# Cardata Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Cardata Software - reviews, pricing plans, popular comparisons to other GPS Tracking products and more.

Source: https://www.capterra.com/p/220180/CarData

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# 

 Cardata Software Review 2026: Features, Reviews, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

Cardata

## What is Cardata?

Cardata's vehicle reimbursement platform makes paying for business mileage fair, tax-efficient, and easy. Cardata simplifies mileage reimbursement with GPS-accurate tracking, flexible trip capture, automatic submissions, and full pay and compliance visibility in one intuitive platform. Our end-to-end suite of software intelligently matches employees with tax-free, IRS & CRA compliant reimbursements tailored to their role, driving needs, and your corporate budget. Programs include Fixed and Variable Rate (FAVR), Cents per Mile (CPM), and Tax-Free Car Allowances (TFCA).

## What is Cardata used for?

[Mileage Tracking](https://www.capterra.com/mileage-tracking-software/)[GPS Tracking](https://www.capterra.com/gps-tracking-software/)[Expense Report](https://www.capterra.com/expense-report-software/)

Overall rating

Based on 6 user reviews

Reviews sentiment

Positive

\-

Neutral

\-

Negative

\-

Starting price

Free trial  
available

Capterra Shortlist charts the highest-rated and most popular products...

Our "Best of" badge program showcases products with the highest ratings...

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## Cardata alternatives

Highest Rated

[4.9 (4,600)](https://www.capterra.com/p/172127/Rippling/reviews/)

Starting price

$8.00

Per User, Per Month

[4.6 (1,186)](https://www.capterra.com/p/142384/Zoho-Expense/reviews/)

Starting price

$3.00

Per User, Per Month

[4.2 (88)](https://www.capterra.com/p/151364/TripLog-MagicTrip/reviews/)

Starting price

$8.00

Per User, Per Month

[4.3 (606)](https://www.capterra.com/p/76/Intacct/reviews/)

Starting price

Contact vendor for pricing

[View all alternatives](https://www.capterra.com/p/220180/CarData/alternatives/)

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Compliance Management

3.0 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Track and manage adherence to policies for any service, product, process, or supplier

Data Import/Export

3.5 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Import and export data to and from software applications

Mobile App

4.5 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Access the system via a mobile application

Reporting & Statistics

4.0 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

User Management

3.0 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks

Access Controls/Permissions

3.0 (1)

0.00% of 1 reviewers that rated this feature as important or highly important

Define levels of authorization for access to specific files or systems

Cardata 80 features

Define levels of authorization for access to specific files or systems

Integrate with a third-party accounting system

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Track and document all activities across devices, networks, and other systems

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Manage the process of evaluating documents or requests submitted for approval

Route documents and other data through one or more stakeholders for review and approval

Monitor the usage of assets, such as equipment, tools, software, etc., throughout their lifecycle

A record of all activities within the system, including user access, changes made, etc.

Record employee's benefit plans and selections throughout career progression

Create, manage, and send invoices or bills to customers

Create budgets based on historical data and future projections

Organize and group data or items based on various criteria

Process of backing up of files and applications to cloud-based remote servers for protection of data

Track and manage adherence to policies for any service, product, process, or supplier

Customize data fields to support various needs and use cases

Alter the layout and content of reports

Pre-designed layouts that can be customized to match preferences and requirements

Grouping log entries based on similar attributes.

Import and export data to and from software applications

Protect sensitive data for digital privacy

Digitally deposit correct payroll amounts into individual employee's bank accounts

Store, manage, and track all electronic documents in a centralized location

Track all personnel who operate company vehicles

Electronically collect payments for goods or services

Receive and/or send email notifications for urgent updates, requests, or other information

Electronic storage of staff/employee contact information and job status in a centralized repository

Track employee schedules, availability, and performance across projects and tasks

Monitor and record expenses such as purchases or charges incurred

Evaluate units, projects, budgets, and other finance-related data to gauge their performance and potential risk

Monitor and track fuel consumption and costs

Use AI to generate content in the form of text, images, videos, etc.

Virtual perimeter for a real-world geographic area

Visualize locations on a map

Determines the location of a device using GPS or an IP address

System to support the positioning, navigation, and timing (PNT) measurements of an object or individual

Information, data and reports that are being tracked over time

Track and manage inventory levels to maintain proper supply

Identify the physical location of an individual, asset, device, etc.

Log miles driven for tax deduction or reimbursement purposes

Access software remotely via mobile devices

Notifications via mobile devices

Access the system via a mobile application

Observe and track the demand, usage, progress or quality of a system, product, or user

Manage and handle various international currencies

Allow multiple users with individual logins and varying permissions to use the same account, software, portal, or service

Process of familiarizing new clients, stakeholders or employees with the company, a new location, or a service

Accept, record, and reconcile financial transactions

Manage employee salary processes, data, taxes, and records administration efficiently

A set of indicators that tracks the performance of networks, applications, systems, teams, etc.

Create new policies or alter existing policies

Create, manage, and track policies and procedures within an organization

Receive data and information in real time

Active monitoring of systems, applications, or networks

Notifications that are delivered to users as soon as an event occurs

Active reporting of data and metrics

Receive system updates as soon as any changes are made

Upload, track, and submit receipts in a central database

Manage compensation for out-of-pocket expenses incurred by an employee, client or another party

Timed notification for any upcoming task, deadline, appointment, or activity

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

View and track pertinent metrics to find patterns and gain insights from data

Plan daily routes to optimize employee scheduling and provide directions

Plan availability and assign specific time slots for tasks and resources

Search and filter data across systems to locate required information by entering keywords or certain criteria

Allow users to access multiple services after entering their login credentials once

Review and uncover trends in spending activity

Set allowances and ensure employees don't spend more than the allotted amounts

Track the status over time for a request, process, asset, or transaction

Organize customer data and accounts by user or geography

Set up connections to third-party platforms to improve business processes

Log and record hours worked and costs spent to assist in billing and invoicing

Measure and track time including hours worked and paid time off (PTO)

Track the amount of time spent on a job or task

Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period

Record of trip details

Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks

Track and monitor how vehicles are used

Real-time vehicle tracking for monitoring location, route, speed, etc.

Create, design and manage workflows for repetitive tasks

Get Advice

We can help you find the software with the features you need.

Features

4.0 (6)

4.0

Based on 6 reviews

## Pricing

Value for money

3.8 (6)

### Starting price

Free trial  
available

Value for money

3.8 (6)

3.8

Based on 6 reviews

## Integrations

[

SAP Concur](https://www.capterra.com/p/380/Concur-Expense/)

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

4.3 (6)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.3 (6)

4.3

Based on 6 reviews

## User reviews

Overall rating

4.2

Based on 6 reviews

Filter by rating

5(3)

4(2)

3(0)

2(1)

1(0)

Mentioned topic

Sorted by most recent

CK

Chelsey K.

HR Manager

Construction

### "Terrible Customer Support. System issues"

2.0

Overall Rating

2.0

2.0

Ease of Use

2.0

2.0

Features

2.0

2.0

Customer Service

1.0

1.0

Likelihood to Recommend

0/10

January 30, 2026

Customer support is awful. Our company rep is helpful, but the everyday support email is not. All of our employees who have submitted their annual odometer reading and updated their insurance are experiencing issues and are being threatened that they won't receive their next reimbursement even though it appears to be a system issue.

Pros

Easy to track mileage. I can't say anything additional about what I like, because that is about the only positive thing.

Cons

Customer support is not helpful. They send canned responses that don't even address the issue reported.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

CR

Christy R.

Sr. Director of Kerrville and San Antonio Operations

Non-Profit Organization Management

### "Great Experience for 463 Allowance/FAVR/CPM Reimbursement Program"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

January 27, 2026

Our overall experience with Cardata has been extremely good. I would recommend it to others looking for a FAVR/CPM and 463 allowance management system.

Pros

The mobile app is particularly user friendly. Support has been outstanding. The reporting has been helpful in creating a reimbursement plan that is more accurate and "trackable."

Cons

I would like to have more reports. It would also be very helpful if the 463 Allowance program could be included in the same system as the CPM/FAVR programs.

Alternatives considered

[Motus](https://www.capterra.com/p/149114/Motus/)

Reasons for choosing Cardata

Cost was a factor but more important to our decision was the training offered, responsiveness of CarData staff, and ease of use with the mobile app.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

CL

Courtney L.

Payroll Manager

Environmental Services

### "Good app and easy to use"

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

January 27, 2026

Pretty positive. I like the fact that I do not have manually keep track of employees who travel and it is easy to use.

Pros

I like the fact that it tracks the mileage from destination to destination and that it holds the employees accountable for their own tracking and compliance.

Cons

How long it takes for us to receive the final year-end report for our W2's. Believe that if December's payment is paid in January, it should go into the next years W2.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

LM

Leonor M.

Accounting Manager

Construction

### "Accounting Manager"

4.0

Overall Rating

4.0

4.0

Ease of Use

3.0

3.0

Features

3.0

3.0

Customer Service

5.0

5.0

Likelihood to Recommend

7/10

January 22, 2026

Really good experience so far. My questions have been answered on a timely matter. Once joined CarData I was provided some initial orientation

Pros

Timely and always available to answer questions. The software provides the necessary information once you get to figure out what you need to run

Cons

Notification of new employees added. Sometimes some of the reports are hard to pull the information

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Margareth L.

Capital Market Specialist

Insurance

### "Innovation in Automotive Information Management "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

February 18, 2025

My experience has been good because it allows us to centralize data for faster and more effective information management. By optimizing the use of vehicles, companies can reduce operating expenses. With accurate data and real-time analytics, decision making becomes more informed.

Pros

I like it because it allows companies to track and manage their vehicles in real time, provides detailed reports on vehicle performance and usage, and can be connected to other business management tools.

Cons

To access all functionalities, a good Internet connection is required.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

AU

Anonymous User

Account Executive

Computer Software

### "Saves tax and time!"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

November 7, 2023

Excellent. 10/10 customer service and expertise. Cardata is always committed to customer satisfaction and continuous improvement to software capabilities.

Pros

The team is so knowledgable about IRS compliance. Cardata really helps customers build customizable programs that are also in line with industry standards. The tech is very helpful for making internal processes smoother.

Cons

Nothing at this time... no software is perfect, but Cardata does what it's supposed to do. Captures mileage and provides a tax-free reimbursement (with pretty user friendly reporting).

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

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