# Campus Cafe Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Campus Cafe Software - reviews, pricing plans, popular comparisons to other Student Information System products and more. Source: https://www.capterra.com/p/2191/Campus-Cafe --- # Campus Cafe Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Campus Cafe ## What is Campus Cafe? Campus Cafe Software is an all-in-one higher education school administration system that manages the entire student life-cycle including Admissions, Registration, Billing, Financial Aid and Career. It is very affordable for career and trade schools and small and medium-size colleges and universities with built-in CRM, document management, reporting and portals in a modern mobile responsive design. ## What is Campus Cafe used for? [Student Information System](https://www.capterra.com/student-information-system-software/)[Admissions](https://www.capterra.com/admissions-software/)[Higher Education](https://www.capterra.com/higher-education-software/) Overall rating Based on 19 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $1200 Per Month Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Campus Cafe?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://campuscafesoftware.com/&name=Campus Cafe) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Campus Cafe 4.7 (19) VS. [### Alma SIS](https://www.capterra.com/p/133283/Alma/) [4.6 (451)](https://www.capterra.com/p/133283/Alma/reviews/) Starting Price $1200 Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.3 (19) Ease Of Use 4.5 (450) Value For Money 4.7 (13) Value For Money 4.5 (314) Customer Service 4.7 (15) Customer Service 4.7 (426) ## Campus Cafe alternatives Highest Rated [Classe365](https://www.capterra.com/p/135075/Classe365/) [4.8 (164)](https://www.capterra.com/p/135075/Classe365/reviews/) Starting price $100.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/135075/Classe365/) [Classter](https://www.capterra.com/p/155900/Classter/) [4.6 (115)](https://www.capterra.com/p/155900/Classter/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/155900/Classter/) [MAESTRO SIS](https://www.capterra.com/p/66468/MAESTRO-SIS/) [4.5 (17)](https://www.capterra.com/p/66468/MAESTRO-SIS/reviews/) Starting price $39000.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/66468/MAESTRO-SIS/) [Modern Campus Lifelong Learning](https://www.capterra.com/p/107742/Lifelong-Learning/) [3.9 (36)](https://www.capterra.com/p/107742/Lifelong-Learning/reviews/) Starting price $23988.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 75% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/107742/Lifelong-Learning/) [View all alternatives](https://www.capterra.com/p/2191/Campus-Cafe/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Parent/Student Portal 4.0 (5) 60.00% of 5 reviewers that rated this feature as important or highly important Online gateway through which parents and students can view material and communicate with teachers Admissions Management 4.3 (3) 133.33% of 3 reviewers that rated this feature as important or highly important Handle the registration and admission process for existing and new students Financial Aid Management 3.7 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Manage information and/or provide updates regarding student financial aid Online Payments 5.0 (3) 33.33% of 3 reviewers that rated this feature as important or highly important Accept and process online payment transactions Self Service Portal 4.3 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Online portal through which end users can access the system, manage tasks, or obtain information Assessment Management 4.5 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Creation, administration, and evaluation of assessments or tests Campus Cafe 65 features Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Generate one-off reports that meet information requirements Handle the registration and admission process for existing and new students Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Tools that help educational institutions or fundraising organizations connect with alumni Application programming interface that allows for integration with other systems/databases Track, manage and store the applications of potential future members, customers or candidates Creation, administration, and evaluation of assessments or tests Manage attendance for classes, shifts, meetings, or events Track the attendance of specific individuals or groups Create, manage, and send invoices or bills to customers Track and manage schedules and meetings via an integrated calendar Build, track, and maintain relationships with candidates Online registration for classes Schedule in-person or online classes Plan and schedule lessons and maintain students' behavior in the classroom Leave comments and notes on documents for others to view Manage and track all internal and external communication conducted via calls, email, text, or chat Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Map out the subjects that comprise courses of study Add customized logos and colors to align with company branding Customize contracts and forms to collect specific information Alter the layout and content of reports Import and export data to and from software applications Store, manage, and track all electronic documents in a centralized location Store and organize documents in a centralized system Electronically collect payments for goods or services Online portal where employees can access and track their own information Manage the enrollment and onboarding of all new members and accepted applications Track and manage staff profiles, recruitment, schedules, productivity, career development and performance Automatically collect recurring fees or dues from members Track collected or paid charges for services performed or access granted Manage information and/or provide updates regarding student financial aid Plan, manage, and track the financial activities of an individual or organization Software designed for higher education organizations Store, manage and track all forms in a centralized location Activities related to raising money for a specific cause Track student's scores and grades on course materials Overseeing housing processes, including room occupancy, roommate preferences, and maintenance management Plan, organize and set up the date, time and location of a candidate's individualized interview Access software remotely via mobile devices Access the system via a mobile application Online calendar of upcoming events/activities viewable to members and visitors Accept and process online payment transactions Online gateway through which parents and students can view material and communicate with teachers A set of indicators that tracks the performance of networks, applications, systems, teams, etc. Document and report the progress of ongoing projects Reporting on how each user, task or process has advanced since its initiation Notifications that are delivered to users as soon as an event occurs Ability to record, store, update, and retrieve information Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Set & manage permission levels based on user roles and restrict access to only authorized individuals Plan availability and assign specific time slots for tasks and resources Automatically calculate score after the assessment Search and filter data across systems to locate required information by entering keywords or certain criteria Online portal through which end users can access the system, manage tasks, or obtain information Create lists of student grades, transcripts, class lists, course schedules, etc. to be shared with instructors and administration Database of students to track personal information of individuals and families Set up connections to third-party platforms to improve business processes Interact with data visualization elements, such as charts and graphs, to drill down into data Create, design and manage workflows for repetitive tasks Features 4.6 (19) 4.6 Based on 19 reviews ## Pricing Value for money 4.7 (13) Basic $1,200 Per Month Value for money 4.7 (13) 4.7 Based on 13 reviews ## Integrations [ PayPal](https://www.capterra.com/p/207944/PayPal/)[ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Gmail](https://www.capterra.com/p/202338/Gmail/)[ Docusign](https://www.capterra.com/p/121506/Docusign/)[ Canvas](https://www.capterra.com/p/127214/CANVAS/)[ Moodle](https://www.capterra.com/p/80691/Moodle/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) ## Support, customer service and training options Customer Service 4.7 (15) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (15) 4.7 Based on 15 reviews ## User reviews Overall rating 4.7 Based on 19 reviews Filter by rating 5(13) 4(6) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent YK yousuf k. PHD Education Management ### ""A Delicious and Affordable Dining Experience at Campus Cafe"" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 22, 2023 My overall experience with Campus Cafe has been positive. From the friendly staff to the wide variety of food options, I always feel welcomed and well taken care of. I appreciate the cost-effective prices and the fact that the food is always fresh and delicious. The atmosphere is incredibly comfortable and the space is inviting. I would recommend Campus Cafe to anyone looking for a great meal or a place to hang out with friends. Pros The Campus Cafe software is a powerful tool that allows users to easily manage and organize their college campus events. One of the things I liked most about the software is its user-friendly interface. It was intuitive and easy to navigate, so I was able to quickly find the features and settings I needed. Additionally, the software was packed with features and customization options, making it possible to create unique events with customized details and settings. The ability to manage multiple events simultaneously was also a great feature of the software. Cons The Campus Cafe software was not as user-friendly as some of the other software available. Users found the interface to be confusing and difficult to navigate, and many complained that the various menu options were overwhelming and too detailed. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. FF Flor F. Director Education Management ### "Campus Cafe As A Tool for Effective Student Information System" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 October 25, 2022 Pros Easier data collection for reporting purposes.Ability to generate multiple reports needed for regular use.Always have new updates/continuous improvements. Cons None that I can think of as Campus Cafe actually always updates or makes enhancements on a regular basis. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CH Craig H. Director, Information Technology Education Management ### "1st Semester on CampusCafe" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 3, 2021 Our experience so far has been great. Their support team is very responsive and able to answer all questions to date. Pros We like the system due to being hosted and having a wide range of fields to be able to report from. The system also allows a bit of custom controls for us to accommodate our internal processes. Client programs such as CITRIX is not needed which cuts down on helpdesk calls regrading printing and connection issues. Cons The accounting side has been giving us trouble, but the support team at CampusCafe has been working with us non stop to straighten out any difficulties we have been having. Alternatives considered [BannerOS](https://www.capterra.com/p/141019/BannerOS/) [Jenzabar One](https://www.capterra.com/p/132292/Jenzabar-ERP/) Reasons for choosing Campus Cafe We chose CampusCafe over the others due to cost effectiveness and ease of use. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. ER Edward R. Executive Director/Director of Compliance Higher Education ### "Campus Cafe" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 2, 2021 They are great to work with. Very attentive and they take there time with you. They really help walk you and the whole team through the SIS. Pros Helped organize the school to operate a lot more efficiently. Cons There is definitely a big learning curve, but it is worth it. Reasons for choosing Campus Cafe Campus Cafe is great for Clock Hour schools, and the team there is great. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Michael J. Vice President for Business and Finance Higher Education ### "The Best (only?) mid-tier SIS on the market." 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 22, 2021 Overall, we are pleased with our switch to Campus Cafe. The leadership and development team are attentive too are needs and have been very aggressive in shoring up any deficiencies we've identified. There are very customer-centric and are intent on creating the best product possible. Pros Has many of the automation features of more expensive platforms. Integrates very well with platforms we were already using. Has the best feature-to-price ratio of any platform we looked at. Cons We never intended to use the GL functionality, so it was not a problem for us, but it does appear to be rather limited. The Advancement/Donor module is rudimentary for functional. Lack of a parent portal is perhaps its greatest weakness. Switched from [Jenzabar One](https://www.capterra.com/p/132292/Jenzabar-ERP/) We were on the CX platform which, at this point, is barely functional. Price was also a major factor. Alternatives considered [Ellucian](https://www.capterra.com/p/135932/Ellucian/) [Populi](https://www.capterra.com/p/89408/Populi/) [Jenzabar One](https://www.capterra.com/p/132292/Jenzabar-ERP/) Reasons for choosing Campus Cafe Combination of price and functionality. The best mix of affordability and automation. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. BG Bob G. Director, Office of Student Services Higher Education ### "Campus Cafe = Remarkably Responsive" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 November 18, 2021 The team at Campus Cafe has been remarkably responsive to our ongoing questions and concerns. They have closed hundreds of the Support Requests we have created over several years, solving our issues and helping us to make the system work to our advantage in almost every case. Pros This is a comprehensive and complete Student Information System, used by almost all of our college's departments. Although we offer a wide range of programs, for students at all ages, Campus Cafe has allowed us the flexibility to support admissions, registration/enrollment, billing, and gift management for each of these programs. Cons I wish Campus Cafe could facilitate opportunities for us to speak with and learn from other higher education users of their software. Switched from [Jenzabar One](https://www.capterra.com/p/132292/Jenzabar-ERP/) Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. BM Bobbet M. Executive Director of Campus Operations Education Management ### "Campus Cafe Survey" 5.0 Overall Rating 5.0 5.0 Ease of Use 3.0 3.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 November 18, 2021 I like the customer support I receive from \[SENSITIVE CONTENT\]. Pros I like the software, merge feature, maintenance permission, expand filters etc... Cons I believe it should be more user friendly. Switched from [STARS](https://www.capterra.com/p/132147/STARS-Campus-for-Career-Colleges/) Campus Cafe was referred to us and at the time STARS was not up to date. Reasons for choosing Campus Cafe The presentation Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JB Jada B. Director of Student Affairs Higher Education ### "Campus Cafe Student Information System Is Perfect For A College " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 18, 2021 Overall, the experience with the Campus Cafe team assigned to our organization has been excellent. Pros The accessibility to have everything electronically and the security of knowing the information is backed up. Cons The schedule preview for students. I feel like that feature could capture more information. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AS Anneliese S. Vice President for Technology, Professor of Mathematics Higher Education ### "The Canvas/VW of Student Information Systems?" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 18, 2021 Campus Café has been extremely responsive to questions and issues through their help desk. They are improving their Knowledge Base constantly. Users are getting comfortable with the system quickly, and with ease, and the system is allowing us to improve efficiency of our processes in many offices. Implementation in general went far better than we could have imagined (we managed it in around 12 months during the COVID chaos). My only thought is that some sort of optional change-management services that could be purchased at an additional cost to implementation could be beneficial to some institutions. Pros This software was appropriately targeted to schools our size (~1000 students), without the overcomplexity and technicality of more extensive software systems such as Colleague. The "Finders" (think fairly robust, saveable filters that are understandable to many users) are a huge plus to the system - they have made data available to many non-technical constituents who need it on a daily basis, without every data pull requiring a SQL script, or a "View" to be created by a technically inclined employee. The user interface is fairly clean and intuitive for the most part, and training has been very simple to accomplish for most of the end users - particularly for students and faculty. "Activities" (think custom fields with triggering functionality, email/text functionality) have become a way for us to creatively work through some business processes, without a large amount of overhead required to implement. We have been able to construct degree audits for almost all unusual requirements in nearly all our majors well ahead of when we thought we would be able to, yielding in an extremely usable and readable advising/administrative tool, which we never were able to implement in our prior system for a variety of reasons. They are very responsive to building out new functionality in the system, and do so at a reasonable cost. We had them build a Google Workspace integration which auto-provisions applicant and student accounts for us!!! Cons As a result of the willingness of the company to address individual institutions' needs, sometimes the UI lacks consistency across the pages, and there are some quirks to functionality of a few areas. Permissions are less than ideal with this system, since only one permission group can be added to each single user - layering of permission sets is not possible. This has resulted in us having to build many permission groups, which requires a decent amount of testing and time. The interface for managing permissions is also very clunky and sometimes confusing, requiring double negative logic to understand what a permission is doing. The Financial Aid area of the system still has some growing to do at this point, before we will be able to move to it. We hope that will be possible within the next 12-24 months, however. There have been a few technical quirks to the system, but the vast majority of these have been addressed in a more than satisfactory manner. Alternatives considered [Orbund](https://www.capterra.com/p/67653/Education-Management-Tools/) [Populi](https://www.capterra.com/p/89408/Populi/) Reasons for choosing Campus Cafe At least one competitor was priced astronomically and required far too much technical overhead on our part, and felt targeted to much larger schools. Another competitor offered us (strangely) too much flexibility that would have required far more time and training on the implementation side, and would have required offices to make many choices before understanding the system. A third competitor was targeted at schools much smaller than we are, and lacked registration functionality that we needed. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LL Lynne L. Registrar Higher Education ### "Campus Cafe for Higher Education" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 18, 2021 Campus Cafe Cloud service has enabled us to work in a more virtual environment and to move to a paperless student records system. Pros Campus Cafe modules cover major components needed for Higher Education all in one program. (Admissions, Financial Aid, Student Information System, Accounting, Development, and Alumni) Cons Campus Cafe is a growing software company that has improved over the 8+ years that we have used the software. Keeping up with changes and ongoing training needs is challenging at times. However, customer support is very responsive to our questions. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/2191/Campus-Cafe/reviews/) Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)