# Page 2 | Koalendar Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Page 2 - Is Koalendar the right Appointment Scheduling solution for you? Explore 146 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/218443/Koalendar/reviews

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Koalendar

4.7 (146)

[View alternatives](https://www.capterra.com/p/218443/Koalendar/alternatives/)

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/)

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Last updated March 13th, 2026

# Page 2 - Reviews of Koalendar

## Showing most helpful reviews

Showing 26-50 of 146 Reviews

Sort by:

Most Helpful

Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

EB

Emma B.  
Quality Officer  
Higher Education  
Used the software for: I used a free trial

### "smooth user experience all round"

March 3, 2025

5.0

It's a great app. I use it to book group events and the features of this app matches the our criteria and offers great flexibility, connectivity to manage bookings and smooth user experience all round. This is the best booking app I've found.

Pros

Personalising the booking process with bespoke messages to customers and synching with calendar apps

Cons

I'd like the opportunity to run more than one booking page before opting to pay for subscription.

Switched from

[Calendly](https://www.capterra.com/p/148036/Calendly/)

Greater range and bespoke features suitable for my purposes

Review Source

VK

Vanitha K.  
Senior Application consultant  
Health, Wellness and Fitness  
Used the software for: Less than 6 months

### "Next go to scheduling solution"

January 3, 2025

4.0

It is great app for simple and effective appointment scheduling

Pros

It is very user friendly which integrates with virtual meetings platforms easily

Cons

sometimes there are network issues other than that everything is good

Review Source

ST

Stelios T.  
Personal Use  
Writing and Editing  
Used the software for: I used a free trial

### "Good appointment scheduling software "

February 5, 2025

5.0

Pros

Works really well for scheduling appointments

Cons

Nothing to report, works well for my needs

Review Source

Anjelica M.  
Laboratory Coordinator (Research Associate)  
Research  
Used the software for: 1-2 years

### "Easy, Set It & Forget It, Manage Appointments Within Google Calendar! "

July 27, 2022

5.0

I’ve been using Koalendar for a year with 147 bookings & counting. I coordinate experiments for my lab & the back & forth of scheduling required SO many emails at all times of the day. Giving colleagues the power to view my availability & schedule themselves has been incredibly freeing. They can book at any time of day, any day of the week (I have mine set to allow this, but you can limit how far out people can book). Koalendar is a constantly being updated & new features are always being added. I have 4 booking pages (for different “tasks”) & had a linkt.ree to let colleagues choose the appropriate page - but now Koalendar has a feature that does that for you! One less thing to manage! It might take a bit of playing with the settings to get it the way that works best for you & your team/customers - but the little time it takes to work out is WELL spent & once it’s set up, you may not even need to look at your booking page again! Importantly - you can cancel & reschedule appointments \*directly in Google calendar\*. I almost never go to the Koalendar website proper because I see the appointments on my Google Calendar. I’ve sent 2-3 emails to Koalendar & the emails are answered \*the same day\*. They also genuinely want & appreciate feedback re: current and new features. I filled out a survey about potential changes and actually asked to keep something the same - and it \*was\* kept the same!

Pros

It’s easy! The free version worked well for my needs, pro is even better (<$7 a month? $84 a year) - and I’m actually just happy to pay for this service since it has improved my work life so much! Your opinion actually matters (re: feedback on features, etc.), emails are answered promptly (same day!) & new features are constantly being developed & added! It’s so refreshing to use a tool that is actively being updated. I use a different tool for managing inventory & that tool has a graveyard forum for requests…that is NOT the experience with Koalendar. Your feedback truly matters & you genuinely feel like your opinion impacts the development. I can’t say enough good things.

Cons

Gosh, nothing. No cons. I’m a die hard Koalendar fan & honestly can’t say enough good things. Anything that helps you streamline information is A+ & the price is great. (P.S. I just saw that there’s also a discount available for educators and non-profits!) The only 1 thing I can think of - which is solely due to my organization - is that it’s not compatible with the organization’s Outlook accounts by default, and it would require people to individually allow access to Koalendar. BUT this is NOT an issue for the folks who use Google Calendar within my organization.

Review Source

QS

Queeny S.  
CEO  
Photography  
Used the software for: 6-12 months

### "Look no further for scheduling software!"

March 9, 2024

5.0

Pros

I love how easy it is to set up, how easy it is to sync all my calendars (more than one!) And include iCloud as well. I love that I can except payments offer discounts and be able to check for conflicts from all my calendars and block extra time and set schedules. The pricing is amazing too and doesn’t break the bank!

Cons

Can’t think of anything that I don’t like about it.

Alternatives considered

[Calendly](https://www.capterra.com/p/148036/Calendly/)[Trafft](https://www.capterra.com/p/232398/Trafft/)

Switched from

[Calendly](https://www.capterra.com/p/148036/Calendly/)

Calendly was too expensive compared to Koalendar.

Review Source

SAP

Sarah A P.  
Director  
Architecture & Planning  
Used the software for: 1-2 years

### "Excellent scheduling tool"

May 31, 2022

5.0

Koalendar saves me from scheduling hell every time. I love it

Pros

It’s easy to use and the free version is top notch

Cons

The name is a little awkward to say but I guess the alternative isn’t any better ;)

Alternatives considered

[Calendly](https://www.capterra.com/p/148036/Calendly/)

Reason for choosing Koalendar

It’s free and easier to use. More customization

Review Source

Alfredo D.  
CTO  
Information Technology and Services  
Used the software for: 1-2 years

### "The best alternative to Caledly"

November 9, 2023

5.0

Pros

The free plan let You made almost every action that You need to take online booking and is easy to integrate also different tool and meeting software like Zoom or Google Meet

Cons

Just a little cons is the platform to use in the free platform are limited but nothing to much if You use sometimes a month

Review Source

VR

Verified Reviewer  
CEO  
Computer Software  
Used the software for: Less than 6 months

### "Koalendar is a good alternative to Calendly, but not the best"

February 2, 2023

5.0

Overall Koalendar is a good tool, but not the best. Seem to me that TidyCal is actually a better option.

Pros

I like the ability to adjust the branding like the colors of the tool so it could better suit our marketing needs.

Cons

The price was too high for us, although it is cheaper than Calendly it was still a bit expensive.

Alternatives considered

[Mixmax](https://www.capterra.com/p/159470/Mixmax/)[Calendly](https://www.capterra.com/p/148036/Calendly/)

Reason for choosing Koalendar

Because we've been recommended to try it by one of our peers.

Switched from

[Calendly](https://www.capterra.com/p/148036/Calendly/)

Because we were looking to reduce the cost.

Review Source

Response from Koalendar

February 3, 2023

Thank you for your feedback! I would love to know why Koalendar is not the best. What is missing? Have you encountered any issues?

NL

Nadav L.  
CEO  
Computer Software  
Used the software for: 6-12 months

### "Great alternative to the big players"

March 3, 2021

5.0

Overall it's really simple and user-friendly. It does exactly what it meant to do and what I expect from such a product. They have really great and responsive support, that not only support questions I had but also made super-quick updates to the product if I found out a problem or something I asked to improve.

Pros

Very easy to use, especially with the Chrome plugin. Easy to configure, with advanced options if you want, including the ability to change the design. I use it to share timeslots via email, social networks and integrated on my website.

Cons

One thing I'm missing is the ability to rearrange the list of my booking pages. I know it's a minor thing for most users, but I find it useful. One more thing I would improve is the Chrome extension. It needs to be wider so I'll be able to see all the details and know what I'm clicking on.

Alternatives considered

[Calendly](https://www.capterra.com/p/148036/Calendly/)[HubSpot Sales Hub](https://www.capterra.com/p/214215/HubSpot-SalesHub/)

Reason for choosing Koalendar

Simplicity and price.

Review Source

Response from Koalendar

March 5, 2021

Thank you Nadav for your feedback! I take note of both your requests and will let you know by email when they're released. For the booking pages order, it is currently sorted by last modified. So to put one of them on top, just click edit, then save!

Victor H.  
Executive Director  
Consumer Services  
Used the software for: Less than 6 months

### "The time savings are incredible"

March 2, 2021

5.0

I love it, Koalender saves me a ton of time.

Pros

Koalender is easy to set up and customize. I'm able to set up multiple appointment types geared to different audiences. I love the Google Meet integration. The best part is that I no longer have to go back and forth when scheduling meetings. I just send a link to the appropriate Koalender event and invite the other person to choose a day and time that works for them. Koalender automatically prevents me from over-booking my calendar!

Cons

I tried a couple of other alternatives before settling on Koalender and really it is very feature-rich and less expensive. The only thing that I would add is the ability to change the name/URL of an event page after it has been created.

Alternatives considered

[Calendly](https://www.capterra.com/p/148036/Calendly/)[Gmelius](https://www.capterra.com/p/172417/Gmelius/)

Switched from

[Calendly](https://www.capterra.com/p/148036/Calendly/)

I find it easier to use and less expensive.

Review Source

ACS

Ana Claudia S.  
M.Ed.  
Education Management  
Used the software for: 6-12 months

### "Life changing product! "

March 4, 2021

5.0

When I say it changed my life, I mean every word. I used to spend long hours in building my weekly schedule and this is now takes literally a few minutes. Time is precious and Koalendar has given me more time!

Pros

I love that it’s very simple to use and the costumer service is incredible! They have helped me fix every single thing I need and they have even customized special features to make it work for me! It really changed my mind in terms of scheduling my appointments. I tried many other apps before and nothing compares to Koalendar.

Cons

There’s nothing I actually dislike about it, but if I could make an improvement I, I would love my users to be able to have a weekly rather than daily view when booking appointments. Even if they could have the option to set the view they like the most it would be extraordinary. I have spoken about this idea to the Koalendar team and they said they would look into it, which is amazing!

Switched from

[Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)

Google calendar It’s just a calendar, not a booking system.

Review Source

GB

Gordon B.  
Director of Organization Development  
Non-Profit Organization Management  
Used the software for: 6-12 months

### "Simple, Inexpensive, Focused Alternative to Calendly"

March 8, 2021

5.0

Outstanding. This is rock-solid software, and I'm impressed with how much it offers for free. Most of my users can get away with the free version.

Pros

Koalendar doesn't nickle-and-dime features like the competition. The free tier is decadent in what it offers... for example we can build unlimited meeting types (the competition limits you to one) and sync with all of our Google Calendars, a must-have for me. The competition limits the number of calendars that can integrate, even at the highest tier! An inexpensive upgrade provides even more flexibility (e.g., custom fields, group meetings, exports, custom branding).

Cons

Once I upgraded to the paid version, I had everything I needed, so I wouldn't say I \*dislike\* any of the following, but from what I understand, Koalendar doen't yet offer complex integrations with platforms like Salesforce, alternate videoconferencing platforms, etc.

Switched from

[Calendly](https://www.capterra.com/p/148036/Calendly/)

Sooooo many more features I need for the price.

Review Source

Eliott B.  
Dirigeant  
Motion Pictures and Film  
Used the software for: 1-2 years

### "Alternative à Calendly"

January 8, 2024

5.0

Pros

\- Moins cher que Calendly - Plus de fonctionnalités - Simplicité

Cons

\- Manque d'automatisation avec les champs url UTM.

Review Source

JU

Jelena U.  
Communication Consultant  
Information Technology and Services  
Used the software for: Less than 6 months

### "MY search paid off - I found exactly what I was looking for. Simple and efficient solution. "

March 9, 2021

5.0

Being a teacher and a consultant - it's imperative for me to help people get in touch with me in a simple and organized way.

Pros

Intuitive, user-friendly, great UI. It does exactly what I need it to do - enables people to book slots with me easily, even those who are not tech-savvy. On the other hand, I can choose to have more than one person booking a slot with me at the same time. I was so happy to stumble upon this awesome calendar that I have subscribed to, bookmarked, and told everyone about it.

Cons

It took me forever to find it! Had I not been stubborn and determined to comb the internet for the right product - I would have never found it. My search lasted for about 10 days, in the Internet era - that's forever, many would have given up (we are used to getting a million hits in a single search). It might have been my poor description of what I needed while searching for it, but such a great tool should be on the first search page when I type calendar in the search box. Also, I expect Koalendar to make it to the list of Best Calendar Tools 2021 on many different websites. :)

Switched from

[Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)

Google couldn't provide what I needed, having the option to book more than one person in one time slot;

Review Source

Response from Koalendar

March 12, 2021

Thank you so much for this review Jelena!!

Roger L.  
CEO  
Computer Software  
Used the software for: Less than 6 months

### "Great Support"

February 22, 2021

5.0

Sharing a Google Calendar via its URL is ugly. When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy. So I was already happy with the product when I encountered a problem with my calendar not syncing anymore on a Sunday. I wrote to support, not expecting a reply anytime soon. But in fact, support responded within minutes (on a Sunday!) and helped me resolve my problem, even though I only had a free subscription and the problem turned out to be on Google's end... I was so impressed that I immediately signed up for a paid subscription.

Pros

There is a free version which provides enough functionality for normal use. The support is awesome.

Cons

Nothing so far, I am really happy with the product.

Review Source

Lj B.  
Co-CEO, CMO-PR  
Marketing and Advertising  
Used the software for: Less than 6 months

### "Great Software, Easy to Use Appointment Scheduler and Calendly Alternative Contender"

April 7, 2022

5.0

Five stars

Pros

Customizability, the booking page layout is visually appealing and easy for users to click through

Cons

It took a few minutes to figure out some features, once the learning curve was gone it was smooth sailing

Switched from

[Calendly](https://www.capterra.com/p/148036/Calendly/)[Microsoft Bookings](https://www.capterra.com/p/176567/Bookings/)

Not powerful enough

Review Source

Michael D.  
President  
Broadcast Media  
Used the software for: Less than 6 months

### "Virtual Recording Calendar using Koalendar"

March 8, 2021

4.0

Very positive for both my company and our clients.

Pros

The ability to post multiple "calendars" that allow me to set up different appointments for different clients without them seeing each other was crucial. We are embedding 3 calendars into our webpage for one client and had 3 appointments set in the first 40 hours. Initially they did not want to use us for the appointment setting but they could not figure it out themselves. They gave us a change and all of us are really happy! It has also been helpful to be able to ask questions that require mandatory answers. It has guided our speakers to see what the need to do and/pr provide before they arrive at their appointment.

Cons

I wish we could set firm times for appointments, that are locked. There is only one workaround and it is really complicated...

Review Source

Response from Koalendar

March 12, 2021

I appreciate your feedback Michael. Would really like to know more about your issue with times not being locked? What do you mean by that?

EG

Eve G.  
Coach  
Professional Training & Coaching  
Used the software for: Less than 6 months

### "Same as the "big ones" for an unbelievably low price"

March 5, 2021

5.0

As a self-employed coach, I was desperate for something that would meet my needs and not have tons of useless features. After repeated bugs, I has settled for a budget of 40€ to find "the one". Finding Koalendar felt like a Cinderella story... AND it keeps improving.

Pros

It has all the features of my previous app, and more, no bugs and the yearly price is what I used to pay for one month. Great for people who work with international clients and need to schedule in their timezone. Customer support is very friendly and open to ideas.

Cons

There had to be an issue somewhere... I haven't found it yet! People who are anti-Google might not like that it synchronizes with GCalendar.

Alternatives considered

[Calendly](https://www.capterra.com/p/148036/Calendly/)[appointlet](https://www.capterra.com/p/143051/appointlet/)[Reservio](https://www.capterra.com/p/130471/Reservio/)[Bookeo](https://www.capterra.com/p/117299/Bookeo/)[SimplyBook.me](https://www.capterra.com/p/140086/Simplybook-me/)

Reason for choosing Koalendar

Price, synchro with Calendar, multilingual, timezone management, group booking, add breaks before / after, ask questions to the client...

Switched from

[TIMIFY](https://www.capterra.com/p/158066/TIMIFY/)

Several bugs that lost me clients, over 40€ per month for something not synchronizing properly.

Review Source

EK

Emil K.  
Owner Operator  
Automotive  
Used the software for: Less than 6 months

### "Simple, easy to use, and affordable! "

March 3, 2021

4.0

Great experience so far! Very affordable for a small and new business like mine. Some features that I would like are missing, but overall the site is easy to use and valuable.

Pros

All my customers mention how easy Koalendar is to use, which ends up in me getting more bookings. The design/UI is very simple on my end and the customer's end as well. I love how everything is synced to my Google calendar so bookings are automatic.

Cons

I do wish that I could manually enter bookings into the app as well as manually taking days off. For example, my hours are 8am-5pm and when a customer wants to book an appointment for 180min they only have a few options (8am, 11am, 2pm), but they should be able to book ANY hour during 8-2pm. Secondly, I would like to take full days off manually. For example, I took a day off for someone's birthday and I had to go in and book every timeslot to avoid anyone booking that day.

Review Source

Response from Koalendar

March 4, 2021

Hi Emil, Thank you for your review. I just wanted to point out that it's actually possible to do both things you've listed in cons: 1. Here's how to block days off manually: https://help.koalendar.com/article/37-how-to-block-off-holidays 2. In the advanced configuration on your booking page editor, set "start time increments" to one hour. Now your client can book any hour before 8-2pm. I hope this will help, if you have any additional question, please reach out by email or on the live chat.

OB

Olivier B.  
Biz dev  
Computer Software  
Used the software for: Less than 6 months

### "Koalendar, inexpensive alternative to Calendly, free plan is two time more permissive"

March 17, 2023

5.0

Great

Pros

The permissive free plan, I can book meeting to all my college and Koalendly will take all their calendar in account when booking.

Cons

Nothing for now it has all I can possibly need.

Switched from

[Calendly](https://www.capterra.com/p/148036/Calendly/)

Price per user. It's half the price with Koalendar and for now we don't need to use the paid plan. Though we will soon want the email and sms reminder and will pay 6.99$ vs 45$/month with calendy.

Review Source

TR

Trevor R.  
Solar Energy consultant  
Renewables & Environment  
Used the software for: 6-12 months

### "Best Calendar App Out there!!!!!"

March 12, 2021

5.0

I am scheduling 4 times as many appointments than I was before. Truly works wonders!

Pros

The product is super easy to use and I love the fact you can generate a QR Code for the customer to scan to make an appointment. I put it on all my business cards as well as flyers!

Cons

Absolutely nothing at all, I absolutely love it

Alternatives considered

[Calendly](https://www.capterra.com/p/148036/Calendly/)

Reason for choosing Koalendar

Integration and also the QR Code Scanner sold me from the get go!

Switched from

[Calendly](https://www.capterra.com/p/148036/Calendly/)

Easy integration with my business plus a lot more appointments and sales!

Review Source

EL

Emily L.  
Studio Manager  
Arts and Crafts  
Used the software for: Less than 6 months

### "Great product for our business "

March 2, 2021

4.0

It’s been really easy to get Koalendar up and running for our business really quickly. The developer has been super helpful and responsive to any questions, and also offered a super nice discount since we are a nonprofit organization. I highly recommend this product!

Pros

This software is super easy to use on the administration end as well as the user end. We have users ranging from 18-85 years of age - some with more computer knowledge than others, and we haven’t had any complaints about ease of use.

Cons

I do wish you could break scheduling availability into two different shifts per day instead of scheduling one break per day. Our open hours vary by each day and we also have to block certain times on specific days for capacity reasons during COVID. It’d be great if there was an easy feature to block certain open times on specific days, select longer windows of time for appointments, and just have overall more flexibility on the admin side.

Switched from

[Shopify](https://www.capterra.com/p/83891/Shopify/)

Ease of use for administrators and users, flexibility

Review Source

CD

Courtney D.  
Lecturer  
Higher Education  
Used the software for: Less than 6 months

### "Scheduling for Distant Office Hours"

March 2, 2021

5.0

I use this app to schedule my office hours for distance learning. It is so much easier to have a streamlined system for appointments than simply sitting on zoom and hoping someone shows up. I have multiple classes that I am in charge of, so on this app, I am able to have students state which class and projects they need to talk about.

Pros

This is such an easy feature to use. I love how I can set my availability at the beginning of the week, but then as I make various appointments on google calendar, the app recognizes those and does not double-book me.

Cons

I have not yet figured out how to set a weekly availability that repeats from week to week. So I have missed a week where I forgot to set it up until Monday and that delayed appointments. I also wish there was a way to set an appointment for multiple people. My students often come in to work on group assignments, but there is no way to include additional emails in a single appointment.

Reason for choosing Koalendar

Mostly because of the Koala in the emoji. It was cute

Review Source

Response from Koalendar

March 12, 2021

Thank you Courtney for your review! By default, your weekdays availablity repeats every week. Or you might be using specific dates? Also you can increase how many people can book the same time slot at the bottom of your page editor.

EB

Eliana B.  
Consultora de marketing  
Marketing and Advertising  
Used the software for: 6-12 months

### "Un gestor facil de usar y muy eficiente."

March 3, 2021

5.0

Siempre lo recomiendo, Calendly me dio muchos problemas y Koalendar funciona de maravilla desde el primer día. Gane tranquilidad y eso lo es todo.

Pros

Me gustó si facilidad de uso y de integración con la web, Zoom y otras redes sociales. Su precio en el mercado es muy competitivo y me enamoré de él al instante. No necesito más. Las automatizaciones son geniales y ganas mucho tiempo.

Cons

Todavía no sé si puedo automatizarlo con una enlace de pago o con la tienda online.

Switched from

[Calendly](https://www.capterra.com/p/148036/Calendly/)

Por que funcionaba mal. Dejaba de funcionar en la web o no me mandaba los enlaces de zoom.

Review Source

HN

Heather N.  
CEO/Virtual Assistant  
Executive Office  
Used the software for: 6-12 months

### "We implement systems that work"

March 2, 2021

5.0

It has made it easy to implement on a team level when the team members don't need the upgraded functionality. It was also easy to implement on a team level where I can set it as an installed extension when adding new users.

Pros

It was easy to integrate into our Agency where we use the G-Suite Workplace. It allows for seamless communication between team members and clients. I highly recommend Koalender for its ease of use and ability to implement it quickly.

Cons

Being able to set more than one block of time during a day

Alternatives considered

[Calendly](https://www.capterra.com/p/148036/Calendly/)

Reason for choosing Koalendar

It was simple to implement and I didn't need the additional functions that are part of Calendly's system.

Switched from

[MeetFox](https://www.capterra.com/p/178194/MeetFox/)

The ability to use with Google Meet.

Review Source

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