# Whatspot Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Whatspot the right Meeting Room Booking System solution for you? Explore 55 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/219633/Whatspot/reviews --- Whatspot 4.7 (55) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 23rd, 2026 # Reviews of Whatspot Ease of use 4.8 Customer Service 4.8 ## Pros and Cons in Reviews mm mirari m Site managerResearch, 51 - 200 employeesUsed the software for: Less than 6 months. “I also like the fact that you can add photos of the rooms (and information regarding the equipment, etc...)“ March 25, 2026 FL Fariñas L Infrastructure EngineerLeisure, Travel & Tourism, 51 - 200 employeesUsed the software for: 1-2 years. “That users cannot create maps online or upload maps to assign spaces.“ January 22, 2025 AS Anoush S Central Services CoordinatorCivic & Social Organization, 51 - 200 employeesUsed the software for: Less than 6 months. “User friendly, clean interface, great functionality, per spot pricing rather than per user, highly responsive and friendly customer support.“ April 9, 2026 JM Julio M technicianCivil Engineering, 51 - 200 employeesUsed the software for: Less than 6 months. “It bothers me that configuring users always goes back to the beginning when I configure a user.“ September 26, 2023 mm mirari m Site managerResearch, 51 - 200 employeesUsed the software for: Less than 6 months. “Very happy with the use and the visualisation. Plus I have also received possitive feedback from the users.“ March 25, 2026 MJ Markéta J HR managerInformation Technology and Services, 11 - 50 employeesUsed the software for: Less than 6 months. “Applications for mobile phones are missing“ April 26, 2021 AV Armando V Responsable IT FinanzasMaritime, 201 - 500 employeesUsed the software for: Less than 6 months. “We are very pleased with Whatspot for managing meeting room reservations in our organization, as well as other spots.“ January 21, 2025 ## Showing most helpful reviews Showing 1-25 of 55 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Serge T. Account Executive Computer Software Used the software for: 6-12 months ### "Organize your booking schedule" October 20, 2021 5.0 Pros is very easy to use, and it helped us tremendously with conference room bookings. Before Whatspot, we faced situations when the meeting room was occupied by someone else, so you had to guess if someone was actually there. We don't have that issue anymore! Cons Software gets the job done, so no issues! Review Source TJ Tina J. Owner of Tutoring Business Education Management Used the software for: 6-12 months ### "Love Whatspot! It has been a gamechanger for my tutoring office." March 26, 2024 5.0 I absolutely love my overall experience with . It's super easy to use. It's visually appealing. My tutors love using it. I love using it from an admin perspective. I have had no real issues with it. And for a small biz like mine, I am so grateful there is a free option. Pros I own a small tutoring company and our office has 2-3 meeting rooms. I love that has a free option for small businesses like mine. Our tutors usually work with a student on a weekly schedule. Whatspot allows recurring meeting to be booked easily. The visual representation of the calendar and the bookings is very friendly and it's easy to see what rooms are available. It has been so easy to use that I am now using the Whatspot calendar to schedule new students and see which tutors work which days and what timeslots are open. It's not just a room reservation site, it's evolved into a really great tool. Cons No real cons. is amazing and does pretty much everything I need it to. However if I were to pick a few things: 1. the recurring meetings only go about 10 weeks out - so it is not recurring indefinitely. 2. when you delete a recurring appt, there is no ability to delete the whole recurring series, you have to go through each appt and delete them one by one. This actually works fine for my tutors as they usually only need to delete one session anyway, but it would be nice to be able to choose "delete just this one" or "delete all future recurring appts." I am sure Whatspot is in the works to update that. When I spoke with one of the reps, they seemed very responsive and they seem like they are always updating their site to have new features. Switched from [appointlet](https://www.capterra.com/p/143051/appointlet/) No ability on Appointlet to easily set up recurring weekly appointments. Tutors using the system were frustrated about that. Review Source Response from Whatspot April 15, 2024 Thank you for your wonderful review! We're thrilled to hear that Whatspot has been so helpful for your tutoring office. We're pleased to share that you can now set recurring meetings for up to 20 weeks. Additionally, we are working on enhancing the recurring booking management to allow bulk deletions. We appreciate your feedback and are always striving to improve our system. Looking forward to supporting your business as it grows! BA Bushra A. IT Assistant Education Management Used the software for: Less than 6 months ### "Whatspot is a good system" April 1, 2022 3.0 Pros The system is User friendly, it is not sophisticated. Cons Time slots are not flexible and this affects on the system administrator and the system users. Review Source Response from Whatspot April 7, 2022 Dear Bushra, thank you for your feedback. It is very precious to us. We take it seriously. Please if you could specify how it affects the users and administrators you can do it here https://bit.ly/3jfWlxg. We will be happy to implement the improvements. Marek MK Michiel K. Coworking Community Manager Online Media Used the software for: Less than 6 months ### "Easy to use, nice design" September 29, 2022 5.0 We're happy to have moved to , it makes it easier for our coworkers to book desks and meeting rooms and see availability. Pros We've moved our coworking space to and it works like a charm. It's really easy to use. Communication and support of the Whatspot team is great. The option to get QR-codes for the spots is also a really nice feature. Cons There are some minor bugs when using it in mobile. But probably it will be solved soon. Also it would be nice for our coworking to be able to book a spot for the whole day (the available hours of the spot) by clicking a box instead of manually choose begin and endtime. Alternatives considered [deskbird](https://www.capterra.com/p/233108/deskbird/)[Kadence](https://www.capterra.com/p/229863/Kadence/)[Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/) Reason for choosing Whatspot We don't need that much features, we just needed a simple and easy to use booking calendar. was the right choice. Review Source Response from Whatspot October 3, 2022 Thank you Michiel, We appreciate you taking the time to share your experience with us. We will work hard to make the app even better. Thanks again, Whatspot support team EM Emily M. Managing Director Hospital & Health Care Used the software for: Less than 6 months ### "Great, simple product at a fantastic price!" April 20, 2023 5.0 Excellent product at a great price, simple to use Pros User friendly features and not over complicated. Aesthetically simple. Cons Addition of a 'mileage' input section to input kms travelled Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Issue where our excel spreadsheet was overwritten and unable to be fully recovered. Review Source Response from Whatspot April 27, 2023 Dear Emily, Thank you for taking the time to share your thoughts on Whatspot. We appreciate your detailed feedback and are thrilled to know that you find our product user-friendly, aesthetically pleasing, and affordable. It's great to hear that Whatspot was able to address the issue you faced with your overwritten Excel spreadsheet. Regarding your suggestion about adding a 'mileage' input section for kms traveled, we appreciate your input and believe it could be a valuable addition for many users. Our development team is always eager to hear suggestions from our customers, as it helps us continuously improve and enhance our product. Once again, thank you for your kind words and constructive feedback. We're glad to have you as a part of the Whatspot family and look forward to continuing to serve your needs. Best, Marek VM Vojtech M. Product Manager Information Technology and Services Used the software for: Less than 6 months ### "The fastest way how to deal with meeting rooms booking" November 9, 2021 5.0 We decreased the chaos in taking meeting rooms. There is less "surprise" and more certainity when attending planned meetings. Pros The best part is the QR code for instant booking. We use it a lot to cut down to time to find out the free times and make a reservation of the meeting room. Ease of use and ease of onboarding was also the critical point for our team, cause not everyone is willing to spend a lot of time with learning a new app. Everyone jumped in really quickly. The localization was also critical, we love that app actually speaks multiple languages including czech. Cons We are looking forward to a personal calendar integration Alternatives considered [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reason for choosing Whatspot Approval process for reservations was a huge benefit. Ability to invite guests outside our company into the system. Review Source VR Verified Reviewer IT Depatment Manager Retail Used the software for: 6-12 months ### "Great application to manage meeting rooms booking" May 17, 2023 5.0 Pros Ease of use, simplicity, clean design, and price Cons Nothing missing. We were using the service very frequently without any issues. Review Source VR Verified Reviewer Research Assistant Biotechnology Used the software for: I used a free trial ### "whatspot" February 16, 2023 5.0 Overall we are really happy with the software. Pros Free version of the application is quite effective for a small group. I really liked the product in comparison to expensive alternatives. Cons There is no smartphone app for this software for now, but they told me they are planning about this. Reason for choosing Whatspot is exactly what we needed for a small group managing a calendar with a few stations Review Source VR Verified Reviewer CIO Construction Used the software for: Less than 6 months ### "Whatspot, what else?" June 21, 2023 4.0 Pros We apply in our internal process in ten minutes Cons Nothing to declare. For our needs actual features’ are enough. Review Source Response from Whatspot June 22, 2023 Thanks for your feedback! We're delighted Whatspot fits your needs and is easy to implement. Your satisfaction inspires us to keep enhancing our platform. Best regards, The Whatspot Team Russ U. Director of Sales Computer Software Used the software for: Less than 6 months ### "Awesome tool that was implemented in a day" June 16, 2021 5.0 Sales&Customer Success team had an issue with meeting room bookings. I looked into a few systems and I needed something extremely simple to give it a try. I've invited 10 people and all of them liked . Everyone is excited that now they can easily book meeting rooms and this process is organized. Pros Ease of use, modern interface, no training, cost Cons Nothing comes to my mind. Support guys are great as well, so everything's very good Reason for choosing Whatspot It was the easiest to use and most user-friendly tool Review Source MM Marcela M. Operations Director E-Learning Used the software for: 6-12 months ### "Excellent online booking and control software" July 25, 2022 5.0 We have an open office design and created several shared spaces to attend video calls, after the covid-19 pandemic. It was necessary to have software to order and control those spaces, to give confidence to our collaborators. Pros Thanks to now we have complete control of our shared spaces. It's straightforward to configure and use. Its user control allows you to set permissions to verify and confirm reservations or if you have public users, they can make it by themselves using QR codes or an URL. Cons There are sometimes when certain actions take longer than we expected. It seems like the server wasn't big enough to process actions. Review Source ES Egle S. Business Centre Administrator Commercial Real Estate Used the software for: Less than 6 months ### "Good value for money!" March 8, 2024 5.0 Pros Simplicity of the use of the application. Cons We are using for two months and so far we are happy with the application. Review Source Response from Whatspot March 14, 2024 Thank you for your positive feedback! We're thrilled to hear that you find Whatspot easy to use and that you see good value in our service. Your satisfaction is our top priority. If you have any suggestions or need further assistance, please don't hesitate to reach out. We look forward to supporting your continued success with Whatspot! RV Roel V. System Admin Hospital & Health Care Used the software for: Less than 6 months ### "Great modern looking app with minimal features" June 6, 2021 4.0 Great experience. Costs are low compared to competitors, it looks like a 2021 modern design and the software is very easy to use. Plus: they're releasing monthly updates to the software which include new features and bug fixes. Pros The looks and ease of use. My clients don't need instructions to use the software, it's ready to use immmediately. Cons Very little actually. It still has got a few translation issues, but the developer told me personally these will be fixed soon. My features requests are taken seriously as well, which is great. Switched from [Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/) Because of the huge costs. Review Source KL Kristina L. HR and Payroll Administrator Information Technology and Services Used the software for: Less than 6 months ### "Amazing Software " March 7, 2024 5.0 Smooth service, user-friendly and great support Pros Great communication with the Product Manager, very supportive and always available when needed. Very good price for an amazing product! Cons There is nothing I could complain about Review Source Response from Whatspot March 8, 2024 Thrilled to hear you're enjoying Whatspot! Your praise for our support and user-friendly service means the world to us. We're here whenever you need us. SO Siobhan O. Head of Programmes Information Technology and Services Used the software for: Less than 6 months ### "Great, simple software for desk booking" December 8, 2021 5.0 Brilliant Pros So easy to use and set up. Very simple compared to other products on the market. Good value for money Cons It would be good to be able to set it for just all day booking, rather than time slots. Alternatives considered [Envoy](https://www.capterra.com/p/143721/Envoy/)[Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/) Reason for choosing Whatspot Simplicity of configuration and price Review Source Response from Whatspot December 13, 2021 Thank you for your precious feedback. We appreciate your idea of "all-day booking". We'll consider including it in our roadmap. Marek SS Sandra S. Personal Assistant Financial Services Used the software for: I used a free trial ### "Great platform" June 15, 2021 5.0 Very good Pros It is easy to use and very intuitive use Cons As a new platform there are some missing features, but the customer support is quick and open to welcome any suggestions for change. They even call me to give me tips on how to better use the platform Reason for choosing Whatspot Free trial and great customer support Review Source Response from Whatspot October 11, 2021 Hello Sandra, thank you for your review. We have added new features like recurring event. Plus we are going to update daily calendar view that will soon be enriched with pictures. Marek DE Daniella E. Lab researcher Hospital & Health Care Used the software for: Less than 6 months ### "Best booking and scheduling platform" October 11, 2022 5.0 Awesome, loved it Pros I liked it that it could show me the people that have booked and the spaces left which I can use. Cons The initial activation mail gets expired easily Review Source MJ Markéta J. HR manager Information Technology and Services Used the software for: Less than 6 months ### "We are satisfied with the software - easy reservation of selected places (cars)" April 26, 2021 5.0 Daily use has accelerated communication processes. Reservations at various facilities. Overview of reservations without the need to query Pros Simple intuitive control - not long and complex training of individual users. Cons Applications for mobile phones are missing Review Source AS Anoush S. Central Services Coordinator Civic & Social Organization Used the software for: Less than 6 months ### "WhatSpot review by Impact Initiatives (a UK charity)" April 9, 2026 5.0 We were looking for a suitable replacement for Skedda after they decided to change their pricing model and the annual cost was set to quadruple. has all the functionality we're looking for as an online room booking utility and is much cheaper than Skedda due to their fair pricing model. Pros User friendly, clean interface, great functionality, per spot pricing rather than per user, highly responsive and friendly customer support. Cons I would appreciate if there was the ability to assign users to different teams and for the teams to appear colour coded in individual spot calendars. Also it would be good if people within teams had the ability to amend or cancel bookings made by other people within their team. Switched from [Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/) Skedda's pricing model changed to per user and became prohibitively expensive for us. Review Source Response from Whatspot April 13, 2026 Thank you for taking the time to share your experience with Whatspot. We’re very happy to hear that you value the clean and user-friendly interface, the functionality, our pricing model, and the support from our team. It’s great to know that Whatspot is delivering what you were looking for in a room booking solution. We also really appreciate your suggestions. The ability to work with teams more directly, including colour-coding in calendars and letting team members manage each other’s bookings, is excellent feedback and very relevant for future product improvements. Thanks again for your trust and for being part of Whatspot. AG Adam G. Snooker Manager Leisure, Travel & Tourism Used the software for: Less than 6 months ### "Perfect facilities booking platform" September 30, 2025 5.0 Easy to set up, great support, happy club members, everything has been perfect. 100% recommended. I had an initial demonstration which was really useful and I was able to ask any questions I needed about how the platform would meet our needs. Everyone has been heklpful and responsive to any follow up questions I have had. Pros It is an easy to use and intuitive platform which has been well received by all our members. Our members ages range from 18 to 85 so we needed an easy to access system which was suitable for those who were worried about our change from a paper based system to an online one. I have had lots of emails from members thanking me for the choice of platform. They are delighted. We have had no complaints or issues from anyone. Cons I can only say positive things about the platform. If I had one wish, it would be to have the same admin functionality through the app as the website. Alternatives considered [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reason for choosing Whatspot Spcially designed for our purpose and easy to deal with the support / set-up team. Review Source Response from Whatspot October 1, 2025 Thank you so much for your kind words! We’re truly happy to hear that Whatspot has been so well received by your members – especially across such a wide age range. It’s great to know the transition from paper to online has been smooth and appreciated. We’ll definitely keep the admin app functionality in mind for future improvements. Thanks again for the recommendation! mM mirari M. Site manager Research Used the software for: Less than 6 months ### "happy to have found it" March 25, 2026 4.0 Very happy with the use and the visualisation. Plus I have also received possitive feedback from the users. Pros Easy to use, to share, to follow,.... Great features. All you need from an app to organise spots. I also like the fact that you can add photos of the rooms (and information regarding the equipment, etc...) Cons when you make a reservation the hour to be set ´-its at the end of the day- and need to scroll it down to reach "working hours". Alternatives considered [Google Drive](https://www.capterra.com/p/161425/Drive/) Reason for choosing Whatspot easy to use, and fits our needs as we need to manage share rooms between different entities. Review Source Response from Whatspot March 26, 2026 Thank you very much for your kind review and for sharing your experience with Whatspot. We’re really glad to hear that the system is easy to use and that features like room photos and equipment details are helpful for your team. We’re also aware of the scrolling issue in the time selection during reservation creation, and improving this part of the experience is something we want to address. It’s great to hear that Whatspot fits your needs and that you’ve received positive feedback from your users as well. JR Joana R. Agency Coordinator Real Estate Used the software for: I used a free trial ### "Great tool for organizing and managing space!" April 13, 2026 5.0 Easy to use, very helpfull for space management, overall interactive and pleasant experience, both visually and functionally. Pros The new functionalities, floor plans, amazing idea! The fact that the main goal of the tool is so simple and easy to use is already great, but they enhanced it even more to make it even more space specific and so pleasent on the eye! Makes it fun to do such an otherwise dull task. Cons Nothing at all, everything about the idea behind is fully accomplished in the tool itself. So useful and so much room for new ideas to make it even better! Review Source Response from Whatspot April 16, 2026 Thank you so much for your wonderful review! We truly appreciate your kind words and are happy to hear that you enjoy the simplicity, visual experience, and our floor plan functionality. Feedback like this motivates us to keep moving in the same direction with every new feature we implement, we always strive to keep Whatspot simple, intuitive, and easy to use. SH Sampo H. vice principal Higher Education Used the software for: Less than 6 months ### "Easy room booking management" July 17, 2025 4.0 When I contacted 's support by email I got really quick and comprehensive answers. I really appreciate that communication works so well. Thank you very much, Vlasta! Pros It was really easy to learn to manage the app and create booking calendars. It is also convenient that you can assign rules for bookings. Cons I'm still waiting for the Google Calendar integration. And it would be great if the Admin could edit the questions of the booking page. Alternatives considered [Bookafy](https://www.capterra.com/p/141483/Bookafy-Online-Scheduling/) Reason for choosing Whatspot Bookafy was too complicated for our needs. Review Source Response from Whatspot July 21, 2025 Thank you for your kind feedback. We’re glad to hear the app is easy to use and that our support has been helpful. We’re just wrapping up the Microsoft Outlook integration, and Google Calendar is next. The ability to edit booking page questions — such as adding custom fields — is a great suggestion and is definitely on our radar. Thanks again for choosing Whatspot. AE Andrus E. manager Information Technology and Services Used the software for: Less than 6 months ### "Simple and specific app for booking office rooms, desks, parking lots." April 30, 2025 5.0 Pros It met our requirements 95%. I was searching for a solution for booking office desks and most of the similar apps are meant just for restaurants. is simple and enough for my needs. Cons Maybe on some points it's too simple and if I have specific needs, it will not deliver the solution. Alternatives considered [TablesReady](https://www.capterra.com/p/177074/TablesReady/) Reason for choosing Whatspot I also tested different restaurant table booking apps. Whatsport is meant specially for office desks/spaces - exactly what I needed. Review Source Response from Whatspot May 6, 2025 Thank you for your review! We’re glad Whatspot meets your needs for booking office spaces. We appreciate your feedback on simplicity and will keep it in mind as we improve. Thanks for choosing us! FL Fariñas L. Infrastructure Engineer Leisure, Travel & Tourism Used the software for: 1-2 years ### "Simple and Efficient Workspace Managemen" January 22, 2025 5.0 I am very satisfied. Whenever I had questions or needed help, they resolved them. It's a simple yet fairly comprehensive tool. Pros Its simplicity and ease of use. Managing workspaces and meeting rooms is now much faster. Cons That users cannot create maps online or upload maps to assign spaces. Review Source Response from Whatspot January 23, 2025 Thank you for your feedback! We're thrilled to hear you find the tool simple and efficient. We’re excited to share that an interactive map self-service feature is in our near roadmap and expected to launch soon. ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.