--- title: "Microsoft Planner Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Microsoft Planner the right Task Management solution for you? Explore 298 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/227201/Microsoft-Planner/reviews/" page_type: "reviews" language: "en" --- Microsoft Planner 4.3 (298) [View alternatives](https://www.capterra.com/p/227201/Microsoft-Planner/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated September 29th, 2026 # Reviews of Microsoft Planner Ease of use 4.5 Customer Service 4.2 ## Pros and Cons in Reviews AV Alexandra V People Business PartnerWholesale, 201 - 500 employeesUsed the software for: More than 2 years. “The platform is easily accessible, and you can use it as an app on the computer, as well as through the browser, allowing access from multiple devices.“ April 5, 2026 Connor Q IT Team LeadMedia Production, 201 - 500 employeesUsed the software for: More than 2 years. “Rather than being a familiar tool I can settle in to, interfacing with the app feels like a constant game of cat and mouse where I'm having to re-learn where functions and features are moved to in order to leverage its functionality in full. As such it feels vastly less attractive that other, simpler solutions, despite having far less functionality and their own flaws within corporate environments.“ April 15, 2026 EM Elizabeth M Director of IS Project ManagementMental Health Care, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “My overall experience with Microsoft planner is that I can track all of my projects in one platform and I can set permissions for team members to collaborate with me on plans to track tasks and milestones for these projects.“ September 18, 2025 MS Manish S AI and Automation EngineerInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “The Microsoft planner doesn't have the capability to manage complex projects and have less features as compared to the competitor tools which can manage highly complex project workflows.“ March 2, 2026 AV Alexandra V People Business PartnerWholesale, 201 - 500 employeesUsed the software for: More than 2 years. “I am able to track progress on how tasks are going, and it has created accountability and visibility within my team.“ April 5, 2026 Daniel R COORetail, 11 - 50 employeesUsed the software for: More than 2 years. “What I like least is that Planner can be frustrating when you have already put a lot of work into a basic plan and then realize you need the premium features.“ July 3, 2026 Daniel R COORetail, 11 - 50 employeesUsed the software for: More than 2 years. “The dashboards are also really helpful for showing leadership where projects stand, what is at risk, and what needs attention.“ July 3, 2026 Mai M Managing DirectorHospitality, 11 - 50 employeesUsed the software for: 1-2 years. “It doesn't have a traditional desktop version so I thought that could be problematic.“ March 22, 2026 ## Showing most helpful reviews Showing 1-25 of 298 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Marko K. Project and IT Manager Environmental Services Used the software for: 2+ years ### "Great tool for task management if you are using other MS apps" December 29, 2025 5.0 If you're using Microsoft software for your work, it's a no-brainer to use Planner instead of other similar tools Pros MS Planner is a great task and planning tool, so you can keep track of your work. It's well integrated with other M365 apps. I like the special plans for team collaboration feature, where it creates a closed space for collaborating only with invited colleagues. Free version has enough task views options for you to keep a track of your tasks timeline (grid, board, calendar and charts), as well as filters. It's well integrated with power automate, allowing you to create automations. It's very easy to figure out how it works. Cons If you want to have some advanced planning tools, like having a Gantt chart for your tasks, you need to have the paid version. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Microsoft Planner Free Planner is offers much more than free Asana, but when it comes to paid versions, it's really a tough decision, and depends on organisation's goals. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/) Planner's integration with other MS apps is seamless, and also allows system automations with PowerAutomate. Free version of Planner offers more than free ClickUp. Review Source AV Alexandra V. People Business Partner Wholesale Used the software for: 2+ years ### "Microsoft Planner for Project Planning " April 5, 2026 5.0 Microsoft Planner has become the foundation to my planning. It helps me reach daily goals, as well as long term projects. I am able to track progress on how tasks are going, and it has created accountability and visibility within my team. Overall, I can't imagine not using the platform. Pros Microsoft Planner has been an integral resource for planning, both as a single user and across my team. The platform allows me to set goals, monitor progress, and add contributors. The platform is easily accessible, and you can use it as an app on the computer, as well as through the browser, allowing access from multiple devices. The price compared to other platforms is reasonable. Cons Planner offers great basic features, but to have multiple active templates, you do have to purchase additional licenses. Even with the added cost, it is still reasonably priced compared to other platforms. Alternatives considered [monday AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Microsoft Planner Cost and platform ease of use - Planner was less expensive and the platform was very easy to learn Review Source ZB Zachary B. Entrepreneur Publishing Used the software for: 1-2 years ### "Microsoft Planner Review" September 23, 2026 5.0 My overall experience with Microsoft Planner has been positive. It is has been especially helpful in managing tasks and completion. Pros What i like most about Microsoft Planner is the simplicity of organizing tasks. I like the ability to be able to create tasks, set due dates, and see your progress. Cons When there are a lot of tasks, the interface can become overwhelming and cluttered. It does take time to organize in a way that’s easy to manage. Review Source Connor Q. IT Team Lead Media Production Used the software for: 2+ years ### "A moving target in Microsoft's 365 service stack" April 15, 2026 3.0 Overall, my experience is of inconsistency and unreliability with Planner due to the chaotic changes and releases that seem to come every few months. Rather than being a familiar tool I can settle in to, interfacing with the app feels like a constant game of cat and mouse where I'm having to re-learn where functions and features are moved to in order to leverage its functionality in full. As such it feels vastly less attractive that other, simpler solutions, despite having far less functionality and their own flaws within corporate environments. Pros Planner does a fine job of covering the core functions you'd expect from a task management solution, and delivers in a way that is consistent with the rest of Microsoft 365 tools and so feels somewhat familiar and intuitive. It's useful for simple planning and delegation of tasks and provides accessibility and visibility across a team - especially if your org is already integrated with the Microsoft ecosystem, and especially where leveraging Microsoft Teams. The interface is clean, modern and responsive; a constant flow of new features demonstrates that Microsoft is clearly invested in developing Planner into a more powerful and capable planning solution. Cons My biggest issue with Planner is that it doesn't truly feel stable or truly standalone. It leans heavily into MS Teams and the web app rather than providing a dedicated app and the constant reworking of the tool over the past 2-3years (eg. blending Planner, Project and To-Do into one) has meant that a consistent experience has been neglected due to functions and layout constantly shifting and changing as more features and integrations make it into the development cycle. This ultimately leaves me constantly searching for buttons and settings that are dancing around a forever changing interface; what might look like progress on paper often leaves me feeling like I'm required to relearn the platform time and time again, usually becoming more confident and familiar just as a new release changes everything again. For this purpose alone I find Planner difficult to trust and ultimately lean towards other, free tools and solutions. Alternatives considered [Notion](https://www.capterra.com/p/186596/Notion/) Reason for choosing Microsoft Planner In contrast, I still leverage Notion for individual management of tasks and assignments and much prefer the intuitive interface and simplicity over Planner. Planner gets its time in the spotlight whenever I need to delegate tasks across teams. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) To-Do was previously a useful task tracking app but the functionality was sold as moving across to Planner back in 2024/25, and a lot of my org naturally followed across to leverage more functionality and utility Review Source Daniel R. COO Retail Used the software for: 2+ years ### "Simple for Teams, Powerful Enough for Project Tracking" July 3, 2026 5.0 Overall, my experience with Microsoft Planner has been very positive. I use it heavily to manage projects across marketing, merchandising, operations, and leadership follow-up. The premium features make it much more useful for real project planning, especially with timelines, Gantt-style views, and dashboards. It is simple enough for the broader team to use, but still gives me the visibility I need to track progress and risk. Pros What I like most about Microsoft Planner is that it gives me a simple way to keep projects organized across multiple teams without making it too complicated for everyone else. I use the premium version to build out project plans and Gantt charts, then share the work with regular Planner users. The dashboards are also really helpful for showing leadership where projects stand, what is at risk, and what needs attention. Cons What I like least is that Planner can be frustrating when you have already put a lot of work into a basic plan and then realize you need the premium features. There is not an easy “upgrade this plan” path, so it feels like you have to rebuild too much. I also wish Board view had better auto-sorting by due date instead of making me manually drag tasks around to keep things in order. Review Source EM Elizabeth M. Director of IS Project Management Mental Health Care Used the software for: 1-2 years ### "Fast & efficient Project Tracking made easy!" September 18, 2025 5.0 My overall experience with Microsoft planner is that I can track all of my projects in one platform and I can set permissions for team members to collaborate with me on plans to track tasks and milestones for these projects. I can even track team outputs from task assignments. It gives me the security. I need to keep my projects private, and on schedule as it does connect with calendar. Overall, it’s a wonderful tool to use for the project manager. That is a more visual leader. Pros Microsoft planner is a great project management tool to track projects and tasks in one place. The team collaboration features within this product are amazing! I can track project progress across all my team members and use certain features to communicate with each other and getting reminders about these things via email notifications from planner. I love the fact that you can enjoy planner basic to get started and get familiar with using the tool. Because there is a learning curve that requires you to use it and practice using it. However, for the more advanced project managers out there, there is planner premium that allows for more robust project, managing tools and offers the assistance of AI With all of the premium license plans. This tool is universal and can be used by anyone who needs to track project progress. Cons There is a learning curve with using any software and there are free demos and tutorials on how to use the product. Switched from [Jira](https://www.capterra.com/p/19319/JIRA/) We currently use Jira to track our software projects as well as Zoom. But when it comes to using a more simpler project tracking capability, we use Microsoft planner because it’s easy and allows for simultaneous collaboration on projects. Review Source VR Verified Reviewer Research Scientist Building Materials Used the software for: 6-12 months ### "Good tool to manage your team" July 6, 2025 5.0 Great replacement for Smartsheet, manages your team well, and with full integration with Microsoft suite of tools. Pros It is very easy to set up and get using, the different interfaces e.g. grid/task list, board, timeline, are all easy to switch between, and with minimal training. Cons Thus far, it pretty much requires a full account with Microsoft Projects to be used properly. Whilst technically it can be used as free, missing dependencies or ability to subset tasks among other features mean that without this it will be a task list at best. Switched from [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Smartsheet was predatory in their pricing practices, also their product was not as good for the purposes of managing a team's tasks. Review Source DM Dana M. Fulfillment Manager Publishing Used the software for: 6-12 months ### "Microsoft Planner helps track Inbound orders" November 24, 2025 3.0 Overall experience has been fine, we used to use a competitor and then switched over to Microsoft Planner, and the two softwares are almost identical. Pros Microsoft Planner is a nice tool to keep track of Inbound Shipments and their statuses. We share it between multiple departments, including our warehouse team, and we can see how far along they are in their processes. Cons Microsoft Planner gives an alert as soon as you are tagged in a card, even if the person creating the card tagged you and then is on there way to add the card details. this is annoying and i wish the notification would come after the card is complete. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Our company made this decision, I believe it was included in our Microsoft package. Review Source KL Khimson L. It admin Electrical/Electronic Manufacturing Used the software for: 1-2 years ### "Simple and Effective Task Management for Teams" August 17, 2026 5.0 Microsoft Planner is a straightforward and convenient tool for organizing tasks and managing team projects. Its integration with Microsoft 365 and Teams makes it especially useful for organizations already using Microsoft's ecosystem. It works well for everyday task management and collaboration, although larger or more complex projects may require a more advanced project management solution. Pros Simple and easy-to-use task management Integrates well with Microsoft 365 and Teams Useful for organizing projects and assigning tasks Provides visual boards and task tracking Makes it easy to monitor deadlines and progress Good for team collaboration Cons Some advanced project management features are limited Can become difficult to manage with very large projects Reporting capabilities are somewhat basic Full functionality may depend on your Microsoft 365 plan Less powerful than dedicated project management platforms for complex projects Review Source AH Alexis H. Registered Nurse Hospital & Health Care Used the software for: 6-12 months ### "Microsoft Planner Review" August 31, 2026 5.0 My overall experience with Microsoft Planner has been positive. The collaboration, organization and project management are great features to keep schedules organized. Pros What I like most about Microsoft Planner is the collaboration abilities it provides. I enjoy being able to collaborate with peers, keeping things organized. Cons I have nothing negative to report regarding Microsoft Planner. It is a great software for staying organized. Review Source MT Mark T. Design Engineer Telecommunications Used the software for: 2+ years ### "Must have tool for Teams needing task management" December 13, 2024 5.0 This tool has been a go-to for managing my teams tasks and workload. Pros Great collaborative tool to manage tasks and workload across a team environment Cons I wish there was more automation that could be configured without the need for the additional workflows tool within the MS Suite Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[monday AI Work Platform](https://www.capterra.com/p/147657/monday-com/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Microsoft Planner We are already using Microsoft suite, and the native integrations were valuable Review Source MJC Mary Jane C. Systems Analyst, AR, Legal Filings Construction Used the software for: 2+ years ### "Microsoft Planner! Start Here! Planning is essential in today's business & personal success!" August 21, 2023 5.0 It is a great business & personal tool. There some amazing things that can help keep you on track. Pros Ease of use, all in one place, sharing and collaborating capabilities, online, Cons I have another planner that I integrate with this one and I love it a little bit more. Alternatives considered [Gmail](https://www.capterra.com/p/202338/Gmail/)[Google Drive](https://www.capterra.com/p/161425/Drive/) Reason for choosing Microsoft Planner We have used all to integrate with our variety Clients & users from other companies and the versatility of our own employees. Review Source RL Riaan L. Operation Manager Insurance Used the software for: 2+ years ### "Microsoft Planner" October 6, 2023 5.0 Pros It is easy to use and create tasks. the tracking is simple, and the tagging makes it easy identifiable. A lot of interaction with the team members and tole players makes it easy to track and understand certain processes. Cons It takes time to setup but it is not a bad thing all the time. Although is takes time in the beginning the ease of mind after is great. Reason for choosing Microsoft Planner Rather have all programs interlink with Microsoft as we are only using Microsoft applications Switched from [Confluence](https://www.capterra.com/p/136446/Confluence/) Rather have all programs interlink with Microsoft Review Source ADEEL A. Digital Marketing Assistant Retail Used the software for: 2+ years ### "Review of Microsoft Planner" November 4, 2023 5.0 Overall I am very satisfied as this help us to finish our task in the convenient manner and also we can keep an eye on the tasks assigned to the team. Pros Creating, assigning, and arranging taks using Microsoft Planner is very easy. A team can organize their tasks, collaborate and coordinate with ease, and track the status of their tasks assigned with the help of the program. Cons Limited information in the App and sub tasks can't be assigned and intergrated in Mobile version. Alternatives considered [YouTrack](https://www.capterra.com/p/123548/YouTrack/) Reason for choosing Microsoft Planner Ease of use and very easy to implement all the issue and assigning it to the team Switched from [YouTrack](https://www.capterra.com/p/123548/YouTrack/) Services and features available in Microsoft Planner is more and very convenient to use. Review Source DP David P. Prevention Manager Non-Profit Organization Management Used the software for: 6-12 months ### "Plan on using planner every day" March 21, 2025 5.0 One of the best discoveries that I have made in the Microsoft app offering Pros This software has saved our program and created a powerhouse. Prior to this we struggled to keep track of remote employee productivity. Now we are able to track and manage the entire teams productivity and stay on deadlines. Cons There could be some tweaks to make it more user friendly. Making it easier to add members to plans, and when repeating tasks are completed not bringing up the next incident of that task until the due date would improve performance. Review Source EK Emily K. Training Communication Specialist Banking Used the software for: 1-2 years ### "Great for team collaboration and assigning tasks" June 17, 2025 5.0 Pros I like that I can assign tasks to my team and categorize them in different buckets. I also like the color coordinated labels. Cons The Planner version in Microsoft teams isn't as easy to navigate especially when differentiating between my personal plan and shared plans. Review Source FA Fabrizio A. Business development Online Media Used the software for: 2+ years ### "Easy tool for planning " March 23, 2025 4.0 I am using the tool for quick planning of not so much complex software Pros An easy business planner friendly for user without a deep experience Cons To light for complex project plan, there still things to improve vs other tool Review Source NT Nick T. Assistant Property Manager Real Estate Used the software for: Less than 6 months ### "Microsoft Planner - A Planner for All" December 5, 2024 5.0 It was very good and well put together. It helped me keep track of my daily and weekly list of tasks at work, and it was a fairly cheap cost for the help that it provided. Pros It's user friendliness. It's very clean and organized and you are able to schedule Todo's for certain times, so you don't get overwhelmed by a big list. Cons You are required to pay to access all of the benefits of the software. For instance, you can't access the scheduling of your Todo's until you start a subscription. Review Source KM Kendall M. Sr. Coordinator Hospital & Health Care Used the software for: 6-12 months ### "Planning and Organizing made EASY" November 22, 2024 5.0 Pros My colleagues and I use it daily to keep track of projects and the tasks related to them. It is a game changer. Cons I think would be great if it was integrated into Outlook. Review Source AO Abiola O. Student Education Management Used the software for: 1-2 years ### "Ease of setting meetings" December 6, 2024 5.0 Awesome experience overall. would recommend anyday. Pros The app helped me plan meeting and catchups easily making work easy Cons Sometimes the features seem quite many and overwhelming. Review Source MG Melissa G. Owner Environmental Services Used the software for: 2+ years ### "Small business must have" May 27, 2024 5.0 We are a fast paste exterminating company Without the assistant Of Microsoft products.I would not be able to run my business as efficiently as I do this particular Product is a godsend.It keeps me straight Pros Everything it offers us so much as a small business.Things that we need on a day to day basis at our fingertips Cons There is nothing about this product that I do not like Reason for choosing Microsoft Planner Because of the proven track record, all of their products have had that, I've used.They don't fail.They're easy efficient and reliable Review Source MM Miguel M. IT Director Publishing Used the software for: 2+ years ### "A very flexible and effective planner for teams near or remote from each other" November 4, 2022 5.0 Pros Microsoft Planner is very userfriendly and easy to use which makes it easier to collaborate with others on projects.The interface is simple which makes it easy to understand what is being done, also I like how it integrates with other Microsoft products, such as Office 365, OneDrive, Sharepoint and others which makes it easier to share tasks with my team. Cons Generally Microsoft Planner has been great for us but there are some features that could be added for example, it does not have a Gantt chart so some of our team have had to use a third party solution that offers this which breaks the integration slighty so this could be something to be added in future and another is that it would be more challenging to have assigned tasks for persons outside of our organization who does not have an account with our company. Review Source Daryl Edwine M. Method engineer Facilities Services Used the software for: 2+ years ### "Microsoft Planner: an efficient solution for managing projects and tasks in teams." March 22, 2023 5.0 Pros User-friendly interface: The simplicity of the Microsoft Planner user interface is one of the features I like. We can easily create tasks, organise them into lists and assign them to team members.Integration with Microsoft Teams: Microsoft Planner integrates seamlessly with Microsoft Teams, making team collaboration easy. Team members can access tasks and to-do lists directly in Teams, without having to switch between applications.Advanced collaboration features: Microsoft Planner offers many collaboration features that make teamwork easier. For example, team members can add comments on tasks, upload files, and receive real-time notifications for task updates.Project management flexibility: Microsoft Planner offers great flexibility in project management. Users can organise tasks and to-do lists according to their specific needs, and use labels and filters to prioritise tasks.Integration with the rest of the Microsoft ecosystem: Microsoft Planner also integrates with other applications in the Microsoft ecosystem, such as Outlook, SharePoint and OneNote. This allows users to stay productive by using applications they already know.Ultimately, Microsoft Planner is a powerful and flexible tool that offers a wide range of project management and collaboration capabilities for teams of all sizes. Cons Customisation limitations: I found Microsoft Planner to be quite limited in terms of customisation. For example, it is not possible to customise list or table views, or to create custom templates for tasks.Limitations in reporting features: Some users reported that the reporting features of Microsoft Planner are quite limited. It is not possible to generate custom reports or export data for further analysis.Difficulties in managing complex projects: Microsoft Planner is a fairly simple project management tool, which can make managing complex projects quite difficult. We find it difficult to keep track of tasks in complex projects involving many team members and many steps.Limitations in managing dependencies: Microsoft Planner does not support the management of dependencies between tasks, so we have to find ways to manage dependencies manually. Review Source Rahul P. Senior software engineer Industrial Automation Used the software for: 6-12 months ### "Hassle free planning for your team tasks and plans." October 25, 2022 5.0 The overall experience of planner is consistent with other Microsoft 365 products as well as Microsoft Teams. Pros The best part about this app is that it can be integrated with Microsoft Teams, which makes it pretty easy to use and very convenient to play around with. Cons The dashboard and graphs can be improved. And the provisions to create personalized planners can also be added. Review Source PM Paschal M. Head - ICT and Risk Management Insurance Used the software for: 1-2 years ### "Micsoft Planner has helped us become organised as a team" July 14, 2023 4.0 Overal Planner has worked wonders for our organisation. It has helped us plan, prioritise and follow up on tasks without problems at all. I recommend Microsoft Planner for project and task management. Pros Planner has very good features for task management and follow ups. This is the feature that we were struggling with but has now become easier. Further, collaboration among team members on tasks is now a walk in the park. Cons We struggled a bit to implement but youtube material helped us resolve technical issues in our environment. 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