# Koalendar Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Koalendar the right Appointment Scheduling solution for you? Explore 151 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/218443/Koalendar/reviews --- Koalendar 4.7 (151) [View alternatives](https://www.capterra.com/p/218443/Koalendar/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Koalendar Ease of use 4.9 Customer Service 4.8 ## Pros and Cons in Reviews GA Gabriel A English TeacherE-Learning, 2 - 10 employeesUsed the software for: Less than 6 months. “Great customizations and integrations to streamline my day and my communication with my students.“ March 11, 2026 Andrew K Director of CommunicationsHealth, Wellness and Fitness, 11 - 50 employeesUsed the software for: Less than 6 months. “They say it tracks custom events, but after testing, those custom events weren't coming into our account, so we couldn't really use it for tracking“ April 29, 2026 GA Gabriel A English TeacherE-Learning, 2 - 10 employeesUsed the software for: Less than 6 months. “The ability to batch appointments is just a game-changer!“ March 11, 2026 Fatima B MindShift CoachBroadcast Media, Self-employedUsed the software for: 1-2 years. “The only negative possibility is if they increase their prices, which they haven't done.“ March 12, 2026 Oriol M psychoCapital Markets, Self-employedUsed the software for: 1-2 years. “The interface is clean, professional, and intuitive for both me and my clients.“ May 13, 2026 Anjelica M Laboratory Coordinator (Research Associate)Research, 11 - 50 employeesUsed the software for: 1-2 years. “The only 1 thing I can think of - which is solely due to my organization - is that it’s not compatible with the organization’s Outlook accounts by default, and it would require people to individually allow access to Koalendar. BUT this is NOT an issue for the folks who use Google Calendar within my organization.“ July 27, 2022 Andrew K Director of CommunicationsHealth, Wellness and Fitness, 11 - 50 employeesUsed the software for: Less than 6 months. “really nice user interface (front-facing) when you send your calendar to people“ April 29, 2026 CS CharRon S OwnerEntertainment, 2 - 10 employeesUsed the software for: More than 2 years. “It doesn't connect to quickbook or Facebook and other programs.“ December 7, 2022 ## Showing most helpful reviews Showing 1-25 of 151 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Oriol M. psycho Capital Markets Used the software for: 1-2 years ### "Perfect scheduling tool for professionals" May 13, 2026 5.0 My overall experience with Koalendar has been very positive. It saves me a lot of time organizing appointments and avoids back-and-forth messages with clients. The integration with Google Calendar works very well, and the automatic reminders and online meeting links make everything much more professional and efficient. I also appreciate the good customer attention whenever support is needed. Pros Koalendar is very easy to use and simple to set up. I like how fast I could connect my Google Calendar and start accepting appointments online. The interface is clean, professional, and intuitive for both me and my clients. Customer support is also very good and responds quickly whenever there is any issue or question. Cons Honestly, I have not found any major problems so far. Some advanced customization options could maybe be improved in the future, but overall the platform works very smoothly and does exactly what I need for scheduling sessions and managing availability. Switched from [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) I made the switch because Koalendar is much easier to use and much faster to set up compared to other scheduling platforms I tried before. The integration with Google Calendar works perfectly and the user experience is very simple for both me and my clients. Review Source EL Elke L. Owner Health, Wellness and Fitness Used the software for: 6-12 months ### "Simple, clean, and everything I need in a scheduling tool" September 22, 2025 5.0 Koalendar does everything I need in a scheduling tool, even in the free version. It’s simple, fast, and user-friendly – the best experience I’ve had with scheduling software so far. Pros I switched to Koalendar from OnceHub and absolutely love it. It’s incredibly easy to set up and use, with all the essential scheduling features but none of the unnecessary complexity. The interface is clean, intuitive, and just works. I also appreciate that I can customize my booking page to match my branding, which makes it look professional for clients. Cons Honestly, nothing so far. It’s straightforward and reliable, which is exactly what I was looking for. If I reach the limits of the free plan I will definitely stay with Koalendar and pay for it. It's totally worth it Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/) Reason for choosing Koalendar to be honest, I don't understand, why Calendly charges so much, when there are better tools out there you can even use for free Switched from [OnceHub](https://www.capterra.com/p/122968/ScheduleOnce/) I switched from OnceHub to Koalendar because I was tired of the unnecessary complexity. OnceHub offered many features, but the user experience was frustrating – menus felt cluttered, and I often wasted time searching for basic settings. Koalendar, by contrast, is the exact opposite: simple to set up, clean, and intuitive. It gives me all the scheduling features I actually need, without the extra layers that slow things down. Plus, I can easily customize my booking page to match my branding. Even in the free version, Koalendar does everything I want – which made the switch a no-brainer. Review Source CG Caroline G. Director Retail Used the software for: I used a free trial ### "Money thieves - do not use free trial!" April 2, 2025 1.0 Well they let you walk in quite easy but removal is not possible. Pros easy to use but that is a con as well as I had no use for it and found out during my free trial. Cons That they just ripped of the full app usage from my credit card without my consent after the free trial period. On their website or in your free trial account you cannot "stop" or undo your account. No deletion nothing. Really really annoyed as this is called theft. Alternatives considered [SimplyBook.me](https://www.capterra.com/p/140086/Simplybook-me/) Reason for choosing Koalendar I did not choose Koalendar as it did not meet my requirements. Review Source Response from Koalendar September 23, 2025 Hi Caroline, We’re sorry to hear about your frustration. To clarify, we never charge without consent, our free trial clearly indicates that it will automatically convert to a subscription unless canceled beforehand. Canceling is quick and easy: just log into your account, go to Settings > Billing, and you’ll find the option to cancel your subscription at any time. If you ran into trouble with this process, please reach out to us at support@koalendar.com and we’ll be happy to help right away, including issuing a refund if applicable. We truly value your feedback and hope we can make this right for you. Janiece J. I-O Psychologist Professional Training & Coaching Used the software for: 2+ years ### "Simple, Powerful, and Built With the User in Mind" January 31, 2026 5.0 I have been using Koalendar since 2020, the very first year it launched, and I can confidently say it has been one of the best tools I have invested in as an entrepreneur. Koalendar is simple, yet incredibly powerful. The platform is intuitive, user-friendly, and seamless for both me and my clients. As a brand-new business owner with limited resources at the time, I was looking for a way to present a professional, polished experience. Koalendar allowed me to stand shoulder to shoulder with established service providers from day one. What truly sets Koalendar apart, however, is their genuine investment in their users. The team actively listens to feedback and consistently improves the product based on real needs and real experiences. You can see their commitment in every update. They do not just maintain the platform. They innovate with purpose. Koalendar has grown alongside my business, and it continues to be a foundational tool in how I operate professionally and efficiently. I highly recommend it to any entrepreneur, consultant, or service provider looking for a reliable, polished, and thoughtfully designed scheduling solution. Pros Koalendar strikes the perfect balance between simplicity and functionality. It is incredibly easy to set up and use, yet robust enough to support a growing business. Both my clients and I find the booking experience seamless and professional, which has helped elevate my brand from the very beginning of my entrepreneurial journey. What truly stands out is the Koalendar team’s commitment to listening to users. They actively take feedback and continuously improve the platform based on real needs. You can tell the product is built with care, innovation, and the end user in mind. It is not just a scheduling tool. It is a solution that evolves alongside your business. Cons Honestly, I have not encountered any major downsides. Over time, many of the small features I once hoped for have been added through updates, which speaks to how responsive and proactive the team is in improving the platform. Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/) Reason for choosing Koalendar It was overall a better fit for the money and ease! Review Source GA Gabriel A. English Teacher E-Learning Used the software for: Less than 6 months ### "Game-changer" March 11, 2026 5.0 I spent many hours looking for a schedular that would do what I need it to do and Koalander has checked every box thus far. Very intuitive and easy to use. They have great features that work well with my online teaching business. Great customizations and integrations to streamline my day and my communication with my students. The customer service has been outstanding with a full knowledge base to troubleshoot any issues you may have. Koalander has thought of all the features I was looking for. The ability to batch appointments is just a game-changer! Pros I appreciate the ease of use. It has a very intuitive interface. It is perfect for my online teaching business. I have received fantastic customer service from \[sensitive content hidden\]. There are so many great features that make it easy to attract and retain students. The price is outstanding for all you get from it. It is very easy for my students to book classes in bundles and pay for them all at once. Cons So far I have not had many negatives to report. The process has been very easy to use. Some of the functions seem to be hidden but are found just by clicking on headers. Alternatives considered [Acuity Scheduling](https://www.capterra.com/p/191978/Acuity-Scheduling/) Reason for choosing Koalendar Ease of use. Batching of classes to pay for at checkout. Switched from [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) It has many more features but the main one is the ability to batch appointments and pay at once. Review Source Andrew K. Director of Communications Health, Wellness and Fitness Used the software for: Less than 6 months ### "Good, user-friendly tool" April 29, 2026 4.0 Overall pleasant experience and a great tool with some good customization features. Just needs a bit of work with tracking implementation, like using standard events Pros \- really nice user interface (front-facing) when you send your calendar to people - out of the box, quite usable and easy to set up - good overall balance of features, functionality, usefulness, and ease Cons \- limitations with tracking setup for events. Fiddled around with it for a while, but it seems buggy. They say it tracks custom events, but after testing, those custom events weren't coming into our account, so we couldn't really use it for tracking Switched from [TidyCal](https://www.capterra.com/p/250843/TidyCal/) TidyCal has very deceptive marketing, poor customer support, and overall quite tedious to set up, with a frustrating UI Review Source RH Raj H. Founder Education Management Used the software for: Less than 6 months ### "Great tool! Strongly endorse" April 13, 2026 5.0 Pros Super easy to use and set up! Great pricing and amazing customer support. The round robin feature works especially well for our needs. Cons Honestly, I have not had any issues with the platform. When we had a small issue on our end, the support team was able to help quickly. Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/) Reason for choosing Koalendar Lower pricing and both had the same features. Review Source Fatima B. MindShift Coach Broadcast Media Used the software for: 1-2 years ### "Best Bang for Your Buck for Scheduling" March 12, 2026 5.0 Koalendar removed the back-and-forth emails that used to happen when scheduling recordings. Guests can simply choose a time that works for them, and everything syncs automatically with my calendar. It’s very comparable to Calendly, but offers more flexibility at a lower price. Because I embed each booking calendar directly on my site, the customization options are a big deal for me. Koalendar makes this very easy. Pros Koalendar makes scheduling meetings incredibly easy. I use it for podcast recordings, coaching sessions, and general meetings. The Google Calendar integration works perfectly, and it embeds beautifully on my website. Cons I honestly haven't run into any major issues so far. The only negative possibility is if they increase their prices, which they haven't done. Review Source Nick S. Tutor Entertainment Used the software for: 2+ years ### "Extremely helpful scheduling tool" April 14, 2026 5.0 Pros My clients love this booking app. Their customer support is particularly good too. Highly recommended! Cons I've had no bad experiences with them so far, I've always found them very helpful. And I've been using them for a good few years now. Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/) Reason for choosing Koalendar It just works better for my overall needs. Review Source harel B. owner Hospitality Used the software for: 1-2 years ### "Advanced and excellent plugin" April 2, 2026 5.0 We are a travel agency with an advanced online service. This plugin makes our coordination and call work very easy. Pros An excellent app with a variety of options and advanced automation. I'm on the free version and many functions are locked to me, but it's still a powerful and very helpful app. Cons The plugin locks quite a few things in its free version and requires you to purchase a basic package for functions that I think are very basic, but the plugin is still powerful and does an excellent job for us. Review Source JR Jacalyn R. Owner Marketing and Advertising Used the software for: Less than 6 months ### "Great with room to grow" March 2, 2021 4.0 Easy booking Pros Sleek design, custom branding, good customer service Cons Didn't work with google suite, didn't know I had issues until client reached out. Would be great to see times separated by morning, afternoon, evening. BIG PROBLEM I have is not being able to set up an appointment through koalender for my clients. I have to go through google meet on my own instead and do a meeting event. Would save a lot of time and make more sense if you can set up an appointment together through koalender for clients too. Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/) Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/) I wanted something for free that looked a bit more professional and connected to my calendars Review Source Response from Koalendar March 5, 2021 Thank you Jacalyn for your review! What do you mean bu "didn't work with Google Suite"? We never heard of such problem. You sure can set up an appointment for your clients. Just go to your scheduling page and enter your client information at the desired time. They will receive a notification with the Google Meet link. MR Michelle R. Nail Artist Fine Art Used the software for: Less than 6 months ### "So easy! " March 2, 2021 5.0 Easy! Customisable! Pros Love the way you can add customised questions to a client's booking. Love our integrated with my Google calendar Cons I would like clients to be able to book different services with different service times Alternatives considered [Vagaro](https://www.capterra.com/p/153752/Vagaro/) Reason for choosing Koalendar Cost and the fact it links to my Google calendar Review Source Response from Koalendar March 12, 2021 Thank you Michelle for your review! You can actually create different services with different service times. First, create a booking page for each service, then share your user page listing all services SP Stephanie P. Writing Center director Education Management Used the software for: Less than 6 months ### "Great tool!" March 3, 2021 5.0 Pros I needed an appointment booking system for my writing center and decided to try Koalender. I've been very happy with it. The appointments go right to my google calendar, so all I have to do is check that to see if I have any appointments. Cons The free features are limited, but obviously as long as you pay for it you will get all the good features. Switched from [Google Forms](https://www.capterra.com/p/176571/Google-Forms/) To make my appointment system more professional. Review Source EW Edna W. Speaker Professional Training & Coaching Used the software for: 2+ years ### "Keeps me organized" December 9, 2025 5.0 Pros It makes my life a whole lot better. It actually gives me some organization and automation and I love using it for every series of my podcasts. And I keep everything in an organized fashion and very effective. Cons More colors for each template. More options to ask questions of the appointment Setter more accurate Review Source ST Stelios T. Personal Use Writing and Editing Used the software for: I used a free trial ### "Good appointment scheduling software " February 5, 2025 5.0 Pros Works really well for scheduling appointments Cons Nothing to report, works well for my needs Review Source NL Nadav L. CEO Computer Software Used the software for: 6-12 months ### "Great alternative to the big players" March 3, 2021 5.0 Overall it's really simple and user-friendly. It does exactly what it meant to do and what I expect from such a product. They have really great and responsive support, that not only support questions I had but also made super-quick updates to the product if I found out a problem or something I asked to improve. Pros Very easy to use, especially with the Chrome plugin. Easy to configure, with advanced options if you want, including the ability to change the design. I use it to share timeslots via email, social networks and integrated on my website. Cons One thing I'm missing is the ability to rearrange the list of my booking pages. I know it's a minor thing for most users, but I find it useful. One more thing I would improve is the Chrome extension. It needs to be wider so I'll be able to see all the details and know what I'm clicking on. Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/)[HubSpot Sales Hub](https://www.capterra.com/p/214215/HubSpot-SalesHub/) Reason for choosing Koalendar Simplicity and price. Review Source Response from Koalendar March 5, 2021 Thank you Nadav for your feedback! I take note of both your requests and will let you know by email when they're released. For the booking pages order, it is currently sorted by last modified. So to put one of them on top, just click edit, then save! Roger L. CEO Computer Software Used the software for: Less than 6 months ### "Great Support" February 22, 2021 5.0 Sharing a Google Calendar via its URL is ugly. When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy. So I was already happy with the product when I encountered a problem with my calendar not syncing anymore on a Sunday. I wrote to support, not expecting a reply anytime soon. But in fact, support responded within minutes (on a Sunday!) and helped me resolve my problem, even though I only had a free subscription and the problem turned out to be on Google's end... I was so impressed that I immediately signed up for a paid subscription. Pros There is a free version which provides enough functionality for normal use. The support is awesome. Cons Nothing so far, I am really happy with the product. Review Source Michael D. President Broadcast Media Used the software for: Less than 6 months ### "Virtual Recording Calendar using Koalendar" March 8, 2021 4.0 Very positive for both my company and our clients. Pros The ability to post multiple "calendars" that allow me to set up different appointments for different clients without them seeing each other was crucial. We are embedding 3 calendars into our webpage for one client and had 3 appointments set in the first 40 hours. Initially they did not want to use us for the appointment setting but they could not figure it out themselves. They gave us a change and all of us are really happy! It has also been helpful to be able to ask questions that require mandatory answers. It has guided our speakers to see what the need to do and/pr provide before they arrive at their appointment. Cons I wish we could set firm times for appointments, that are locked. There is only one workaround and it is really complicated... Review Source Response from Koalendar March 12, 2021 I appreciate your feedback Michael. Would really like to know more about your issue with times not being locked? What do you mean by that? CD Courtney D. Lecturer Higher Education Used the software for: Less than 6 months ### "Scheduling for Distant Office Hours" March 2, 2021 5.0 I use this app to schedule my office hours for distance learning. It is so much easier to have a streamlined system for appointments than simply sitting on zoom and hoping someone shows up. I have multiple classes that I am in charge of, so on this app, I am able to have students state which class and projects they need to talk about. Pros This is such an easy feature to use. I love how I can set my availability at the beginning of the week, but then as I make various appointments on google calendar, the app recognizes those and does not double-book me. Cons I have not yet figured out how to set a weekly availability that repeats from week to week. So I have missed a week where I forgot to set it up until Monday and that delayed appointments. I also wish there was a way to set an appointment for multiple people. My students often come in to work on group assignments, but there is no way to include additional emails in a single appointment. Reason for choosing Koalendar Mostly because of the Koala in the emoji. It was cute Review Source Response from Koalendar March 12, 2021 Thank you Courtney for your review! By default, your weekdays availablity repeats every week. Or you might be using specific dates? Also you can increase how many people can book the same time slot at the bottom of your page editor. FM Farshad M. Lawyer Law Practice Used the software for: Less than 6 months ### "Amazing Amazing and Amazing" March 23, 2024 5.0 Pros I am a web developer who used different services for years. Koalendar provide you a simple platform that meet all your needs. Superior to almost all of their competitors. Highly recommended. Cons Koalendar is the best and there are no similar platform simple as Koalendar. Review Source AO Aaron O. Coordinator Of Audio Visual Services Higher Education Used the software for: Less than 6 months ### "Good if somewhat minimal calendar managers" March 8, 2021 5.0 Very good! Simple, easy to use, useful for most of our purposes. I requested a small feature (adding url links in the description) and it was implemented in about a day! Pros Easy to set up, easy to use for the client as well. Very responsive support! Cons A little bare-bones, some additional functionality like more complex scheduling abilities, notification lists, invite lists would be nice. Reason for choosing Koalendar Koalendar was cheaper and easier to use, we didn't need much of the more complex functionality like pricing and such, and only really needed one calendar, so it was much easier to deal with. Review Source AS Andrew S. CEO Restaurants Used the software for: Less than 6 months ### "Works better for me than most calendar apps" March 2, 2021 5.0 I came across this software on another user's email, and clicked on it out of curiosity. I was impressed with the ease of customization and really liked the Chrome extension that made it super simple for me to grab a link to a meeting for a messenger or email I was sending out. I ended up purchasing the application and replacing Calendly Pros Integration into Gmail; ability to use the Chrome Extension to quickly pull an appointment link; editing the look and feel extremely easy Cons There is nothing I don't like at this time. It's a simple application with powerful features that make it worth the minimal cost. Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/) Cost of the application and ease of use Review Source Grégoire D. Head of Growth Internet Used the software for: Less than 6 months ### "Great Calendly alternative" March 4, 2021 5.0 The product couldn't be easier to use, fits well in my technical stack (I use Gsuite) and is super reliable. Well done guys! Pros I was using Calendly in my previous job. I found Koalendar on Google and chose it because it lets people book meetings with me easily and is super easy to configure. I find the pricing super fair as well. Cons Setting my availibilities could be a little bit easier (apply availabilities for one day to the other days of the week for exemple). Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/) The product is easier to use and cheaper Review Source KC Katischa C. HR manager Human Resources Used the software for: Less than 6 months ### "Change my hiring process" April 1, 2021 5.0 Great experience it has truly help my hiring process Pros This software has changed the way I hire and interview new hires. With COVID and trying to social distancing, it has been a challenge to hire and interview because everything is virtual. With Koalendat it allows the candidates to self-scheduled themselves for the interview day. Cons It could use some additional features like allowing me to share my use with my HR \[SENSITIVE CONTENT HIDDEN\] would be helpful. Alternatives considered [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) Reason for choosing Koalendar user friendly Review Source BR Bianka R. Marketing Strategist Marketing and Advertising Used the software for: Less than 6 months ### "Koalendar saved me a lot of time" March 2, 2021 5.0 100% satisfied, I recommend Koalender to all my colleagues and customers. If I had a promo code, would that be good? Pros My clients can now make an appointment without me being involved in the process. In the past, with the emails I sent to my clients about my next availability and another client responding in the meantime, there was a lot of frustration. Now Koalender has fixed this problem and my customers book their time slot on a first come, first served basis. Cons At first, my Google calendar didn't know but the support helped me and now everything works great. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.