--- title: "Whatspot Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Whatspot the right Meeting Room Booking System solution for you? Explore 56 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/219633/Whatspot/reviews/" page_type: "reviews" language: "en" --- Whatspot 4.7 (56) [View alternatives](https://www.capterra.com/p/219633/Whatspot/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated September 16th, 2026 # Reviews of Whatspot Ease of use 4.8 Customer Service 4.8 ## Pros and Cons in Reviews mm mirari m Site managerResearch, 51 - 200 employeesUsed the software for: Less than 6 months. “I also like the fact that you can add photos of the rooms (and information regarding the equipment, etc...)“ March 25, 2026 FL Fariñas L Infrastructure EngineerLeisure, Travel & Tourism, 51 - 200 employeesUsed the software for: 1-2 years. “That users cannot create maps online or upload maps to assign spaces.“ January 22, 2025 AS Anoush S Central Services CoordinatorCivic & Social Organization, 51 - 200 employeesUsed the software for: Less than 6 months. “User friendly, clean interface, great functionality, per spot pricing rather than per user, highly responsive and friendly customer support.“ April 9, 2026 JM Julio M technicianCivil Engineering, 51 - 200 employeesUsed the software for: Less than 6 months. “It bothers me that configuring users always goes back to the beginning when I configure a user.“ September 26, 2023 mm mirari m Site managerResearch, 51 - 200 employeesUsed the software for: Less than 6 months. “Very happy with the use and the visualisation. Plus I have also received possitive feedback from the users.“ March 25, 2026 MJ Markéta J HR managerInformation Technology and Services, 11 - 50 employeesUsed the software for: Less than 6 months. “Applications for mobile phones are missing“ April 26, 2021 AV Armando V Responsable IT FinanzasMaritime, 201 - 500 employeesUsed the software for: Less than 6 months. “We are very pleased with Whatspot for managing meeting room reservations in our organization, as well as other spots.“ January 21, 2025 ## Showing most helpful reviews Showing 1-25 of 56 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Serge T. Account Executive Computer Software Used the software for: 6-12 months ### "Organize your booking schedule" October 20, 2021 5.0 Pros Whatspot is very easy to use, and it helped us tremendously with conference room bookings. Before Whatspot, we faced situations when the meeting room was occupied by someone else, so you had to guess if someone was actually there. We don't have that issue anymore! Cons Software gets the job done, so no issues! Review Source TC Taher C. IT Engineer Financial Services Used the software for: Less than 6 months ### "Sanctuary - Review" April 10, 2025 4.0 Excellent, Easy to Setup, amazing support team for onboarding. Pros Easy to use, Good User Interface, features and quick support. Cons Nothing, few features will be added in coming months. making it a complete product. Alternatives considered [Yeastar Workplace](https://www.capterra.com/p/247711/Yeastar-Workplace/) Reason for choosing Whatspot Similar features as above-mentioned apps at much lower price Review Source Response from Whatspot April 11, 2025 Thank you for your wonderful review! We're thrilled to hear that you find Whatspot easy to use and that our support team has been helpful. We’re excited about the upcoming features and appreciate your trust in Whatspot! BA Bushra A. IT Assistant Education Management Used the software for: Less than 6 months ### "Whatspot is a good system" April 1, 2022 3.0 Pros The system is User friendly, it is not sophisticated. Cons Time slots are not flexible and this affects on the system administrator and the system users. Review Source Response from Whatspot April 7, 2022 Dear Bushra, thank you for your feedback. It is very precious to us. We take it seriously. Please if you could specify how it affects the users and administrators you can do it here https://bit.ly/3jfWlxg. We will be happy to implement the improvements. Marek TJ Tina J. Owner of Tutoring Business Education Management Used the software for: 6-12 months ### "Love Whatspot! It has been a gamechanger for my tutoring office." March 26, 2024 5.0 I absolutely love my overall experience with Whatspot. It's super easy to use. It's visually appealing. My tutors love using it. I love using it from an admin perspective. I have had no real issues with it. And for a small biz like mine, I am so grateful there is a free option. Pros I own a small tutoring company and our office has 2-3 meeting rooms. I love that Whatspot has a free option for small businesses like mine. Our tutors usually work with a student on a weekly schedule. Whatspot allows recurring meeting to be booked easily. The visual representation of the calendar and the bookings is very friendly and it's easy to see what rooms are available. It has been so easy to use that I am now using the Whatspot calendar to schedule new students and see which tutors work which days and what timeslots are open. It's not just a room reservation site, it's evolved into a really great tool. Cons No real cons. Whatspot is amazing and does pretty much everything I need it to. However if I were to pick a few things: 1. the recurring meetings only go about 10 weeks out - so it is not recurring indefinitely. 2. when you delete a recurring appt, there is no ability to delete the whole recurring series, you have to go through each appt and delete them one by one. This actually works fine for my tutors as they usually only need to delete one session anyway, but it would be nice to be able to choose "delete just this one" or "delete all future recurring appts." I am sure Whatspot is in the works to update that. When I spoke with one of the reps, they seemed very responsive and they seem like they are always updating their site to have new features. Switched from [appointlet](https://www.capterra.com/p/143051/appointlet/) No ability on Appointlet to easily set up recurring weekly appointments. Tutors using the system were frustrated about that. Review Source Response from Whatspot April 15, 2024 Thank you for your wonderful review! We're thrilled to hear that Whatspot has been so helpful for your tutoring office. We're pleased to share that you can now set recurring meetings for up to 20 weeks. Additionally, we are working on enhancing the recurring booking management to allow bulk deletions. We appreciate your feedback and are always striving to improve our system. Looking forward to supporting your business as it grows! MK Michiel K. Coworking Community Manager Online Media Used the software for: Less than 6 months ### "Easy to use, nice design" September 29, 2022 5.0 We're happy to have moved to Whatspot, it makes it easier for our coworkers to book desks and meeting rooms and see availability. Pros We've moved our coworking space to Whatspot and it works like a charm. It's really easy to use. Communication and support of the Whatspot team is great. The option to get QR-codes for the spots is also a really nice feature. Cons There are some minor bugs when using it in mobile. But probably it will be solved soon. Also it would be nice for our coworking to be able to book a spot for the whole day (the available hours of the spot) by clicking a box instead of manually choose begin and endtime. Alternatives considered [deskbird](https://www.capterra.com/p/233108/deskbird/)[Kadence](https://www.capterra.com/p/229863/Kadence/)[Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/) Reason for choosing Whatspot We don't need that much features, we just needed a simple and easy to use booking calendar. Whatspot was the right choice. Review Source Response from Whatspot October 3, 2022 Thank you Michiel, We appreciate you taking the time to share your experience with us. We will work hard to make the app even better. Thanks again, Whatspot support team EM Emily M. Managing Director Hospital & Health Care Used the software for: Less than 6 months ### "Great, simple product at a fantastic price!" April 20, 2023 5.0 Excellent product at a great price, simple to use Pros User friendly features and not over complicated. Aesthetically simple. Cons Addition of a 'mileage' input section to input kms travelled Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Issue where our excel spreadsheet was overwritten and unable to be fully recovered. Review Source Response from Whatspot April 27, 2023 Dear Emily, Thank you for taking the time to share your thoughts on Whatspot. We appreciate your detailed feedback and are thrilled to know that you find our product user-friendly, aesthetically pleasing, and affordable. It's great to hear that Whatspot was able to address the issue you faced with your overwritten Excel spreadsheet. Regarding your suggestion about adding a 'mileage' input section for kms traveled, we appreciate your input and believe it could be a valuable addition for many users. Our development team is always eager to hear suggestions from our customers, as it helps us continuously improve and enhance our product. Once again, thank you for your kind words and constructive feedback. We're glad to have you as a part of the Whatspot family and look forward to continuing to serve your needs. Best, Marek VM Vojtech M. Product Manager Information Technology and Services Used the software for: Less than 6 months ### "The fastest way how to deal with meeting rooms booking" November 9, 2021 5.0 We decreased the chaos in taking meeting rooms. There is less "surprise" and more certainity when attending planned meetings. Pros The best part is the QR code for instant booking. We use it a lot to cut down to time to find out the free times and make a reservation of the meeting room. Ease of use and ease of onboarding was also the critical point for our team, cause not everyone is willing to spend a lot of time with learning a new app. Everyone jumped in really quickly. The localization was also critical, we love that app actually speaks multiple languages including czech. Cons We are looking forward to a personal calendar integration Alternatives considered [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reason for choosing Whatspot Approval process for reservations was a huge benefit. Ability to invite guests outside our company into the system. Review Source VR Verified Reviewer IT Depatment Manager Retail Used the software for: 6-12 months ### "Great application to manage meeting rooms booking" May 17, 2023 5.0 Pros Ease of use, simplicity, clean design, and price Cons Nothing missing. We were using the service very frequently without any issues. Review Source VR Verified Reviewer Research Assistant Biotechnology Used the software for: I used a free trial ### "whatspot" February 16, 2023 5.0 Overall we are really happy with the software. Pros Free version of the application is quite effective for a small group. I really liked the product in comparison to expensive alternatives. Cons There is no smartphone app for this software for now, but they told me they are planning about this. Reason for choosing Whatspot Whatspot is exactly what we needed for a small group managing a calendar with a few stations Review Source Russ U. Director of Sales Computer Software Used the software for: Less than 6 months ### "Awesome tool that was implemented in a day" June 16, 2021 5.0 Sales&Customer Success team had an issue with meeting room bookings. I looked into a few systems and I needed something extremely simple to give it a try. I've invited 10 people and all of them liked Whatspot. Everyone is excited that now they can easily book meeting rooms and this process is organized. Pros Ease of use, modern interface, no training, cost Cons Nothing comes to my mind. Support guys are great as well, so everything's very good Reason for choosing Whatspot It was the easiest to use and most user-friendly tool Review Source KD Kerry D. Office Manager Marketing and Advertising Used the software for: Less than 6 months ### "Everything we wanted." March 6, 2023 5.0 Whatspot has been great to work with. When we had an issue, they were quick to resolve it and even rolled out a new update based on our feedback within just a few days. Pros We were looking for a software with some specific criteria, including that it was public-facing so users didn't have to create an account to book a reservation, but we still had the ability to approve or deny listings. Cons I do wish we had the ability to embed it on a website, and to set specific hours for specific spots. Review Source jW jerry W. GM Computer Hardware Used the software for: 6-12 months ### "Quick solution for organizing conference room meetings" October 17, 2023 4.0 We use to do manual booking due to limited space we have. Now people can book online - saves everyone time. Pros Everyone can pick desired time and book conference room very easily. Cons Would like to see an app version of this. Review Source Response from Whatspot October 18, 2023 hank you for the review! We're thrilled to hear you find our system user-friendly for booking conference rooms. Your app suggestion is noted, and we're excited to share that we'll be working on an app version soon! Whatspot Team FR Francesco R. Therapist Mental Health Care Used the software for: Less than 6 months ### "An easy way to book studies for therapist group " September 24, 2021 4.0 Pros ease of use and the possibility for everyone to access anywhere and book a room Cons there is no possibility of being able to schedule meetings that are repeated weekly Review Source Response from Whatspot September 30, 2021 Dear Francesco, thank you for your review. Concerning the repeated event. We have just done the update and it is possible to start doing recurring events. You will find this feature in the last step of the reservation process. BTW: there are also new two languages added to the app. It is French and I guess you will like even more the other one and that is Italian. Enjoy using Whatspot. Marek SG Samantha G. Office Manager Health, Wellness and Fitness Used the software for: 6-12 months ### "Simple and Easy" June 10, 2022 5.0 Works for what we need it for Pros Easy to use and navigate. Very Straight forward and customer service is exceptional! Cons Does not have an app so need to use internet Review Source Response from Whatspot June 17, 2022 Hello Sam, We appreciate you taking the time to share your experience with us. We strive to provide an excellent experience for all users, and comments like this mean a lot to us! Please continue to share your feedback with us as we listen and share all feedback with our team. Thanks again, Whatspot support team PW Patrick W. Service Manager Hospital & Health Care Used the software for: Less than 6 months ### "Great easy to use Tool!" July 4, 2022 5.0 Pros Ease of use, very clear structured in use. Nicely adjustable with logos and pictures. Cons Configuration could be a bit more logic and it should be possible to more diverse options in terms of access rights and ownership of spots and categories (e.g. missing the possibility to receive approval requests to different accounts for the same spot or calendar). Review Source Response from Whatspot July 7, 2022 Hello Patrick, We appreciate you taking the time to share your experience with us. Concerning spot ownership, we would like to improve this logic in the future. Thanks again, Whatspot support team BM Bronwyn M. Snr Admin Officer Education Management Used the software for: I used a free trial ### "In house room management" February 24, 2023 5.0 We have one room used for meetings, lessons and departmental functions and it is to everybody's advantage to be able to see the availability basically at the click of the mouse. We are able to book the room for single and recurring meetings and update or delete meetings as required. Pros The product is a pleasure to use - no frills, fuss or complications. We were able to download and set up our room booking in minutes. Whatspot's free version is ideal for managing a single room in the department that is used by different groups. We looked at many free room management products and none gave us the what Whatspot has. I highly recommend the product. Cons Our needs are simple and there is nothing about the product that we would want to change Reason for choosing Whatspot No other free products offered the ease of use that Whatspot did. Review Source DH DRAŽEN H. FACILLITY MANAGER Real Estate Used the software for: I used a free trial ### "5 star, nothig less" June 10, 2021 5.0 appsolutely best thing is support. i have never had such a good experience - and above all in the time i needed support i was only trial user. just perfect. Pros Very simple for use, easy setup, users can acomodate very easily, support is perfect. Cons Some smaller improvements. nothig critical just to make administrators life litle more simpified. Review Source RZ Raneem Z. Campus Coordinator Education Management Used the software for: I used a free trial ### "Great experience , I truly like how simple the software is to use." August 17, 2021 4.0 Pros Very Simple and Ease of Use, Inexpensive, I like the barcode feature. Cons Weekends are not shown as Middle Eastern days. Review Source AS Anoush S. Central Services Coordinator Civic & Social Organization Used the software for: Less than 6 months ### "WhatSpot review by Impact Initiatives (a UK charity)" April 9, 2026 5.0 We were looking for a suitable replacement for Skedda after they decided to change their pricing model and the annual cost was set to quadruple. WhatSpot has all the functionality we're looking for as an online room booking utility and is much cheaper than Skedda due to their fair pricing model. Pros User friendly, clean interface, great functionality, per spot pricing rather than per user, highly responsive and friendly customer support. Cons I would appreciate if there was the ability to assign users to different teams and for the teams to appear colour coded in individual spot calendars. Also it would be good if people within teams had the ability to amend or cancel bookings made by other people within their team. Switched from [Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/) Skedda's pricing model changed to per user and became prohibitively expensive for us. Review Source Response from Whatspot April 13, 2026 Thank you for taking the time to share your experience with Whatspot. We’re very happy to hear that you value the clean and user-friendly interface, the functionality, our pricing model, and the support from our team. It’s great to know that Whatspot is delivering what you were looking for in a room booking solution. We also really appreciate your suggestions. The ability to work with teams more directly, including colour-coding in calendars and letting team members manage each other’s bookings, is excellent feedback and very relevant for future product improvements. Thanks again for your trust and for being part of Whatspot. mM mirari M. Site manager Research Used the software for: Less than 6 months ### "happy to have found it" March 25, 2026 4.0 Very happy with the use and the visualisation. Plus I have also received possitive feedback from the users. Pros Easy to use, to share, to follow,.... Great features. All you need from an app to organise spots. I also like the fact that you can add photos of the rooms (and information regarding the equipment, etc...) Cons when you make a reservation the hour to be set ´-its at the end of the day- and need to scroll it down to reach "working hours". Alternatives considered [Google Drive](https://www.capterra.com/p/161425/Drive/) Reason for choosing Whatspot easy to use, and fits our needs as we need to manage share rooms between different entities. Review Source Response from Whatspot March 26, 2026 Thank you very much for your kind review and for sharing your experience with Whatspot. We’re really glad to hear that the system is easy to use and that features like room photos and equipment details are helpful for your team. We’re also aware of the scrolling issue in the time selection during reservation creation, and improving this part of the experience is something we want to address. It’s great to hear that Whatspot fits your needs and that you’ve received positive feedback from your users as well. AG Adam G. Snooker Manager Leisure, Travel & Tourism Used the software for: Less than 6 months ### "Perfect facilities booking platform" September 30, 2025 5.0 Easy to set up, great support, happy club members, everything has been perfect. 100% recommended. I had an initial demonstration which was really useful and I was able to ask any questions I needed about how the platform would meet our needs. Everyone has been heklpful and responsive to any follow up questions I have had. Pros It is an easy to use and intuitive platform which has been well received by all our members. Our members ages range from 18 to 85 so we needed an easy to access system which was suitable for those who were worried about our change from a paper based system to an online one. I have had lots of emails from members thanking me for the choice of platform. They are delighted. We have had no complaints or issues from anyone. Cons I can only say positive things about the platform. If I had one wish, it would be to have the same admin functionality through the app as the website. Alternatives considered [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reason for choosing Whatspot Spcially designed for our purpose and easy to deal with the support / set-up team. Review Source Response from Whatspot October 1, 2025 Thank you so much for your kind words! We’re truly happy to hear that Whatspot has been so well received by your members – especially across such a wide age range. It’s great to know the transition from paper to online has been smooth and appreciated. We’ll definitely keep the admin app functionality in mind for future improvements. Thanks again for the recommendation! JR Joana R. Agency Coordinator Real Estate Used the software for: I used a free trial ### "Great tool for organizing and managing space!" April 13, 2026 5.0 Easy to use, very helpfull for space management, overall interactive and pleasant experience, both visually and functionally. Pros The new functionalities, floor plans, amazing idea! The fact that the main goal of the tool is so simple and easy to use is already great, but they enhanced it even more to make it even more space specific and so pleasent on the eye! Makes it fun to do such an otherwise dull task. Cons Nothing at all, everything about the idea behind whatspot is fully accomplished in the tool itself. So useful and so much room for new ideas to make it even better! Review Source Response from Whatspot April 16, 2026 Thank you so much for your wonderful review! We truly appreciate your kind words and are happy to hear that you enjoy the simplicity, visual experience, and our floor plan functionality. Feedback like this motivates us to keep moving in the same direction with every new feature we implement, we always strive to keep Whatspot simple, intuitive, and easy to use. JT Jacopo T. Head Of Operations Music Used the software for: Less than 6 months ### "Make it easier with Whatspot" August 11, 2026 4.0 Pros It's easy to use, super user‑friendly, and we set up our organization in about 15 minutes. We tried several tools before choosing Whatspot, and it’s the best for us. Cons The backend, especially team management and general settings, could be more user‑friendly. We suggest merging the sections so all settings appear on one page. Alternatives considered [PULT](https://www.capterra.com/p/248517/Pult/) Reason for choosing Whatspot easier to use and set up. The team preferred Whatspot’s interface over the other one. Review Source SH Sampo H. vice principal Higher Education Used the software for: Less than 6 months ### "Easy room booking management" July 17, 2025 4.0 When I contacted Whatspot's support by email I got really quick and comprehensive answers. I really appreciate that communication works so well. Thank you very much, Vlasta! Pros It was really easy to learn to manage the app and create booking calendars. It is also convenient that you can assign rules for bookings. Cons I'm still waiting for the Google Calendar integration. And it would be great if the Admin could edit the questions of the booking page. Alternatives considered [Bookafy](https://www.capterra.com/p/141483/Bookafy-Online-Scheduling/) Reason for choosing Whatspot Bookafy was too complicated for our needs. Review Source Response from Whatspot July 21, 2025 Thank you for your kind feedback. We’re glad to hear the app is easy to use and that our support has been helpful. We’re just wrapping up the Microsoft Outlook integration, and Google Calendar is next. The ability to edit booking page questions — such as adding custom fields — is a great suggestion and is definitely on our radar. Thanks again for choosing Whatspot. AE Andrus E. manager Information Technology and Services Used the software for: Less than 6 months ### "Simple and specific app for booking office rooms, desks, parking lots." April 30, 2025 5.0 Pros It met our requirements 95%. I was searching for a solution for booking office desks and most of the similar apps are meant just for restaurants. Whatspot is simple and enough for my needs. Cons Maybe on some points it's too simple and if I have specific needs, it will not deliver the solution. Alternatives considered [TablesReady](https://www.capterra.com/p/177074/TablesReady/) Reason for choosing Whatspot I also tested different restaurant table booking apps. Whatsport is meant specially for office desks/spaces - exactly what I needed. Review Source Response from Whatspot May 6, 2025 Thank you for your review! We’re glad Whatspot meets your needs for booking office spaces. We appreciate your feedback on simplicity and will keep it in mind as we improve. Thanks for choosing us! Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.