# Page 3 | Koalendar Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 3 - Is Koalendar the right Appointment Scheduling solution for you? Explore 151 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/218443/Koalendar/reviews --- Koalendar 4.7 (151) [View alternatives](https://www.capterra.com/p/218443/Koalendar/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated June 3rd, 2026 # Page 3 - Reviews of Koalendar ## Showing most helpful reviews Showing 51-75 of 151 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use EL Emily L. Studio Manager Arts and Crafts Used the software for: Less than 6 months ### "Great product for our business " March 2, 2021 4.0 It’s been really easy to get Koalendar up and running for our business really quickly. The developer has been super helpful and responsive to any questions, and also offered a super nice discount since we are a nonprofit organization. I highly recommend this product! Pros This software is super easy to use on the administration end as well as the user end. We have users ranging from 18-85 years of age - some with more computer knowledge than others, and we haven’t had any complaints about ease of use. Cons I do wish you could break scheduling availability into two different shifts per day instead of scheduling one break per day. Our open hours vary by each day and we also have to block certain times on specific days for capacity reasons during COVID. It’d be great if there was an easy feature to block certain open times on specific days, select longer windows of time for appointments, and just have overall more flexibility on the admin side. Switched from [Shopify](https://www.capterra.com/p/83891/Shopify/) Ease of use for administrators and users, flexibility Review Source EB Eliana B. Consultora de marketing Marketing and Advertising Used the software for: 6-12 months ### "Un gestor facil de usar y muy eficiente." March 3, 2021 5.0 Siempre lo recomiendo, Calendly me dio muchos problemas y Koalendar funciona de maravilla desde el primer día. Gane tranquilidad y eso lo es todo. Pros Me gustó si facilidad de uso y de integración con la web, Zoom y otras redes sociales. Su precio en el mercado es muy competitivo y me enamoré de él al instante. No necesito más. Las automatizaciones son geniales y ganas mucho tiempo. Cons Todavía no sé si puedo automatizarlo con una enlace de pago o con la tienda online. Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/) Por que funcionaba mal. Dejaba de funcionar en la web o no me mandaba los enlaces de zoom. Review Source HN Heather N. CEO/Virtual Assistant Executive Office Used the software for: 6-12 months ### "We implement systems that work" March 2, 2021 5.0 It has made it easy to implement on a team level when the team members don't need the upgraded functionality. It was also easy to implement on a team level where I can set it as an installed extension when adding new users. Pros It was easy to integrate into our Agency where we use the G-Suite Workplace. It allows for seamless communication between team members and clients. I highly recommend Koalender for its ease of use and ability to implement it quickly. Cons Being able to set more than one block of time during a day Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/) Reason for choosing Koalendar It was simple to implement and I didn't need the additional functions that are part of Calendly's system. Switched from [MeetFox](https://www.capterra.com/p/178194/MeetFox/) The ability to use with Google Meet. Review Source KT Krystyne T. Owner Marketing and Advertising Used the software for: 6-12 months ### "Great scheduling software for small business" March 8, 2021 4.0 My experience has been fantastic. Customer service is very responsive and accommodating. Any questions I have had are resolved quickly. Pros Love the integration into Zoom so I don’t have added steps. Love that it allows rescheduling and keeps my calendar up to date. Excellent customer service. Easy installation into my website, etc. Cons Would love to be able to have a drop down for multiple meeting types/durations instead of separate links for each. Review Source Response from Koalendar March 12, 2021 Thank you Krystyne for your review! It was in a recent update so you might have missed it. It's now possible to have multiple durations on the same booking page :) You can also share your user page listing all booking pages, instead of sending links separately. SM Susan M. Instructor E-Learning Used the software for: Less than 6 months ### "Saves Scheduling Time" March 2, 2021 5.0 It saves so much time and the hassle of scheduling appointments! Pros As an online instructor at a community college, I need a way for students to make appointments when they need help with lab assignments. Prior to Koalender, scheduling a meeting required emails back and forth to find a time, then setting up a Zoom meeting. With Koalender, this all happens automatically. In order to have it be integrated with Zoom, I had to move to the paid level. It is worth it in every way. Cons Because it is so easy for students to make appointments, I have had more no shows with Koalendar. The painful process of emailing back and forth to find a time to meet may have helped students to remember their appointments. If there could be more reminders to the scheduler, that could help, or perhaps a requirement that they confirm the appointment. (Square has this.) Review Source Response from Koalendar March 4, 2021 Hi Susan, I understand your concern about having more reminders and it's definitely something that is coming to Koalendar! SH Sofia H. Press & Communications Officer Design Used the software for: Less than 6 months ### "Smooth tool but three issues need to be resolved" March 9, 2021 3.0 Overall smooth tool but has three issues need to be sorted. 1. Updated information about limits to private gmails (see my comment above). 2. There was no box for GDPR-information which is mandatory within the EU. So I used a compulsory question for this. But realising this makes me unsure if the tool is possible to use within the EU at all, where does the data tranfer to? Is it to a third-party country? 3. There is confusion if the person who books a time-slot has not set his or her calendar for the local time. So in my case there were quite a lot of people who booked a time, and when they received the e-mail confirmation, the booking was for 1 hour later. There was no information about this either when I registered. To solve it, I had to use the field for a question again and write the information about this. Pros Smooth booking system for events with a limited number of guests who have to book a time slot for their visit. Easy to use, but a couple of things need to be updated (see comments below). Cons I had created a private gmail with the name of the event and apparently there are limits to private gmail-adresses, which came as a surprise. There was no information when I registered that when you use a private gmail, the system does not allow more than 100 bookings within 24 hours. So it became a bit of a mess and I had to open a new account and create a new event gmail through the organization's workspace gmail-adress instead which allowed for a lot more bookings.amount of bookings. Review Source Jamie O. Partner Accounting Used the software for: Less than 6 months ### "Koalendar" April 20, 2021 5.0 very positive but only been using it a week. Feedback has been positive. Pros The best feature ease of figuring out how to use the functionality and sharing with others to select meeting times.. Cons I would like to set times more succinctly when others/invitees select a meeting time within the calendar. Alternatives considered [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reason for choosing Koalendar Recommendation from another user and more features available. Review Source WH Will H. Owner Marketing and Advertising Used the software for: 6-12 months ### "The best alternative to Calendly I've found so far!" March 2, 2021 5.0 With Koalendar I have found my perfect online booking solution. It's functional, attractive, easy to use and the support is great. \[SENSITIVE CONTENT HIDDEN\] has put together such a great piece of technology here. My hat is off to him. Pros The thing I love most about Koalender is it's so easy to set up and use. I had my installation set up, my availability schedule published and this all integrated into my website, ready to take bookings in just a few minutes. Add to that its very professional look and the fact that you can choose to have meetings scheduled in Google Meet, Zoom or a custom option and you just can't lose. And with the Google Chrome extension, I can instantly log in at any time and update or change my schedule in seconds. It's just so flexible. Cons As a small business owner, there really isn't anything I \*don't\* like about Koalendar. I needed an online appointment booking option that was affordable, easy to use and that I could easily integrate into my website. Koalendar does that. What's not to like? Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/) Reason for choosing Koalendar Koalendar is much more affordable, easier to use and simple to integrate. Review Source KW KD W. Chief Evolving Officer Professional Training & Coaching Used the software for: Less than 6 months ### "Simple. Useful.integrated " March 2, 2021 5.0 When selecting business Software it needs to work as a team with the people in the business - koalender does this for my business and takes the back and forth out of every client interaction to support my business and provide a seamless customer experience. Pros It integrates with my existing business software seamlessly. Easy to set up, amend and user friendly. Cons Nothing that I can think of relevant to my business. Alternatives considered [Dubsado](https://www.capterra.com/p/206389/Dubsado/)[Calendly](https://www.capterra.com/p/148036/Calendly/) Reason for choosing Koalendar Inclusions based on price, integrations for my existing software, customer experience when representing my brand Switched from [Dubsado](https://www.capterra.com/p/206389/Dubsado/)[Calendly](https://www.capterra.com/p/148036/Calendly/) Price based on ROI Review Source KC Kaleena C. HS College Counselor Education Management Used the software for: 6-12 months ### "Koalander Saves me From the Stress of Scheduling! " March 15, 2021 5.0 I absolutely am very fond of the ease of setting up the appointments, and I have had no complaints with students or parents on how easy it is for them to access and use the appointment page. Pros INtegratebale with google calendar, and instant notification if students set up appointments. The quick turnaround with customer support is also a plus. Cons I wish we could choose which calendar in google calendar that it would integrate to. Review Source GF Gary F. Advisor Internet Used the software for: I used a free trial ### "Does something simple yet so essential" March 8, 2021 5.0 Koalendar has all but eliminated the tedious parts of scheduling meetings for me. I used to have an assistant just for scheduling and I've contemplated resuming that. But Koalendar solved the issue for me. Pros Koalendar focuses on a single need -- asynchronous scheduling -- and does it exceedingly well. Basically, it spares me the frustration of numerous emails for finding suitable meeting times with others. At it's core it's a superior substitute for the busy/free capabilities of WebDAV. Instead of publishing my calendar to the world, I can share a filtered subset of my calendar to 3rd parties and allow them to schedule a block of time with just a click. This is better than busy/free because I can factor in additional constraints. For example, if I don't want people to be able to schedule something with less than, say, 3 hours notice, that can be a constraint. Cons The service and simple and does exactly what its supposed to do. I will say, however, that I've been surprised that some users fail to notice that they can set the duration of the meeting with the top row of buttons. For whatever reason, those buttons are a blind spot for some users, so perhaps there could be a UI tweak to overcome this. Reason for choosing Koalendar It's cheaper and easier. Review Source AM Adriano M. Founder & Technical Director Construction Used the software for: Less than 6 months ### "Great Service for Many Industries" March 10, 2021 5.0 It doesn't fully meet my needs but it was easy to setup and instantly gave my clients access to my schedule. If Koalendar doesn't make significant changes to the platform to work not just for appointment based scheduling but variable job scheduling as well Koalendar will be a temporary solution until I find something more suitable through one of my other platforms with calendar and booking modules/plugins. Pros I like the fact my customers can visit my website and check my availability on their own. I love how I only have to manage my google calendar and there's no confusion of syncing calendars, setting up one or 2 way sync or having to check multiple calendars in multiple apps. Cons As a construction trade there are many jobs that require custom times. I wish I could have a customer choose how long their meeting, install or service call is. Even though some customers have no idea how long work takes many businesses that I subcontract to will know exactly how long something should take. It would be interesting to see what customers think some jobs should take. Reason for choosing Koalendar I was originally planning on using google forms and automating a script. Probably similar to how you started. This was more work so I looked for an add-in, it was very important to integrate with my GSuite platform. Review Source EB Emily B. Head Teacher Education Management Used the software for: Less than 6 months ### "Parents' Evening Booking System" March 12, 2021 5.0 I trialled the free version of Koalendar for staff to book meeting with the Head teacher and found it really simple and easy to integrate into our Google suite of apps. We as a school wanted more flexibility to book shorter appointments for virtual parents' evenings, so I purchased and upgraded version for staff. The customer service through out this process was exceptional. I was able to make enquiries on the chat facility of the website that were followed up with email communication that were clear, prompt and helpful. Once staff opened their Koalendar accounts, the customer service team upgraded the account automatically and I was able to pay for all subscription on one invoice. Great value, great service, great product. Pros We love how seamlessly Koalendar integrates into the Google Calendar and Google Meets apps. It is so simple to use and clear for the the teachers to use and parents' to book appointments. The Koalendar sends confirmation emails to both parties and has been a slick and easy way to book and arrange parent appointments across the school Cons We wanted to include a break between appointments so selected the 5 min buffer, but staff were not sure if this only happened when an appointment was books, as it wasn't quite clear in the set up. Reason for choosing Koalendar Cost and ability to link to Google meet and Google Calendar Review Source DB Daniel B. President Consumer Goods Used the software for: Less than 6 months ### "This app should be used by more people" March 11, 2021 5.0 This is used in the signature of most of my emails. I use it daily. Pros This is free, its easy to setup and saves a ton of time while increasing my availability to others. I've learned to block out certain times of day that I make available to co-workers, vendors and colleagues. They are all well aware that the best way to ensure they get some time to chat with me is to use one of the booking links they have access to. I love that I can setup different links for different purposes and lengths of time. This really works well and should be a default install for most users. Cons I wish I could customize the booking form a little more. I know if you go with the paid version (which is still super affordable) you get access to many more features. Review Source RW RObin W. Band Director Education Management Used the software for: Less than 6 months ### "HIGHLY RECOMMENED!" March 12, 2021 5.0 It was accurate and easy to use! I was able to schedule several students per audition time. I highly recommend this product! I love that I can export all of the information to an excel. Very easy and helpful! Pros This product enabled me to set up appointment times for auditions for our beginner band drive. I loved being able to schedule a few students to one appointment time. I also liked being able to personalize questions. This was VERY EASY to use! I like that it sends email reminders to the participants and that it has an option for people to reschedule or cancel their time. Everything was in real time! GREAT APP! Cons I can't think of anything. This product really did exactly what I needed it to do! Reason for choosing Koalendar This product worked well and was easy to use! It did absolutely everything I needed it to do! Switched from [Google Forms](https://www.capterra.com/p/176571/Google-Forms/) Google forms had a lot of technical problems when trying to set appointment times. Review Source AR Annette R. Middle School Teacher E-Learning Used the software for: 6-12 months ### "Koalendar is great for Student Appointments" March 11, 2021 5.0 This has been a great tool to schedule virtual appointments with my students. Pros I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized. Cons I wish there were more free features. It is not in my budget as a teacher to pay for it. Review Source SS Shmuel S. Founder Legal Services Used the software for: Less than 6 months ### "The Little Scheduling App that Could" March 8, 2021 4.0 Scheduling software is meant to ease onboarding, avoid back and forth scheduling emails and empower the user to automate cancellations if needed without any fuss. Koalendar does all of this in spades. It is the little app that could. I am choosing to stick with Koalendar to help it grow. Pros Koalendar seamlessly links to your Google calendar(s!) and is very easy to set up. Clients have expressed they enjoyed the ease of using the calendar and I have received many positive comments on the balloons when scheduling is confirmed. The tech support is personal and prompt. Cons The organization of the set up UI can perhaps be streamlined into one screen, some of the basic features are considered advanced. I think the pricing for the additional features should be less considering the competition and the scope their products include. Reason for choosing Koalendar It's one-mindedness on Google Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/)[CalendarHero](https://www.capterra.com/p/189326/Zoom-ai/) Simplicity, ease of use Review Source tM terry M. Billing Supervisor Mental Health Care Used the software for: 1-2 years ### "Easy Schedule" March 11, 2021 5.0 I haven't had any problems Pros The ease for the customer to schedule appointments Cons To find the phone number of the customer Reason for choosing Koalendar I liked the ease of scheduling Review Source DL Dan L. COO Accounting Used the software for: Less than 6 months ### "Clean calendar tool, easy to use" March 2, 2021 5.0 We have had a great experience with Koalendar. I have reached out to support to ask a few questions about our workflow and they have been very prompt in getting back to us, as well as giving us options on how we can best use the tools. The tool has been really great and ways to use for our entire team. Pros It is really easy to integrate with google calendar and zoom. Works really well for providing multiple scheduling options. Cons Does not allow for adding multiple people to the calendar invite from the scheduler. Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/) Price Review Source DR Drew R. Yoga Instructor Health, Wellness and Fitness Used the software for: Less than 6 months ### "Amazing tool for booking clients" March 2, 2021 5.0 I am able to easily schedule with clients, without having to work on if they fit into my schedule or vice versa. It is so easy for them to use that I haven't had to explain how to use it to anyone. I just text/email them my link to schedule and it's all done online. Pros Absolutely love the ease of use and set up for the booking system. It allows my clients to book sessions with me without having to text me to ask for availability each week. They know my link and can book sessions on their own during the times I have open. Cons I cannot think of any cons at the moment. I haven't experienced any issues with it. Reason for choosing Koalendar The integration with Gmail and my Google Calendar. Review Source JL Jeffrey L. Application Support Specialist Consumer Services Used the software for: Less than 6 months ### "No more trying to type out when I am free!" March 8, 2021 5.0 Overall, Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it! Pros It was very easy to set up and get going! Now, all I need to do is send over my Koalendar link, and the other party can see exactly when I'm free. Eliminating the need for the consistent back and forth while trying to find a date and time that works for all. Cons I would like there to be a way for me "approve" the event before it gets set on certain calendars. This way, I can change some of the information of the event if needed. Review Source PV Petra V. Team lead Health, Wellness and Fitness Used the software for: 6-12 months ### "Love your product" March 2, 2021 5.0 We are getting people scheduled regularly Pros That I can customize the settings for my times insert a link to gove to others to cut down on the phone or email tag. Cons Nothing at the moment it's the best!!! Thank you for what you do. Review Source MG Mayte G. User Researcher Information Technology and Services Used the software for: Less than 6 months ### "Needed feature" March 4, 2021 5.0 It was a good experience on Koalendar's part. My problem was with my company email settings being SO restrictive that it resulted in me using my personal email account instead. Pros I liked that it connects to Google calendar and add the events on both my calendar and the other person's. I liked that it removes the slots that are taken, so others don't get that option Cons Something I would really appreciate is the option of limiting the number of slots that can be taken per day. For example, if I set that I'm available from 8 am to 5 pm for 1-hour long meetings, people can start booking their times, but once I reach 4 or 5 spots, the day is blocked and they need to look on other days. Reason for choosing Koalendar I really liked the user experience of seeing a calendar next to the available slots rather than a dropdown menu (like the one that uses Google add-ons) Review Source Response from Koalendar March 12, 2021 Hi Mayte, I took your feedback in consideration and implemented the requested feature. If you open your editor, and go to the availability section, you can now limit the number of slots that can be taken per day. EP Erik P. Adult Ministries Pastor Non-Profit Organization Management Used the software for: 6-12 months ### "Incredibly Helpful" March 2, 2021 5.0 Pros Koalander's best feature is that it can live sync with my availability on my Google Calendar while allowing anyone, whether or not they have a Google Calendar, to schedule meetings with me via customized scheduling blocks. For anyone wanting to save hours of time on a weekly basis by eliminating the back-and-forth emails for scheduling, this GREAT tool is for you! Cons As a free user, I honestly cannot think of anything that I like least about the software. Any features that I would like to have are available through purchases at a fair price, something that I might consider in the future! Review Source CM Candee M. Assistant High School Principal Education Management Used the software for: 6-12 months ### "Outstanding interface with my calendar!" March 8, 2021 5.0 It's been a great tool to use and eliminates the back and forth of seeing when I'm available for meetings. When someone books, I get a notice, and it automatically populates on my calendar and the guest gets a notice for the meeting as well. Pros This add on is so easy to use and user friendly. Even my parents who are not used to technology are able to schedule their own appointments with me. I have shared it with many on my staff and they allow their students to schedule appointments for face to face time during the Pandemic. It's been a lifesaver. Literally. Cons I don't really find too many downsides if any. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.