# Page 4 | Microsoft Planner Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 4 - Is Microsoft Planner the right Task Management solution for you? Explore 292 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/227201/Microsoft-Planner/reviews --- Microsoft Planner 4.3 (292) [View alternatives](https://www.capterra.com/p/227201/Microsoft-Planner/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 15th, 2026 # Page 4 - Reviews of Microsoft Planner ## Showing most helpful reviews Showing 76-100 of 292 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use MB Matthew B. Senior Application Solution Analyst Non-Profit Organization Management Used the software for: 2+ years ### "A basic but versatile tool forms an important part of the Office 365 suite." July 28, 2022 4.0 I have really enjoyed using Planner for what it is - basic project and task management. Within the context of a team it ex excellent for Agile project management. Outside of this context and when more robust project management is required Planner is often too limited and leads us to look for more able tools. Pros Super simple to use and with a good range of functionality, Planner is a light project management tool that is an important part of the Office 365 suite. Tasks for part of the task engine within Office 365 through Microsoft To Do. Information and categorisation that can be recorded on a task is versatile and, when coupled with search and filters, makes keeping track of tasks easy. Cons The most frustrating aspect of Planner is the lack of a public view of the board and tasks. Only members of the team can follow progress. Planner is so closely coupled into the team membership of Office 365 that it limits its uses. Also, the lack of gantt chart functionality weakens the ability of Planner to be considered a serious project management tool. Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/) Reason for choosing Microsoft Planner Planners integration with Office 365 is a massive benefit. Review Source SF Shelby F. HR Food & Beverages Used the software for: I used a free trial ### "GREAT TRIAL " May 30, 2024 4.0 Pros I appreciated how simple and easy the product is, when it comes to first time users. Cons I would have appreciated a longer trial run. Review Source TB Tulio B. Marketing Director Entertainment Used the software for: 2+ years ### "The sweet spot between accessibility and complete features" June 5, 2023 4.0 I have been pushing everyone to use it for Project Planning. Getting others to use it has not been painful, which is saying quite a lot. Pros I love how quickly I can get other team member using all the features they need with Planner. It holds a lot of information and is much better than a static "To Do" list, but not as complex as most Project Planner software out there. Cons Little things like selecting a card and adding another person are not quite as effortless as they could be. Adding the option to "repeat" tasks is a game-changer as now I can make a detailed Planner for an annual event and not have to clone it. Reason for choosing Microsoft Planner Part of the bundle included with Teams Switched from [Trello](https://www.capterra.com/p/211559/Trello/) I love Trello but we are Microsoft org and honestly Planner does all the basics of Trello in terms of a Kanban board. Review Source Rahul P. Senior software engineer Industrial Automation Used the software for: 6-12 months ### "Hassle free planning for your team tasks and plans." October 25, 2022 5.0 The overall experience of planner is consistent with other Microsoft 365 products as well as Microsoft Teams. Pros The best part about this app is that it can be integrated with Microsoft Teams, which makes it pretty easy to use and very convenient to play around with. Cons The dashboard and graphs can be improved. And the provisions to create personalized planners can also be added. Review Source Sai R. Client Project Manager Internet Used the software for: 6-12 months ### "All-inclusive approach to planning" July 13, 2023 5.0 The reliability of Microsoft Planner is exceptional Pros Microsoft Planner helps with consolidating necessary functions and tasks when it comes project management and development. Collaborating is more effective through Microsoft Planner. Cons There is nothing negative to say from my experience using Microsoft Planner but there are more cost-effective alternatives Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[Trello](https://www.capterra.com/p/211559/Trello/) Reason for choosing Microsoft Planner Reliability of the tool and familiarity of team members Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) Features and recommendations from partners Review Source RL Riaan L. Operation Manager Insurance Used the software for: 2+ years ### "Microsoft Planner" October 6, 2023 5.0 Pros It is easy to use and create tasks. the tracking is simple, and the tagging makes it easy identifiable. A lot of interaction with the team members and tole players makes it easy to track and understand certain processes. Cons It takes time to setup but it is not a bad thing all the time. Although is takes time in the beginning the ease of mind after is great. Reason for choosing Microsoft Planner Rather have all programs interlink with Microsoft as we are only using Microsoft applications Switched from [Confluence](https://www.capterra.com/p/136446/Confluence/) Rather have all programs interlink with Microsoft Review Source Isael Alexander M. Network and Comunication Analyst Hospital & Health Care Used the software for: 2+ years ### "The best task manager at your hands." April 4, 2024 5.0 For task management it is a super good tool, it is very complete and the integration with 365 due to being from the same manufacturer makes it one of the most complete and easy on the market Pros What we like most about this tool is that we can integrate it with the complete Microsoft suite, that is, 365, a set of tools that make tasks easy to manage, assign and administer. Cons It is a very good tool but I feel that it would be more complete if we could assign tickets and manage projects in a more complete way Alternatives considered [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[Teamwork Desk](https://www.capterra.com/p/143754/Teamwork-Desk/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Bitrix24](https://www.capterra.com/p/113540/Bitrix24/) Reason for choosing Microsoft Planner Due to the integration with other great tools Switched from [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[Teamwork Desk](https://www.capterra.com/p/143754/Teamwork-Desk/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Bitrix24](https://www.capterra.com/p/113540/Bitrix24/) Due to the integration with other great tools Review Source MP Marcos P. Machine Learning Engineer Computer Software Used the software for: 1-2 years ### "The perfect project planning tool for office365." June 27, 2023 4.0 Pros Microsoft Planner is like any other project planning and dashboard product. However, its main attraction is that it is integrated into the Microsoft 365 suite and you can integrate it with multiple Microsoft tools present in your company. For example, the fact of integrating it into teams. Cons It does not provide great innovations compared to the competition and it is not designed for the management of sprints in an easy and intuitive way. Review Source ADEEL A. Digital Marketing Assistant Retail Used the software for: 2+ years ### "Review of Microsoft Planner" November 4, 2023 5.0 Overall I am very satisfied as this help us to finish our task in the convenient manner and also we can keep an eye on the tasks assigned to the team. Pros Creating, assigning, and arranging taks using Microsoft Planner is very easy. A team can organize their tasks, collaborate and coordinate with ease, and track the status of their tasks assigned with the help of the program. Cons Limited information in the App and sub tasks can't be assigned and intergrated in Mobile version. Alternatives considered [YouTrack](https://www.capterra.com/p/123548/YouTrack/) Reason for choosing Microsoft Planner Ease of use and very easy to implement all the issue and assigning it to the team Switched from [YouTrack](https://www.capterra.com/p/123548/YouTrack/) Services and features available in Microsoft Planner is more and very convenient to use. Review Source VR Verified Reviewer Assistant Director IT Retail Used the software for: 2+ years ### "Best Task management tool for small teams" October 5, 2022 5.0 we use it for mini project management or small assignments within our team and so far it is worth every penny spend. Pros user friendly tool, almost any user can use it without training, no expertise needed at all Cons No controls and validations, cannot handle complex scenarios in task management, not having much options of reporting Reason for choosing Microsoft Planner This comes with O365 Enterprise subscription and there is no reason not to use such beautiful tool Review Source PM Paschal M. Head - ICT and Risk Management Insurance Used the software for: 1-2 years ### "Micsoft Planner has helped us become organised as a team" July 14, 2023 4.0 Overal Planner has worked wonders for our organisation. It has helped us plan, prioritise and follow up on tasks without problems at all. I recommend Microsoft Planner for project and task management. Pros Planner has very good features for task management and follow ups. This is the feature that we were struggling with but has now become easier. Further, collaboration among team members on tasks is now a walk in the park. Cons We struggled a bit to implement but youtube material helped us resolve technical issues in our environment. Review Source NC Natalia C. Social media Project Manager Marketing and Advertising Used the software for: 1-2 years ### "Helpful for task tracking" April 23, 2024 4.0 Pros \- helpful with team work priorities - tracking the tasks - control list Cons \- better view on the task that have high priority Review Source KB Kerri B. Senior learning and development program manager Newspapers Used the software for: 2+ years ### "Useful easy to use tool for all project planning" November 20, 2023 5.0 an easy to use task planner that shows status, provides notifications and keeps a lot of balls in the air at once. Pros ease of set up and ability to "see" the tasks in multiple views Cons some steps are more manual than I would like Review Source VR Verified Reviewer Student Higher Education Used the software for: 2+ years ### "Efficiency and Organization: A Student's Take on Microsoft Planner" February 4, 2023 4.0 Overall, as a student, my experience with Microsoft Planner was very positive. The platform provided me with a simple and effective way to manage my tasks and collaborate with my team, which helped me stay organized and on top of my work. Despite a few limitations, I found Microsoft Planner to be a valuable tool that made it easier for me to succeed in my studies. Pros I liked how Microsoft Planner made it easy for me to stay organized and on top of my tasks. The platform's user-friendly interface and intuitive design made it simple for me to create and manage tasks, set deadlines, and track progress. I also appreciated the ability to collaborate with my team on tasks and projects, which made it easy for us to stay on the same page and ensure that nothing fell through the cracks. Cons The only thing I didn't like about Microsoft Planner was that some of its features and capabilities could be a bit limited. For example, I would have liked to be able to include more detailed information about each task, such as subtasks and notes. Additionally, I found that some of the mobile app's features were not as robust as the desktop version, which made it a bit harder to manage tasks on-the-go. Review Source AF Andrés F. Técnico Research Used the software for: 1-2 years ### "Herramienta muy útil para la planificación de las tareas" June 8, 2023 5.0 Excelente a la hora de planificar y hacer seguimiento de las tareas del equipo de trabajo Pros Lo fácil e intuitivo que es implementarlo y utilizarlo Cons Al momento no he encontrado un aspecto negativo Review Source VR Verified Reviewer Computer Science Ph.D Student Higher Education Used the software for: 2+ years ### "Utilisateur\_Microsoft Planner" November 24, 2022 5.0 Pros La possibilité de pouvoir filter les tâches en fonction de l'échéance, la priorité, la progression, le compartiment, l'affectation, etc.La visualisation d'un tableau de bord (graphiques) des tâches avec des informations sur l'état, la priorité, les compartiments, ainsi que les membres.La fonction de regroupement des tâches en fonction du compartiment, de l'attribution, de l'avancement, de la date d'échéance, etc. Cons Absence de la dimension planification de projet avec une possibilité d'avoir un diagramme de Gantt Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) La visualisation des tâches sous forme de graphique, ainsi que les fonctions de filtrage et de regroupement des tâches. Review Source MF Mike F. Mission Critical Engineer Information Technology and Services Used the software for: 1-2 years ### "Solid Project Management product" November 18, 2022 5.0 Pros The level of integration with the other products in the Microsoft Office suite is far beyond competing products Cons Can take a little adjusting if you are used to other project management products. Switched from [Jira](https://www.capterra.com/p/19319/JIRA/) The simplified approach to the interface Review Source JLZ Juan Luis Z. Process Leader Automotive Used the software for: 2+ years ### "Planner user review" February 13, 2024 4.0 In general, I have used the planner weekly. However, at the beginning, it was a bit difficult to understand, but now it is very simple for me and helps me assign tasks without forgetting to follow up. Pros I love being able to set the priority level of a task, and especially being able to customize the target dates to suit the user's preferences. Cons I would seek to improve the way tasks are modified; it can be somewhat complicated if it's your first time working with it. Review Source DNC Denis Nur C. IT Specialist Electrical/Electronic Manufacturing Used the software for: 2+ years ### "Very effective task management tool by Microsoft. " September 30, 2023 5.0 I love working with MS Planner to manage our collaborative projects/tasks. It was very easy to implement as we already have an MS environment, and has been easy to use and onboard new hires since then. It's features are as good as other pm tools, if not better. All in all, a solid tool to have to manage your projects. Pros MS Planner has been a great addition to our team management. It's easy to use, has the the same MS interface that we're all used to, and makes it much easier to monitor our teams' tasks. Cons It doesn't have as good of a sandbox envirnment as some of the other project management tools for brainstorming. It would be good if they expanded on that side more as well. Review Source Gihani K. Quality Guarantor International Trade and Development Used the software for: 1-2 years ### "Its's about keeping tasks in order" October 12, 2023 5.0 Overall Is is a compatible software for normal scale projects for creation of documents in a professional manner. Pros I like the way it allows me to select a template for my document creations and customize it the way I want. Also there are lots of templates to choose. Graphical representation is very much user friendly. Integration of data from another apps is also an additional advantage. Cons It is difficult to open document in other software which does not support MS Publisher. Export options are quite less. Review Source VR Verified Reviewer UI UX Designer Information Technology and Services Used the software for: 2+ years ### "The right tool for the team that uses Microsoft 365 products" May 12, 2022 4.0 It is an easy-to-use tool, but with few features that will allow you to work collaboratively. Pros Its highly controlled integration with the other Microsoft 365 product modules. It is very easy to learn, with the gantt view which is customizable and filterable. The management of notifications is intelligent, they are sent grouped, not one by one. Integration with email and other tools through Power Automate. Cons Few features on content management: No text formatting, impossible to identify collaborators in the comment, no drag and drop for files, no preview for images. Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/) Review Source AM Axel M. Student Higher Education Used the software for: 6-12 months ### "One of the most functional softwares to plan and develop" December 9, 2023 5.0 It helped me organize school and personal projects. Sensational software for short plans Pros It is a simple software, but it helps in many ways to make any task or project, no matter how small can it be, well planned and executed Cons As I mentioned, as it is simple it lacks of some innovative features to get creative while using it Review Source VR Verified Reviewer Analista de Sustentabilidade Construction Used the software for: 2+ years ### "Gestão de processos, projetos e atividades diarias" July 27, 2023 5.0 Ótima experiencia! Ferramenta intuitiva e fácil de usar Pros Organização, planejamento para execução de projetos e atividades diárias. A opção de compartilhamento com demais usuários envolvidos nas atividades Cons dentro das tarefas, em "lista de verificação", não é possível colocar um responsável diferente, apenas na tarefa como um todo. Essa funcionalidade ajudaria bastante Review Source VR Verified Reviewer Marketing Specialist Renewables & Environment Used the software for: 2+ years ### "Planner basico, ottimo se si hanno poche pretese" January 16, 2023 4.0 Complessivamente buona. Pros Facile nel suo utilizzo. é stato migliorato recentemente con la possibilità di comunicare con gli altri membri del team direttamente nella pagina del singolo task. Cons Non chiara la gestione delle notifiche: non sempre arrivano avvisi della scadenza di alcuni task. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Switched from [monday.com](https://www.capterra.com/p/147657/monday-com/) Più semplice e integrato con altri programmi Office Review Source Ranmses S. Estudiante Higher Education Used the software for: 6-12 months ### "Excelente sincronización con Microsoft 365." January 6, 2023 4.0 Mi experiencia en general es buena, útil, práctica y suficiente respecto a las funcionalidades. Sin embargo, considero que podría mejorar la interfaz gráfica: por ejemplo, presentar las tareas no como simples listas. Pros Me gusta demasiado la perfecta sincronización con Outlook, OneNote y el software de Microsoft 365 pues todo se almacena en la nube con total seguridad de no perder ningún dato y tarea. Cons La interfaz gráfica podría mejorarse: presentar los elementos no como simples listas sino con más características visuales y atractivas para la planeación de proyectos y actividades. Review Source Similar Products Featured