# Page 2 | Whatspot Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Page 2 - Is Whatspot the right Meeting Room Booking System solution for you? Explore 53 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/219633/Whatspot/reviews

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Whatspot

4.7 (53)

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/)

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Last updated March 23rd, 2026

# Page 2 - Reviews of Whatspot

## Showing most helpful reviews

Showing 26-50 of 53 Reviews

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Most Helpful

Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

LC

Lucy C.  
Information and Performance Manager  
Non-Profit Organization Management  
Used the software for: Less than 6 months

### "Brilliant product! "

June 21, 2024

5.0

As mentioned above, the demo was really clear and helpful. The trail period is 2 weeks which is a great amount of time to be able to get a feel for the system and know what you're buying. \[sensitive content hidden\] was great and really responsive which helped out decision to use Whatspot. The system is clear and simple to use which is helpful for our staff who struggle with complicated systems. Thank you!

Pros

The ease of the system is great - so clear and simple to use. Demo was great - \[sensitive content hidden\] was very helpful and responsive to questions. Quick and easy set up.

Cons

Unable to block book for longer then 20 weeks.

Review Source

Response from Whatspot

July 1, 2024

We're thrilled to hear that you found our system clear and simple to use. It's great to know that the demo was helpful and that our team member was responsive to your questions, making the setup quick and easy. We're also pleased that the two-week trial period gave you a good feel for our system. We appreciate your feedback regarding the limitation on block booking for longer than 20 weeks. We're actively working on improving recurring bookings and hope to have a solution for this in the near future. Thank you once again for your kind words and support!

TJ

Tina J.  
Owner of Tutoring Business  
Education Management  
Used the software for: 6-12 months

### "Love Whatspot! It has been a gamechanger for my tutoring office."

March 26, 2024

5.0

I absolutely love my overall experience with Whatspot. It's super easy to use. It's visually appealing. My tutors love using it. I love using it from an admin perspective. I have had no real issues with it. And for a small biz like mine, I am so grateful there is a free option.

Pros

I own a small tutoring company and our office has 2-3 meeting rooms. I love that Whatspot has a free option for small businesses like mine. Our tutors usually work with a student on a weekly schedule. Whatspot allows recurring meeting to be booked easily. The visual representation of the calendar and the bookings is very friendly and it's easy to see what rooms are available. It has been so easy to use that I am now using the Whatspot calendar to schedule new students and see which tutors work which days and what timeslots are open. It's not just a room reservation site, it's evolved into a really great tool.

Cons

No real cons. Whatspot is amazing and does pretty much everything I need it to. However if I were to pick a few things: 1. the recurring meetings only go about 10 weeks out - so it is not recurring indefinitely. 2. when you delete a recurring appt, there is no ability to delete the whole recurring series, you have to go through each appt and delete them one by one. This actually works fine for my tutors as they usually only need to delete one session anyway, but it would be nice to be able to choose "delete just this one" or "delete all future recurring appts." I am sure Whatspot is in the works to update that. When I spoke with one of the reps, they seemed very responsive and they seem like they are always updating their site to have new features.

Switched from

[appointlet](https://www.capterra.com/p/143051/appointlet/)

No ability on Appointlet to easily set up recurring weekly appointments. Tutors using the system were frustrated about that.

Review Source

Response from Whatspot

April 15, 2024

Thank you for your wonderful review! We're thrilled to hear that Whatspot has been so helpful for your tutoring office. We're pleased to share that you can now set recurring meetings for up to 20 weeks. Additionally, we are working on enhancing the recurring booking management to allow bulk deletions. We appreciate your feedback and are always striving to improve our system. Looking forward to supporting your business as it grows!

KR

Kari R.  
Leader  
Education Management  
Used the software for: Less than 6 months

### "Review of W"

February 16, 2024

3.0

Pros

The calendar and booking. The spots make it possible for us to spearate booking between our locations.

Cons

I miss the automatic reply feature for our users. I also can't change my email address, the one I receive notifications at. I would really like to do this. Additionally, I want the option for participants to be approved on their first booking, without needing approval for subsequent bookings. I also miss information om how to get help with problems.

Switched from

[Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/)

Excenses, but it turns out that Skedda is less excensive. It looks like we been charged twice.

Review Source

Response from Whatspot

February 19, 2024

We sincerely regret any inconvenience you've experienced and value your feedback highly. At Whatspot, we're dedicated to continuous improvement and take your concerns seriously: Continuous Improvements: We regularly update the Whatspot system, incorporating valuable user feedback to enhance your experience. Streamlined Processes: We're always looking for ways to make our platform more user-friendly, including simplifying booking and approval processes. Billing Concerns: If there's been any issue with billing, such as being charged twice, we want to address it immediately. Please reach out to us at support@whatspot.app, and we're prepared to offer a full refund if a mistake has been made on our part. Your satisfaction is our priority. For any assistance or to discuss your concerns further, please contact us directly at support@whatspot.app. Best regards, Marek

Diogo N.  
Marketing Coordinator  
Real Estate  
Used the software for: Less than 6 months

### "Amazing Platform and Support"

March 1, 2024

5.0

Nothing less than exceptional service and dedication to the product they have. They are and should be proud of what they built.

Pros

Reaching a sales and support team was easy, and I was amazed at how flexible they were. Special note to \[sensitive content hidden\] who gave an amazing professional side from our moment of interest to after the purchase.

Cons

Nothing until the moment. I will see how much time would it take to develop certain requests that we ask. But already beforehand was explained to me an idea of where the development team is oriented which I think was a positive point and helped me decide in to buy the product.

Alternatives considered

[HubSpot Marketing Hub](https://www.capterra.com/p/171840/HubSpot-Marketing/)

Reason for choosing Whatspot

Easy to reach and dedicated professional to follow quickly my case.

Switched from

[Google Forms](https://www.capterra.com/p/176571/Google-Forms/)[Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)

Unprofessionalism that that would bring to my company.

Review Source

Response from Whatspot

March 6, 2024

Thanks for your positive feedback! We're thrilled you're happy with our support and platform. Your satisfaction fuels our commitment to excellence.

KM

Kurt M.  
Foundation President  
Education Management  
Used the software for: Less than 6 months

### "Whatspot for reserving meeting and class rooms in a private school "

October 6, 2023

4.0

Our teachers use Whatspot to reserve rooms for meetings. Our student's use the app to check to see if a room is free for a spontaneous chill session. Our administration staff uses the app to reserve rooms for external customers, who rent our space after hours.

Pros

The software has made it possible for us to begin renting out space after hours and helped keep us from going crazy during the day. With 240 students and 50 staff members, parent meetings and student activities, this tool isn't just helpful, its absolutely essential. We are happy to work with the Whatspot team, they are open to our feedback and doing a terrific job.

Cons

There isn't anything that we don't like. Editing events could be more intuitive. It's a minor issue.

Reason for choosing Whatspot

Most products seemed to be overkill. Whatspot didn't require any user training. It's essentially plug and play.

Review Source

Response from Whatspot

October 18, 2023

Thank you for your fantastic feedback! We're thrilled that Whatspot has been essential for reserving meeting and class rooms at your private school. We appreciate your input, and we're constantly working to improve the editing features. We're here to support your space management needs! Whatspot Team

MK

Michiel K.  
Coworking Community Manager  
Online Media  
Used the software for: Less than 6 months

### "Easy to use, nice design"

September 29, 2022

5.0

We're happy to have moved to Whatspot, it makes it easier for our coworkers to book desks and meeting rooms and see availability.

Pros

We've moved our coworking space to Whatspot and it works like a charm. It's really easy to use. Communication and support of the Whatspot team is great. The option to get QR-codes for the spots is also a really nice feature.

Cons

There are some minor bugs when using it in mobile. But probably it will be solved soon. Also it would be nice for our coworking to be able to book a spot for the whole day (the available hours of the spot) by clicking a box instead of manually choose begin and endtime.

Alternatives considered

[deskbird](https://www.capterra.com/p/233108/deskbird/)[Kadence](https://www.capterra.com/p/229863/Kadence/)[Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/)

Reason for choosing Whatspot

We don't need that much features, we just needed a simple and easy to use booking calendar. Whatspot was the right choice.

Review Source

Response from Whatspot

October 3, 2022

Thank you Michiel, We appreciate you taking the time to share your experience with us. We will work hard to make the app even better. Thanks again, Whatspot support team

NM

NURYANA M.  
Admin Executive  
Logistics and Supply Chain  
Used the software for: I used a free trial

### "The features are friendly user and straight forward. Friendly user."

January 15, 2024

4.0

Pros

Received notification to admin manager email straight after user booking. can avoid miss looked. admin manager feature can decline / remove booking room to other option.

Cons

Once approved no space to communicate with user if there is some note to informed.

Review Source

Response from Whatspot

January 16, 2024

Thank you for your review. We appreciate your feedback on the ease of use and the ability to create categories in Whatspot. Regarding your concern about booking slots less than one hour, Whatspot actually offers the flexibility to book shorter time slots. By default, the smallest time slot available is 30 minutes, and in the organization settings, this can be further reduced to 15 minutes. If you are encountering issues with this feature or need further assistance in configuring these settings, please don't hesitate to reach out to me at marek@whatspot.app. We're here to ensure your experience with Whatspot is as beneficial as possible. Your recommendation is highly valued, and we're committed to continuously improving our service.

AS

Abhimanyu S.  
Sr. Manager Operations  
Program Development  
Used the software for: I used a free trial

### "Great product "

January 14, 2024

4.0

Over all experience is great. I would recommend it.

Pros

Ease of use, it allows to make categories

Cons

It doesn’t allows to book slots lesser than one hour.

Review Source

Response from Whatspot

January 15, 2024

Thank you for your review. We appreciate your feedback on the ease of use and the ability to create categories in Whatspot. Regarding your concern about booking slots less than one hour, Whatspot actually offers the flexibility to book shorter time slots. By default, the smallest time slot available is 30 minutes, and in the organization settings, this can be further reduced to 15 minutes. If you are encountering issues with this feature or need further assistance in configuring these settings, please don't hesitate to reach out to me at marek@whatspot.app. We're here to ensure your experience with Whatspot is as beneficial as possible. Your recommendation is highly valued, and we're committed to continuously improving our service.

JM

Julio M.  
technician  
Civil Engineering  
Used the software for: Less than 6 months

### "It's worth the money it costs!"

September 26, 2023

4.0

It made booking meeting rooms a lot easier for us.It was possible to implement the solution and get it up and running in just 2 days (we have almost 100 users)!

Pros

Easy to configure (create users, create rooms, define access).Simple and intuitive for the user to check room occupancy and create reservations for rooms at unoccupied times.

Cons

It bothers me that configuring users always goes back to the beginning when I configure a user.In addition to deactivating a user that is no longer used, it should be possible to delete it.

Review Source

Response from Whatspot

October 4, 2023

Thank you for the positive feedback! We're glad Whatspot has streamlined your room booking process. We'd like to understand more about your concerns with user configuration. Could you please send us an email detailing the issues you've encountered? This will help us make the necessary improvements. Thanks for choosing Whatspot!

KD

Kerry D.  
Office Manager  
Marketing and Advertising  
Used the software for: Less than 6 months

### "Everything we wanted."

March 6, 2023

5.0

Whatspot has been great to work with. When we had an issue, they were quick to resolve it and even rolled out a new update based on our feedback within just a few days.

Pros

We were looking for a software with some specific criteria, including that it was public-facing so users didn't have to create an account to book a reservation, but we still had the ability to approve or deny listings.

Cons

I do wish we had the ability to embed it on a website, and to set specific hours for specific spots.

Review Source

BE

Betsabe E.  
Administrative Assistant  
Environmental Services  
Used the software for: I used a free trial

### "Review Carbon Trust"

January 15, 2024

5.0

Pros

How easy it is to use. The calendar is too friendly and everyone is pretty happy with the platform

Cons

The price. We are looking for a platform that are free or not that expensive because we use it just tu reserve 2 parking spaces.

Reason for choosing Whatspot

because of the free trial, all the others asked for credit card information

Switched from

[Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/)

we had to start paying and it was too much

Review Source

Response from Whatspot

January 16, 2024

Thank you for your review. We're glad the platform's ease of use meets your needs. Regarding pricing, we aim to balance affordability with quality service. Your feedback is valuable and will be considered for future improvements. If you have any concerns, please don't hesitate to contact us.

MM

Marcela M.  
Operations Director  
E-Learning  
Used the software for: 6-12 months

### "Excellent online booking and control software"

July 25, 2022

5.0

We have an open office design and created several shared spaces to attend video calls, after the covid-19 pandemic. It was necessary to have software to order and control those spaces, to give confidence to our collaborators.

Pros

Thanks to Whatspot now we have complete control of our shared spaces. It's straightforward to configure and use. Its user control allows you to set permissions to verify and confirm reservations or if you have public users, they can make it by themselves using QR codes or an URL.

Cons

There are sometimes when certain actions take longer than we expected. It seems like the server wasn't big enough to process actions.

Review Source

AS

Andrew S.  
Marketing Manager  
Hospital & Health Care  
Used the software for: 6-12 months

### "Whatspot Review"

July 18, 2021

5.0

Particularly simple to use. The cost is especially reasonable and less while compared with others. Fantastic client care accessible to help us and furthermore they do give proactive tips to have a superior encounter.

Pros

Everybody is energized that now they can without much of a stretch book meeting rooms and this interaction is coordinated. Expenses are low comparing with competitors, it appears as though a 2021 present day plan and the product is extremely simple to use. Totally the best thing is the backup support from the team, and I have never had a decent encounter elsewhere. They give month to month updates to the product which incorporate new highlights and bug fixes

Cons

Has a couple of translation issues. Nothing more to say here, as the support group is consistently accessible.

Review Source

Response from Whatspot

July 22, 2021

Dear Andrew, thank you for your kind words. We'll do our best to keep you satisfied also in the future. You can specify the language issues on support@whatspot.app and we will be happy to fix them. Marek Lustyk

jW

jerry W.  
GM  
Computer Hardware  
Used the software for: 6-12 months

### "Quick solution for organizing conference room meetings"

October 17, 2023

4.0

We use to do manual booking due to limited space we have. Now people can book online - saves everyone time.

Pros

Everyone can pick desired time and book conference room very easily.

Cons

Would like to see an app version of this.

Review Source

Response from Whatspot

October 18, 2023

hank you for the review! We're thrilled to hear you find our system user-friendly for booking conference rooms. Your app suggestion is noted, and we're excited to share that we'll be working on an app version soon! Whatspot Team

CM

Clément M.  
Facility Manager  
Animation  
Used the software for: Less than 6 months

### "Very good software"

May 31, 2022

5.0

Very goof experience !

Pros

Easy to use, easy to deploy and not that expensive

Cons

I think an integration with google calendar or outlook could be great. The functionnality of import for the first integration is missing, now, we are obliged to invite manually 400 people.

Review Source

Response from Whatspot

June 2, 2022

Clément, thank you for your review and your feedback. I can promise specific things. At the moment we are working on better user management. We want to implement searching there plus we will integrate bulk user email inserting. We are also working on Google Calendar integration. Marek

FR

Francesco R.  
Therapist  
Mental Health Care  
Used the software for: Less than 6 months

### "An easy way to book studies for therapist group "

September 24, 2021

4.0

Pros

ease of use and the possibility for everyone to access anywhere and book a room

Cons

there is no possibility of being able to schedule meetings that are repeated weekly

Review Source

Response from Whatspot

September 30, 2021

Dear Francesco, thank you for your review. Concerning the repeated event. We have just done the update and it is possible to start doing recurring events. You will find this feature in the last step of the reservation process. BTW: there are also new two languages added to the app. It is French and I guess you will like even more the other one and that is Italian. Enjoy using Whatspot. Marek

TW

Trent W.  
Financial Manager  
Gambling & Casinos  
Used the software for: Less than 6 months

### "Very User Friendly and Cost Effective"

October 18, 2022

5.0

Pros

We looked for many room booking systems which were extremely overpriced! Luckily we found Whatspot who saved the day for us!

Cons

The system is very basic but I anticipate that it will improve over time

Alternatives considered

[Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/)

Reason for choosing Whatspot

Price

Switched from

[Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/)

Price

Review Source

tG

tomas G.  
diseñador industrial  
Education Management  
Used the software for: Less than 6 months

### "observación "

January 9, 2023

5.0

me está ayudando mucho a que los profesores soliciten solamente una vez la sala y exista evidencia de eso. a su vez sería genial que cuando se exporte en el excel sea más detallado

Pros

que varias personas puedan interactuar en las solicitudes

Cons

el no poder ajustar a minutos exactos las reservas.

Reason for choosing Whatspot

por el concepto de fácil uso y entendimiento, ya que no tengo que explicarle a 250 personas cómo hacer una reserva

Review Source

SG

Samantha G.  
Office Manager  
Health, Wellness and Fitness  
Used the software for: 6-12 months

### "Simple and Easy"

June 10, 2022

5.0

Works for what we need it for

Pros

Easy to use and navigate. Very Straight forward and customer service is exceptional!

Cons

Does not have an app so need to use internet

Review Source

Response from Whatspot

June 17, 2022

Hello Sam, We appreciate you taking the time to share your experience with us. We strive to provide an excellent experience for all users, and comments like this mean a lot to us! Please continue to share your feedback with us as we listen and share all feedback with our team. Thanks again, Whatspot support team

RO

Richard O.  
IT Manager  
Research  
Used the software for: 6-12 months

### "The best Reservation and Booking software"

June 23, 2022

5.0

Whatspot is simply incredible software for reservation/booking

Pros

A very friendly and easy to use software for reservation and booking

Cons

There is no single con about this software

Review Source

JI

Juana I.  
Campus Coordinator  
Education Management  
Used the software for: Less than 6 months

### "-"

August 17, 2021

5.0

I'm satisfied overall, my team and I use it daily and it helped us a lot to keep everything more organized.

Pros

User-friendly, inexpensive, straightforward, a high level of customer service

Cons

Not all countries are taken into consideration, in terms of payment (location), weekday and weekends, language in month view.

Review Source

Response from Whatspot

October 11, 2021

Hello Juana, thank you for your review. Now all the countries are taken into consideration. Marek

PW

Patrick W.  
Service Manager  
Hospital & Health Care  
Used the software for: Less than 6 months

### "Great easy to use Tool!"

July 4, 2022

5.0

Pros

Ease of use, very clear structured in use. Nicely adjustable with logos and pictures.

Cons

Configuration could be a bit more logic and it should be possible to more diverse options in terms of access rights and ownership of spots and categories (e.g. missing the possibility to receive approval requests to different accounts for the same spot or calendar).

Review Source

Response from Whatspot

July 7, 2022

Hello Patrick, We appreciate you taking the time to share your experience with us. Concerning spot ownership, we would like to improve this logic in the future. Thanks again, Whatspot support team

ZA

Zeeshan A.  
PM  
Computer Software  
Used the software for: Less than 6 months

### "Whatspot is the best."

October 11, 2021

5.0

Their free-tier is so good that sometimes I feel bad for not paying to them for the value they are adding to us.

Pros

They have all is required to use room booking system. Easy to set up. Easy to use. No training at all is required for anybody.

Cons

We have it all that is needed. Maybe, integrating directly into users' calendars is what could add a lot more value.

Review Source

Response from Whatspot

October 13, 2021

Hello Zeeshan, thank you for your kind words. We appreciate your feedback. We want to improve Whatspot and the integration is now something we want to focus on especially the ones related to personal calendars. Marek

BM

Bronwyn M.  
Snr Admin Officer  
Education Management  
Used the software for: I used a free trial

### "In house room management"

February 24, 2023

5.0

We have one room used for meetings, lessons and departmental functions and it is to everybody's advantage to be able to see the availability basically at the click of the mouse. We are able to book the room for single and recurring meetings and update or delete meetings as required.

Pros

The product is a pleasure to use - no frills, fuss or complications. We were able to download and set up our room booking in minutes. Whatspot's free version is ideal for managing a single room in the department that is used by different groups. We looked at many free room management products and none gave us the what Whatspot has. I highly recommend the product.

Cons

Our needs are simple and there is nothing about the product that we would want to change

Reason for choosing Whatspot

No other free products offered the ease of use that Whatspot did.

Review Source

PM

Paul M.  
COO  
Internet  
Used the software for: Less than 6 months

### "Perfect for our offices"

May 24, 2022

5.0

Pros

It's perfect for managing room booking system in our company.

Cons

The admin has to validate all new meetings

Review Source

Response from Whatspot

May 25, 2022

Thank you for your review. Concerning validating the bookings you can disable it in the edit category. After that, all the reservations are without an approval process. If you have any other needs just drop an email to our support and will help you solve your problems. Marek

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