# Whatspot Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Whatspot Software - reviews, pricing plans, popular comparisons to other Meeting Room Booking System products and more. Source: https://www.capterra.com/p/219633/Whatspot --- # Whatspot Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 23, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Whatspot ## What is Whatspot? Whatspot is the smart booking system built for offices, coworking spaces, schools, and small organizations that need a fast, practical way to manage shared spaces. Whether you're reserving meeting rooms, desks, parking spots, or company cars — Whatspot makes it effortless. Set up in minutes, no training needed. The platform combines a clean, intuitive interface with powerful features like approval workflows, booking rules, recurring events, mobile apps, floorplans, and public booking pages. Say goodbye to spreadsheets and booking chaos — and hello to clarity and control. ✅ Works on web, iOS, and Android ✅ Visual floorplans and QR code booking ✅ Multilingual (15+ languages) ✅ Embed on your website without plugins ✅ Syncs with Google and Microsoft calendars Start free — scale when you need to. Whatspot’s flexible pricing grows with you. It’s free forever for up to 3 spaces and 10 users, making it the ideal choice for small teams, coworking hubs, and community spaces. ## What is Whatspot used for? [Meeting Room Booking System](https://www.capterra.com/meeting-room-booking-system-software/)[Reservations](https://www.capterra.com/reservations-software/)[Space Management](https://www.capterra.com/space-management-software/) Overall rating Based on 55 user reviews Reviews sentiment Positive 96% Neutral 4% Negative 0% Starting price $2.5 Usage Based, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Whatspot alternatives Highest Rated [4.9 (14)](https://www.capterra.com/p/231920/anny/#reviews) Starting price $5.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.7 (218)](https://www.capterra.com/p/203753/Clearooms/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.8 (83)](https://www.capterra.com/p/230069/yoffix/reviews/) Starting price $1.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.7 (73)](https://www.capterra.com/p/239741/Tactic/reviews/) Starting price $3.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/219633/Whatspot/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Online Booking 4.8 (36) 83.33% of 36 reviewers that rated this feature as important or highly important Book meetings and appointments through a website or digital platform Room Availability Schedule 4.9 (25) 84.00% of 25 reviewers that rated this feature as important or highly important A calendar that shows when rooms are occupied and available Room Booking 5.0 (23) 73.91% of 23 reviewers that rated this feature as important or highly important Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held Booking Management 4.8 (13) 84.62% of 13 reviewers that rated this feature as important or highly important Create, update, and manage bookings, itineraries, and reservations Calendar Management 4.7 (10) 80.00% of 10 reviewers that rated this feature as important or highly important Track and manage schedules and meetings via an integrated calendar Space Reservation 4.9 (10) 90.00% of 10 reviewers that rated this feature as important or highly important Manage the reservation of workspaces Whatspot 57 features Define levels of authorization for access to specific files or systems Allows businesses to offer customers reservations for a variety of activities. Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Manage the process of evaluating documents or requests submitted for approval Indication whether a resource is available or protected from allocation Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Create, update, and manage bookings, itineraries, and reservations Keep notes on the specifics of a reservation including customer information and special requests Track and manage schedules and meetings via an integrated calendar Synchronize with other calendars to view mutual availability and schedules Organize and group data or items based on various criteria Schedule in-person or online classes Automated reminders and confirmations for booked appointments and events via text or email Customize contracts and forms to collect specific information Import and export data to and from software applications A calendar or map that shows occupied and available desks Reserve a desk space that is available Reminders sent via email Track employee schedules, availability, and performance across projects and tasks A list of events with their respective dates Plan an event's time and location Schedule facilities, such as athletic fields, venues, and convention centers based on their availability Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour Designed to be used in offices Multiple employees utilizing a singular physical workstation at varying intervals For use in meetings within the company Manage the process of planning and scheduling meetings, including agenda creation Access software remotely via mobile devices Access the system via a mobile application Manage and support multiple languages Book meetings and appointments through a website or digital platform Matrix barcode that stores information Notifications that are delivered to users as soon as an event occurs Receive system updates as soon as any changes are made Schedule repeating appointments based on a duration of time Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event Assign available resources (human and/or non-human) to various projects and tasks Process of planning, scheduling and executing the optimal and effective use of human capital across projects Allocate and manage resources, such as employees, equipment, facilities, and other assets A calendar that shows when rooms are occupied and available Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held Plan availability and assign specific time slots for tasks and resources Search and filter data across systems to locate required information by entering keywords or certain criteria Online portal through which end users can access the system, manage tasks, or obtain information Allow users to access multiple services after entering their login credentials once Manage occupancy and space utilization in facilities and buildings Manage the reservation of workspaces Allows bookings to be made through a third party service Set up connections to third-party platforms to improve business processes Track and interpret metrics on the usage of company resources Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Track the frequency of asset usage Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. Seamlessly integrates with 3rd party websites Get Advice We can help you find the software with the features you need. Features 4.4 (55) 4.4 Based on 55 reviews ## Pricing Value for money 4.7 (50) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/219633/Whatspot/pricing/) Freemium $0.00 It includes: - 3 Spots - 10 Users - Unlimited Number of Reservations Premium $2.50 Usage Based,Per Month It includes: - 5+ Spots - Limited space categorization - 30 Users - User access management - Interactive floorplans - Approval process - Utilization statistics Ultimate $3.40 Usage Based,Per Month It includes: - 10+ spots - Unlimited categorization - 100 users - Public bookings - Interactive floorplans - Approval process - User access management - Utilization statistics - Priority support Value for money 4.7 (50) 4.7 Based on 50 reviews ## Integrations [ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ Calendar 365 for Dynamics](https://www.capterra.com/p/241516/Calendar-365/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (48) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (48) 4.8 Based on 48 reviews ## User reviews Overall rating 4.7 Based on 55 reviews Filter by rating 5(39) 4(14) 3(2) 2(0) 1(0) Mentioned topic Sorted by most recent JR Joana R. Agency Coordinator Real Estate ### "Great tool for organizing and managing space!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 13, 2026 Easy to use, very helpfull for space management, overall interactive and pleasant experience, both visually and functionally. Pros The new functionalities, floor plans, amazing idea! The fact that the main goal of the tool is so simple and easy to use is already great, but they enhanced it even more to make it even more space specific and so pleasent on the eye! Makes it fun to do such an otherwise dull task. Cons Nothing at all, everything about the idea behind whatspot is fully accomplished in the tool itself. So useful and so much room for new ideas to make it even better! Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor April 16, 2026 Thank you so much for your wonderful review! We truly appreciate your kind words and are happy to hear that you enjoy the simplicity, visual experience, and our floor plan functionality. Feedback like this motivates us to keep moving in the same direction with every new feature we implement, we always strive to keep Whatspot simple, intuitive, and easy to use. AS Anoush S. Central Services Coordinator Civic & Social Organization ### "WhatSpot review by Impact Initiatives (a UK charity)" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 9, 2026 We were looking for a suitable replacement for Skedda after they decided to change their pricing model and the annual cost was set to quadruple. WhatSpot has all the functionality we're looking for as an online room booking utility and is much cheaper than Skedda due to their fair pricing model. Pros User friendly, clean interface, great functionality, per spot pricing rather than per user, highly responsive and friendly customer support. Cons I would appreciate if there was the ability to assign users to different teams and for the teams to appear colour coded in individual spot calendars. Also it would be good if people within teams had the ability to amend or cancel bookings made by other people within their team. Switched from [Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/) Skedda's pricing model changed to per user and became prohibitively expensive for us. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor April 13, 2026 Thank you for taking the time to share your experience with Whatspot. We’re very happy to hear that you value the clean and user-friendly interface, the functionality, our pricing model, and the support from our team. It’s great to know that Whatspot is delivering what you were looking for in a room booking solution. We also really appreciate your suggestions. The ability to work with teams more directly, including colour-coding in calendars and letting team members manage each other’s bookings, is excellent feedback and very relevant for future product improvements. Thanks again for your trust and for being part of Whatspot. MM mirari m. Site manager Research ### "happy to have found it" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 March 25, 2026 Very happy with the use and the visualisation. Plus I have also received possitive feedback from the users. Pros Easy to use, to share, to follow,.... Great features. All you need from an app to organise spots. I also like the fact that you can add photos of the rooms (and information regarding the equipment, etc...) Cons when you make a reservation the hour to be set ´-its at the end of the day- and need to scroll it down to reach "working hours". Alternatives considered [Google Drive](https://www.capterra.com/p/161425/Drive/) Reasons for choosing Whatspot easy to use, and fits our needs as we need to manage share rooms between different entities. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor March 26, 2026 Thank you very much for your kind review and for sharing your experience with Whatspot. We’re really glad to hear that the system is easy to use and that features like room photos and equipment details are helpful for your team. We’re also aware of the scrolling issue in the time selection during reservation creation, and improving this part of the experience is something we want to address. It’s great to hear that Whatspot fits your needs and that you’ve received positive feedback from your users as well. AG Adam G. Snooker Manager Leisure, Travel & Tourism ### "Perfect facilities booking platform" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 30, 2025 Easy to set up, great support, happy club members, everything has been perfect. 100% recommended. I had an initial demonstration which was really useful and I was able to ask any questions I needed about how the platform would meet our needs. Everyone has been heklpful and responsive to any follow up questions I have had. Pros It is an easy to use and intuitive platform which has been well received by all our members. Our members ages range from 18 to 85 so we needed an easy to access system which was suitable for those who were worried about our change from a paper based system to an online one. I have had lots of emails from members thanking me for the choice of platform. They are delighted. We have had no complaints or issues from anyone. Cons I can only say positive things about the platform. If I had one wish, it would be to have the same admin functionality through the app as the website. Alternatives considered [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reasons for choosing Whatspot Spcially designed for our purpose and easy to deal with the support / set-up team. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor October 1, 2025 Thank you so much for your kind words! We’re truly happy to hear that Whatspot has been so well received by your members – especially across such a wide age range. It’s great to know the transition from paper to online has been smooth and appreciated. We’ll definitely keep the admin app functionality in mind for future improvements. Thanks again for the recommendation! SH Sampo H. vice principal Higher Education ### "Easy room booking management" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 17, 2025 When I contacted Whatspot's support by email I got really quick and comprehensive answers. I really appreciate that communication works so well. Thank you very much, Vlasta! Pros It was really easy to learn to manage the app and create booking calendars. It is also convenient that you can assign rules for bookings. Cons I'm still waiting for the Google Calendar integration. And it would be great if the Admin could edit the questions of the booking page. Alternatives considered [Bookafy](https://www.capterra.com/p/141483/Bookafy-Online-Scheduling/) Reasons for choosing Whatspot Bookafy was too complicated for our needs. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 21, 2025 Thank you for your kind feedback. We’re glad to hear the app is easy to use and that our support has been helpful. We’re just wrapping up the Microsoft Outlook integration, and Google Calendar is next. The ability to edit booking page questions — such as adding custom fields — is a great suggestion and is definitely on our radar. Thanks again for choosing Whatspot. AE Andrus E. manager Information Technology and Services ### "Simple and specific app for booking office rooms, desks, parking lots." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 30, 2025 Pros It met our requirements 95%. I was searching for a solution for booking office desks and most of the similar apps are meant just for restaurants. Whatspot is simple and enough for my needs. Cons Maybe on some points it's too simple and if I have specific needs, it will not deliver the solution. Alternatives considered [TablesReady](https://www.capterra.com/p/177074/TablesReady/) Reasons for choosing Whatspot I also tested different restaurant table booking apps. Whatsport is meant specially for office desks/spaces - exactly what I needed. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor May 6, 2025 Thank you for your review! We’re glad Whatspot meets your needs for booking office spaces. We appreciate your feedback on simplicity and will keep it in mind as we improve. Thanks for choosing us! TC Taher C. IT Engineer Financial Services ### "Sanctuary - Review" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 10, 2025 Excellent, Easy to Setup, amazing support team for onboarding. Pros Easy to use, Good User Interface, features and quick support. Cons Nothing, few features will be added in coming months. making it a complete product. Alternatives considered [Yeastar Workplace](https://www.capterra.com/p/247711/Yeastar-Workplace/) Reasons for choosing Whatspot Similar features as above-mentioned apps at much lower price Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor April 11, 2025 Thank you for your wonderful review! We're thrilled to hear that you find Whatspot easy to use and that our support team has been helpful. We’re excited about the upcoming features and appreciate your trust in Whatspot! RK Rob K. CEO Non-Profit Organization Management ### "Great start!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 26, 2025 Fabulous and prompt customer service. Very attentive! Pros It's great being able to have a dedicated app for managing spot booking and not having to include all the other facilities that we will never use! Cons The room layout option should be included in the Ultimate option. Reasons for choosing Whatspot Offered what I needed as a main service not an add on Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor April 11, 2025 Thank you for your feedback! We're glad to hear that the app is meeting your needs and that you appreciate our customer service. We’ll take your suggestion into consideration for future updates. Thanks again for choosing Whatspot! FL Farinas L. Infrastructure Engineer Leisure, Travel & Tourism ### "Simple and Efficient Workspace Managemen" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 22, 2025 I am very satisfied. Whenever I had questions or needed help, they resolved them. It's a simple yet fairly comprehensive tool. Pros Its simplicity and ease of use. Managing workspaces and meeting rooms is now much faster. Cons That users cannot create maps online or upload maps to assign spaces. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor January 23, 2025 Thank you for your feedback! We're thrilled to hear you find the tool simple and efficient. We’re excited to share that an interactive map self-service feature is in our near roadmap and expected to launch soon. AV Armando V. Responsable IT Finanzas Maritime ### "We are very pleased with Whatspot for managing meeting room reservations" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 21, 2025 We are very pleased with Whatspot for managing meeting room reservations in our organization, as well as other spots. It has greatly streamlined and improved this process. Pros The simplicity and user-friendliness of the application make it highly intuitive, easy to manage, and operate. Cons There’s nothing I dislike, except for the inability to assign colors directly to spots instead of by spot type. Additionally, I would suggest adding the option to include guests in reservations and to send confirmation emails upon booking, along with reminders. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor January 22, 2025 Thank you for your detailed feedback! We're thrilled to hear Whatspot has streamlined your reservation process. Your suggestions for color assignment, guest inclusion, and email notifications are very helpful, and we’ll consider them for future updates. Thanks for sharing your experience! [View all Reviews](https://www.capterra.com/p/219633/Whatspot/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Archie vs Whatspot](https://www.capterra.com/compare/219633-241184/Whatspot-vs-Archie)  Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. 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