# Microsoft To Do Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Microsoft To Do the right Task Management solution for you? Explore 3063 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/227173/Wunderlist/reviews --- Microsoft To Do 4.6 (3063) [View alternatives](https://www.capterra.com/p/227173/Wunderlist/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 15th, 2026 # Reviews of Microsoft To Do Ease of use 4.7 Customer Service 4.3 ## Pros and Cons in Reviews CJ Carly J Operations managerCivic & Social Organization, 51 - 200 employeesUsed the software for: 6-12 months. “I like it due to its clean look and the fact you can link it to the flagged emails, as I work off multiple devices at once and have to move around offices multiple times a day coordinating with multiple teams to meet with different stakeholders it keeps me on track of my own work as I add to it.“ December 22, 2025 EI Eva I analystOil & Energy, 51 - 200 employeesUsed the software for: More than 2 years. “I tend to update the task list when I have a lot of tasks to manage at once, and when they get done they tend to pile up and once the list inevitably gets out of date, I stop looking at it as frequently.“ September 26, 2024 FK Farman K Software DeveloperInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “Microsoft To Do helps me keep little tasks out of my head for the day at SoftWeb PK; I give quick break to feature and set a due date which makes me less anxious about not remembering small fixes.“ December 1, 2025 MA Muhammad Junaid A SalesApparel & Fashion, 2 - 10 employeesUsed the software for: 1-2 years. “Compared to some other task management tools, Microsoft To Do lacks advanced features like Gantt charts, time tracking, and detailed project management functionalities.“ July 20, 2024 JT Joseph T Photo and VideomakerEvents Services, 2 - 10 employeesUsed the software for: 1-2 years. “Microsoft To Do is a powerful task management tool that enhances productivity with its intuitive interface and seamless integration with Microsoft 365 software environmeent“ May 24, 2025 AA Ali A System and Network AdminTransportation/Trucking/Railroad, 51 - 200 employeesUsed the software for: More than 2 years. “What I liked least about Microsoft To Do is its limited advanced features for project management, which can make it less suitable for complex task tracking and reporting.“ September 30, 2024 SS Scott S Project ManagerHuman Resources, 1,001 - 5,000 employeesUsed the software for: 6-12 months. “Microsoft To Do is a simple and effective tool for managing daily tasks and personal workload within projects.“ January 4, 2026 Shaun D Freelance EditorWriting and Editing, Self-employedUsed the software for: 6-12 months. “Some integrations between To Do and other Microsoft software either isn't possible or requires a third party solution.“ July 18, 2025 ## Showing most helpful reviews Showing 1-25 of 3063 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Nicholas D. Project Manager Construction Used the software for: 2+ years ### "Microsoft To Do Keeps Me in Order" March 18, 2026 4.0 I use Microsoft To Do on a constant basis to keep track of my projects, tasks, and other general needs around the business. I can share the load, or take on other tasks as needed with zero issues. It's truly helped me be my best self when it comes to project management and time management. Pros Microsoft To Do has some great features, and really helps me keep track of my day. As someone who can be all over the place, this product helps me keep my task list organized so I can best prioritize what needs to be done. I can manage each project, one at a time, based on how I scheduled myself to do so in To Do. And even better, I can assign some of these tasks to other users, allowing us to collaborate better. It's part of our overall M365 package, so I would say it's worth the money. Cons I ran into a few issues earlier on, regarding collaboration, and when I reached out to customer support, they were helpful, if not a bit slow, in realizing that we had incompatible versions of the software installed. A quick update and we were good to go. Review Source KK Kennedy K. Education Coordinator Education Management Used the software for: Less than 6 months ### "Microsoft review- Coordinator" November 6, 2025 4.0 Overall, I love using Microsoft and will continue to use it to help keep me organized at work, especially since it is convenient and automatically pulls things from Outlook. Pros The thing I like most about Microsoft is that it allows a space on my computer for all of my Outlook calendar events to be laid out in a neater/easier way to see and understand. Cons Sometimes I experienced minor lagging/ glitching, which could get annoying. Although, these glitches never lasted very long and they seemed to fix the problem as soon as it was reported. Switched from [monday.com](https://www.capterra.com/p/147657/monday-com/) I made the switch because the Monday website became too expensive and didn't allow me to organize my tasks as I wanted to. Review Source Shaun D. Freelance Editor Writing and Editing Used the software for: 6-12 months ### "A Beginner Tool for Task Management with Noticeable Limits" July 18, 2025 3.0 When I first started using MTD, I found it to be an intuitive tool for project management. I liked the ability to organize tasks into categories and to have access to these via my phone. However, once I graduated to larger project management across multiple software ecosystems, the limits of MTD became abundantly clear. If one needs it for small project management, I think it is a better piece of software than its immediate competitor (Google Tasks). Pros 1) It has a low learning curve and is very easy to use right out of the gate. The navigation is intuitive. 2) If all you need is a basic task manager that works with the Microsoft ecosystem, it is perfectly suitable for that task. 3) Within the Microsoft ecosystem, it does a solid job provide reminders and notifications, connecting to your calendar, etc. The mobile app is also, in my experience, perfectly usable. 4) For most basic task management needs, To Do's features make it perfectly suitable. When I first used it for a single large project, its features let me differentiate types of work, steps, and due dates. Cons 1) If you need it to interact with anything outside of the Microsoft ecosystem, I found that you needed to use a third party service as a router between Microsoft and the other ecosystem. For me, this would have required navigating two different ecosystems and manually moving things from one to the other. 2) It is not feature rich. The features it has work great for small project management or general to do lists, but beyond that, it lacks some of the common features of its competitors. I won't fault it too much for this because it is a free piece of software. 3) It isn't, in my opinion, well-designed for managing large projects or multiple projects. The features it has could technically do this work, but I found that this created more confusion and mental drain than a more feature rich alternative. This might not be an issue for someone who does not manage multiple projects which run regularly and all year. 4) Some integrations between To Do and other Microsoft software either isn't possible or requires a third party solution. This is unfortunate. Review Source VR Verified Reviewer Marketing Specialist Non-Profit Organization Management Used the software for: 2+ years ### "Stay On Track" December 30, 2025 5.0 I have enjoyed To Do for years. By far out of all the apps ive used to create lists and stay organized this is the one that keeps me on track. Pros This is my holy grail of an application. I don't believe I use an app more than I use microsoft to-do. This is one of the few applications that keeps me on track on all my work and personal projects. I also enjoy how it's integrated itself into my calendar so I don't always have to look at the app to see what I have slated for the day. Cons I wish there was more space for customization, but the task of the application is rather simple and does a good job doing what it needs to. Review Source VR Verified Reviewer technical operations manager Transportation/Trucking/Railroad Used the software for: 1-2 years ### "pretty good- already there in office. does the thing" September 18, 2025 4.0 overall it is very helpful as a quick task management tool. some areas of O365 are not fully integrated or not super obvious on how to use. i am hoping it integrates better with loop in the future, as i like to keep notes in there. Pros it integrates with O365, making for an easier time getting my tasks from the places i do my work to the places i track my work. particularly flagged emails turning into tasks is a huge help Cons the program often seems to close itself, which isn't a huge deal but would be nice if it was a bit more stable. i also wish it was quicker to schedule tasks or keep things on the "my day" from day to day when i don't manage to finish tasks. i suppose that it's good practice to re-set my day each morning though Switched from [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) to be honest, all share the same folly- you need to actually do the work. we use office so to-do is more integrated than most others. Review Source Gabriel I. Founder E-Learning Used the software for: 1-2 years ### "Simple yet very powerful task organizer" March 19, 2025 5.0 Amazing, simple to use, very usefuel for simple every day productivity. Pros I love the "My Day" feature. The simplicity of the user interface. very straightforward direct and simple software, which is great. Cons While the simple things work great, it would be awesome to have more features. Also, there is something about the my day feature where it would be great if it was easier to rollover unfinished tasks from my previous day. Switched from [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) I used to use evernotes for keeping a simple track of tasks but I find To do a lot more helpful. Review Source Chris B. Business Development Associate Information Technology and Services Used the software for: 2+ years ### "Great multi device organiser" February 19, 2025 4.0 I think it is a fantastic way of keeping myself organised on the go. If I am out and about, it means I can plan and update projects on the fly. Pros The ease of use, flexibility to use on multiple devices. Great that I can have it on my work phone, tablet, laptop and PC, all synced together with notifications on every device when needed. Cons the amount of tasks in my to do list, that isn't Microsoft's fault though! Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Wasn't fit for purpose, and too clunky in the design Review Source Deyan G. Managing Editor Internet Used the software for: Less than 6 months ### "As with most Microsoft products, there's a lot to desire. " March 7, 2025 4.0 I liked that it is working as it should, but the lack of important integrations made me switch to another product. Pros It is easy to use, and reliable, and there isn't a steep learning curve for new employees. Cons Not enough integrations. The design isn't something I appreciate as well. Switched from [Jira](https://www.capterra.com/p/19319/JIRA/) We wanted something simpler, but it didn't work out as expected. Review Source PR Pawan R. Owner Construction Used the software for: 2+ years ### "You Have To Try This App For To Dos" February 27, 2026 5.0 My overall experience of Microsoft To Do has been great is it helped me manage my lifestyle my business with to do tasks and deadline due dates it helps me keep everything organized and helps me. Keep myself on top of everything. Pros What I love most about Microsoft to do is it’s a free app, easy to use, easy to schedule and follow. This app has truly made my life easier. From creating deadlines to checking off daily tasks completed and keeping everything organized. Cons What I like least about Microsoft to do is that once you have a lot of to do items and tasks the app does start lagging and moving slower Review Source AM Amber M. HR Advisor Insurance Used the software for: 2+ years ### "Great product" March 9, 2026 5.0 I use Microsoft-To-Do every day, both personally and professionally, within the Outlook desktop app & the iPhone app. Pros I find Microsoft-To-Do extremely easy to use & find the task scheduling/repeat function the most useful Cons The thing I like the least about Microsoft-To-Do is the limitation in the app with regards to scheduling Review Source CJ Carly J. Operations manager Civic & Social Organization Used the software for: 6-12 months ### "Microsoft to do - helping me stay organised!" December 22, 2025 5.0 Great I’ve had no issues with it. Easy to use very clean look to it. Simple but effective way of organization. My team like it as they are operationally focused and have a lot of fact finding within their roles so they will flag an email add to the to do and then go back to it once the task is complete. Pros It is a free list tool to keep track of my daily lists. I like it due to its clean look and the fact you can link it to the flagged emails, as I work off multiple devices at once and have to move around offices multiple times a day coordinating with multiple teams to meet with different stakeholders it keeps me on track of my own work as I add to it. Cons Could have more deeper team sharing ability. To be able to link projects into this on greater detail would be good Review Source KD Kevin D. Regulatory Coordinator Transportation/Trucking/Railroad Used the software for: 1-2 years ### "Microsoft To Do is Exactly What You Need it to be" November 25, 2025 5.0 I use it to keep my thoughts and tasks straight at work. It can be very easy to get interrupted in my workplace and then forget what I was working on. Or have multiple projects going at once. Pros To Do is super straightforward with a friendly interface and has plenty of customization features to keep tasks organized Cons I really have nothing bad to say about it. I feel that it accomplishes everything you would expect it to do. Review Source DP David P. Prevention Manager Non-Profit Organization Management Used the software for: 1-2 years ### "To Do or to Planner" April 2, 2025 4.0 Over all the experience is good, it just depends on what your needs are. In my case I need to be able to see my tasks, and the tasks assigned to me, but I also need to check on other staff as the supervisor. This is where planner has the advantage over To DO. If you are just using this for yourself to stay organized it's a great program. Pros I love the integration with outlook. That is very helpful. Cons It's a limited program from my perspective. Im not sure what the benefit is other than ease of use if you can integrate planner into outlook at as well. I have been experimenting with both of them at the same time to attempt to identify an advantage. I think Planner gets the nod over To Do Review Source SS Stephen S. Manager Chemicals Used the software for: 1-2 years ### "The ultimate tool for keeping organized." May 18, 2025 5.0 Everyday, I wake up and check my Microsoft "To Do" list. This instantly helps me wrap my head around my daily task at hand. And as I gain future tasks I add it right to the to-do list. Pros I like how Microsoft To Do helps me manage my "To Do" list and track my progress. It really helps you stay organized. Cons Everything about Microsoft "To Do" is amazing. I don't know how I would manage to get everything done on time without it. Review Source MM Michaela M. Owner Management Consulting Used the software for: 1-2 years ### "Great to keep you on track and organized!" March 13, 2025 4.0 I use it daily. It helps to keep me on track and reminds me of items that I have coming up as I set them up to do so. Which sometimes is hard when notifications don't come through as you expect them to. Pros I like this feature a lot. It is easy to set up and accessible straight from my Outlook main screen. Cons I wish that I could open them in a separate window so I can work out of my to-do list and read emails simultaneously. Review Source JR Jessica R. Office Manager Health, Wellness and Fitness Used the software for: 2+ years ### "Would probably die without this app" March 3, 2025 5.0 Overall, I would die without this app as it keeps me personally, as well as my team, on track all day. I also love that the themes of each list can be customized! Pros I love that I am able to compile shared To Do Lists with my team and get notifications when items are completed! Cons I do wish that I was able to send a read-only version of list to people who do not have the app downloaded. Review Source DS David S. Customer Service Representative Health, Wellness and Fitness Used the software for: 2+ years ### "Managing multiple task is super easy with this tool." February 21, 2025 5.0 Microsoft To-Do helped me stay organized and productive. I used it to plan a big event and breaking down tasks into subtasks made sure nothing fell through the cracks. It’s a powerful tool for both personal and professional task management that is deceptively simple. Pros One thing I like is that Microsoft To-Do works closely with other Microsoft 365 apps including Outlook and Teams. For example, I used it to organize tasks for a group project, and the ability to create shared lists meant everyone could be on the same page. The “My Day” feature is also excellent for focusing on daily tasks. Cons No advanced features, such as time tracking and Gantt charts, which restricts use for complex projects. On the other hand, the task views could be customized only to a limited extent in comparison with other task managers. Review Source MC Michael C. Quality Engineer Aviation & Aerospace Used the software for: 2+ years ### "ToDo - Worthy Task Tracker" February 10, 2025 4.0 Serves its purpose very well, the flagging of Junk mail is a very unwelcome characteristic of the app. Pros Simple & straightforward activity tracker, that is integrated into all Microsoft applications Cons Junk email get flagged to review; this translates to junk mail getting flagged as relevant on your dashboard. Duplicates are created, creating a monstrosity unimportant information...rt. at your fingertips. :) Review Source TW Tammy W. IT Analyst Oil & Energy Used the software for: 6-12 months ### "Microsoft To Do - Microsoft Done!" November 8, 2024 5.0 We have had great experience with Microsoft To Do. It makes our company and people more efficient and improves productivity. Pros We use Microsoft To Do as it allows us to immediately assign tasks to people on or off our team. It tracks the progress so we do not have to constantly ask where we are on those tasks. It also allows us to prioritize tasks Cons We have not found any defects with Microsoft To Do. Review Source Aditya Kumar V. Technical Intern Food & Beverages Used the software for: 1-2 years ### "My experience with Microsoft To Do" December 26, 2024 4.0 Great and intuitive experience while using Microsoft To Do Pros Its most fascinating feature of Microsoft To Do is its cross-platform availability and user-friendly interface. Since I have an iOS mobile phone and a Windows laptop, it makes it easy to add and refer to my notes in my to-do list. Cons The thing that disheartens me, is that it is only available while I am online. That is, if in any case, I get disconnected to internet, it stops responding. Review Source ADW April D W. Administration Retail Used the software for: 2+ years ### "Keepin it together...." January 18, 2025 5.0 ive used microsoft to do for years now, and microsoft never lets me down. im very OCD, and create new lists for everything. from business, personal, my kids, home life, and shopping lists, microsoft doesnt let me down. i have never found a free software that i stuck with the way i have with Microsoft. Thank you Microsoft! Pros simple, easy to use, a hundred percent free, works well with all my other microsoft apps, integrates well with other software, and can access from my phone, desktop, or tablet which is a plus for me. Cons not ideal for larger projects, limited features, but offers everything you need to create a basic list. Review Source LE Lucie E. Customer Service Consultant Insurance Used the software for: 2+ years ### "Microsoft To Do - a great companion" December 12, 2024 5.0 Microsoft To Do is an easy to use task and note management app that helps me organize my day-to-day activities. The notes and lists are easy to create and share with coworkers and even family for a better coordination. As I am already in the Microsoft 365 ecosystem it works very good with all other apps I use. Pros One of the best feature that I use daily is the fact that it syntonize seamless with Outlook making it easy to manage my emails and tasks from one place. Microsoft To Do is easy to use and is available on all platforms, smartphone and desktop PC witch make it very versatile and easy to use. Cons There is nothing to like less from my point of view, everything works for me as it should be. Review Source Ricardo O. Chief Platforms Support Education Management Used the software for: 1-2 years ### "a simple yet powerful task manager for those fully invested in Microsoft ecosystem." December 27, 2024 4.0 Microsoft To Do is a very effective task manager which is highly recommended for its full compatibility with the Microsoft ecosystem. Pros Microsoft To Do allows you to type tasks from WhatsApp, which is great if you want to input information quickly. It is also backed by Microsoft and has excellent integration with their other productivity products like Teams, Outlook or Planner. Another key advantage is that Microsoft To Do is free for all Microsoft accounts, not only Microsoft 365 users. Cons Maybe the main con is that it is too lightweight for serious project tracking, but then again, Microsoft has Planner and Microsoft Project for more robust needs. Review Source EI Eva I. analyst Oil & Energy Used the software for: 2+ years ### "Simple tool but lacks prioritization tools" September 26, 2024 4.0 It's a good tool in theory but in practice, it for some reason does not work for me that well. The very thing that is probably its strong suit - that you remember every single task you have written down - is what makes it lose its value for me. For me, less important small undone tasks clutter the list so much that I have to delete it all and start from scratch if I want to be abel to make sense of it at all and see my priorities, not a cluster of minor tasks. Pros Simple to use and log tasks quickly. Good integration with Outlook, easy to see tasks in the Outlook sidebar. Cons Not too much control about task management. I tend to update the task list when I have a lot of tasks to manage at once, and when they get done they tend to pile up and once the list inevitably gets out of date, I stop looking at it as frequently. Review Source AK Arshpreet K. Assisttant Manager Retail Used the software for: 1-2 years ### "Fast notes" July 7, 2025 5.0 Pros Software load fast vs other Microsoft products. Tab note layout clear, rename tabs easy to find back. Cons No lag seen, all features present, everything respond as expected. No issue found, even after long use. 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