# Microsoft Planner Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Microsoft Planner Software - reviews, pricing plans, popular comparisons to other Task Management products and more.

Source: https://www.capterra.com/p/227201/Microsoft-Planner

---

# 

 Microsoft Planner Software Review 2026: Features, Integrations, Pros & Cons

Last updated on April 6, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

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[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

Microsoft Planner

## What is Microsoft Planner?

Microsoft Planner is a new app from Microsoft that helps teams organize their work. Planner gives teams a simple visual view of what everyone's working on, whether it's updating key milestones on a project timeline or sharing files with your distributed team. Planner integrates with Microsoft Office 365, including Outlook and SharePoint, so it's easy for people to stay connected. And since the app syncs between desktop, web and mobile, organizers can keep their plans up to date from wherever they are. Microsoft Planner helps get project plans started and moved into the cloud. Teams can see updates, upload files, send messages, and start conversations from Outlook or Planner on any device. Organize projects in a simple visual agenda that shows who's working on what, when updates are due, and what needs to happen next with one click to join a conversation about a task or project.

## What is Microsoft Planner used for?

[Task Management](https://www.capterra.com/task-management-software/)[Project Management](https://www.capterra.com/project-management-software/)[Agile Project Management](https://www.capterra.com/agile-project-management-tools-software/)

Top alternative

Featured

Overall rating

Based on 293 user reviews

Reviews sentiment

Positive

85%

Neutral

12%

Negative

3%

Starting price

$10

Per User, Per Month

Free trial  
not available

Capterra Shortlist charts the highest-rated and most popular products...

Our "Best of" badge program showcases products with the highest ratings...

Our "Best of" badge program showcases products with the highest ratings...

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## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### Microsoft Planner

4.3 (293)

VS.

[4.4 (15,325)](https://www.capterra.com/p/19319/JIRA/reviews/)

Starting Price

$10

Per User, Per Month

Starting Price

$7.91

Per User, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.5 (230)

Ease Of Use

4.1 (14,368)

Value For Money

4.5 (162)

Value For Money

4.3 (9,774)

Customer Service

4.2 (134)

Customer Service

4.2 (9,530)

## Microsoft Planner alternatives

[4.5 (13,549)](https://www.capterra.com/p/184581/Asana-PM/reviews/)

Starting price

$10.99

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

92%

of reviewers

rated it above 4 stars

Highest Rated

[4.6 (5,732)](https://www.capterra.com/p/147657/monday-com/reviews/)

Starting price

$9.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

93%

of reviewers

rated it above 4 stars

[4.6 (5,092)](https://www.capterra.com/p/153140/Connecteam/reviews/)

Starting price

$29.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[4.4 (2,889)](https://www.capterra.com/p/76113/Wrike/reviews/)

Starting price

$10.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

89%

of reviewers

rated it above 4 stars

[View all alternatives](https://www.capterra.com/p/227201/Microsoft-Planner/alternatives/)

## Who uses Microsoft Planner?

Based on Capterra reviews from the past 3 years

Talk to a software expert

to get a free software list  
tailored to your business needs

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Task Scheduling

4.6 (151)

76.82% of 151 reviewers that rated this feature as important or highly important

This capability helps you assign tasks, set deadlines, and visualize schedules using calendar and board views. Reviewers appreciate reminders, Outlook integration, and the ability to prioritize urgent tasks, though some wish for more advanced scheduling options like dependencies or specific times.

Task Progress Tracking

4.5 (133)

66.17% of 133 reviewers that rated this feature as important or highly important

It gives you clear visualizations and notifications to track task and project progress. Users say they benefit from dashboards, Kanban views, and easy status updates, though some mention progress tracking depends on team discipline and notifications could be more direct.

Project Planning

4.4 (119)

68.07% of 119 reviewers that rated this feature as important or highly important

Planner gives you flexible tools to organize projects by client, team, or priority, using templates, labels, and buckets. Users think it’s easy to assign tasks, set due dates, and monitor progress, especially for small to mid-sized projects, though editing can sometimes feel confusing.

Task Management

4.6 (112)

83.04% of 112 reviewers that rated this feature as important or highly important

With Microsoft Planner, you can easily create, assign, and organize tasks using cards, checklists, and custom labels. Reviewers appreciate its integration with Microsoft Teams, Outlook, and Power BI, making collaboration and tracking straightforward for both individuals and teams.

Collaboration Tools

4.4 (96)

64.58% of 96 reviewers that rated this feature as important or highly important

Planner offers seamless collaboration by allowing teams to assign, share, and comment on tasks in real time. Reviewers highlight its strong integration with Microsoft Teams and Outlook, making it easy to coordinate work, share files, and keep everyone updated across departments.

Alerts/Notifications

4.5 (92)

56.52% of 92 reviewers that rated this feature as important or highly important

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Microsoft Planner 38 features

Define levels of authorization for access to specific files or systems

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Track and document all activities across devices, networks, and other systems

Iterative project Management approach that involves technologies such as Kanban, Scrum, XP, APF, XPM and more

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Assign issues and tasks based on availability or required skills

Manage patient documentation describing all clinical interactions, diagnoses, procedures, medications, etc.

Planner offers seamless collaboration by allowing teams to assign, share, and comment on tasks in real time. Reviewers highlight its strong integration with Microsoft Teams and Outlook, making it easy to coordinate work, share files, and keep everyone updated across departments.

Leave comments and notes on documents for others to view

Configure existing workflows to meet your organization's needs

Customize data fields to support various needs and use cases

Pre-designed layouts that can be customized to match preferences and requirements

Assembly of graphs and charts for visualizing and tracking statistics/metrics

Import and export data to and from software applications

Specify or track the date/time a project, task, etc., is due for completion

Store and organize documents in a centralized system

Assemble applications and processes by dragging over and arranging pre-built components

Manage, store and organize emails within the system or via third-party apps

Create, save, and store files

Arrange tasks based on the level of priority or urgency

Document and report the progress of ongoing projects

Reporting on how each user, task or process has advanced since its initiation

Plan and coordinate all the resources, costs and time needed to execute assignments

Planner gives you flexible tools to organize projects by client, team, or priority, using templates, labels, and buckets. Users think it’s easy to assign tasks, set due dates, and monitor progress, especially for small to mid-sized projects, though editing can sometimes feel confusing.

Monitor the progress of projects from start to finish

Create, manage, or update project workflows.

Notifications that are delivered to users as soon as an event occurs

Receive system updates as soon as any changes are made

Process of planning, scheduling and executing the optimal and effective use of human capital across projects

Track the status over time for a request, process, asset, or transaction

Attach digital tags to documents and assets for identification, search, or monitoring purposes

Edit task information and all related elements

With Microsoft Planner, you can easily create, assign, and organize tasks using cards, checklists, and custom labels. Reviewers appreciate its integration with Microsoft Teams, Outlook, and Power BI, making collaboration and tracking straightforward for both individuals and teams.

It gives you clear visualizations and notifications to track task and project progress. Users say they benefit from dashboards, Kanban views, and easy status updates, though some mention progress tracking depends on team discipline and notifications could be more direct.

This capability helps you assign tasks, set deadlines, and visualize schedules using calendar and board views. Reviewers appreciate reminders, Outlook integration, and the ability to prioritize urgent tasks, though some wish for more advanced scheduling options like dependencies or specific times.

Add labels or tags to tasks

A digital list of items that need to be completed

Create, design, and visually represent processes within the software

Get Advice

We can help you find the software with the features you need.

Features

4.2 (230)

4.2

Based on 230 reviews

## Pricing

Value for money

4.5 (162)

Free Version

[View pricing plan details](https://www.capterra.com/p/227201/Microsoft-Planner/pricing/)

Planner Plan 1

$10.00

Per User,Per Month

It includes:

-   Task dependencies
-   Premium plan templates
-   Timeline (Gantt) view
-   Backlogs and sprints

Planner and Project Plan 3

$30.00

Per User,Per Month

It includes:

-   Advanced dependencies with lead and lag
-   Resource request capabilities
-   Task history

Planner and Project Plan 5

$55.00

Per User,Per Month

It includes:

-   Portfolio management
-   Enterprise resource management and allocation

Value for money

4.5 (162)

4.5

Based on 162 reviews

## Integrations

[

Microsoft PowerPoint](https://www.capterra.com/p/141633/PowerPoint/)[

Microsoft Excel](https://www.capterra.com/p/176574/Excel/)[

Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[

Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[

Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/)[

Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/)[

Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[

Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

4.2 (134)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.2 (134)

4.2

Based on 134 reviews

## User reviews

Overall rating

4.3

Based on 293 reviews

Filter by rating

5(154)

4(95)

3(34)

2(4)

1(6)

Mentioned topic

Sorted by most recent

Connor Q.

IT Team Lead

Media Production

### "A moving target in Microsoft's 365 service stack"

3.0

Overall Rating

3.0

3.0

Ease of Use

3.0

3.0

Features

4.0

4.0

Customer Service

1.0

1.0

Likelihood to Recommend

5/10

April 15, 2026

Overall, my experience is of inconsistency and unreliability with Planner due to the chaotic changes and releases that seem to come every few months. Rather than being a familiar tool I can settle in to, interfacing with the app feels like a constant game of cat and mouse where I'm having to re-learn where functions and features are moved to in order to leverage its functionality in full. As such it feels vastly less attractive that other, simpler solutions, despite having far less functionality and their own flaws within corporate environments.

Pros

Planner does a fine job of covering the core functions you'd expect from a task management solution, and delivers in a way that is consistent with the rest of Microsoft 365 tools and so feels somewhat familiar and intuitive. It's useful for simple planning and delegation of tasks and provides accessibility and visibility across a team - especially if your org is already integrated with the Microsoft ecosystem, and especially where leveraging Microsoft Teams. The interface is clean, modern and responsive; a constant flow of new features demonstrates that Microsoft is clearly invested in developing Planner into a more powerful and capable planning solution.

Cons

My biggest issue with Planner is that it doesn't truly feel stable or truly standalone. It leans heavily into MS Teams and the web app rather than providing a dedicated app and the constant reworking of the tool over the past 2-3years (eg. blending Planner, Project and To-Do into one) has meant that a consistent experience has been neglected due to functions and layout constantly shifting and changing as more features and integrations make it into the development cycle. This ultimately leaves me constantly searching for buttons and settings that are dancing around a forever changing interface; what might look like progress on paper often leaves me feeling like I'm required to relearn the platform time and time again, usually becoming more confident and familiar just as a new release changes everything again. For this purpose alone I find Planner difficult to trust and ultimately lean towards other, free tools and solutions.

Switched from

[Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/)

To-Do was previously a useful task tracking app but the functionality was sold as moving across to Planner back in 2024/25, and a lot of my org naturally followed across to leverage more functionality and utility

Alternatives considered

[Notion](https://www.capterra.com/p/186596/Notion/)

Reasons for choosing Microsoft Planner

In contrast, I still leverage Notion for individual management of tasks and assignments and much prefer the intuitive interface and simplicity over Planner. Planner gets its time in the spotlight whenever I need to delegate tasks across teams.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

AV

Alexandra V.

People Business Partner

Wholesale

### "Microsoft Planner for Project Planning "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

0.0

0.0

Likelihood to Recommend

10/10

April 5, 2026

Microsoft Planner has become the foundation to my planning. It helps me reach daily goals, as well as long term projects. I am able to track progress on how tasks are going, and it has created accountability and visibility within my team. Overall, I can't imagine not using the platform.

Pros

Microsoft Planner has been an integral resource for planning, both as a single user and across my team. The platform allows me to set goals, monitor progress, and add contributors. The platform is easily accessible, and you can use it as an app on the computer, as well as through the browser, allowing access from multiple devices. The price compared to other platforms is reasonable.

Cons

Planner offers great basic features, but to have multiple active templates, you do have to purchase additional licenses. Even with the added cost, it is still reasonably priced compared to other platforms.

Alternatives considered

[monday.com](https://www.capterra.com/p/147657/monday-com/)

Reasons for choosing Microsoft Planner

Cost and platform ease of use - Planner was less expensive and the platform was very easy to learn

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Mai M.

Managing Director

Hospitality

### "Planning with Microsoft Planner"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

March 22, 2026

Our entire company is made up of event planners, meeting planners and time management is the most important skill we all need. We truly live and die by our calendars and task management tools, so Microsoft Planner was a natural choice for us!

Pros

As a busy event planner, for me the best features are its ability to provide a snapshot of my daily and weekly tasks! I am constantly working on multiple programs at once, so I live and die by a helpful planner that keeps me on task!

Cons

It doesn't have a traditional desktop version so I thought that could be problematic. We installed it as an app and it's working just fine!

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

MS

Mark S.

HR and IT

Civil Engineering

### "Great integration into O365 family and works well."

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

3.0

3.0

Customer Service

1.0

1.0

Likelihood to Recommend

8/10

March 13, 2026

Overrall it is a great product to use, could use some gantt chart features for dragging and dropping tasks. Seems they want you to upgrade or pay more for slightly better version. Value isnt there for an upgrade but for a "free" version that is already grouped into your o365 license this does the trick.

Pros

I love that it connects with Microsoft 365 products. We use Microsoft Teams, Microsoft Outlook and sharepoint. It does a good job of offering flexibility to see all your tasks and assign task.

Cons

I wish it allowed for EVEN more flexibility. Connectivity to "to do" lists in outlook was more seamless so you didnt feel you needed to exit planner in order to go to your flagged task emails. Also it would be nice if it was built with the realization that you will eventually have thousands of tasks completed and will live in one planner. Doesnt feel like it is set up that way.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

MS

Manish S.

AI and Automation Engineer

Information Technology and Services

### "Microsoft Planner - Gets worries away"

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

3.0

3.0

Customer Service

4.0

4.0

Likelihood to Recommend

7/10

March 2, 2026

My experience with Microsoft Planner has been okay as I have always managed small projects through it. It is obviously very easy to integrate with Microsoft Teams and Outlook and it is very easy to begin working with it.

Pros

I like the visual, intuitive task management interface of Microsoft Project. Specifically the Kanban-style boards with buckets and cards. It makes planning and tracking very effortless.

Cons

The Microsoft planner doesn't have the capability to manage complex projects and have less features as compared to the competitor tools which can manage highly complex project workflows.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Vineet S.

Retail sales manager

Retail

### "Microsoft planner"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

3.0

3.0

Likelihood to Recommend

8/10

January 21, 2026

It is an amazing software to get your work and your teammorganized and working on the same page. It hleps you track progress amongst different team members

Pros

I use Microsoft Planner to assign, discuss any challenges and to finally make sure tasks are acomplished within set timelines

Cons

It is an amazing software. No complaints at all. Although I wish i could have more options for charts and diagrams to explain difficult concepts to my team

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Marko K.

Project and IT Manager

Environmental Services

### "Great tool for task management if you are using other MS apps"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

0.0

0.0

Likelihood to Recommend

9/10

December 29, 2025

If you're using Microsoft software for your work, it's a no-brainer to use Planner instead of other similar tools

Pros

MS Planner is a great task and planning tool, so you can keep track of your work. It's well integrated with other M365 apps. I like the special plans for team collaboration feature, where it creates a closed space for collaborating only with invited colleagues. Free version has enough task views options for you to keep a track of your tasks timeline (grid, board, calendar and charts), as well as filters. It's well integrated with power automate, allowing you to create automations. It's very easy to figure out how it works.

Cons

If you want to have some advanced planning tools, like having a Gantt chart for your tasks, you need to have the paid version.

Switched from

[ClickUp](https://www.capterra.com/p/158833/ClickUp/)

Planner's integration with other MS apps is seamless, and also allows system automations with PowerAutomate. Free version of Planner offers more than free ClickUp.

Alternatives considered

[Asana](https://www.capterra.com/p/184581/Asana-PM/)

Reasons for choosing Microsoft Planner

Free Planner is offers much more than free Asana, but when it comes to paid versions, it's really a tough decision, and depends on organisation's goals.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

DM

Dana M.

Fulfillment Manager

Publishing

### "Microsoft Planner helps track Inbound orders"

3.0

Overall Rating

3.0

3.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

2.0

2.0

Likelihood to Recommend

8/10

November 24, 2025

Overall experience has been fine, we used to use a competitor and then switched over to Microsoft Planner, and the two softwares are almost identical.

Pros

Microsoft Planner is a nice tool to keep track of Inbound Shipments and their statuses. We share it between multiple departments, including our warehouse team, and we can see how far along they are in their processes.

Cons

Microsoft Planner gives an alert as soon as you are tagged in a card, even if the person creating the card tagged you and then is on there way to add the card details. this is annoying and i wish the notification would come after the card is complete.

Switched from

[Trello](https://www.capterra.com/p/211559/Trello/)

Our company made this decision, I believe it was included in our Microsoft package.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

BB

Brendan B.

Operations Lead

Hospital & Health Care

### "Super productive "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

November 13, 2025

Pros

I have ADHD and my job requires constant multitasking, making it really easy to forget to complete tasks. MS Planner helps me keep on track by providing a daily task list linked between MS Teams and Ms Outlook.

Cons

I don’t have anything negative to say about this tool as it has only helped me be more productive. I only wish I had started using it sooner.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Damian W.

Senior Director, Fundraising Technology

Non-Profit Organization Management

### "Senior Director Fundraising Technology "

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

0.0

0.0

Likelihood to Recommend

8/10

November 5, 2025

I very useful tool for monitoring workflow/requests without being too much of a drain on time for staff using it.

Pros

Use Planner to create an effective support ticketing request system for my tech team. Has helped with project progress and being able to analyze work tasks/request for our team.

Cons

Doesn't offer everything in the set up we ideally desired, but was pretty close. Plus, it's the best option we have come across to date.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

[View all Reviews](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/)

Popular comparisons

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