--- title: "Microsoft To Do Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Microsoft To Do Software - reviews, pricing plans, popular comparisons to other Task Management products and more." source_url: "https://www.capterra.com/p/227173/Wunderlist/" page_type: "product" language: "en" --- # Microsoft To Do Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 26, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Pros and Cons](#pros-cons)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Microsoft To Do ## What is Microsoft To Do? Microsoft To Do is an app that enables users to capture, organize and share daily reminders and tasks in one place, facilitating management of work and personal life without having to switch between apps. Microsoft To Do integrates with Outlook Tasks so as to manage both in one place. Add due dates and reminders to tasks, as well as attach relevant files from OneDrive. Users can also collaborate together on shared projects through chat, comments and polls. ## What is Microsoft To Do used for? [Task Management](https://www.capterra.com/task-management-software/)[Productivity](https://www.capterra.com/productivity-software/) Recognitions Shortlist Top alternative Featured Overall rating Based on 3,078 user reviews Reviews sentiment Positive 93% Neutral 6% Negative 1% Pros & cons Intuitive and simple user experience Flexible list and folder organization Uncertain updates and costly upgrades Inconsistent and overwhelming notifications ### Starting price Free trial not available Capterra Shortlist charts the highest-rated and most popular products... - Task Management / 2026 Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Microsoft To Do?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.microsoft.com/&name=Microsoft To Do) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Microsoft To Do 4.6 (3,078) VS. [4.6 (6,102)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting Price Contact vendor Starting Price $9 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (3,028) Ease Of Use 4.5 (1,102) Value For Money 4.6 (1,839) Value For Money 4.3 (1,003) Customer Service 4.3 (1,526) Customer Service 4.4 (940) ## Microsoft To Do alternatives [4.6 (5,309)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.4 (3,038)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.5 (3,544)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars Highest Rated [4.7 (390)](https://www.capterra.com/p/137568/Quire/reviews/) Starting price $7.65 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/227173/Wunderlist/alternatives/) ## FAQs about Microsoft To Do Overview ### What problems does Microsoft To Do solve? Microsoft To Do solves forgotten deadlines, scattered personal and work lists, and messy coordination on simple shared tasks. It centralizes daily scheduling, reminders, recurring tasks, and real-time shared lists for professionals, students, office managers, small teams, and households that need clear priorities, quick updates, and fewer duplicate purchases. Answer based on 1475 reviews Overview ### Which roles and teams benefit most from Microsoft To Do? Microsoft To Do is most used by business owners, executives, project managers, educators, and software professionals who need simple task tracking and daily planning. Operations and office teams use it to organize workflows and follow-ups, while freelancers, designers, and students rely on it to manage deadlines, priorities, and personal productivity. Answer based on 3011 reviews Overview ### What company size and industries is Microsoft To Do built for? Microsoft To Do is built for small businesses, which make up 67% of reviewers, with strongest adoption in Information Technology and Services at 8%. It also serves enterprise teams at 19% and midsize businesses at 14%, with additional use across Computer Software at 7% and Education Management at 5%. Answer based on 3073 reviews Features and Usability ### What are the key features of Microsoft To Do? Microsoft To Do includes core task management features such as to-do lists, due dates, reminders, recurring tasks, and sub-tasks for daily planning. Differentiating features include My Day for daily scheduling, list sharing for team collaboration, sync across devices, and Microsoft 365 integrations with Outlook, Teams, and Planner. Answer based on 1469 reviews Integrations ### Which third-party tools and platforms does Microsoft To Do integrate with? Microsoft To Do integrates with 10 third-party tools and platforms, with the most commonly cited connections including Microsoft Outlook, Microsoft 365, Microsoft Teams, Google Calendar, Todoist, Gmail, Microsoft Planner, and Microsoft OneNote. Reviewers also mention Slack, OneDrive, SharePoint, Zapier, and Power Automate for collaboration, storage, and workflow automation. Answer based on 582 reviews Getting Started and Support ### How easy is it to onboard and train a team on Microsoft To Do? Microsoft To Do is quick to onboard for most teams because the interface is simple and basic task creation needs little to no training. Documentation and video tutorials are available, but reviewers note fewer guided tutorials for advanced features. Nontechnical users usually get started fast, while new admins or users setting up integrations may need more time. Answer based on 27 reviews Getting Started and Support ### What customer support options does Microsoft To Do offer, and how do users rate the experience? Microsoft To Do offers email/help desk, FAQ/forum, a knowledge base, phone support, and chat. Users often describe help pages as useful and support agents as responsive and helpful, especially for troubleshooting syncing or collaboration issues, but others report slow replies, difficulty reaching a representative, and inconsistent resolution quality. Answer based on 24 reviews Security ### How does Microsoft To Do handle data security and access control? Microsoft To Do uses Microsoft account sign-in, password protection, secure list storage, and list sharing and delegation controls. Reviewers also mention regular security updates and password-related lockouts. Limits include no passcode feature, no permissions to stop teammates completing or deleting tasks, and some uncertainty about security for clinical information. Answer based on 21 reviews Task management ### How good is Microsoft To Do for task management? Microsoft To Do works well for everyday task management with clear lists, reminders, due dates, subtasks, and My Day planning. Individuals, small business teams, and Microsoft 365 users like its simple layout and Outlook integration, though complex projects, larger task volumes, and advanced planning needs can feel limiting. Answer based on 1469 reviews ## Who uses Microsoft To Do? Based on Capterra reviews from the past 2 years Talk to a software expert to get a free software list tailored to your business needs ## Pros and Cons Intuitive and simple user experience 95% positive reviews out of 618 Most users report ease of use makes planning, managing, and updating tasks straightforward for all experience levels. Uncertain updates and costly upgrades 41% negative reviews out of 272 Some users report infrequent updates, high costs for premium features, and concerns after Microsoft’s acquisition. Ganesh T. Lab engineer, 501 - 1,000 employees. "The thing I disliked the most about Microsoft To Do at first was how poorly it integrated with other Microsoft services and platforms, which occasionally made it difficult to work seamlessly between different apps. But with updates and improvements over time, this has become better." Flexible list and folder organization 96% positive reviews out of 255 Most reviewers indicate organization features help structure tasks, projects, and ideas using customizable folders and categories. Umut O. Developer, 51 - 200 employees. "It keeps things organized, but its enough for more complex workflows" Inconsistent and overwhelming notifications 47% negative reviews out of 96 Some reviewers describe notifications as unreliable, delayed, or excessive, leading to missed or annoying alerts. Md Hammad A. Sales Executive, 1 employee. "However, it doesn't have some advanced features and can sometimes be slow or have inconsistent notifications." Comprehensive multi-platform task tracking 96% positive reviews out of 127 Most reviewers describe task tracking as reliable for managing, prioritizing, and monitoring tasks across devices. Michaela M. Owner, 1 employee. "It helps to keep me on track and reminds me of items that I have coming up as I set them up to do so." ## Features AI summary Based on 23,337 Task Management reviews Capterra reviewers highlight these as the features buyers value most when choosing Task Management software: - **Task Scheduling** (**46%** of reviewers rated this feature as critical) - **Task Editing** (**44%**) - **Workflow Management** (**49%**) Microsoft To Do includes **Task Scheduling** and **Task Editing**, giving teams a simple way to plan deadlines and update work as priorities change. However, it does not offer **Workflow Management**. Instead, it provides other important features that reviewers also rate highly, including **Task Progress Tracking** (**44%**), **Mobile Access** (**49%**), and **Collaboration Tools** (**44%**), helping businesses monitor task status, stay connected from anywhere, and coordinate work across team members. Task Scheduling 4.6 (801) 64.92% of 801 reviewers that rated this feature as important or highly important It gives you flexible scheduling for tasks, including due dates, recurring events, and reminders. Reviewers indicate it integrates well with Outlook and calendars, supports prioritization, and helps manage workloads, though some find advanced scheduling less intuitive. Task Editing 4.6 (703) 59.74% of 703 reviewers that rated this feature as important or highly important This capability lets you quickly update task details, deadlines, and priorities as plans change. Users think editing is simple and intuitive across devices, with real-time syncing, but some wish for faster access and improved permission controls for shared tasks. Task Progress Tracking 4.4 (631) 52.61% of 631 reviewers that rated this feature as important or highly important With this aspect, you can monitor completion by marking tasks and subtasks as done. Some reviewers find tracking simple and motivating, but others note it’s mostly binary (done/not done) and wish for more detailed progress metrics or visualizations. Mobile Access 4.6 (331) 62.24% of 331 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Collaboration Tools 4.2 (343) 41.98% of 343 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Task Management 4.7 (520) 59.62% of 520 reviewers that rated this feature as important or highly important With Microsoft To Do, you can easily organize, prioritize, and categorize tasks, helping you stay productive and on track. Reviewers appreciate its seamless integration with Office 365, ability to break down tasks, set reminders, and collaborate, though some mention limited advanced options. Microsoft To Do 31 features ### All Features - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Microsoft To Do offers timely alerts and notifications across devices, helping you remember deadlines and stay organized. Reviewers appreciate customizable reminders and cross-platform syncing, though some mention brief notifications and desire for better smartwatch compatibility or email alerts. - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Dashboard: Assembly of graphs and charts for visualizing and tracking statistics/metrics - Data Import/Export: Import and export data to and from software applications - Deadline Management: Specify or track the date/time a project, task, etc., is due for completion - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Mobile Access: Access software remotely via mobile devices - Notes Management: Allow users to create, edit, and sort multiple notes - Prioritization: Arrange tasks based on the level of priority or urgency - Productivity Tools: Tools to facilitate the production of information and promote efficiency - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Recurring Tasks: Set the frequency of a task's occurrence - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Sub-Task Management: Split and manage tasks into individual components - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Editing: This capability lets you quickly update task details, deadlines, and priorities as plans change. Users think editing is simple and intuitive across devices, with real-time syncing, but some wish for faster access and improved permission controls for shared tasks. - Task Management: With Microsoft To Do, you can easily organize, prioritize, and categorize tasks, helping you stay productive and on track. Reviewers appreciate its seamless integration with Office 365, ability to break down tasks, set reminders, and collaborate, though some mention limited advanced options. - Task Progress Tracking: With this aspect, you can monitor completion by marking tasks and subtasks as done. Some reviewers find tracking simple and motivating, but others note it’s mostly binary (done/not done) and wish for more detailed progress metrics or visualizations. - Task Scheduling: It gives you flexible scheduling for tasks, including due dates, recurring events, and reminders. Reviewers indicate it integrates well with Outlook and calendars, supports prioritization, and helps manage workloads, though some find advanced scheduling less intuitive. - Task Tagging: Add labels or tags to tasks - Team Collaboration: Allow multiple team members to edit and work on the same document - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - To-Do List: A digital list of items that need to be completed --- Get Advice We can help you find the software with the features you need. Features 4.3 (3,002) 4.3 Based on 3,002 reviews ## Pricing Value for money 4.6 (1839) ### Starting price Free trial not available Value for money 4.6 (1,839) 4.6 Based on 1,839 reviews ## Integrations [ Slack](https://www.capterra.com/p/135003/Slack/)[ Trello](https://www.capterra.com/p/211559/Trello/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Asana](https://www.capterra.com/p/184581/Asana-PM/)[ Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/)[ GitHub](https://www.capterra.com/p/129067/GitHub/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.3 (1526) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.3 (1,526) 4.3 Based on 1,526 reviews ## User reviews Overall rating 4.6 Based on 3,078 reviews Filter by rating 5(1971) 4(887) 3(193) 2(24) 1(3) Mentioned topic Sorted by most recent AN Anonymous User Administrative Consumer Goods ### "Never forget any tasks again " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 August 31, 2026 Pros Microsoft To Do is great platform for management features and is worth every penny. It allows scheduling tasks through which user can set reminders for important or upcoming dates and events which makes tasks clutter free. Collaborating with teams is also easy with Microsoft To Do as it offers sharing and tracking collaborated work. The interface is easy to use which makes task completion quick. Cons Microsoft To Do is a good tool to remember little things and set the reminders that helps in organizing life. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VA Vielka A. Coordinadora de Mantenimiento Pharmaceuticals ### "Plataforma sencilla hasta para las personas más complejas" 3.0 Overall Rating 3.0 3.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 August 26, 2026 Cuando estaba en el departamento de Mantenimiento, el organizar las tareas era más sencillos y me ayudaba a recordar tareas pendientes y repetitivas. Pero en muchas ocasiones me encontré deseando más de la plataforma o implementación de una IA que me diera "sugerencias" de procesos. Pros La organización de procedimientos era sencillo de manera visual. Era de rápida comprensión y sencilla utilización. Podía tener mis tareas a la vista de forma simple. Cons Solo entregaba la "organización" de las tareas. No había "algo más" qué hacer por las tareas. No entregaba algo que no viera en otras plataformas que hicieran el mismo trabajo. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. EL Eduardo L. Safety Coordinator II Construction ### "Make Microsoft To Do into Microsoft To Done!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 August 17, 2026 The Microsoft To Do Program has made completing task and duties at work so easy that the idea of not using this program anymore make it seem impossible. Pros Project management can be made easy if utilizing the Microsoft To Do Program. Working and collaborating with a team on projects makes tackling tasks like scheduling are simplified for ease of use. Cons There are not many negative aspects with the Microsoft To Do Program however if something has to be noted it would be ease of use for non-tech savvy personnel. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SR Shawn R. Graphic Design - Art and Creative Direction Marketing and Advertising ### "Microsoft To Do" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 August 10, 2026 Pros I appreciate the clean interface, the ability to create shared lists with my design team, and native Outlook integration to convert client feedback emails into scheduled tasks. Cons For complex marketing projects with multiple creative dependencies, we must pair it with a more structured project management tool. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User Data Analyst Programming Specialist Insurance ### "Great to use for your job." 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 6/10 August 9, 2026 Pros I use it everyday and it's very easy to get into it. It helped me a lot with my daily task and tracking any project. Cons It's hard to get used to it at first but not too bad once we are used to it. Features are limited still. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Sr Associate Accounting ### "Exceptional tool for Daily task scheduling with a Super Clean UI" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 July 25, 2026 MS to do delivers excellent performance and experience fro personal organization simple tasks. this is value for money as a free tool. Pros MS To do delivers a seamless and highly Impactive user experience. The " My Day" feature of MS to do is very helpful for daily planning . MS to do is fully free so it totally value for money with its advanced features. Over mobiles and PCs it works very smoothly without major bugs and issues. it helps to support the customer support without any miss with its "My day " feature . MS to do helps for team collaboration and team meeting with its smart reminders. It helps to improve the quality of product or its retail so it accelerates the project management. Cons In MS to do while sharing lists works well for simple tasks, it lacks robust collaborative tolls like tasks dependencies . For customer support you must rely on standard MS online documentation and community forms rather than instant. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MC MONICA C. Senior Procurement Specialist Mining & Metals ### "Microsoft To Do: The simple and effective list app" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 9, 2026 Pros Since our company utilizes the Microsoft ecosystem on a global scale, the interface is clean, fast, and completely free for office suite users. Cons The application proves a bit too simplistic for managing complex or cross-functional projects. It is impossible to create dependencies between tasks, view work in a monthly calendar layout, or integrate advanced time-tracking features. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SE Stephane E. Développeur fullstack Java - Angular Insurance ### "Microsoft To Do" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 2, 2026 Pros Microsoft To Do facilite l’organisation des tâches grâce à une interface simple claire et une fonctionnement bien propre . Cons La personnalisation des listes pourrait être plus développée. encore plus pour obtenir d’autre options Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RL Rosa L. Operation Engineer Information Technology and Services ### "Simple and easy tool for daily tasks" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 18, 2026 Pros I like the interface, it is very simple and I can add tasks, set reminders and organize different list very easily. The best thing is The Day feature, it helps me stay focused on my daily routine. Cons It is best for managing daily tasks but if you are working on complex project, it feels limited. And the customization is basic. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BL Brooks L. Operations Coordinator Consumer Services ### "Simple and Reliable Task Management for Everyday Use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 12, 2026 My overall experience with Microsoft To Do has been very positive. The platform is easy to learn, and the simple layout improves EASE OF USE for both personal and work-related task management. It works well for PROJECT MANAGEMENT by helping organize deadlines, reminders, and daily priorities in one place. TEAM COLLABORATION is helpful when sharing task lists with others, especially for small projects or group planning. CUSTOMER SUPPORT resources and Microsoft help pages are useful when troubleshooting problems. I have experienced only minor BUGS AND ISSUES occasionally, like syncing delays, but overall the app runs smoothly and reliably. Pros What I liked most about Microsoft To Do is how simple and organized it makes daily planning. The layout is clean and easy to use, so it doesn’t feel overwhelming when managing multiple tasks. I also like the My Day feature because it helps prioritize what needs to get done each day. It is great value for money! Cons I can’t think of any cons when it comes to Microsoft To Do. It is good software with minor bugs and issues. Switched from [Swift To-Do list](https://www.capterra.com/p/78961/Swift-To-Do-list/) Because Microsoft To Do is much more reliable and is better value for money! Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/227173/Wunderlist/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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