--- title: "Microsoft Planner Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Microsoft Planner the right Task Management solution for you? Explore 295 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/227201/Microsoft-Planner/reviews/" page_type: "reviews" language: "en" --- Microsoft Planner 4.3 (295) [View alternatives](https://www.capterra.com/p/227201/Microsoft-Planner/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated July 31st, 2026 # Reviews of Microsoft Planner Ease of use 4.5 Customer Service 4.2 ## Pros and Cons in Reviews AV Alexandra V People Business PartnerWholesale, 201 - 500 employeesUsed the software for: More than 2 years. “The platform is easily accessible, and you can use it as an app on the computer, as well as through the browser, allowing access from multiple devices.“ April 5, 2026 MS Manish S AI and Automation EngineerInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “The Microsoft planner doesn't have the capability to manage complex projects and have less features as compared to the competitor tools which can manage highly complex project workflows.“ March 2, 2026 EM Elizabeth M Director of IS Project ManagementMental Health Care, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “My overall experience with Microsoft planner is that I can track all of my projects in one platform and I can set permissions for team members to collaborate with me on plans to track tasks and milestones for these projects.“ September 18, 2025 Connor Q IT Team LeadMedia Production, 201 - 500 employeesUsed the software for: More than 2 years. “Rather than being a familiar tool I can settle in to, interfacing with the app feels like a constant game of cat and mouse where I'm having to re-learn where functions and features are moved to in order to leverage its functionality in full. As such it feels vastly less attractive that other, simpler solutions, despite having far less functionality and their own flaws within corporate environments.“ April 15, 2026 AV Alexandra V People Business PartnerWholesale, 201 - 500 employeesUsed the software for: More than 2 years. “I am able to track progress on how tasks are going, and it has created accountability and visibility within my team.“ April 5, 2026 Michael D Content Marketing ManagerInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “Its limited features make it challenging to effectively manage projects with more than two people, as it lacks robust options for assigning people and setting due dates to subtasks, which are crucial for detailed project management.“ August 20, 2024 Daniel R COORetail, 11 - 50 employeesUsed the software for: More than 2 years. “The dashboards are also really helpful for showing leadership where projects stand, what is at risk, and what needs attention.“ July 3, 2026 Daniel R COORetail, 11 - 50 employeesUsed the software for: More than 2 years. “What I like least is that Planner can be frustrating when you have already put a lot of work into a basic plan and then realize you need the premium features.“ July 3, 2026 ## Showing most helpful reviews Showing 1-25 of 295 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Daniel R. COO Retail Used the software for: 2+ years ### "Simple for Teams, Powerful Enough for Project Tracking" July 3, 2026 5.0 Overall, my experience with Microsoft Planner has been very positive. I use it heavily to manage projects across marketing, merchandising, operations, and leadership follow-up. The premium features make it much more useful for real project planning, especially with timelines, Gantt-style views, and dashboards. It is simple enough for the broader team to use, but still gives me the visibility I need to track progress and risk. Pros What I like most about Microsoft Planner is that it gives me a simple way to keep projects organized across multiple teams without making it too complicated for everyone else. I use the premium version to build out project plans and Gantt charts, then share the work with regular Planner users. The dashboards are also really helpful for showing leadership where projects stand, what is at risk, and what needs attention. Cons What I like least is that Planner can be frustrating when you have already put a lot of work into a basic plan and then realize you need the premium features. There is not an easy “upgrade this plan” path, so it feels like you have to rebuild too much. I also wish Board view had better auto-sorting by due date instead of making me manually drag tasks around to keep things in order. Review Source Marko K. Project and IT Manager Environmental Services Used the software for: 2+ years ### "Great tool for task management if you are using other MS apps" December 29, 2025 5.0 If you're using Microsoft software for your work, it's a no-brainer to use Planner instead of other similar tools Pros MS Planner is a great task and planning tool, so you can keep track of your work. It's well integrated with other M365 apps. I like the special plans for team collaboration feature, where it creates a closed space for collaborating only with invited colleagues. Free version has enough task views options for you to keep a track of your tasks timeline (grid, board, calendar and charts), as well as filters. It's well integrated with power automate, allowing you to create automations. It's very easy to figure out how it works. Cons If you want to have some advanced planning tools, like having a Gantt chart for your tasks, you need to have the paid version. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Microsoft Planner Free Planner is offers much more than free Asana, but when it comes to paid versions, it's really a tough decision, and depends on organisation's goals. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/) Planner's integration with other MS apps is seamless, and also allows system automations with PowerAutomate. Free version of Planner offers more than free ClickUp. Review Source Connor Q. IT Team Lead Media Production Used the software for: 2+ years ### "A moving target in Microsoft's 365 service stack" April 15, 2026 3.0 Overall, my experience is of inconsistency and unreliability with Planner due to the chaotic changes and releases that seem to come every few months. Rather than being a familiar tool I can settle in to, interfacing with the app feels like a constant game of cat and mouse where I'm having to re-learn where functions and features are moved to in order to leverage its functionality in full. As such it feels vastly less attractive that other, simpler solutions, despite having far less functionality and their own flaws within corporate environments. Pros Planner does a fine job of covering the core functions you'd expect from a task management solution, and delivers in a way that is consistent with the rest of Microsoft 365 tools and so feels somewhat familiar and intuitive. It's useful for simple planning and delegation of tasks and provides accessibility and visibility across a team - especially if your org is already integrated with the Microsoft ecosystem, and especially where leveraging Microsoft Teams. The interface is clean, modern and responsive; a constant flow of new features demonstrates that Microsoft is clearly invested in developing Planner into a more powerful and capable planning solution. Cons My biggest issue with Planner is that it doesn't truly feel stable or truly standalone. It leans heavily into MS Teams and the web app rather than providing a dedicated app and the constant reworking of the tool over the past 2-3years (eg. blending Planner, Project and To-Do into one) has meant that a consistent experience has been neglected due to functions and layout constantly shifting and changing as more features and integrations make it into the development cycle. This ultimately leaves me constantly searching for buttons and settings that are dancing around a forever changing interface; what might look like progress on paper often leaves me feeling like I'm required to relearn the platform time and time again, usually becoming more confident and familiar just as a new release changes everything again. For this purpose alone I find Planner difficult to trust and ultimately lean towards other, free tools and solutions. Alternatives considered [Notion](https://www.capterra.com/p/186596/Notion/) Reason for choosing Microsoft Planner In contrast, I still leverage Notion for individual management of tasks and assignments and much prefer the intuitive interface and simplicity over Planner. Planner gets its time in the spotlight whenever I need to delegate tasks across teams. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) To-Do was previously a useful task tracking app but the functionality was sold as moving across to Planner back in 2024/25, and a lot of my org naturally followed across to leverage more functionality and utility Review Source AV Alexandra V. People Business Partner Wholesale Used the software for: 2+ years ### "Microsoft Planner for Project Planning " April 5, 2026 5.0 Microsoft Planner has become the foundation to my planning. It helps me reach daily goals, as well as long term projects. I am able to track progress on how tasks are going, and it has created accountability and visibility within my team. Overall, I can't imagine not using the platform. Pros Microsoft Planner has been an integral resource for planning, both as a single user and across my team. The platform allows me to set goals, monitor progress, and add contributors. The platform is easily accessible, and you can use it as an app on the computer, as well as through the browser, allowing access from multiple devices. The price compared to other platforms is reasonable. Cons Planner offers great basic features, but to have multiple active templates, you do have to purchase additional licenses. Even with the added cost, it is still reasonably priced compared to other platforms. Alternatives considered [monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Microsoft Planner Cost and platform ease of use - Planner was less expensive and the platform was very easy to learn Review Source EM Elizabeth M. Director of IS Project Management Mental Health Care Used the software for: 1-2 years ### "Fast & efficient Project Tracking made easy!" September 18, 2025 5.0 My overall experience with Microsoft planner is that I can track all of my projects in one platform and I can set permissions for team members to collaborate with me on plans to track tasks and milestones for these projects. I can even track team outputs from task assignments. It gives me the security. I need to keep my projects private, and on schedule as it does connect with calendar. Overall, it’s a wonderful tool to use for the project manager. That is a more visual leader. Pros Microsoft planner is a great project management tool to track projects and tasks in one place. The team collaboration features within this product are amazing! I can track project progress across all my team members and use certain features to communicate with each other and getting reminders about these things via email notifications from planner. I love the fact that you can enjoy planner basic to get started and get familiar with using the tool. Because there is a learning curve that requires you to use it and practice using it. However, for the more advanced project managers out there, there is planner premium that allows for more robust project, managing tools and offers the assistance of AI With all of the premium license plans. This tool is universal and can be used by anyone who needs to track project progress. Cons There is a learning curve with using any software and there are free demos and tutorials on how to use the product. Switched from [Jira](https://www.capterra.com/p/19319/JIRA/) We currently use Jira to track our software projects as well as Zoom. But when it comes to using a more simpler project tracking capability, we use Microsoft planner because it’s easy and allows for simultaneous collaboration on projects. Review Source VR Verified Reviewer Research Scientist Building Materials Used the software for: 6-12 months ### "Good tool to manage your team" July 6, 2025 5.0 Great replacement for Smartsheet, manages your team well, and with full integration with Microsoft suite of tools. Pros It is very easy to set up and get using, the different interfaces e.g. grid/task list, board, timeline, are all easy to switch between, and with minimal training. Cons Thus far, it pretty much requires a full account with Microsoft Projects to be used properly. Whilst technically it can be used as free, missing dependencies or ability to subset tasks among other features mean that without this it will be a task list at best. Switched from [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Smartsheet was predatory in their pricing practices, also their product was not as good for the purposes of managing a team's tasks. Review Source BW Bevan W. Sales and Accounts Construction Used the software for: 2+ years ### "A hidden gem" June 4, 2025 5.0 I looked into and tested several products before settling on Microsoft Planner. The biggest drawcard was how easy it was to use for all users, no matter their level of computer literacy, and if you are already paying for Microsoft 365, it's part of the subscription already. It is a bit basic compared to other stand-alone offerings, but when you start using Power Automate and Copilot with it, along with other Microsoft products, it quickly becomes quite a powerful product. Pros Microsoft Planner is a hidden gem, it's completely in the cloud, so you can take it anywhere and is a great tool for personal use or for businesses to keep track of things. But where it really starts to shine is with the ability to automate tasks - in conjunction with Microsoft Forms and Power Automate, you can have different teams or customers fill in a form, which then populates Planner with tasks. I have in the past used this to setup a production task creation and tracking workflow for 30+ people, and it worked seamlessly. Cons The only downside to Planner is that the completed tasks stay recorded in the completed dropdown, so with heavy use over some time, it can get clogged up and stop accepting new input. To fix this, you have to manually delete old tasks. There may be a better way to do this, but I have not found it. Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Microsoft Planner For what it did, Planner seemed to be the most cost-effective option. Switched from [Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Being already in a Microsoft 365 environment means that their is no added costs and Planner is a very simple to use alternative. Review Source DM Dana M. Fulfillment Manager Publishing Used the software for: 6-12 months ### "Microsoft Planner helps track Inbound orders" November 24, 2025 3.0 Overall experience has been fine, we used to use a competitor and then switched over to Microsoft Planner, and the two softwares are almost identical. Pros Microsoft Planner is a nice tool to keep track of Inbound Shipments and their statuses. We share it between multiple departments, including our warehouse team, and we can see how far along they are in their processes. Cons Microsoft Planner gives an alert as soon as you are tagged in a card, even if the person creating the card tagged you and then is on there way to add the card details. this is annoying and i wish the notification would come after the card is complete. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Our company made this decision, I believe it was included in our Microsoft package. Review Source BC Brendan C. Business Development Rep Information Technology and Services Used the software for: Less than 6 months ### "Microsoft Planner Review" February 17, 2025 5.0 My overall experience with Planner has been exceptional so far. We all love the visual aspect of the data, ongoing projects, reporting, task management and the list goes on and on. Life is a lot more easier to manage and work with a team, especially when you're all doing it remotely, this came as a tool that make it easy to manager remote teams and effectively collaborate with remote teams in real time. Leveraging the Microsoft App and tools also make it easier in terms of integration where you can easily move data within the same Microsoft product offering without having to find another way to ingest the data from other sources or to other sources. Pros What I love the most about Microsoft Planner is how visually appealing it is to track any ongoing projects and basically manage our teamwork effectively. It is easier to assign and manage tasks within the team and its easier to track those tasks as well, especially in my department. It makes it easier to stay within the same family of tech stack, that way you don't have to worry about a lot of integration since you're already or might be already using Microsoft. You can easily customize the buckets for your planner and track your tasks the way you want them and the same applies for projects. Cons My main concern with Planner and what I like the least if the limitations on Workflow customization. It becomes a little challenging on this especially if you want to customize certain things for your projects's workflow which you will eventually have to find a way around, but that is my concern. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/) Its easier for us to continue playing in the Microsoft space Review Source TD Troy D. Learning and Development Health, Wellness and Fitness Used the software for: 1-2 years ### "A solid app that integrates well for my needs " April 30, 2025 4.0 Overall it’s a nice planner tool. I just wish they would allow some template or copy paste features Pros Easy and simple to use, interface is clean and easily move from one bucket to the next. Cons Latest update has removed some useful features such as plan templates and the ability to copy labels onto another plan Switched from [monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Integration with microsoft products and cheaper Review Source MT Mark T. Design Engineer Telecommunications Used the software for: 2+ years ### "Must have tool for Teams needing task management" December 13, 2024 5.0 This tool has been a go-to for managing my teams tasks and workload. Pros Great collaborative tool to manage tasks and workload across a team environment Cons I wish there was more automation that could be configured without the need for the additional workflows tool within the MS Suite Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Microsoft Planner We are already using Microsoft suite, and the native integrations were valuable Review Source MJC Mary Jane C. Systems Analyst, AR, Legal Filings Construction Used the software for: 2+ years ### "Microsoft Planner! Start Here! Planning is essential in today's business & personal success!" August 21, 2023 5.0 It is a great business & personal tool. There some amazing things that can help keep you on track. Pros Ease of use, all in one place, sharing and collaborating capabilities, online, Cons I have another planner that I integrate with this one and I love it a little bit more. Alternatives considered [Gmail](https://www.capterra.com/p/202338/Gmail/)[Google Drive](https://www.capterra.com/p/161425/Drive/) Reason for choosing Microsoft Planner We have used all to integrate with our variety Clients & users from other companies and the versatility of our own employees. Review Source RL Riaan L. Operation Manager Insurance Used the software for: 2+ years ### "Microsoft Planner" October 6, 2023 5.0 Pros It is easy to use and create tasks. the tracking is simple, and the tagging makes it easy identifiable. A lot of interaction with the team members and tole players makes it easy to track and understand certain processes. Cons It takes time to setup but it is not a bad thing all the time. Although is takes time in the beginning the ease of mind after is great. Reason for choosing Microsoft Planner Rather have all programs interlink with Microsoft as we are only using Microsoft applications Switched from [Confluence](https://www.capterra.com/p/136446/Confluence/) Rather have all programs interlink with Microsoft Review Source KQ Kimberly Q. Career Coach Non-Profit Organization Management Used the software for: 1-2 years ### "Ideal for teams looking for simple project management!" May 29, 2025 5.0 This is a great easy to use task and project management program, designed to integrate with Microsoft. Pros Easy to use and integrates wonderfully with Teams, Outlook and OneDrive! With Planner, you can organize events by priority or who it's assigned to. Cons This is only available with a Microsoft 365 subscription and the planner is not ideal for complex projects. Review Source KM Kate M. Allied Health Professional Health, Wellness and Fitness Used the software for: Less than 6 months ### "Easy to use planning tool for small business " February 2, 2025 4.0 Overall this is an easy to use project planning tool with good integration with other microsoft products including MS ToDo and email. Pros Easy to set-up and use Integration with other Microsoft products including Microsoft To Do Good range of features Cons Doesn't allow setting due dates for subtasks/checklist items I would like the option of having a view where I can see all my tasks from all plans, rather than only being able to view each plan separately Review Source CO Christy O. Regional Network Analyst Information Technology and Services Used the software for: 1-2 years ### "Fantastic App" November 27, 2024 5.0 Microsoft Planner is a fantastic app and extremely helpful for organising my schedule. Pros The app is straightforward to use and allows me to plan my schedule, stay on track and manage all my task. Cons The task limit on the app is what i like least. Review Source BD Blake D. Director Information Services Used the software for: 6-12 months ### "Microsoft planner review! " April 9, 2025 5.0 Pros I absolutely love Microsoft Planner! Everybody needs a good planner for day to day activities and this does the job! Cons No cons as of now other than maybe frequent updates based on customer feedback Review Source AO Abiola O. Student Education Management Used the software for: 1-2 years ### "Ease of setting meetings" December 6, 2024 5.0 Awesome experience overall. would recommend anyday. Pros The app helped me plan meeting and catchups easily making work easy Cons Sometimes the features seem quite many and overwhelming. Review Source LT Larry T. Architect Architecture & Planning Used the software for: 2+ years ### "Stay Organized with Microsoft Planner" April 9, 2024 5.0 Pros I really enjoy how easy Microsoft Planner is to use and organize task. I also enjoy how task can easily be prioritized, assigned, managed, and updated throughout the entirety of the project. Cons I believe Microsoft Planner could improve some efficiencies with the categorizing some of the items and integrating them better in other Microsoft programs. Review Source MG Melissa G. Owner Environmental Services Used the software for: 2+ years ### "Small business must have" May 27, 2024 5.0 We are a fast paste exterminating company Without the assistant Of Microsoft products.I would not be able to run my business as efficiently as I do this particular Product is a godsend.It keeps me straight Pros Everything it offers us so much as a small business.Things that we need on a day to day basis at our fingertips Cons There is nothing about this product that I do not like Reason for choosing Microsoft Planner Because of the proven track record, all of their products have had that, I've used.They don't fail.They're easy efficient and reliable Review Source MM Miguel M. IT Director Publishing Used the software for: 2+ years ### "A very flexible and effective planner for teams near or remote from each other" November 4, 2022 5.0 Pros Microsoft Planner is very userfriendly and easy to use which makes it easier to collaborate with others on projects.The interface is simple which makes it easy to understand what is being done, also I like how it integrates with other Microsoft products, such as Office 365, OneDrive, Sharepoint and others which makes it easier to share tasks with my team. Cons Generally Microsoft Planner has been great for us but there are some features that could be added for example, it does not have a Gantt chart so some of our team have had to use a third party solution that offers this which breaks the integration slighty so this could be something to be added in future and another is that it would be more challenging to have assigned tasks for persons outside of our organization who does not have an account with our company. Review Source Daryl Edwine M. Method engineer Facilities Services Used the software for: 2+ years ### "Microsoft Planner: an efficient solution for managing projects and tasks in teams." March 22, 2023 5.0 Pros User-friendly interface: The simplicity of the Microsoft Planner user interface is one of the features I like. We can easily create tasks, organise them into lists and assign them to team members.Integration with Microsoft Teams: Microsoft Planner integrates seamlessly with Microsoft Teams, making team collaboration easy. Team members can access tasks and to-do lists directly in Teams, without having to switch between applications.Advanced collaboration features: Microsoft Planner offers many collaboration features that make teamwork easier. For example, team members can add comments on tasks, upload files, and receive real-time notifications for task updates.Project management flexibility: Microsoft Planner offers great flexibility in project management. Users can organise tasks and to-do lists according to their specific needs, and use labels and filters to prioritise tasks.Integration with the rest of the Microsoft ecosystem: Microsoft Planner also integrates with other applications in the Microsoft ecosystem, such as Outlook, SharePoint and OneNote. This allows users to stay productive by using applications they already know.Ultimately, Microsoft Planner is a powerful and flexible tool that offers a wide range of project management and collaboration capabilities for teams of all sizes. Cons Customisation limitations: I found Microsoft Planner to be quite limited in terms of customisation. For example, it is not possible to customise list or table views, or to create custom templates for tasks.Limitations in reporting features: Some users reported that the reporting features of Microsoft Planner are quite limited. It is not possible to generate custom reports or export data for further analysis.Difficulties in managing complex projects: Microsoft Planner is a fairly simple project management tool, which can make managing complex projects quite difficult. We find it difficult to keep track of tasks in complex projects involving many team members and many steps.Limitations in managing dependencies: Microsoft Planner does not support the management of dependencies between tasks, so we have to find ways to manage dependencies manually. Review Source Rahul P. Senior software engineer Industrial Automation Used the software for: 6-12 months ### "Hassle free planning for your team tasks and plans." October 25, 2022 5.0 The overall experience of planner is consistent with other Microsoft 365 products as well as Microsoft Teams. Pros The best part about this app is that it can be integrated with Microsoft Teams, which makes it pretty easy to use and very convenient to play around with. Cons The dashboard and graphs can be improved. And the provisions to create personalized planners can also be added. Review Source Nicholas B. Senior Accountant Construction Used the software for: 2+ years ### "Perfect for Current Office 365 Users" August 19, 2024 5.0 I enjoyed my time using Microsoft Planner and I continue to use it now when completing projects with others who are more familiar with that over other products. Though other products offer more features, Microsoft Planner is a great resource for any business that already pays for Office 365, as it is included and you do not need to pay for any additional software. Pros I loved that I could setup a project plan and assign tasks to individuals. I also like that you can group tasks for different categories, including individuals, task type, priority, etc. Cons Though there are many views to choose from, with Board being my go to, I didn't love the UI of the calendar. I wanted a good visual on the calendar to share with others, but the design was a bit simple. Review Source VR Verified Reviewer Assistant Director IT Retail Used the software for: 2+ years ### "Best Task management tool for small teams" October 5, 2022 5.0 we use it for mini project management or small assignments within our team and so far it is worth every penny spend. Pros user friendly tool, almost any user can use it without training, no expertise needed at all Cons No controls and validations, cannot handle complex scenarios in task management, not having much options of reporting Reason for choosing Microsoft Planner This comes with O365 Enterprise subscription and there is no reason not to use such beautiful tool Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.