting price $29 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Deltek Polaris alternatives Highest Rated [4.6 (6,130)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.3 (1,981)](https://www.capterra.com/p/86714/WebPay/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [4.5 (942)](https://www.capterra.com/p/120390/Teamwork-Projects/reviews/) Starting price $9.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.5 (878)](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) Starting price $4.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/214960/Polaris-PSA/alternatives/) ## FAQs about Deltek Polaris Overview ### What problems does Deltek Polaris solve? Deltek Polaris solves scattered time, expense, and project data by linking timesheets, task-level charge codes, expenses, billing, and approval workflows. It gives project managers visibility into hours, resource assignments, project progress, and profitability, while finance, payroll, and billing teams can produce detailed reports, reconcile costs, and invoice clients accurately. Answer based on 139 reviews Overview ### Which roles and teams benefit most from Deltek Polaris? Deltek Polaris is most used by project and program managers, finance leaders, and operations administrators. Project teams track delivery, resources, and project financials; CFOs, controllers, and finance directors oversee budgets and reporting; while office managers and executive assistants support administrative coordination. Executives use portfolio data to monitor operational and financial performance. Answer based on 200 reviews Overview ### What company size and industries is Deltek Polaris built for? Deltek Polaris is built primarily for small businesses, which represent 75% of reviewers, especially in Information Technology and Services (14%). It supports project time tracking to reduce billing errors and speed billing cycles, with additional adoption in Management Consulting (12%) and Computer Software (8%). Its most common use case is time and expense management (82%). Answer based on 212 reviews Features and Usability ### What are the key features of Deltek Polaris? Deltek Polaris includes core project management features for project tracking, task planning, resource allocation, and time tracking. Reviewers frequently discuss timesheets with approval workflows, customizable reporting, billing and invoicing, and expense tracking. Differentiating flexibility comes from customizable fields, reports, charge codes, and integrations with accounting and expense systems. Answer based on 89 reviews Pricing ### How much does it cost and what fees or limitations are included? Deltek Polaris starts at $29 per user/month for Polaris PSA, while Polaris PSA (With ZeroTime) costs 49 per user/month. A free trial is available. Reviewers describe pricing as higher than some alternatives and potentially prohibitive for small organizations, though others consider the cost reasonable for time, expense, and project tracking. Answer based on 30 reviews Integrations ### Which third-party tools and platforms does Deltek Polaris integrate with? Deltek Polaris integrates with 10 third-party tools, including Asana, Slack, Box, GitHub, ServiceNow, Zendesk Suite, SAP Concur, and Xero. Its catalog also lists BambooHR, FreshBooks, JD Edwards EnterpriseOne, Namely, Track Vacation Rental PMS, and Wrike for project management, finance, HR, support, and collaboration workflows. Answer based on 12 reviews Getting Started and Support ### What training and onboarding options does Deltek Polaris offer? Deltek Polaris provides in person training, live online sessions, webinars, documentation, and videos. In person and live online formats support guided instruction, webinars provide scheduled group learning, and documentation and videos offer self-paced reference and walkthrough material for teams getting started. Answer based on 7 reviews Getting Started and Support ### What customer support options does Deltek Polaris offer, and how do users rate the experience? Deltek Polaris offers email/help desk, FAQ/forum, a knowledge base, phone support, 24/7 live representatives, and chat. Users generally report fast, knowledgeable, and friendly assistance, with issues often resolved quickly. Some users note that complex technical or configuration problems can require multiple interactions and administrative access. Answer based on 89 reviews Billing and invoicing ### How does Deltek Polaris handle billing and invoicing? Deltek Polaris supports project-based billing by connecting billable time, expenses, charge codes, and invoicing data. Professional services and engineering teams value visibility into client charges, flexible project arrangements, and reporting. Some administrators find bulk rate updates and expense entry time-consuming, while integrations may require configuration to meet specific accounting workflows. Answer based on 40 reviews ## Features AI summary Based on 3,556 Time and Expense reviews Capterra reviewers point to these as the top priorities when choosing Time and Expense software: - **Project Time Tracking** (**68%** of reviewers rated this feature as critical) - **Time Tracking** (**61%**) - **Time & Expense Tracking** (**58%**) Deltek Polaris supports all three of the features reviewers rank highest: **Project Time Tracking**, **Time Tracking**, and **Time & Expense Tracking**. Together, these capabilities help businesses record hours against projects, monitor employee time accurately, and manage both time and expense data in one place, allowing teams to improve billing accuracy, track project costs more closely, and keep day-to-day reporting organized. Time Tracking 4.7 (12) 91.67% of 12 reviewers that rated this feature as important or highly important Measure and track time including hours worked and paid time off (PTO) Time & Expense Tracking 5.0 (5) 80.00% of 5 reviewers that rated this feature as important or highly important Log and record hours worked and costs spent to assist in billing and invoicing Billing & Invoicing 4.3 (18) 72.22% of 18 reviewers that rated this feature as important or highly important Create, manage, and send invoices or bills to customers Reporting/Analytics 4.3 (25) 88.00% of 25 reviewers that rated this feature as important or highly important View and track pertinent metrics to find patterns and gain insights from data Task Management 4.8 (13) 69.23% of 13 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Collaboration Tools 4.4 (9) 55.56% of 9 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Deltek Polaris 64 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Approval Workflow: Route documents and other data through one or more stakeholders for review and approval - Assignment Management: Assign issues and tasks based on availability or required skills - Billable Items Tracking: Track the list of items required to be billed/invoiced to clients - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Capacity Management: Monitor service demand and performance to plan for adequate resources that meet business needs - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Email Management: Manage, store and organize emails within the system or via third-party apps - Estimating: Estimate expected cost based on various factors before a project begins - Expense Tracking: Monitor and record expenses such as purchases or charges incurred - Forecasting: Form predictions based on past and present data/trends - Gantt/Timeline View: Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Mobile App: Access the system via a mobile application - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Multiple Projects: Ability to handle several projects simultaneously - Performance Metrics: A set of indicators that tracks the performance of networks, applications, systems, teams, etc. - Portfolio Management: Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk - Prioritization: Arrange tasks based on the level of priority or urgency - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Project Accounting: Manage and track financials on a project-to-project basis - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Project Planning: Organize and schedule projects - Project Templates: Pre-designed project plans that can be customized - Project Time Tracking: Measure time to completion or hours worked for projects - Project Tracking: Monitor the progress of projects from start to finish - Project Workflow: Create, manage, or update project workflows. - Projections: Estimate or forecast of a future scenario based on the study of present trends - Quotes/Estimates: Generate quotes or estimates for customers - Real-Time Analytics: Analyze and gain insights into data in real-time - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Real-Time Updates: Receive system updates as soon as any changes are made - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reporting/Project Tracking: Track task progress, milestones, delays, or other key information and generate reports on them for evaluation - Resource Allocation & Planning: Assign available resources (human and/or non-human) to various projects and tasks - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Resource Request: Approve or reject incoming requests for resources based on need and user permissions - Resource Scheduling: Allocate and manage resources, such as employees, equipment, facilities, and other assets - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Skills Tracking: Track employee skills, competencies, training & qualifications - Task Management: Create, manage and track all task activities and progression - Task Progress Tracking: Track the status and progress of tasks - Task Scheduling: Track and manage the scheduling of tasks - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing - Time Tracking: Measure and track time including hours worked and paid time off (PTO) - Timesheet Management: Track the amount of time spent on a job or task - Utilization Reporting: Track the frequency of asset usage - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.4 (212) 4.4 Based on 212 reviews ## Pricing Value for money 4.4 (160) Free Trial [View pricing plan details](https://www.capterra.com/p/214960/Polaris-PSA/pricing/) Polaris PSA $29.00 Per User,Per Month It includes: - Projects - Tasks - Clients - Programs - Estimates - Custom Fields and Tags - Bill Plan - Rate Card - Billing Forecast - Dashboards and Charts - User Assignments - Department Assignments - Project Resource Planning - Resource Pool Management - Resource Recommendation Engine - Billing & Invoicing - Invoice Templates - Work Tracking - Custom Validation Rules - Configurable Timesheet and Punch Validation - Approval Management - Reporting and Dashboards - Audit Logs - Custom Notifications - Multilingual Support - Alerts and Notifications Polaris PSA (With ZeroTime) $49.00 Per User,Per Month It includes: - Share Project Updates / Comments - Add Tags - Integrations and Imports - SSO - SSO with SAML - OpenID Connect - IP Filtering - Multiple Currencies - Custom Report Logos - BI API - BI Connectors and Dashboards - Limit Access by Group - Scheduling - Time Off Bookings - Data Collectors and Bots - Automatic Data Capture - Automatic Data Classification - Automatic Data Labelling Value for money 4.4 (160) 4.4 Based on 160 reviews ## Integrations [ Slack](https://www.capterra.com/p/135003/Slack/)[ Asana](https://www.capterra.com/p/184581/Asana-PM/)[ GitHub](https://www.capterra.com/p/129067/GitHub/)[ Box](https://www.capterra.com/p/148766/Box/)[ FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)[ Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/)[ BambooHR](https://www.capterra.com/p/110968/BambooHR/)[ Xero](https://www.capterra.com/p/120109/Xero/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (194) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (194) 4.7 Based on 194 reviews ## User reviews Overall rating 4.6 Based on 212 reviews Filter by rating Counts reflect reviews available in this feed. 5(139) 4(65) 3(8) 2(0) 1(0) Mentioned topic Recent reviews first, then most helpful RE Reviewer PCB Designer Used the software for: 3-5 years ### "Timesheet and reports" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 August 24, 2018 Great software and easy to reports and follow hours work from employes for our clients :) Pros Timesheet configurations and reports flexibilite Cons Can't specify hours in the timeline items in the Invoice We can only check items that's in the timeline total hours Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DL Dave L. Senior Consultant Used the software for: 3-5 years ### "Some menus are a bit clunky, but overall it's good and even fun to use for insights" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 May 5, 2025 Being an end user only, Polaris Replicon is a cool product for not only recording time, but seeing how I'm tracking along, how my team is tracking along, which members are booked and for how long, and a host of other features. As I mentioned above, I'm not crazy about some of the menus as the way they do some of the navigation is clunky, but nothing a person won't eventually figure out. Pros AS an end user, it's easy to see my timesheets, where I can go to enter time, what time I have scheduled off, and how the rest of my team is tracking as well. Cons The menus are a bit clunky and I still don't understand why, when you log in, you're presented with a screen of "resources" rather than something useful like my immediate timesheet to complete. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VR Verified Reviewer Developer Used the software for: Less than 1 year ### "Needs Work" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 2.0 2.0 Customer Service 1.0 1.0 Likelihood to Recommend 1/10 February 27, 2023 Pros Not much to be honest, possibly setup isn't that bad. Cons Reporting is broken, you need to fully remove time then reimport it or it will glitch and show time that isn't there anymore. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Brand ambassador Used the software for: 3-5 years ### "Great company!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 11, 2024 Always a good one and looking forward to next gig Pros Great team, management and jobs. Perfect company to work dor Cons Nothing at all. Been working for them for years. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DZ Daniel Z. Director of Finance Used the software for: 3-5 years ### "Replicon PSA" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 December 12, 2022 Excellent been using the software since 2015. Easy implementation and for staff to you. Pros Employee full visibility accessing hours worked and time off available. Managers managing staff and approving team time sheets and PTO. Cons Setting time time off accrual rules to calculate employee PTO time. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JP John P. Business Analyst Used the software for: I used a free trial ### "PHSA Replicon Review 2022" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 December 14, 2022 Very pleasant with both the software and the support team. 100% would recommend this to other organizations. Pros How easy it is to use. We have a lot of compliments on how intuitive the system is and how nicely laid out everything is. Cons The speed of it can be frustrating. There are times when the system is slower or faster. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Daniel F. COO Used the software for: 3-5 years ### "Replicon Timesheet Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 31, 2019 Overall very happy, fast response from the user support, ability to make custom changes for us when needed, good discounts on prices. Also like that it is easy to use. Lastly, really appreciate a their Reporting capabilities, allows us to do all kinds of reports from the system to feel payroll, make decisions, etc. Pros It is compliant with CPFF requirements, has a great ability to set up approval chains for supervisors. Cons Inability to maintain multiple costs for contractors for different projects using the same login account for that said contractors Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Graphic Designer Used the software for: 3-5 years ### "Great timesheet program" 5.0 October 26, 2018 Pros I like how simple it is to enter in, edit, and review current and past days. Cons I wish I didn't always have to go into "tasks" to choose what task I was doing on a specific job. It takes an unnecessary amount of time. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Susan C. Admin Assistant Used the software for: Less than 1 year ### "Time tracking simplified" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 21, 2018 I needed to track time via a project with detailed task's and Replicon has not only helped me make that happen, it was done in such an easy to use and understand platform. Pros I like how easy it is to enter the time data and how easy it is to create reports for management to do their part. Cons To be honest, I don't have any dislikes. I like the ease of use with this setup and I am often asking for reports to do things that I create and the people at Replicon help me make it happen. No complaints! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Alexandre J. Financial Analyst / Analyste Financier Used the software for: 1-3 years ### "Great time tracking tool for middle to large company" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 May 2, 2018 Pros \- User friendly - Flexible/customizable depending on your business requirements - Great customer support system Cons Solution is a bit expansive for small companies (50 and less employees) Useless if not used in project tracking. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/214960/Polaris-PSA/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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