# Microsoft Planner Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Microsoft Planner the right Task Management solution for you? Explore 294 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/227201/Microsoft-Planner/reviews --- Microsoft Planner 4.3 (294) [View alternatives](https://www.capterra.com/p/227201/Microsoft-Planner/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated April 6th, 2026 # Reviews of Microsoft Planner Ease of use 4.5 Customer Service 4.2 ## Pros and Cons in Reviews AV Alexandra V People Business PartnerWholesale, 201 - 500 employeesUsed the software for: More than 2 years. “The platform is easily accessible, and you can use it as an app on the computer, as well as through the browser, allowing access from multiple devices.“ April 5, 2026 MS Manish S AI and Automation EngineerInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “The Microsoft planner doesn't have the capability to manage complex projects and have less features as compared to the competitor tools which can manage highly complex project workflows.“ March 2, 2026 EM Elizabeth M Director of IS Project ManagementMental Health Care, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “My overall experience with Microsoft planner is that I can track all of my projects in one platform and I can set permissions for team members to collaborate with me on plans to track tasks and milestones for these projects.“ September 18, 2025 Connor Q IT Team LeadMedia Production, 201 - 500 employeesUsed the software for: More than 2 years. “Rather than being a familiar tool I can settle in to, interfacing with the app feels like a constant game of cat and mouse where I'm having to re-learn where functions and features are moved to in order to leverage its functionality in full. As such it feels vastly less attractive that other, simpler solutions, despite having far less functionality and their own flaws within corporate environments.“ April 15, 2026 AV Alexandra V People Business PartnerWholesale, 201 - 500 employeesUsed the software for: More than 2 years. “I am able to track progress on how tasks are going, and it has created accountability and visibility within my team.“ April 5, 2026 Michael D Content Marketing ManagerInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “Its limited features make it challenging to effectively manage projects with more than two people, as it lacks robust options for assigning people and setting due dates to subtasks, which are crucial for detailed project management.“ August 20, 2024 Mai M Managing DirectorHospitality, 11 - 50 employeesUsed the software for: 1-2 years. “We truly live and die by our calendars and task management tools, so Microsoft Planner was a natural choice for us!“ March 22, 2026 Mai M Managing DirectorHospitality, 11 - 50 employeesUsed the software for: 1-2 years. “It doesn't have a traditional desktop version so I thought that could be problematic.“ March 22, 2026 ## Showing most helpful reviews Showing 1-25 of 294 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Marko K. Project and IT Manager Environmental Services Used the software for: 2+ years ### "Great tool for task management if you are using other MS apps" December 29, 2025 5.0 If you're using Microsoft software for your work, it's a no-brainer to use Planner instead of other similar tools Pros MS Planner is a great task and planning tool, so you can keep track of your work. It's well integrated with other M365 apps. I like the special plans for team collaboration feature, where it creates a closed space for collaborating only with invited colleagues. Free version has enough task views options for you to keep a track of your tasks timeline (grid, board, calendar and charts), as well as filters. It's well integrated with power automate, allowing you to create automations. It's very easy to figure out how it works. Cons If you want to have some advanced planning tools, like having a Gantt chart for your tasks, you need to have the paid version. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Microsoft Planner Free Planner is offers much more than free Asana, but when it comes to paid versions, it's really a tough decision, and depends on organisation's goals. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/) Planner's integration with other MS apps is seamless, and also allows system automations with PowerAutomate. Free version of Planner offers more than free ClickUp. Review Source AV Alexandra V. People Business Partner Wholesale Used the software for: 2+ years ### "Microsoft Planner for Project Planning " April 5, 2026 5.0 Microsoft Planner has become the foundation to my planning. It helps me reach daily goals, as well as long term projects. I am able to track progress on how tasks are going, and it has created accountability and visibility within my team. Overall, I can't imagine not using the platform. Pros Microsoft Planner has been an integral resource for planning, both as a single user and across my team. The platform allows me to set goals, monitor progress, and add contributors. The platform is easily accessible, and you can use it as an app on the computer, as well as through the browser, allowing access from multiple devices. The price compared to other platforms is reasonable. Cons Planner offers great basic features, but to have multiple active templates, you do have to purchase additional licenses. Even with the added cost, it is still reasonably priced compared to other platforms. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Microsoft Planner Cost and platform ease of use - Planner was less expensive and the platform was very easy to learn Review Source Connor Q. IT Team Lead Media Production Used the software for: 2+ years ### "A moving target in Microsoft's 365 service stack" April 15, 2026 3.0 Overall, my experience is of inconsistency and unreliability with Planner due to the chaotic changes and releases that seem to come every few months. Rather than being a familiar tool I can settle in to, interfacing with the app feels like a constant game of cat and mouse where I'm having to re-learn where functions and features are moved to in order to leverage its functionality in full. As such it feels vastly less attractive that other, simpler solutions, despite having far less functionality and their own flaws within corporate environments. Pros Planner does a fine job of covering the core functions you'd expect from a task management solution, and delivers in a way that is consistent with the rest of Microsoft 365 tools and so feels somewhat familiar and intuitive. It's useful for simple planning and delegation of tasks and provides accessibility and visibility across a team - especially if your org is already integrated with the Microsoft ecosystem, and especially where leveraging Microsoft Teams. The interface is clean, modern and responsive; a constant flow of new features demonstrates that Microsoft is clearly invested in developing Planner into a more powerful and capable planning solution. Cons My biggest issue with Planner is that it doesn't truly feel stable or truly standalone. It leans heavily into MS Teams and the web app rather than providing a dedicated app and the constant reworking of the tool over the past 2-3years (eg. blending Planner, Project and To-Do into one) has meant that a consistent experience has been neglected due to functions and layout constantly shifting and changing as more features and integrations make it into the development cycle. This ultimately leaves me constantly searching for buttons and settings that are dancing around a forever changing interface; what might look like progress on paper often leaves me feeling like I'm required to relearn the platform time and time again, usually becoming more confident and familiar just as a new release changes everything again. For this purpose alone I find Planner difficult to trust and ultimately lean towards other, free tools and solutions. Alternatives considered [Notion](https://www.capterra.com/p/186596/Notion/) Reason for choosing Microsoft Planner In contrast, I still leverage Notion for individual management of tasks and assignments and much prefer the intuitive interface and simplicity over Planner. Planner gets its time in the spotlight whenever I need to delegate tasks across teams. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) To-Do was previously a useful task tracking app but the functionality was sold as moving across to Planner back in 2024/25, and a lot of my org naturally followed across to leverage more functionality and utility Review Source EM Elizabeth M. Director of IS Project Management Mental Health Care Used the software for: 1-2 years ### "Fast & efficient Project Tracking made easy!" September 18, 2025 5.0 My overall experience with Microsoft planner is that I can track all of my projects in one platform and I can set permissions for team members to collaborate with me on plans to track tasks and milestones for these projects. I can even track team outputs from task assignments. It gives me the security. I need to keep my projects private, and on schedule as it does connect with calendar. Overall, it’s a wonderful tool to use for the project manager. That is a more visual leader. Pros Microsoft planner is a great project management tool to track projects and tasks in one place. The team collaboration features within this product are amazing! I can track project progress across all my team members and use certain features to communicate with each other and getting reminders about these things via email notifications from planner. I love the fact that you can enjoy planner basic to get started and get familiar with using the tool. Because there is a learning curve that requires you to use it and practice using it. However, for the more advanced project managers out there, there is planner premium that allows for more robust project, managing tools and offers the assistance of AI With all of the premium license plans. This tool is universal and can be used by anyone who needs to track project progress. Cons There is a learning curve with using any software and there are free demos and tutorials on how to use the product. Switched from [Jira](https://www.capterra.com/p/19319/JIRA/) We currently use Jira to track our software projects as well as Zoom. But when it comes to using a more simpler project tracking capability, we use Microsoft planner because it’s easy and allows for simultaneous collaboration on projects. Review Source VR Verified Reviewer Research Scientist Building Materials Used the software for: 6-12 months ### "Good tool to manage your team" July 6, 2025 5.0 Great replacement for Smartsheet, manages your team well, and with full integration with Microsoft suite of tools. Pros It is very easy to set up and get using, the different interfaces e.g. grid/task list, board, timeline, are all easy to switch between, and with minimal training. Cons Thus far, it pretty much requires a full account with Microsoft Projects to be used properly. Whilst technically it can be used as free, missing dependencies or ability to subset tasks among other features mean that without this it will be a task list at best. Switched from [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Smartsheet was predatory in their pricing practices, also their product was not as good for the purposes of managing a team's tasks. Review Source BW Bevan W. Sales and Accounts Construction Used the software for: 2+ years ### "A hidden gem" June 4, 2025 5.0 I looked into and tested several products before settling on Microsoft Planner. The biggest drawcard was how easy it was to use for all users, no matter their level of computer literacy, and if you are already paying for Microsoft 365, it's part of the subscription already. It is a bit basic compared to other stand-alone offerings, but when you start using Power Automate and Copilot with it, along with other Microsoft products, it quickly becomes quite a powerful product. Pros Microsoft Planner is a hidden gem, it's completely in the cloud, so you can take it anywhere and is a great tool for personal use or for businesses to keep track of things. But where it really starts to shine is with the ability to automate tasks - in conjunction with Microsoft Forms and Power Automate, you can have different teams or customers fill in a form, which then populates Planner with tasks. I have in the past used this to setup a production task creation and tracking workflow for 30+ people, and it worked seamlessly. Cons The only downside to Planner is that the completed tasks stay recorded in the completed dropdown, so with heavy use over some time, it can get clogged up and stop accepting new input. To fix this, you have to manually delete old tasks. There may be a better way to do this, but I have not found it. Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Microsoft Planner For what it did, Planner seemed to be the most cost-effective option. Switched from [Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Being already in a Microsoft 365 environment means that their is no added costs and Planner is a very simple to use alternative. Review Source DM Dana M. Fulfillment Manager Publishing Used the software for: 6-12 months ### "Microsoft Planner helps track Inbound orders" November 24, 2025 3.0 Overall experience has been fine, we used to use a competitor and then switched over to Microsoft Planner, and the two softwares are almost identical. Pros Microsoft Planner is a nice tool to keep track of Inbound Shipments and their statuses. We share it between multiple departments, including our warehouse team, and we can see how far along they are in their processes. Cons Microsoft Planner gives an alert as soon as you are tagged in a card, even if the person creating the card tagged you and then is on there way to add the card details. this is annoying and i wish the notification would come after the card is complete. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Our company made this decision, I believe it was included in our Microsoft package. Review Source BC Brendan C. Business Development Rep Information Technology and Services Used the software for: Less than 6 months ### "Microsoft Planner Review" February 17, 2025 5.0 My overall experience with Planner has been exceptional so far. We all love the visual aspect of the data, ongoing projects, reporting, task management and the list goes on and on. Life is a lot more easier to manage and work with a team, especially when you're all doing it remotely, this came as a tool that make it easy to manager remote teams and effectively collaborate with remote teams in real time. Leveraging the Microsoft App and tools also make it easier in terms of integration where you can easily move data within the same Microsoft product offering without having to find another way to ingest the data from other sources or to other sources. Pros What I love the most about Microsoft Planner is how visually appealing it is to track any ongoing projects and basically manage our teamwork effectively. It is easier to assign and manage tasks within the team and its easier to track those tasks as well, especially in my department. It makes it easier to stay within the same family of tech stack, that way you don't have to worry about a lot of integration since you're already or might be already using Microsoft. You can easily customize the buckets for your planner and track your tasks the way you want them and the same applies for projects. Cons My main concern with Planner and what I like the least if the limitations on Workflow customization. It becomes a little challenging on this especially if you want to customize certain things for your projects's workflow which you will eventually have to find a way around, but that is my concern. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/) Its easier for us to continue playing in the Microsoft space Review Source TD Troy D. Learning and Development Health, Wellness and Fitness Used the software for: 1-2 years ### "A solid app that integrates well for my needs " April 30, 2025 4.0 Overall it’s a nice planner tool. I just wish they would allow some template or copy paste features Pros Easy and simple to use, interface is clean and easily move from one bucket to the next. Cons Latest update has removed some useful features such as plan templates and the ability to copy labels onto another plan Switched from [monday.com](https://www.capterra.com/p/147657/monday-com/) Integration with microsoft products and cheaper Review Source SG Sergio G. IT Engineer Aviation & Aerospace Used the software for: Less than 6 months ### "Good app, but it needs to improve" February 28, 2025 3.0 I think its strongest point is the integration within the M365 environment. Probably I'll give it a chance again in the future, to see how Microsoft has improved the application lately, and check if I finally could switch from Trello to Planner. Pros With Microsoft Planner you can have all your tasks organized and tracked properly. It's easy to use, and it's fully integrated with Microsoft Teams and M365 environment. Cons From my point of view it's a little less complete than its competitors, like Trello. When I tried it, I missed some important features that I use a lot in Trello, although probably they will be added in the future (if they haven't already been added since I finished my tests long time ago). Switched from [Trello](https://www.capterra.com/p/211559/Trello/) I wanted to explore if Planner was a valid alternative to Trello, as it is included in M365 subscription. Review Source MT Mark T. Design Engineer Telecommunications Used the software for: 2+ years ### "Must have tool for Teams needing task management" December 13, 2024 5.0 This tool has been a go-to for managing my teams tasks and workload. Pros Great collaborative tool to manage tasks and workload across a team environment Cons I wish there was more automation that could be configured without the need for the additional workflows tool within the MS Suite Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Microsoft Planner We are already using Microsoft suite, and the native integrations were valuable Review Source EH Emily H. Operations Coordinator Computer Software Used the software for: Less than 6 months ### "A simple and nice to use tool. " October 14, 2024 5.0 Pros I use Microsoft Planner alongside other tools as it is much easier to access from my phone while out and about. It's great for quick notes and to-do lists. The features are minimal, but it works very well. Cons Features are limited compared to other software. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Microsoft Planner Microsoft planner is very minimal, easy to set up and get going straight away. Review Source CRT Claude Real T. Graphic Designer Graphic Design Used the software for: 6-12 months ### "Great simple tool to manage project evolution." October 22, 2022 3.0 Even if the tool still requires some improvements, but since it is low cost and included in the Microsoft 365 package, the benefit of living with those small issues is worth it. Pros In comparison to other tools I've used like JIRA, this tool is really easy to configure, to use and it works extremely well with Microsoft Teams. Cons The tool still needs improvements with statuses, notifications and scheduling. For statuses, they're not customizable and the pre-established statuses are too limited. For notifications, they are half of the time very slow to be received in mailbox, up to 30 minutes delay. For scheduling, you can only set a end date, but it is not possible to set multiple follow up dates and it is also impossible to set dates on subtasks. Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[Zoho Sprints](https://www.capterra.com/p/169569/Zoho-Sprints/) Reason for choosing Microsoft Planner The Zoho Sprints tool was very complicated to configure and not very fluid in its use. Jira was my #1 choice, but the price of it was too high. In searching for alternatives in the tool of my Microsoft 365 platform, I've discovered Planner and after a few trials I adopted it. Review Source TB Tulio B. Marketing Director Entertainment Used the software for: 2+ years ### "The sweet spot between accessibility and complete features" June 5, 2023 4.0 I have been pushing everyone to use it for Project Planning. Getting others to use it has not been painful, which is saying quite a lot. Pros I love how quickly I can get other team member using all the features they need with Planner. It holds a lot of information and is much better than a static "To Do" list, but not as complex as most Project Planner software out there. Cons Little things like selecting a card and adding another person are not quite as effortless as they could be. Adding the option to "repeat" tasks is a game-changer as now I can make a detailed Planner for an annual event and not have to clone it. Reason for choosing Microsoft Planner Part of the bundle included with Teams Switched from [Trello](https://www.capterra.com/p/211559/Trello/) I love Trello but we are Microsoft org and honestly Planner does all the basics of Trello in terms of a Kanban board. Review Source Sai R. Client Project Manager Internet Used the software for: 6-12 months ### "All-inclusive approach to planning" July 13, 2023 5.0 The reliability of Microsoft Planner is exceptional Pros Microsoft Planner helps with consolidating necessary functions and tasks when it comes project management and development. Collaborating is more effective through Microsoft Planner. Cons There is nothing negative to say from my experience using Microsoft Planner but there are more cost-effective alternatives Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[Trello](https://www.capterra.com/p/211559/Trello/) Reason for choosing Microsoft Planner Reliability of the tool and familiarity of team members Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) Features and recommendations from partners Review Source ADW April D W. administration Retail Used the software for: 6-12 months ### "one planner, all on the same page" January 13, 2025 5.0 i got M. Planner to manage my day to day business life. i was forgetting alot of important events and appointments, consults, etc. until i got this planner. i wish they had a free version but i love microsoft so willing to pay would be nice though to see more features. im able to chat with my team, assign tasks to staff, and really improves work flow. were all on the same page. Pros works well with my other microsoft apps, easy to set up my account, and good for managing the day to day tasks Cons no free version making it lack on features. if your gonna pay to play, it should offer any feature on the market no time tracker available. doesnt work with my office 365 Review Source KM Kate M. Allied Health Professional Health, Wellness and Fitness Used the software for: Less than 6 months ### "Easy to use planning tool for small business " February 2, 2025 4.0 Overall this is an easy to use project planning tool with good integration with other microsoft products including MS ToDo and email. Pros Easy to set-up and use Integration with other Microsoft products including Microsoft To Do Good range of features Cons Doesn't allow setting due dates for subtasks/checklist items I would like the option of having a view where I can see all my tasks from all plans, rather than only being able to view each plan separately Review Source EB Erinn B. Client Service Specialist II Accounting Used the software for: 6-12 months ### "IF you are already utilizing Microsoft 365 this could be an amazing way to plan your days/task." October 29, 2024 5.0 Overall if you have the mobile app or utilize the online platform, Microsoft planner is a good tool if you don't already use a planner. You can add several things, add attachments, notes and duration for each task and you can also assign tasks to others. It can also be used as a checklist. Pros What I like the most about Microsoft Planner is that you can add multiple different things to the task and assign to someone else on your network. Cons It is only for business plans on the Microsoft 365 subscription. Review Source KM Kendall M. Sr. Coordinator Hospital & Health Care Used the software for: 6-12 months ### "Planning and Organizing made EASY" November 22, 2024 5.0 Pros My colleagues and I use it daily to keep track of projects and the tasks related to them. It is a game changer. Cons I think would be great if it was integrated into Outlook. Review Source LT Larry T. Architect Architecture & Planning Used the software for: 2+ years ### "Stay Organized with Microsoft Planner" April 9, 2024 5.0 Pros I really enjoy how easy Microsoft Planner is to use and organize task. I also enjoy how task can easily be prioritized, assigned, managed, and updated throughout the entirety of the project. Cons I believe Microsoft Planner could improve some efficiencies with the categorizing some of the items and integrating them better in other Microsoft programs. Review Source MG Melissa G. Owner Environmental Services Used the software for: 2+ years ### "Small business must have" May 27, 2024 5.0 We are a fast paste exterminating company Without the assistant Of Microsoft products.I would not be able to run my business as efficiently as I do this particular Product is a godsend.It keeps me straight Pros Everything it offers us so much as a small business.Things that we need on a day to day basis at our fingertips Cons There is nothing about this product that I do not like Reason for choosing Microsoft Planner Because of the proven track record, all of their products have had that, I've used.They don't fail.They're easy efficient and reliable Review Source AF Alessandro F. EHS MANAGER Consumer Goods Used the software for: 2+ years ### "The best task management collaboration tool " February 18, 2023 5.0 The toll is fantastic and can be use in all areas, my team is using it and the participation in broad since the integration with teams is perfect Pros Easy to setup, perfect integration with Microsoft tools works perfectly combined with forms and power automate. Cons Integration with power bi is not that simple, I would like a power automate action that refresh an entire table instead of adding columns and updating completed task Alternatives considered [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Microsoft Planner Microsoft ecosystem integration Review Source TA Turan A. IT Admin Automotive Used the software for: Less than 6 months ### "MS Planner for Task Management" June 24, 2023 5.0 Most MS products are simple and practical thanks to the user interface. Thanks to its integration with other MS products, it can provide fast and easy solutions. It has a simple and easy distribution platform. Fast and easy integration into the system is also preferred. Pros It is a business management software offered under MS Office 365. As with all MS products, this software was very easy to deploy and manage cloud-based. Like every MS product, this product is very functional as it integrates with other MS products and can work together. Managing existing teams is at a simple, practical and easy-to-manage level for business planning and task distribution. It has a user-friendly interface thanks to its task assignment, support for different languages, and simple interface. Cons For those who have not used the Office 365 Platform before, it may seem difficult to use. However, you can quickly adapt to the system after experiencing it for a few days. Reason for choosing Microsoft Planner First of all, it is perfect to have a cloud-based and easy management like all other MS products. It has an easy and manageable structure in all businesses working as a team. Its flexible and reviseable structure, multi-language support, integration with other MS products, authorization and permission restrictions are among its most facilitating features. Thanks to its integration with MS Teams and Kanban structure, a more functional management style emerges. It provides the opportunity to work in a location-independent hybrid structure. It provides the ability to control many more teams, many more tasks under a single platform. Review Source MP Marcos P. Machine Learning Engineer Computer Software Used the software for: 1-2 years ### "The perfect project planning tool for office365." June 27, 2023 4.0 Pros Microsoft Planner is like any other project planning and dashboard product. However, its main attraction is that it is integrated into the Microsoft 365 suite and you can integrate it with multiple Microsoft tools present in your company. For example, the fact of integrating it into teams. Cons It does not provide great innovations compared to the competition and it is not designed for the management of sprints in an easy and intuitive way. Review Source VR Verified Reviewer Assistant Director IT Retail Used the software for: 2+ years ### "Best Task management tool for small teams" October 5, 2022 5.0 we use it for mini project management or small assignments within our team and so far it is worth every penny spend. Pros user friendly tool, almost any user can use it without training, no expertise needed at all Cons No controls and validations, cannot handle complex scenarios in task management, not having much options of reporting Reason for choosing Microsoft Planner This comes with O365 Enterprise subscription and there is no reason not to use such beautiful tool Review Source Similar Products Featured ## Related categories [Task Management](https://www.capterra.com/task-management-software/)[Kanban Tools](https://www.capterra.com/kanban-tools-software/)[Project Management](https://www.capterra.com/project-management-software/) ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.