# Microsoft To Do Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Microsoft To Do Software - reviews, pricing plans, popular comparisons to other Task Management products and more. Source: https://www.capterra.com/p/227173/Wunderlist --- # Microsoft To Do Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 15, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Pros and Cons](#pros-cons)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Microsoft To Do ## What is Microsoft To Do? Microsoft To Do is an app that enables users to capture, organize and share daily reminders and tasks in one place, facilitating management of work and personal life without having to switch between apps. Microsoft To Do integrates with Outlook Tasks so as to manage both in one place. Add due dates and reminders to tasks, as well as attach relevant files from OneDrive. Users can also collaborate together on shared projects through chat, comments and polls. ## What is Microsoft To Do used for? [Task Management](https://www.capterra.com/task-management-software/)[Productivity](https://www.capterra.com/productivity-software/) Recognitions Shortlist Top alternative Featured Overall rating Based on 3,067 user reviews Reviews sentiment Positive 93% Neutral 6% Negative 1% Pros & cons Intuitive and simple interface Flexible list and folder organization Uncertain updates and costly upgrades Unreliable and excessive notifications ### Starting price Free trial not available Capterra Shortlist charts the highest-rated and most popular products... - Task Management / 2026 Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Microsoft To Do?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.microsoft.com&name=Microsoft To Do) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Microsoft To Do 4.6 (3,067) VS. [4.6 (2,229)](https://www.capterra.com/p/146652/Airtable/reviews/) Starting Price Contact vendor Starting Price $20 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (3,017) Ease Of Use 4.4 (2,199) Value For Money 4.6 (1,830) Value For Money 4.5 (1,529) Customer Service 4.3 (1,514) Customer Service 4.4 (1,305) ## Microsoft To Do alternatives Highest Rated [4.6 (6,037)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.6 (5,213)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.5 (13,574)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [Trello](https://www.capterra.com/p/211559/Trello/) [4.5 (23,533)](https://www.capterra.com/p/211559/Trello/reviews/) Starting price $5.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/211559/Trello/) [View all alternatives](https://www.capterra.com/p/227173/Wunderlist/alternatives/) ## FAQs about Microsoft To Do Overview ### What problems does Microsoft To Do solve? Microsoft To Do solves scattered task tracking, forgotten deadlines, and cluttered personal or work planning by centralizing lists, reminders, due dates, notes, and shared checklists. Office managers, students, busy professionals, and households benefit most by coordinating daily tasks, grocery runs, recurring duties, and lightweight team assignments across devices. Answer based on 1471 reviews Overview ### Which roles and teams benefit most from Microsoft To Do? Microsoft To Do is most used by business owners, executives, project managers, educators, students, and software teams that need simple task organization. Leaders track priorities and deadlines, project and account managers coordinate daily work, educators and students manage assignments, and developers organize personal workloads, follow-ups, and recurring tasks. Answer based on 3004 reviews Overview ### What company size and industries is Microsoft To Do built for? Microsoft To Do is built for SMBs, with 67% of reviewers from small businesses, and it is used most in Information Technology and Services at 8%. It also appears with Enterprise teams at 19% and midsize businesses at 14%, especially in Computer Software at 7% and Education Management at 5%. Answer based on 3066 reviews Features and Usability ### What are the key features of Microsoft To Do? Microsoft To Do includes core task management features like to-do lists, due dates, reminders, recurring tasks, and sub-task management. Differentiating features include My Day for daily task scheduling, list sharing for team collaboration, sync across devices, and Microsoft 365 integrations such as Outlook for email-linked tasks and notes. Answer based on 1464 reviews Integrations ### Which third-party tools and platforms does Microsoft To Do integrate with? Microsoft To Do integrates with 10 third-party tools and platforms, including Microsoft Outlook, Microsoft 365, Microsoft Teams, Google Calendar, Todoist, Gmail, Microsoft Planner, and Microsoft OneNote. Reviewer mentions also highlight Slack, while catalog listings add tools such as GitHub, Trello, Google Sheets, and Asana. Answer based on 580 reviews Getting Started and Support ### How easy is it to onboard and train a team on Microsoft To Do? Microsoft To Do is generally quick to onboard for teams, especially everyday users and nontechnical staff, because the interface is simple and basic task setup takes little training. Documentation and videos are available, but reviewers say managers, new users, and teams adopting shared workflows may want more guided tutorials. Answer based on 27 reviews Getting Started and Support ### What customer support options does Microsoft To Do offer, and how do users rate the experience? Microsoft To Do offers email/help desk, FAQ/forum, knowledge base, phone support, and chat. Users report mixed support experiences: some say issues are resolved quickly and staff are helpful, while others describe slow responses, difficulty reaching a live representative, and inconsistent help with technical problems. Answer based on 23 reviews Security ### How does Microsoft To Do handle data security and access control? Microsoft To Do uses Microsoft account sign-in, password protection, and list sharing to keep lists secure while allowing delegation and collaboration. Reviewers also note regular security updates. Some raise concerns about unclear security for clinical information, limited task-level permissions, and friction when passwords are forgotten or multiple accounts are used. Answer based on 21 reviews ## Who uses Microsoft To Do? Based on Capterra reviews from the past 2 years Talk to a software expert to get a free software list tailored to your business needs Company size Based on 247 reviews 100% 75% 50% 25% Smallbusiness Midsizebusinesses Enterprise Top job functions Based on 247 reviews Administrative 24% Administrative 24% IT & Software Development 15% Education & Learning 9% Strategy & Operations 8% Others 45% Top industries Based on 247 reviews Information Technology and Services 30% Education Management 24% Construction 19% Hospital & Health Care 14% Other 13% ## Pros and Cons Intuitive and simple interface 95% positive reviews out of 616 Most reviewers indicate ease of use makes planning, managing, and updating tasks straightforward for users of all experience levels. Uncertain updates and costly upgrades 41% negative reviews out of 271 Some users comment updates are infrequent, platform support is unclear, and premium features or cross-platform use can be expensive. Ganesh T Lab engineer, 501 - 1,000 employees. "The thing I disliked the most about Microsoft To Do at first was how poorly it integrated with other Microsoft services and platforms, which occasionally made it difficult to work seamlessly between different apps. But with updates and improvements over time, this has become better." Flexible list and folder organization 96% positive reviews out of 254 Most users report organization tools help categorize tasks, manage projects, and maintain order in both work and personal life. Evana W Sales And Marketing Associate, 10,001+ employees. "I'm able to stay organized and keep on top of all of my commitments in a way that was never possible before." Unreliable and excessive notifications 47% negative reviews out of 95 Some reviewers describe notifications as inconsistent, delayed, or overwhelming, leading to missed tasks or unnecessary alerts. Somenath S information technology, 1 employee. "Least feature that it cannot send alerts or notification on right time sometimes it gets delayed or sometimes it can't send any notification you have to check in opening the app." Comprehensive task management features 96% positive reviews out of 127 Most reviewers describe task tracking as intuitive, efficient, and reliable for managing daily responsibilities across devices. Amr K Senior Lecturer in Marketing, 1,001 - 5,000 employees. "A simple yet effective application for organising and tracking your to do list." ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Task Scheduling 4.6 (794) 64.61% of 794 reviewers that rated this feature as important or highly important Microsoft To Do offers flexible scheduling with due dates, priorities, and recurring tasks. Users appreciate integration with Outlook and calendar apps, reminders, and the ability to organize tasks by day or project. Some mention scheduling future tasks could be more streamlined. Task Editing 4.6 (695) 59.28% of 695 reviewers that rated this feature as important or highly important This capability lets you quickly update, modify, or reorder tasks from any device. Some reviewers find editing intuitive and time-saving, while others wish for faster access or more permission controls. Users value seamless updates and syncing across web and mobile platforms. Task Progress Tracking 4.4 (631) 52.61% of 631 reviewers that rated this feature as important or highly important With this aspect, you monitor completed and pending tasks, using checkboxes, strikethroughs, and subtasks. Reviewers appreciate the visual progress tracking and motivation it provides, but some wish for more detailed tracking options beyond just completed or not completed. Task Management 4.7 (515) 59.22% of 515 reviewers that rated this feature as important or highly important With Microsoft To Do, you organize, prioritize, and categorize tasks efficiently, even breaking down large tasks into subtasks. Users think the integration with Office 365, reminders, and list sharing help manage workloads and keep both personal and team tasks on track. Alerts/Notifications 4.5 (473) 55.60% of 473 reviewers that rated this feature as important or highly important It gives you timely reminders for tasks and deadlines, customizable across devices. Reviewers appreciate reliable notifications, easy setup, and cross-device syncing, though some wish for pop-up alerts or smartwatch compatibility. Users say alerts help them stay organized and avoid missing important tasks. Prioritization 4.4 (448) 52.90% of 448 reviewers that rated this feature as important or highly important Arrange tasks based on the level of priority or urgency Microsoft To Do 31 features Track and document all activities across devices, networks, and other systems It gives you timely reminders for tasks and deadlines, customizable across devices. Reviewers appreciate reliable notifications, easy setup, and cross-device syncing, though some wish for pop-up alerts or smartwatch compatibility. Users say alerts help them stay organized and avoid missing important tasks. Provides a channel for team members to share media files, communicate, and work together Leave comments and notes on documents for others to view Pre-designed layouts that can be customized to match preferences and requirements Assembly of graphs and charts for visualizing and tracking statistics/metrics Import and export data to and from software applications Specify or track the date/time a project, task, etc., is due for completion Assemble applications and processes by dragging over and arranging pre-built components Public or private sharing of digital files such as documents, audio/video, images, and more Access software remotely via mobile devices Allow users to create, edit, and sort multiple notes Arrange tasks based on the level of priority or urgency Tools to facilitate the production of information and promote efficiency Reporting on how each user, task or process has advanced since its initiation Plan and coordinate all the resources, costs and time needed to execute assignments Set the frequency of a task's occurrence Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Search and filter data across systems to locate required information by entering keywords or certain criteria Split and manage tasks into individual components Attach digital tags to documents and assets for identification, search, or monitoring purposes This capability lets you quickly update, modify, or reorder tasks from any device. Some reviewers find editing intuitive and time-saving, while others wish for faster access or more permission controls. Users value seamless updates and syncing across web and mobile platforms. With Microsoft To Do, you organize, prioritize, and categorize tasks efficiently, even breaking down large tasks into subtasks. Users think the integration with Office 365, reminders, and list sharing help manage workloads and keep both personal and team tasks on track. With this aspect, you monitor completed and pending tasks, using checkboxes, strikethroughs, and subtasks. Reviewers appreciate the visual progress tracking and motivation it provides, but some wish for more detailed tracking options beyond just completed or not completed. Microsoft To Do offers flexible scheduling with due dates, priorities, and recurring tasks. Users appreciate integration with Outlook and calendar apps, reminders, and the ability to organize tasks by day or project. Some mention scheduling future tasks could be more streamlined. Add labels or tags to tasks Allow multiple team members to edit and work on the same document Set up connections to third-party platforms to improve business processes A digital list of items that need to be completed Get Advice We can help you find the software with the features you need. Features 4.3 (2,991) 4.3 Based on 2,991 reviews ## Pricing Value for money 4.6 (1830) ### Starting price Free trial not available Value for money 4.6 (1,830) 4.6 Based on 1,830 reviews ## Integrations [ Slack](https://www.capterra.com/p/135003/Slack/)[ Trello](https://www.capterra.com/p/211559/Trello/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Asana](https://www.capterra.com/p/184581/Asana-PM/)[ Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/)[ GitHub](https://www.capterra.com/p/129067/GitHub/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.3 (1514) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.3 (1,514) 4.3 Based on 1,514 reviews ## User reviews Overall rating 4.6 Based on 3,067 reviews Filter by rating 5(1962) 4(885) 3(193) 2(24) 1(3) Mentioned topic Sorted by most recent EB Erica B. COO Information Technology and Services ### "Simple and easy to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 26, 2026 Pros Microsoft To Do helped me stay organized personally and professionally. I like the clean interface which makes it easy to navigate. "My Day" feature helps me focus on most important task every day. Collaboration feature saves a lot of time during team projects. Cons It is perfect tool for simple personal use or professional. I did not find anything which I do not like. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SG Sarah G. Digital Marketing Specialist Insurance ### "Microsoft To Do est simple a utiliser" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 18, 2026 Pros La création de listes et de rappels est rapide et intuitive. J’aime tout les logiciel donc la synchronisation est facile entre plusieurs appareils. Pour une utilisation quotidienne, l’outil fait très bien le travail sans être compliqué. Cons L’outil manque parfois plus de personnalisation comparé à d’autres solutions de gestion de tâches. Pour des projets plus collaboratifs Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CH Chris H. Project Manager Human Resources ### "Microsoft To Do My simplified and effective task list" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 16, 2026 An immediate reduction in my anxiety. By getting tasks out of my head and into the app, I regain a calm and focus that I didn't have before. Pros I really appreciate the "My Day" feature. Every morning, I start with a blank list and consciously choose the tasks I will focus on. It’s very rewarding to check off items and hear the little "ding" of success. The integration with Outlook is perfect: I can turn an email into a task with one click. Cons I find it a bit too simplistic for managing group projects. It lacks advanced collaboration features or more detailed calendar views. It is truly a personal task management tool above all. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AJ Arnaud J. Software engineering student Computer Software ### "A clean and reliable task manager for the Microsoft ecosystem" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 May 14, 2026 Microsoft To Do has matured into a reliable personal task manager, especially within the Microsoft ecosystem. The integration with Outlook Tasks and Teams assignments makes it a natural fit for Microsoft-centric workplaces. For lightweight personal productivity and daily planning, it does the job beautifully — though users needing deeper project management may need a complementary tool. Pros Microsoft To Do integrates seamlessly with the Microsoft 365 ecosystem, making it ideal for users already using Outlook, Teams, and OneNote. The My Day feature, smart suggestions, and recurring task functionality help keep daily priorities organized. The clean, minimalist design makes it easy to pick up and use immediately. Cons Microsoft To Do lacks some advanced project management features like subtasks beyond one level, time tracking, or Gantt-style views. Collaboration features are fairly limited compared to dedicated team task tools, and there is no built-in calendar view for tasks across lists. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JK Julie k. commis comptable Real Estate ### "Simple, efficace et parfait pour la gestion quotidienne des tâches" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 9/10 May 4, 2026 Dans l’ensemble, Microsoft To Do est un excellent outil de gestion de tâches personnelles et professionnelles simples. Il est fiable, rapide et facile à prendre en main. Il convient parfaitement pour organiser ses journées et suivre ses tâches, mais il reste limité pour la gestion de projets complexes ou en équipe avancée. Pros Microsoft To Do est très simple à utiliser et permet de bien organiser les tâches quotidiennes. J’apprécie particulièrement la synchronisation entre appareils, qui permet d’accéder à mes listes partout (ordinateur, téléphone, tablette). L’interface est claire, sans surcharge, et les fonctionnalités comme les rappels, les listes partagées et les tâches récurrentes rendent la gestion du temps efficace. L’intégration avec l’écosystème Microsoft est aussi un vrai avantage. Cons Le logiciel reste assez basique comparé à certains outils de gestion de projet plus avancés. Il manque de fonctionnalités comme les tableaux Kanban, des options de personnalisation plus poussées ou des outils de collaboration avancés. Pour des projets complexes, il peut vite atteindre ses limites. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AU Anonymous User Teacher Education Management ### "Perfect for Teachers" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 April 24, 2026 Being able to access my lists on all of my devices is a great thing to have. If I forget my laptop at work, I can access my list from my phone at home. Pros I really like that I am able to easily create a schedule and make a list of things I need to get done at work. Being a teacher, I have many things that need to be completed at certain times of the week. This makes my life much easier. Cons I have not come across anything I dislike about the software. Everything has been great so far when using the software. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TS Tomek S. specialist Chemicals ### "New features – new possibilities" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 March 20, 2026 Everything works perfectly, and the app is easy to use. Tasks scheduled in the Microsoft To Do app help me manage my time and get things done faster. Now I never forget anything. Pros Fast performance and a wide range of options. Resizable windows. Compatibility with Outlook. Clear task list. Cons I haven't had any negative experiences using the Microsoft To Do app. Everything works fine; I haven't noticed any bugs. Alternatives considered [MindManager](https://www.capterra.com/p/31776/MindManager/) Reasons for choosing Microsoft To Do is part of the MS Office 365 software, which allows you to easily integrate with other programs included in the MS Office 365 software Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. BS Brett S. Corporate Paralegal Legal Services ### "Microsoft To Do: Still a Staple for Productive Professionals" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 19, 2026 Pros Keeping track of tasks is still super easy, and the fact that my colleagues can get notified when they are added to a task is a big plus. Cons Honestly, I'm very pleased with the product. The UI could be better from a consumer viewpoint, but functionality is 10/10. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PD Portia D. Teacher Education Management ### "Microsoft To Do Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 19, 2026 Pros I still use and like about the way it helps me organize and plan my tasks on a daily basis. This is very easy to access from phone. Cons There are not enough features to modify or sort the list in one file according to different categories. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Nicholas D. Project Manager Construction ### "Microsoft To Do Keeps Me in Order" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 18, 2026 I use Microsoft To Do on a constant basis to keep track of my projects, tasks, and other general needs around the business. I can share the load, or take on other tasks as needed with zero issues. It's truly helped me be my best self when it comes to project management and time management. Pros Microsoft To Do has some great features, and really helps me keep track of my day. As someone who can be all over the place, this product helps me keep my task list organized so I can best prioritize what needs to be done. I can manage each project, one at a time, based on how I scheduled myself to do so in To Do. And even better, I can assign some of these tasks to other users, allowing us to collaborate better. It's part of our overall M365 package, so I would say it's worth the money. Cons I ran into a few issues earlier on, regarding collaboration, and when I reached out to customer support, they were helpful, if not a bit slow, in realizing that we had incompatible versions of the software installed. A quick update and we were good to go. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/227173/Wunderlist/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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