--- title: "XPENDOR Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about XPENDOR Software - reviews, pricing plans, popular comparisons to other Expense Report products and more." source_url: "https://www.capterra.com/p/217082/XPENDOR/" page_type: "product" language: "en" --- # XPENDOR Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) XPENDOR ## What is XPENDOR? XPENDOR is an easy-to-use SaaS solution for the management of invoices, expenses and reimbursement of any company department. Xpendor improves the management of corporate expenses and reports reducing high administrative costs, tedious paperwork and improving working flow and team communication. Integrable with other management systems, Xpendor helps companies to digitalize and optimize their processes as well as streamline their management. ## What is XPENDOR used for? [Spend Management](https://www.capterra.com/spend-management-software/)[Expense Report](https://www.capterra.com/expense-report-software/)[OCR](https://www.capterra.com/ocr-software/) Top alternative Featured Overall rating Based on 104 user reviews Reviews sentiment Positive 91% Neutral 8% Negative 1% Starting price €6 Per User, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for XPENDOR?[Manage this product listing](https://www.g2.com/products/xpendor/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### XPENDOR 4.4 (104) VS. [4.3 (2,261)](https://www.capterra.com/p/380/Concur-Expense/reviews/) Starting Price €6 Per User, Per Month Starting Price $7 Usage Based, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.4 (104) Ease Of Use 4.1 (1,335) Value For Money 4.2 (56) Value For Money 4.1 (818) Customer Service 4.1 (68) Customer Service 4.1 (838) ## XPENDOR alternatives Highest Rated [4.9 (4,881)](https://www.capterra.com/p/172127/Rippling/reviews/) Starting price $8.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.4 (3,329)](https://www.capterra.com/p/120109/Xero/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 88% of reviewers rated it above 4 stars [4.3 (1,933)](https://www.capterra.com/p/86714/WebPay/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [Expensify](https://www.capterra.com/p/97594/Expensify/) [4.5 (1,368)](https://www.capterra.com/p/97594/Expensify/reviews/) Starting price $5.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/97594/Expensify/) [View all alternatives](https://www.capterra.com/p/217082/XPENDOR/alternatives/) ## FAQs about XPENDOR Overview ### What problems does XPENDOR solve? XPENDOR solves slow, paper-based expense reporting by letting employees capture receipts, mileage, and travel costs from mobile devices in real time. It reduces delayed reimbursements, cluttered ticket handling, and weak spend visibility, helping traveling staff, sales teams, managers, and finance teams keep expenses organized, approved, and controlled daily. Answer based on 79 reviews Overview ### Which roles and teams benefit most from XPENDOR? XPENDOR is most used by sales and commercial teams, project managers, and finance or administrative staff that need faster expense control and reimbursement workflows. IT and product teams benefit from streamlined approvals, policy compliance, and reporting, while operations-focused users rely on it to centralize receipts, track spending, and reduce manual processing. Answer based on 104 reviews Overview ### What company size and specific industries is XPENDOR built for? XPENDOR is designed for companies of any size, including small businesses, mid-market organizations, and larger enterprises. It suits teams in finance, sales, marketing, IT, and human resources that need a simple SaaS tool for working together and reducing paperwork across departments. Features and Usability ### What are the key features of XPENDOR? XPENDOR includes core expense management tools like expense claims, reimbursement management, mileage tracking, and approval workflow. Reviewers also highlight mobile receipt upload with optical character recognition for ticket photo recognition and invoice processing. Differentiating features include corporate card support, ERP and accounting integrations, single sign on, and real-time reporting. Answer based on 49 reviews Limitations ### Does XPENDOR have bugs or performance issues? XPENDOR handles everyday expense tasks well, but app stability and speed are recurring concerns for some users. Mobile users often mention easy ticket entry and a clear interface, while others describe freezes, slow loading, delayed updates, occasional crashes, and repeated restarts after updates, though some teams say newer versions reduce earlier problems. Answer based on 21 reviews Integrations ### Which third-party tools and platforms does XPENDOR integrate with? XPENDOR integrates with Dynamics 365, Oracle JDeveloper, Sage X3, and VSoft Collection. These catalog integrations connect XPENDOR to CRM, development, ERP, and collections-related platforms, covering the core business systems listed for the product. Answer based on 5 reviews Getting Started and Support ### What training and onboarding options does XPENDOR offer? XPENDOR provides live online sessions, webinars, documentation, and videos to help teams get started. Live online sessions and webinars support guided instruction, while documentation offers written reference material and videos provide visual walkthroughs for learning product features and setup steps. Answer based on 1 reviews Getting Started and Support ### What customer support options does XPENDOR offer? XPENDOR provides Email/Help Desk support and FAQ/Forum resources. These channels give users a direct way to ask questions and access self-service guidance. No reviewer feedback about support experience is available, so no claims can be made about response times, helpfulness, or common frustrations. Features and Usability ### How well does XPENDOR scan and read receipt photos? XPENDOR speeds up receipt capture by reading key expense details from ticket photos, but recognition can be inconsistent. Traveling employees and finance teams like the faster expense submission, automatic data extraction, and simpler recordkeeping, while some users report OCR errors, camera focus issues, imperfect auto-cropping, and limited support for gallery images or PDF uploads. Answer based on 31 reviews ## Features AI summary Based on 6,715 Expense Report reviews Capterra reviewers highlight these as the features buyers care about most when choosing an expense report solution: - **Payroll Management** (**67%** of reviewers rated this feature as critical) - **Expense Tracking** (**53%**) - **Expense Claims** (**49%**) XPENDOR includes **Expense Tracking** and **Expense Claims**, giving finance teams a way to monitor spending and process reimbursements more efficiently. However, it does not offer **Payroll Management**. Instead, it provides other important features that reviewers also value, including **Audit Trail** (**51%**), **Receipt Management** (**49%**), and **Mobile Receipt Upload** (**48%**). These features help businesses keep accurate expense records, capture documentation faster, and maintain visibility into every transaction, allowing teams to improve oversight and reduce manual follow-up. Expense Tracking 4.7 (3) 0.00% of 3 reviewers that rated this feature as important or highly important Monitor and record expenses such as purchases or charges incurred Audit Trail 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important A record of all activities within the system, including user access, changes made, etc. Receipt Management 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Upload, track, and submit receipts in a central database Spend Control 4.7 (3) 0.00% of 3 reviewers that rated this feature as important or highly important Set allowances and ensure employees don't spend more than the allotted amounts Data Import/Export 5.0 (2) 0.00% of 2 reviewers that rated this feature as important or highly important Import and export data to and from software applications Spend Analysis 5.0 (2) 0.00% of 2 reviewers that rated this feature as important or highly important Review and uncover trends in spending activity XPENDOR 67 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Accounting: Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. - Accounting Integration: Integrate with a third-party accounting system - Ad hoc Reporting: Generate one-off reports that meet information requirements - Annotations: Highlight content and/or make notations about parts of content - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Approval Workflow: Route documents and other data through one or more stakeholders for review and approval - Audit Management: Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Categorization/Grouping: Organize and group data or items based on various criteria - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Configurable Workflow: Configure existing workflows to meet your organization's needs - Content Scan: Scan written content within documents, files, or websites - Corporate Card: Manage and track credit cards that are distributed to employees to use for authorized business expenses - Credit Card Management: Financial system that helps create and manage physical/digital credit cards and track transaction activities - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Reports: Alter the layout and content of reports - Data Capture and Transfer: Import, collect, and capture data from multiple sources - Data Extraction: Automatically retrieve and pull information from documents, websites, images, data sets, and other sources - Data Import/Export: Import and export data to and from software applications - Data Verification: Process of checking different types of data for accuracy to avoid errors or inconsistencies - Document Conversion: Convert documents and images into editable file formats - Document Editing: Makes changes to document features such as text, fonts, formatting, etc. - Document Review: Review and analyze existing information across documents - Document Storage: Store and organize documents in a centralized system - ERP integration: Integrate with existing ERP systems - Expense Claims: Attaching relevant receipts or supporting documents to submit expenses for reimbursement - Expense Tracking: Monitor and record expenses such as purchases or charges incurred - File Transfer: Move files across different systems or networks - Financial Analysis: Evaluate units, projects, budgets, and other finance-related data to gauge their performance and potential risk - Financial Management: Plan, manage, and track the financial activities of an individual or organization - Full Text Search: Search for specific words or phrases within a document or database - Indexing: Compile and organize data into specific metrics - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Invoice Processing: Creation, processing, verification, and execution of invoices till the payment is made - Language Detection: Identify different languages - Mileage Tracking: Log miles driven for tax deduction or reimbursement purposes - Mobile Access: Access software remotely via mobile devices - Mobile Receipt Upload: Scan and upload receipts to a central database using a mobile device - Multi-Currency: Manage and handle various international currencies - Optical Character Recognition: Ability to recognize printed or written text within digital images or scanned documents - Policy Management: Create, manage, and track policies and procedures within an organization - Real-Time Analytics: Analyze and gain insights into data in real-time - Real-Time Data: Receive data and information in real time - Real-Time Monitoring: Active monitoring of systems, applications, or networks - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Real-Time Updates: Receive system updates as soon as any changes are made - Receipt Management: Upload, track, and submit receipts in a central database - Reimbursement Management: Manage compensation for out-of-pocket expenses incurred by an employee, client or another party - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Rules-Based Workflow: Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Single Sign On: Allow users to access multiple services after entering their login credentials once - Spend Analysis: Review and uncover trends in spending activity - Spend Control: Set allowances and ensure employees don't spend more than the allotted amounts - Supplier Management: Manage all supplier data and operations - Text Editing: Edit text as needed - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing - Timesheet Management: Track the amount of time spent on a job or task - Vendor Management: Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.3 (104) 4.3 Based on 104 reviews ## Pricing Value for money 4.2 (56) Free Trial Basic €6.00 Per User,Per Month Value for money 4.2 (56) 4.2 Based on 56 reviews ## Integrations [ Dynamics 365](https://www.capterra.com/p/157279/Dynamics-365/)[ Sage X3](https://www.capterra.com/p/213927/Sage-X3/)[ Oracle JDeveloper](https://www.capterra.com/p/9134/JDeveloper/)[ VSoft Collection](https://www.capterra.com/p/240754/VSoft-Collection/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.1 (68) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.1 (68) 4.1 Based on 68 reviews ## User reviews Overall rating 4.4 Based on 104 reviews Filter by rating 5(53) 4(42) 3(8) 2(1) 1(0) Mentioned topic Sorted by most recent JA Juan Antonio G. responsable departamento tecnico Furniture ### "gestiona tus gastos sin papeles" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 7/10 November 4, 2022 la experiencia general es positiva, valoracion de un 7 sobre 10, tiene mejoras funcionales, pero mejora con creces la gestion en papel. Pros las funcionalidades son muy sencillas de usar, intuitivo y no necesitas papeles. Cons se queda colgado a menudo en tipologia de proyecto y hay que entrar y salir de la aplicacion, es un poco lento. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JN juan N. tecnico Furniture ### "xpendor " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 7/10 October 10, 2022 Pros facilidad de uso y rápido aprendizaje , evita la perdida de tickets y eliminación de la burocracia Cons el ocr para reconocer los tickets a veces falla Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MH Monica H. Tecnico IT Farming ### "Aplicacion de 10" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 22, 2022 Pros Permite gestionar los gastos de manera mas facil y rapida Cons No le veo contras. En nuesto ambito ha facilitado mucho el control de gastos. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. DR David R. IT Farming ### "Buena aplicación " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 July 26, 2022 La experiencia en general con xpendor es muy buena, mejoraría con la posibilidad de cargar documentos desde el teléfono. La integración con Office365 para el Singel Sign On también ha sido un gran acierto. Pros Facilidad de utilización, muy intuitiva. Cons En ocasiones se nota lentitud, sobre todo en la parte web. Se echa en falta el poder cargar imágenes o pdfs desde el propio teléfono (utilizando la app) sobre todo en los recibos de Uber, que lo recibes vía email. Reasons for choosing XPENDOR Confianza en la empresa integradora con nuestro sistema. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AA Ana A. PROJECT MANAGER Furniture ### "Muy Util" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 6/10 June 1, 2022 Tarda mucho en carga pero el resto ok Pros Facilidad para registrar los datos y ver el control diario-semanal y mensual Cons Tarda mucho en carga debería de ser más rápido debido a los paso que tienes hasta validar Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MA Manuel Angel G. Delegado zona Hospital & Health Care ### "Modernizando gastos" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 May 31, 2022 Pros Evitar los dos documentos en papel que suelen extraviarse Cons A veces tarda en cargar datos, por lo que desespera dada la actividad diaria Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor February 24, 2023 Hola Manuel Ángel, muchas gracias por tu reseña. Para asegurar un rápido manejo de Xpendor recomendamos tener actualizada la app con su última versión, así como disponer de una buena conexión a internet, lo cual mejora considerablemente la velocidad de carga de datos en la herramienta. Gracias de nuevo por tu valoración, nos ayuda a seguir mejorando. IO Ismael O. OTC Supermarkets ### "Registro de dietas" 3.0 Overall Rating 3.0 3.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 May 24, 2022 Es una aplicación que recomiendo para muchas empresas, nos facilita mucho el registro de las dietas y transporte. Pros Es sencillo de usar y muy cómodo a la ahora de registrar las facturas. Cons Le cuesta mucho refrescar cada ventana, lo único que veo es mejorar la rapidez de la aplicación. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JM Jose Manuel O. Técnico Security and Investigations ### "Sencillo e intuitivo" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 May 14, 2022 Pros Facilidad de uso y claridad a la hora de compartir gastos. Cons No se puede añadir un ticket que tengas en formato pdf o en la galería. Tiene que ser capturada por la cámara. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JC Juan Carlos P. COMERCIAL Mining & Metals ### "Buena Aplicación para controlar gastos" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 May 13, 2022 positiva Pros facilidad de manejo e intuitiva. Util para controlar gastos Cons a veces se queda bloqueada, o tarda demasiado en actualizar. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. KS Kaique S. Coordenador de Engenharia de Produto Supermarkets ### "Avaliação xpendor" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 12, 2022 Estamos conseguindo ter muito mais controle com os gastos dos colaboradores Pros Sim, foi muito simples a utilização tanto para aprovação quanto para preparar o reembolso Cons Estamos utilizando a pouco tempo, no momento sem reclamações Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/217082/XPENDOR/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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