# Page 2 | Koalendar Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 2 - Is Koalendar the right Appointment Scheduling solution for you? Explore 151 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/218443/Koalendar/reviews --- Koalendar 4.7 (151) [View alternatives](https://www.capterra.com/p/218443/Koalendar/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 2 - Reviews of Koalendar ## Showing most helpful reviews Showing 26-50 of 151 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Oriol M. psycho Capital Markets Used the software for: 1-2 years ### "Perfect scheduling tool for professionals" May 13, 2026 5.0 My overall experience with Koalendar has been very positive. It saves me a lot of time organizing appointments and avoids back-and-forth messages with clients. The integration with Google Calendar works very well, and the automatic reminders and online meeting links make everything much more professional and efficient. I also appreciate the good customer attention whenever support is needed. Pros Koalendar is very easy to use and simple to set up. I like how fast I could connect my Google Calendar and start accepting appointments online. The interface is clean, professional, and intuitive for both me and my clients. Customer support is also very good and responds quickly whenever there is any issue or question. Cons Honestly, I have not found any major problems so far. Some advanced customization options could maybe be improved in the future, but overall the platform works very smoothly and does exactly what I need for scheduling sessions and managing availability. Switched from [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) I made the switch because Koalendar is much easier to use and much faster to set up compared to other scheduling platforms I tried before. The integration with Google Calendar works perfectly and the user experience is very simple for both me and my clients. Review Source AF Alex F. English teacher E-Learning Used the software for: 1-2 years ### "Easy and simple to use" March 13, 2026 5.0 easy and simple. Pros It is super easy to use, exactly what I was looking for to book students for meetings. I strongly recommend it Cons It is what I was looking for Review Source EB Emma B. Quality Officer Higher Education Used the software for: I used a free trial ### "smooth user experience all round" March 3, 2025 5.0 It's a great app. I use it to book group events and the features of this app matches the our criteria and offers great flexibility, connectivity to manage bookings and smooth user experience all round. This is the best booking app I've found. Pros Personalising the booking process with bespoke messages to customers and synching with calendar apps Cons I'd like the opportunity to run more than one booking page before opting to pay for subscription. Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/) Greater range and bespoke features suitable for my purposes Review Source VK Vanitha K. Senior Application consultant Health, Wellness and Fitness Used the software for: Less than 6 months ### "Next go to scheduling solution" January 3, 2025 4.0 It is great app for simple and effective appointment scheduling Pros It is very user friendly which integrates with virtual meetings platforms easily Cons sometimes there are network issues other than that everything is good Review Source ST Stelios T. Personal Use Writing and Editing Used the software for: I used a free trial ### "Good appointment scheduling software " February 5, 2025 5.0 Pros Works really well for scheduling appointments Cons Nothing to report, works well for my needs Review Source Anjelica M. Laboratory Coordinator (Research Associate) Research Used the software for: 1-2 years ### "Easy, Set It & Forget It, Manage Appointments Within Google Calendar! " July 27, 2022 5.0 I’ve been using Koalendar for a year with 147 bookings & counting. I coordinate experiments for my lab & the back & forth of scheduling required SO many emails at all times of the day. Giving colleagues the power to view my availability & schedule themselves has been incredibly freeing. They can book at any time of day, any day of the week (I have mine set to allow this, but you can limit how far out people can book). Koalendar is a constantly being updated & new features are always being added. I have 4 booking pages (for different “tasks”) & had a linkt.ree to let colleagues choose the appropriate page - but now Koalendar has a feature that does that for you! One less thing to manage! It might take a bit of playing with the settings to get it the way that works best for you & your team/customers - but the little time it takes to work out is WELL spent & once it’s set up, you may not even need to look at your booking page again! Importantly - you can cancel & reschedule appointments \*directly in Google calendar\*. I almost never go to the Koalendar website proper because I see the appointments on my Google Calendar. I’ve sent 2-3 emails to Koalendar & the emails are answered \*the same day\*. They also genuinely want & appreciate feedback re: current and new features. I filled out a survey about potential changes and actually asked to keep something the same - and it \*was\* kept the same! Pros It’s easy! The free version worked well for my needs, pro is even better (<$7 a month? $84 a year) - and I’m actually just happy to pay for this service since it has improved my work life so much! Your opinion actually matters (re: feedback on features, etc.), emails are answered promptly (same day!) & new features are constantly being developed & added! It’s so refreshing to use a tool that is actively being updated. I use a different tool for managing inventory & that tool has a graveyard forum for requests…that is NOT the experience with Koalendar. Your feedback truly matters & you genuinely feel like your opinion impacts the development. I can’t say enough good things. Cons Gosh, nothing. No cons. I’m a die hard Koalendar fan & honestly can’t say enough good things. Anything that helps you streamline information is A+ & the price is great. (P.S. I just saw that there’s also a discount available for educators and non-profits!) The only 1 thing I can think of - which is solely due to my organization - is that it’s not compatible with the organization’s Outlook accounts by default, and it would require people to individually allow access to Koalendar. BUT this is NOT an issue for the folks who use Google Calendar within my organization. Review Source Cushi M. Owner E-Learning Used the software for: 2+ years ### "A simplistic and fresh booking solution for entrepreneurs and small businesses" March 8, 2022 4.0 This product is one that I have used since the very early stages of my business, allowing me to schedule client calls with little of my own effort. It replaces the back and forth that often occurs when scheduling over email with an easy to use booking page that presents clients with all of my available times well into the future, allowing them to book the times that best suit them. Pros I love the simplicity of the product. Koalendar is a useful booking tool that doesn't have the bloat of many others. It's an essential tool for a new entrepreneur, particularly someone who runs a coaching, consulting or online education business where 1-1 calls are their bread and butter. I also love the design of the booking page and the ability to include a logo or picture and to color coordinate it to one's brand. Cons Although the simplicity is a welcome change from the overstimulation of feature rich softwares, I think this software lacks a one thing in particular that could make it much more powerful - sync between sub calendars. With Google Calendar, one can create color-coded sub calendars for specific activites (i.e. 1-1 client call callendar, content creation calendar, group coaching calendar etc). On a booking software such as Calendly, these specific sub calendars can be linked to specific event booking pages, i.e a booking page for 1-1 client calls and a separate booking page for group coaching, both of which can be synched to their corresponding calendars. This would be something I'd love to see added to Koalendar. Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/)[Acuity Scheduling](https://www.capterra.com/p/191978/Acuity-Scheduling/) Reason for choosing Koalendar I chose Koalendar because at the time I required an extremely simple and easy to deploy booking solution. It provided that. It has a very low learning curve and has only the essential features. As a new business owner, anything more would have overwhelmed me. Deciding factors included: professional booking page, customized branding, flexibility of appointment times, unique booking pages for specific events. Also, at the time, the developer was very engaged in connecting with customers and receiving feedback etc. This was also the only Booking software at the time that integrated into Google Chrome. At this time, as my business has grown, I am in the process of trying out Calendly as a possible alternative. Review Source QS Queeny S. CEO Photography Used the software for: 6-12 months ### "Look no further for scheduling software!" March 9, 2024 5.0 Pros I love how easy it is to set up, how easy it is to sync all my calendars (more than one!) And include iCloud as well. I love that I can except payments offer discounts and be able to check for conflicts from all my calendars and block extra time and set schedules. The pricing is amazing too and doesn’t break the bank! Cons Can’t think of anything that I don’t like about it. Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/)[Trafft](https://www.capterra.com/p/232398/Trafft/) Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/) Calendly was too expensive compared to Koalendar. Review Source Deb D. Founder/CEO Hospital & Health Care Used the software for: Less than 6 months ### "Saved me a MASSIVE amount of time" March 2, 2021 5.0 For a person that runs several organizations and has tons of meetings being scheduled each day due to everyone having pandemic meeting fever, this has saved me time in not having to deal with the back-and-forth email just to narrow down a date/time for a meeting but also goes the extra step in booking it right on my calendar for me and just popping me an email to let me know it is schedule. LOVE IT! Pros It is easy to set up and easy for my recipients to execute a meeting. I also really like the idea of having separate booking pages for each of my organizations. That is so very helpful. Cons The biggest issue was just trying to set things up so that the software could look at both my business calendar and my personal calendar so I didn't overbook meetings. That took a bit of time but the customer service response was prompt and I was able to get this done perfectly. It has been such a lifesaver. Reason for choosing Koalendar Price was very attractive, it provided me with multiple booking pages that could be scheduled on a computer, tablet or phone. I could bring my personal and work calendars into the mix so that I was not overbooking myself for meetings and appointments. Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/) I cancelled Calendly a while ago. While I found it useful, I also found myself paying a lot to use it. I also felt that there had to be a better solution via an app in conjunction with my using Gmail and Gmail workspaces. Review Source SAP Sarah A P. Director Architecture & Planning Used the software for: 1-2 years ### "Excellent scheduling tool" May 31, 2022 5.0 Koalendar saves me from scheduling hell every time. I love it Pros It’s easy to use and the free version is top notch Cons The name is a little awkward to say but I guess the alternative isn’t any better ;) Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/) Reason for choosing Koalendar It’s free and easier to use. More customization Review Source Alfredo D. CTO Information Technology and Services Used the software for: 1-2 years ### "The best alternative to Caledly" November 9, 2023 5.0 Pros The free plan let You made almost every action that You need to take online booking and is easy to integrate also different tool and meeting software like Zoom or Google Meet Cons Just a little cons is the platform to use in the free platform are limited but nothing to much if You use sometimes a month Review Source VR Verified Reviewer CEO Computer Software Used the software for: Less than 6 months ### "Koalendar is a good alternative to Calendly, but not the best" February 2, 2023 5.0 Overall Koalendar is a good tool, but not the best. Seem to me that TidyCal is actually a better option. Pros I like the ability to adjust the branding like the colors of the tool so it could better suit our marketing needs. Cons The price was too high for us, although it is cheaper than Calendly it was still a bit expensive. Alternatives considered [Mixmax](https://www.capterra.com/p/159470/Mixmax/)[Calendly](https://www.capterra.com/p/148036/Calendly/) Reason for choosing Koalendar Because we've been recommended to try it by one of our peers. Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/) Because we were looking to reduce the cost. Review Source Response from Koalendar February 3, 2023 Thank you for your feedback! I would love to know why Koalendar is not the best. What is missing? Have you encountered any issues? NL Nadav L. CEO Computer Software Used the software for: 6-12 months ### "Great alternative to the big players" March 3, 2021 5.0 Overall it's really simple and user-friendly. It does exactly what it meant to do and what I expect from such a product. They have really great and responsive support, that not only support questions I had but also made super-quick updates to the product if I found out a problem or something I asked to improve. Pros Very easy to use, especially with the Chrome plugin. Easy to configure, with advanced options if you want, including the ability to change the design. I use it to share timeslots via email, social networks and integrated on my website. Cons One thing I'm missing is the ability to rearrange the list of my booking pages. I know it's a minor thing for most users, but I find it useful. One more thing I would improve is the Chrome extension. It needs to be wider so I'll be able to see all the details and know what I'm clicking on. Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/)[HubSpot Sales Hub](https://www.capterra.com/p/214215/HubSpot-SalesHub/) Reason for choosing Koalendar Simplicity and price. Review Source Response from Koalendar March 5, 2021 Thank you Nadav for your feedback! I take note of both your requests and will let you know by email when they're released. For the booking pages order, it is currently sorted by last modified. So to put one of them on top, just click edit, then save! Victor H. Executive Director Consumer Services Used the software for: Less than 6 months ### "The time savings are incredible" March 2, 2021 5.0 I love it, Koalender saves me a ton of time. Pros Koalender is easy to set up and customize. I'm able to set up multiple appointment types geared to different audiences. I love the Google Meet integration. The best part is that I no longer have to go back and forth when scheduling meetings. I just send a link to the appropriate Koalender event and invite the other person to choose a day and time that works for them. Koalender automatically prevents me from over-booking my calendar! Cons I tried a couple of other alternatives before settling on Koalender and really it is very feature-rich and less expensive. The only thing that I would add is the ability to change the name/URL of an event page after it has been created. Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/)[Gmelius](https://www.capterra.com/p/172417/Gmelius/) Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/) I find it easier to use and less expensive. Review Source ACS Ana Claudia S. M.Ed. Education Management Used the software for: 6-12 months ### "Life changing product! " March 4, 2021 5.0 When I say it changed my life, I mean every word. I used to spend long hours in building my weekly schedule and this is now takes literally a few minutes. Time is precious and Koalendar has given me more time! Pros I love that it’s very simple to use and the costumer service is incredible! They have helped me fix every single thing I need and they have even customized special features to make it work for me! It really changed my mind in terms of scheduling my appointments. I tried many other apps before and nothing compares to Koalendar. Cons There’s nothing I actually dislike about it, but if I could make an improvement I, I would love my users to be able to have a weekly rather than daily view when booking appointments. Even if they could have the option to set the view they like the most it would be extraordinary. I have spoken about this idea to the Koalendar team and they said they would look into it, which is amazing! Switched from [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Google calendar It’s just a calendar, not a booking system. Review Source GB Gordon B. Director of Organization Development Non-Profit Organization Management Used the software for: 6-12 months ### "Simple, Inexpensive, Focused Alternative to Calendly" March 8, 2021 5.0 Outstanding. This is rock-solid software, and I'm impressed with how much it offers for free. Most of my users can get away with the free version. Pros Koalendar doesn't nickle-and-dime features like the competition. The free tier is decadent in what it offers... for example we can build unlimited meeting types (the competition limits you to one) and sync with all of our Google Calendars, a must-have for me. The competition limits the number of calendars that can integrate, even at the highest tier! An inexpensive upgrade provides even more flexibility (e.g., custom fields, group meetings, exports, custom branding). Cons Once I upgraded to the paid version, I had everything I needed, so I wouldn't say I \*dislike\* any of the following, but from what I understand, Koalendar doen't yet offer complex integrations with platforms like Salesforce, alternate videoconferencing platforms, etc. Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/) Sooooo many more features I need for the price. Review Source Eliott B. Dirigeant Motion Pictures and Film Used the software for: 1-2 years ### "Alternative à Calendly" January 8, 2024 5.0 Pros \- Moins cher que Calendly - Plus de fonctionnalités - Simplicité Cons \- Manque d'automatisation avec les champs url UTM. Review Source JU Jelena U. Communication Consultant Information Technology and Services Used the software for: Less than 6 months ### "MY search paid off - I found exactly what I was looking for. Simple and efficient solution. " March 9, 2021 5.0 Being a teacher and a consultant - it's imperative for me to help people get in touch with me in a simple and organized way. Pros Intuitive, user-friendly, great UI. It does exactly what I need it to do - enables people to book slots with me easily, even those who are not tech-savvy. On the other hand, I can choose to have more than one person booking a slot with me at the same time. I was so happy to stumble upon this awesome calendar that I have subscribed to, bookmarked, and told everyone about it. Cons It took me forever to find it! Had I not been stubborn and determined to comb the internet for the right product - I would have never found it. My search lasted for about 10 days, in the Internet era - that's forever, many would have given up (we are used to getting a million hits in a single search). It might have been my poor description of what I needed while searching for it, but such a great tool should be on the first search page when I type calendar in the search box. Also, I expect Koalendar to make it to the list of Best Calendar Tools 2021 on many different websites. :) Switched from [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Google couldn't provide what I needed, having the option to book more than one person in one time slot; Review Source Response from Koalendar March 12, 2021 Thank you so much for this review Jelena!! Roger L. CEO Computer Software Used the software for: Less than 6 months ### "Great Support" February 22, 2021 5.0 Sharing a Google Calendar via its URL is ugly. When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy. So I was already happy with the product when I encountered a problem with my calendar not syncing anymore on a Sunday. I wrote to support, not expecting a reply anytime soon. But in fact, support responded within minutes (on a Sunday!) and helped me resolve my problem, even though I only had a free subscription and the problem turned out to be on Google's end... I was so impressed that I immediately signed up for a paid subscription. Pros There is a free version which provides enough functionality for normal use. The support is awesome. Cons Nothing so far, I am really happy with the product. Review Source Lj B. Co-CEO, CMO-PR Marketing and Advertising Used the software for: Less than 6 months ### "Great Software, Easy to Use Appointment Scheduler and Calendly Alternative Contender" April 7, 2022 5.0 Five stars Pros Customizability, the booking page layout is visually appealing and easy for users to click through Cons It took a few minutes to figure out some features, once the learning curve was gone it was smooth sailing Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/)[Microsoft Bookings](https://www.capterra.com/p/176567/Bookings/) Not powerful enough Review Source Michael D. President Broadcast Media Used the software for: Less than 6 months ### "Virtual Recording Calendar using Koalendar" March 8, 2021 4.0 Very positive for both my company and our clients. Pros The ability to post multiple "calendars" that allow me to set up different appointments for different clients without them seeing each other was crucial. We are embedding 3 calendars into our webpage for one client and had 3 appointments set in the first 40 hours. Initially they did not want to use us for the appointment setting but they could not figure it out themselves. They gave us a change and all of us are really happy! It has also been helpful to be able to ask questions that require mandatory answers. It has guided our speakers to see what the need to do and/pr provide before they arrive at their appointment. Cons I wish we could set firm times for appointments, that are locked. There is only one workaround and it is really complicated... Review Source Response from Koalendar March 12, 2021 I appreciate your feedback Michael. Would really like to know more about your issue with times not being locked? What do you mean by that? EG Eve G. Coach Professional Training & Coaching Used the software for: Less than 6 months ### "Same as the "big ones" for an unbelievably low price" March 5, 2021 5.0 As a self-employed coach, I was desperate for something that would meet my needs and not have tons of useless features. After repeated bugs, I has settled for a budget of 40€ to find "the one". Finding Koalendar felt like a Cinderella story... AND it keeps improving. Pros It has all the features of my previous app, and more, no bugs and the yearly price is what I used to pay for one month. Great for people who work with international clients and need to schedule in their timezone. Customer support is very friendly and open to ideas. Cons There had to be an issue somewhere... I haven't found it yet! People who are anti-Google might not like that it synchronizes with GCalendar. Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/)[appointlet](https://www.capterra.com/p/143051/appointlet/)[Reservio](https://www.capterra.com/p/130471/Reservio/)[Bookeo](https://www.capterra.com/p/117299/Bookeo/)[SimplyBook.me](https://www.capterra.com/p/140086/Simplybook-me/) Reason for choosing Koalendar Price, synchro with Calendar, multilingual, timezone management, group booking, add breaks before / after, ask questions to the client... Switched from [TIMIFY](https://www.capterra.com/p/158066/TIMIFY/) Several bugs that lost me clients, over 40€ per month for something not synchronizing properly. Review Source EK Emil K. Owner Operator Automotive Used the software for: Less than 6 months ### "Simple, easy to use, and affordable! " March 3, 2021 4.0 Great experience so far! Very affordable for a small and new business like mine. Some features that I would like are missing, but overall the site is easy to use and valuable. Pros All my customers mention how easy Koalendar is to use, which ends up in me getting more bookings. The design/UI is very simple on my end and the customer's end as well. I love how everything is synced to my Google calendar so bookings are automatic. Cons I do wish that I could manually enter bookings into the app as well as manually taking days off. For example, my hours are 8am-5pm and when a customer wants to book an appointment for 180min they only have a few options (8am, 11am, 2pm), but they should be able to book ANY hour during 8-2pm. Secondly, I would like to take full days off manually. For example, I took a day off for someone's birthday and I had to go in and book every timeslot to avoid anyone booking that day. Review Source Response from Koalendar March 4, 2021 Hi Emil, Thank you for your review. I just wanted to point out that it's actually possible to do both things you've listed in cons: 1. Here's how to block days off manually: https://help.koalendar.com/article/37-how-to-block-off-holidays 2. In the advanced configuration on your booking page editor, set "start time increments" to one hour. Now your client can book any hour before 8-2pm. I hope this will help, if you have any additional question, please reach out by email or on the live chat. OB Olivier B. Biz dev Computer Software Used the software for: Less than 6 months ### "Koalendar, inexpensive alternative to Calendly, free plan is two time more permissive" March 17, 2023 5.0 Great Pros The permissive free plan, I can book meeting to all my college and Koalendly will take all their calendar in account when booking. Cons Nothing for now it has all I can possibly need. Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/) Price per user. It's half the price with Koalendar and for now we don't need to use the paid plan. Though we will soon want the email and sms reminder and will pay 6.99$ vs 45$/month with calendy. Review Source TR Trevor R. Solar Energy consultant Renewables & Environment Used the software for: 6-12 months ### "Best Calendar App Out there!!!!!" March 12, 2021 5.0 I am scheduling 4 times as many appointments than I was before. Truly works wonders! Pros The product is super easy to use and I love the fact you can generate a QR Code for the customer to scan to make an appointment. I put it on all my business cards as well as flyers! Cons Absolutely nothing at all, I absolutely love it Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/) Reason for choosing Koalendar Integration and also the QR Code Scanner sold me from the get go! Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/) Easy integration with my business plus a lot more appointments and sales! 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