# Microsoft To Do Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Microsoft To Do the right Task Management solution for you? Explore 3063 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/227173/Wunderlist/reviews --- Microsoft To Do 4.6 (3063) [View alternatives](https://www.capterra.com/p/227173/Wunderlist/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 15th, 2026 # Reviews of Microsoft To Do Ease of use 4.7 Customer Service 4.3 ## Pros and Cons in Reviews CJ Carly J Operations managerCivic & Social Organization, 51 - 200 employeesUsed the software for: 6-12 months. “I like it due to its clean look and the fact you can link it to the flagged emails, as I work off multiple devices at once and have to move around offices multiple times a day coordinating with multiple teams to meet with different stakeholders it keeps me on track of my own work as I add to it.“ December 22, 2025 EI Eva I analystOil & Energy, 51 - 200 employeesUsed the software for: More than 2 years. “I tend to update the task list when I have a lot of tasks to manage at once, and when they get done they tend to pile up and once the list inevitably gets out of date, I stop looking at it as frequently.“ September 26, 2024 FK Farman K Software DeveloperInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “Microsoft To Do helps me keep little tasks out of my head for the day at SoftWeb PK; I give quick break to feature and set a due date which makes me less anxious about not remembering small fixes.“ December 1, 2025 MA Muhammad Junaid A SalesApparel & Fashion, 2 - 10 employeesUsed the software for: 1-2 years. “Compared to some other task management tools, Microsoft To Do lacks advanced features like Gantt charts, time tracking, and detailed project management functionalities.“ July 20, 2024 JT Joseph T Photo and VideomakerEvents Services, 2 - 10 employeesUsed the software for: 1-2 years. “Microsoft To Do is a powerful task management tool that enhances productivity with its intuitive interface and seamless integration with Microsoft 365 software environmeent“ May 24, 2025 AA Ali A System and Network AdminTransportation/Trucking/Railroad, 51 - 200 employeesUsed the software for: More than 2 years. “What I liked least about Microsoft To Do is its limited advanced features for project management, which can make it less suitable for complex task tracking and reporting.“ September 30, 2024 SS Scott S Project ManagerHuman Resources, 1,001 - 5,000 employeesUsed the software for: 6-12 months. “Microsoft To Do is a simple and effective tool for managing daily tasks and personal workload within projects.“ January 4, 2026 Shaun D Freelance EditorWriting and Editing, Self-employedUsed the software for: 6-12 months. “Some integrations between To Do and other Microsoft software either isn't possible or requires a third party solution.“ July 18, 2025 ## Showing most helpful reviews Showing 1-25 of 3063 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Nicholas D. Project Manager Construction Used the software for: 2+ years ### "Microsoft To Do Keeps Me in Order" March 18, 2026 4.0 I use Microsoft To Do on a constant basis to keep track of my projects, tasks, and other general needs around the business. I can share the load, or take on other tasks as needed with zero issues. It's truly helped me be my best self when it comes to project management and time management. Pros Microsoft To Do has some great features, and really helps me keep track of my day. As someone who can be all over the place, this product helps me keep my task list organized so I can best prioritize what needs to be done. I can manage each project, one at a time, based on how I scheduled myself to do so in To Do. And even better, I can assign some of these tasks to other users, allowing us to collaborate better. It's part of our overall M365 package, so I would say it's worth the money. Cons I ran into a few issues earlier on, regarding collaboration, and when I reached out to customer support, they were helpful, if not a bit slow, in realizing that we had incompatible versions of the software installed. A quick update and we were good to go. Review Source KK Kennedy K. Education Coordinator Education Management Used the software for: Less than 6 months ### "Microsoft review- Coordinator" November 6, 2025 4.0 Overall, I love using Microsoft and will continue to use it to help keep me organized at work, especially since it is convenient and automatically pulls things from Outlook. Pros The thing I like most about Microsoft is that it allows a space on my computer for all of my Outlook calendar events to be laid out in a neater/easier way to see and understand. Cons Sometimes I experienced minor lagging/ glitching, which could get annoying. Although, these glitches never lasted very long and they seemed to fix the problem as soon as it was reported. Switched from [monday.com](https://www.capterra.com/p/147657/monday-com/) I made the switch because the Monday website became too expensive and didn't allow me to organize my tasks as I wanted to. Review Source Shaun D. Freelance Editor Writing and Editing Used the software for: 6-12 months ### "A Beginner Tool for Task Management with Noticeable Limits" July 18, 2025 3.0 When I first started using MTD, I found it to be an intuitive tool for project management. I liked the ability to organize tasks into categories and to have access to these via my phone. However, once I graduated to larger project management across multiple software ecosystems, the limits of MTD became abundantly clear. If one needs it for small project management, I think it is a better piece of software than its immediate competitor (Google Tasks). Pros 1) It has a low learning curve and is very easy to use right out of the gate. The navigation is intuitive. 2) If all you need is a basic task manager that works with the Microsoft ecosystem, it is perfectly suitable for that task. 3) Within the Microsoft ecosystem, it does a solid job provide reminders and notifications, connecting to your calendar, etc. The mobile app is also, in my experience, perfectly usable. 4) For most basic task management needs, To Do's features make it perfectly suitable. When I first used it for a single large project, its features let me differentiate types of work, steps, and due dates. Cons 1) If you need it to interact with anything outside of the Microsoft ecosystem, I found that you needed to use a third party service as a router between Microsoft and the other ecosystem. For me, this would have required navigating two different ecosystems and manually moving things from one to the other. 2) It is not feature rich. The features it has work great for small project management or general to do lists, but beyond that, it lacks some of the common features of its competitors. I won't fault it too much for this because it is a free piece of software. 3) It isn't, in my opinion, well-designed for managing large projects or multiple projects. The features it has could technically do this work, but I found that this created more confusion and mental drain than a more feature rich alternative. This might not be an issue for someone who does not manage multiple projects which run regularly and all year. 4) Some integrations between To Do and other Microsoft software either isn't possible or requires a third party solution. This is unfortunate. Review Source CJ Carly J. Operations manager Civic & Social Organization Used the software for: 6-12 months ### "Microsoft to do - helping me stay organised!" December 22, 2025 5.0 Great I’ve had no issues with it. Easy to use very clean look to it. Simple but effective way of organization. My team like it as they are operationally focused and have a lot of fact finding within their roles so they will flag an email add to the to do and then go back to it once the task is complete. Pros It is a free list tool to keep track of my daily lists. I like it due to its clean look and the fact you can link it to the flagged emails, as I work off multiple devices at once and have to move around offices multiple times a day coordinating with multiple teams to meet with different stakeholders it keeps me on track of my own work as I add to it. Cons Could have more deeper team sharing ability. To be able to link projects into this on greater detail would be good Review Source VR Verified Reviewer technical operations manager Transportation/Trucking/Railroad Used the software for: 1-2 years ### "pretty good- already there in office. does the thing" September 18, 2025 4.0 overall it is very helpful as a quick task management tool. some areas of O365 are not fully integrated or not super obvious on how to use. i am hoping it integrates better with loop in the future, as i like to keep notes in there. Pros it integrates with O365, making for an easier time getting my tasks from the places i do my work to the places i track my work. particularly flagged emails turning into tasks is a huge help Cons the program often seems to close itself, which isn't a huge deal but would be nice if it was a bit more stable. i also wish it was quicker to schedule tasks or keep things on the "my day" from day to day when i don't manage to finish tasks. i suppose that it's good practice to re-set my day each morning though Switched from [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) to be honest, all share the same folly- you need to actually do the work. we use office so to-do is more integrated than most others. Review Source Gabriel I. Founder E-Learning Used the software for: 1-2 years ### "Simple yet very powerful task organizer" March 19, 2025 5.0 Amazing, simple to use, very usefuel for simple every day productivity. Pros I love the "My Day" feature. The simplicity of the user interface. very straightforward direct and simple software, which is great. Cons While the simple things work great, it would be awesome to have more features. Also, there is something about the my day feature where it would be great if it was easier to rollover unfinished tasks from my previous day. Switched from [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) I used to use evernotes for keeping a simple track of tasks but I find To do a lot more helpful. Review Source KR Kim R. President Medical Practice Used the software for: 1-2 years ### "This is a hard-working, long-term app for your lists!!!" June 3, 2025 5.0 I love it!!! I have it on all of my devices and I love the way it synchronizes across all of those devices. Pros I most like the ability to create multiple groups, projects, and lists within projects that remain grouped together. For example, under my Pleasures Group, I can maintain a birthday party invite list from last year, and use that list going forward. Cons I tend to hold these groups, projects & tasks as long term lists, but it’s less useful as my day-to-day task list, for some reason…. Switched from [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) Because Microsoft To do was much more detailed and more flexible. Review Source Chris B. Business Development Associate Information Technology and Services Used the software for: 2+ years ### "Great multi device organiser" February 19, 2025 4.0 I think it is a fantastic way of keeping myself organised on the go. If I am out and about, it means I can plan and update projects on the fly. Pros The ease of use, flexibility to use on multiple devices. Great that I can have it on my work phone, tablet, laptop and PC, all synced together with notifications on every device when needed. Cons the amount of tasks in my to do list, that isn't Microsoft's fault though! Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Wasn't fit for purpose, and too clunky in the design Review Source PR Pawan R. Owner Construction Used the software for: 2+ years ### "You Have To Try This App For To Dos" February 27, 2026 5.0 My overall experience of Microsoft To Do has been great is it helped me manage my lifestyle my business with to do tasks and deadline due dates it helps me keep everything organized and helps me. Keep myself on top of everything. Pros What I love most about Microsoft to do is it’s a free app, easy to use, easy to schedule and follow. This app has truly made my life easier. From creating deadlines to checking off daily tasks completed and keeping everything organized. Cons What I like least about Microsoft to do is that once you have a lot of to do items and tasks the app does start lagging and moving slower Review Source AM Amber M. HR Advisor Insurance Used the software for: 2+ years ### "Great product" March 9, 2026 5.0 I use Microsoft-To-Do every day, both personally and professionally, within the Outlook desktop app & the iPhone app. Pros I find Microsoft-To-Do extremely easy to use & find the task scheduling/repeat function the most useful Cons The thing I like the least about Microsoft-To-Do is the limitation in the app with regards to scheduling Review Source Sherree H. Owner Arts and Crafts Used the software for: Less than 6 months ### "Simple and Easy" July 18, 2025 5.0 I was able to download app fast and get started right away. Has a nice simple layout which I like. No overwhelming information. I love it is isn't clustered with to many things. Right at the top is My Day label to click on and see the days task I have saved and planned ahead for. Nice picture background on my day too. I can make my task ahead of time so that makes it easier to do other things without having to mark a task everyday. Pros Easy to get started with the app as soon as I downloaded it. Quickly and easily add task I want to do. Can mark the ones that are important to do before other . Cons So far I haven't found anything that I don't like or that I would change. Nothing wrong with the app. Review Source WB Will B. Short Course Manager Education Management Used the software for: 2+ years ### "A good and simple task manager but not for power use" January 20, 2026 4.0 An easy to use, close to hand and simply designed To Do list with a more limited task and project management capacity. Great for getting started as a basic to-do list, but not quite suitable for power users. Pros One of the most accessible and in-built to-do list tools available as stock with the Microsoft Suite. You will find it built in to Outlook across desktop and iOS Apps. This makes it feel close to hand and enables easy task management and collaboration across teams. Cons Whilst it is built in and close to hand, the thing I like least is how quickly the number of tasks quickly gets out of hand, or where, task management becomes more difficult. I would like it more if you could more easily group tasks into categories and visualise them across timelines. Review Source VR Verified Reviewer Senior Event Specialist Education Management Used the software for: 2+ years ### "Microsoft To Do: A Simple and Powerful Productivity Companion" April 29, 2025 5.0 Microsoft To Do is simple, intuitive, and super effective for organizing tasks. It syncs seamlessly across devices, making it easy to stay on track whether you're planning your day or managing long-term projects. A clean interface and helpful features like reminders and sub-tasks make it a go-to productivity tool without feeling overwhelming. Pros Microsoft To Do is a very user-friendly to-do list software. I love how you can create different sections and lists for organizational purposes Cons I wish I could have a widget on my desktop or iPhone that I can check off directly from there. I do not like having to open the app consistently. Review Source SS Stephen S. Manager Chemicals Used the software for: 1-2 years ### "The ultimate tool for keeping organized." May 18, 2025 5.0 Everyday, I wake up and check my Microsoft "To Do" list. This instantly helps me wrap my head around my daily task at hand. And as I gain future tasks I add it right to the to-do list. Pros I like how Microsoft To Do helps me manage my "To Do" list and track my progress. It really helps you stay organized. Cons Everything about Microsoft "To Do" is amazing. I don't know how I would manage to get everything done on time without it. Review Source VR Verified Reviewer HR Assistant Hospital & Health Care Used the software for: 6-12 months ### "Clean and simple app" July 21, 2025 4.0 It is a solid choice for people looking for a simple and effective task manager. It’s perfect for personal use, helping users organise daily tasks, set reminders, and manage different projects. Pros Very clean, simple and easy to use interface. Makes organisation in the workplace a lot easier on a daily basis. Cons Lacks a high degree of customisation. Can seem quite basic. Doesn't support real time collaboration. Review Source JR Jessica R. Office Manager Health, Wellness and Fitness Used the software for: 2+ years ### "Would probably die without this app" March 3, 2025 5.0 Overall, I would die without this app as it keeps me personally, as well as my team, on track all day. I also love that the themes of each list can be customized! Pros I love that I am able to compile shared To Do Lists with my team and get notifications when items are completed! Cons I do wish that I was able to send a read-only version of list to people who do not have the app downloaded. Review Source BB Brendan B. Operations Lead Hospital & Health Care Used the software for: 6-12 months ### "ADHD solution " November 20, 2025 5.0 Pros As someone with ADHD, Microsoft To Do helps me keep track of daily tasks and plan ahead for future deadlines. Cons Nothing negative to say - the app helps me immensely to stay on top of all my work responsibilities. Review Source MC Michael C. Quality Engineer Aviation & Aerospace Used the software for: 2+ years ### "ToDo - Worthy Task Tracker" February 10, 2025 4.0 Serves its purpose very well, the flagging of Junk mail is a very unwelcome characteristic of the app. Pros Simple & straightforward activity tracker, that is integrated into all Microsoft applications Cons Junk email get flagged to review; this translates to junk mail getting flagged as relevant on your dashboard. Duplicates are created, creating a monstrosity unimportant information...rt. at your fingertips. :) Review Source CO Cody O. Owner Information Technology and Services Used the software for: 2+ years ### "Functional but with persistent bugs" March 12, 2025 3.0 When Wunderlist was bought by Microsoft, things started going downhill and haven't ever fully recovered. What was a simple, fast, and powerful collaborative todo tracker became slower, clunkier, and less reliable. Pros Simple interface and ability to share lists and assign tasks is important Cons Mobile app reloading is unreliable - I often have to close and reopen the app 2-3 times before tasks are displaying correctly. Tasks that have been completed months prior will randomly reappear and show as incomplete, but only on mobile. Sharing with other users is equally glitchy. Review Source Aditya Kumar V. Technical Intern Food & Beverages Used the software for: 1-2 years ### "My experience with Microsoft To Do" December 26, 2024 4.0 Great and intuitive experience while using Microsoft To Do Pros Its most fascinating feature of Microsoft To Do is its cross-platform availability and user-friendly interface. Since I have an iOS mobile phone and a Windows laptop, it makes it easy to add and refer to my notes in my to-do list. Cons The thing that disheartens me, is that it is only available while I am online. That is, if in any case, I get disconnected to internet, it stops responding. Review Source ADW April D W. Administration Retail Used the software for: 2+ years ### "Keepin it together...." January 18, 2025 5.0 ive used microsoft to do for years now, and microsoft never lets me down. im very OCD, and create new lists for everything. from business, personal, my kids, home life, and shopping lists, microsoft doesnt let me down. i have never found a free software that i stuck with the way i have with Microsoft. Thank you Microsoft! Pros simple, easy to use, a hundred percent free, works well with all my other microsoft apps, integrates well with other software, and can access from my phone, desktop, or tablet which is a plus for me. Cons not ideal for larger projects, limited features, but offers everything you need to create a basic list. Review Source NA Nava A. Assistant Manager Commercial Real Estate Used the software for: Less than 6 months ### "Great for Daily Operations" December 11, 2025 4.0 Pros I really appreciate how simple and organized Microsoft To Do is. The ability to break tasks into subtasks and set reminders keeps our workspace operations running smoothly. I also like that it syncs across devices Cons The collaboration features feel a bit limited. While I can share lists, it’s not always as seamless as I’d like when working with multiple team members. Review Source CG Corey G. Senior Director of Product Management Information Technology and Services Used the software for: 6-12 months ### "Microsoft To Do... Don't " May 6, 2025 3.0 Meh. It can help create lists, but it's not much more efficient than writing it down on a post-it note. Pros It helps organize and keep track of tasks and lists. Especially useful for action items Cons It's functionality is limited. The UI is clunky. I never really felt like I got a full feel for the one and outs of the software. Review Source Ricardo O. Chief Platforms Support Education Management Used the software for: 1-2 years ### "a simple yet powerful task manager for those fully invested in Microsoft ecosystem." December 27, 2024 4.0 Microsoft To Do is a very effective task manager which is highly recommended for its full compatibility with the Microsoft ecosystem. Pros Microsoft To Do allows you to type tasks from WhatsApp, which is great if you want to input information quickly. It is also backed by Microsoft and has excellent integration with their other productivity products like Teams, Outlook or Planner. Another key advantage is that Microsoft To Do is free for all Microsoft accounts, not only Microsoft 365 users. Cons Maybe the main con is that it is too lightweight for serious project tracking, but then again, Microsoft has Planner and Microsoft Project for more robust needs. Review Source MS Mark S. Director Staffing and Recruiting Used the software for: 2+ years ### "Good, but more integrations would be better" May 29, 2025 3.0 Pros Simple product that allows for easy task creation and management. User interface is enjoyable to use and allows for easy customisation Cons Lack of integrations into other products in the Microsoft suite can be frustrating and disrupt productivity workflow Review Source Similar Products Featured