# Page 15 | Microsoft OneNote Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Page 15 - Is Microsoft OneNote the right Note-Taking solution for you? Explore 1957 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/227211/Microsoft-OneNote/reviews

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Microsoft OneNote

4.6 (1957)

[View alternatives](https://www.capterra.com/p/227211/Microsoft-OneNote/alternatives/)

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/)

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Last updated March 15th, 2026

# Page 15 - Reviews of Microsoft OneNote

## Showing most helpful reviews

Showing 351-375 of 1957 Reviews

Sort by:

Most Helpful

Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

JV

JULIANO V.  
Social  
Consumer Services  
Used the software for: Less than 6 months

### "Using OneNote"

July 16, 2024

5.0

So far my experience has been good, I use it daily with work notes and on business trips.

Pros

What I liked most is the ease of handling, ease of use and automatic saving.

Cons

They could also add a scanner function to the application, for scanning everyday documents

Review Source

EP

Ennio P.  
Aspp  
Civil Engineering  
Used the software for: 1-2 years

### "One note - no problems "

June 25, 2024

4.0

Overall I found it good, it's all in all a good archiving system

Pros

It allows you to archive notes and data in a practical and fast way

Cons

Finding data in long lists is not immediate, the search ability must be improved

Review Source

AM

Attila M.  
Controller  
Electrical/Electronic Manufacturing  
Used the software for: 2+ years

### "Best MS tool"

May 31, 2024

5.0

Pros

Most versatile digital note-taking app. Great way for storing information, notes, taking meeting minutes, to-do lists etc. Like how it's integrated with the other MS products, supports all kind of multimedia content.

Cons

Microsoft should put more emphasis on promoting this tool, as the features are not so widely known to the public.

Review Source

BG

Benjamin G.  
Private Practice Administrator  
Medical Practice  
Used the software for: 1-2 years

### "So Easy to Stay Organised"

June 3, 2024

5.0

Pros

The best part is that it's very easy to set-up and use. There are some more complex options for document sharing, spreadsheet embedding etc but if you're just looking to track what needs doing and schedule meetings this gets the job done very well. It's nice organising different thoughts and ideas into sections without having to faff.

Cons

I don't have nay gripes with what I've used (simple task tracking and note-taking). People needing more advanced options may want more, but for simple task admin it should be fine for most.

Review Source

CM

Clayton M.  
Sr Manager, Client Experience  
Package/Freight Delivery  
Used the software for: 2+ years

### "Microsoft OneNote"

June 7, 2024

5.0

Pros

Microsoft OneNote is such a handy little tool to have. It really is useful in keeping notes and saving document information. One of the best things about it is being able to share the info with team members so they can access the same information. It is really helpful in helping you stay organized.

Cons

There isn't really anything negative about this product. It is very user friendly and useful across different teams and organizations.

Review Source

JS

John S.  
Manager  
Telecommunications  
Used the software for: 6-12 months

### "Note this about OneNote"

June 7, 2024

4.0

Pros

Microsoft OneNote has a great feature available for voice transcription when you don't feel like typing all of your thoughts.

Cons

Like many legacy Microsoft programs, it's not the most fun UI/UX.

Review Source

DPH

Daniela Petronela H.  
Sales Manager  
Automotive  
Used the software for: 1-2 years

### "Never loose notes and ideeas"

May 22, 2024

5.0

OneNote is a small but great app, is easy to use and setup. Saves a lot of time knowing everything is noted there and can be accessed from everywhere.

Pros

Being included in Microsoft package this tool is a useful bonus, is easy to use, easy add notes and ideas. Many times happened to write notes and ideas and forgot where i noted them. Having the mobile and PC app this never happened. Sharing with other is easy.

Cons

Nothing worth mentioning for Microsoft OneNote.

Review Source

Aleidy R.  
Risk and Assurance Auditor  
Machinery  
Used the software for: 1-2 years

### "Great Digital Notebook"

May 12, 2024

5.0

It's a great digital notebook overall. It has a robust set of features for note-taking and organization, making it a valuable tool for anyone. Information is easy to organize in various formats, also being able to collaborate with others in real time is a plus

Pros

It allows you to organize information in various formats, including text, images, audio and drawings, making it versatile for different types of content. Also, OneNote facilitates teamwork by allowing multiple users to view and edit notes simultaneously, fostering collaboration in real-time

Cons

the extensive features and customization options may require some time to learn, especially for new users who are unfamiliar with its interface

Review Source

JL

Jon L.  
Admissions and Community Outreach Coordinator  
Hospital & Health Care  
Used the software for: 2+ years

### "Microsoft OneNote Review"

May 4, 2024

5.0

Overall, it's the only note taking application I use and it also syncs between my devices so even when I'm away from my office I have access to critical information.

Pros

I take many notes each day. The ease of use to pop open a new page and begin a critical aspect of my job is extremely helpful.

Cons

I often find the need to go back through and organize my notes.

Switched from

[Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/)

Ease of use compared to always opening up a new blank document.

Review Source

BN

Braden N.  
Student  
Primary/Secondary Education  
Used the software for: 2+ years

### "OneNote is a great tool for note taking at University"

May 18, 2024

5.0

Overall OneNote is a great tool and I had a good experience with it throughout my university experience. I heavily relied on this tool to keep all of my notes organized so I could go back to them when I was studying.

Pros

I liked how easy it was to create notes for my classes at school. I was able to organize my notes by section and notebooks. It was a great tool to add in any figures or slides and make notes on them.

Cons

I wish OneNote offered the capability to work collaboratively with someone else live. It would be nice to have a shared OneNote that multiple could work on together at the same time.

Review Source

EG

Eva G.  
dise  
Design  
Used the software for: 2+ years

### "Carpetas y libretas de tu vida."

January 2, 2024

5.0

Pros

OneNote cuenta con una interfaz fácil de usar que facilita la toma de notas y la organización de la información. Tiene una función de búsqueda robusta que facilita encontrar información específica dentro de tus notas. Al estar integrado con OneDrive, permite acceder a tus notas desde cualquier dispositivo con conexión a internet. Permite compartir y colaborar en documentos en tiempo real con otros usuarios, facilitando el trabajo en equipo. Se integra fácilmente con otros productos de Microsoft, como Word y Excel, lo que facilita la transferencia de datos y la creación de documentos más complejos. Permite escribir a mano alzada, dibujar, insertar imágenes, enlaces, archivos adjuntos y más, lo que lo hace ideal para una variedad de tipos de contenido. Disponible en Windows, macOS, iOS, Android y en línea, lo que permite acceder a tus notas desde una variedad de dispositivos.

Cons

Para aprovechar al máximo las funciones de sincronización y colaboración, se necesita una cuenta de Microsoft, lo que puede ser un inconveniente para algunos usuarios. Los archivos de OneNote utilizan un formato propietario, lo que podría causar problemas de compatibilidad si se intenta abrir en otras aplicaciones. La versión web puede no ofrecer todas las funciones disponibles en las aplicaciones de escritorio. Aunque es organizado, algunas personas pueden encontrar limitaciones en la personalización de la estructura de sus notas.

Review Source

JA

Jean-Michel A.  
Projects Manager  
Market Research  
Used the software for: 2+ years

### "It gets the job done, with disastrous ergonomics, but fulfills its mission"

April 22, 2024

3.0

We are a small team that needs to take notes to keep various information over time on a multitude of small projects. And we do not have a significant budget for this, if at all. OneNote was suggested by a colleague, it faced resistance to adoption from many, but in the end, it does these three basic tasks very well: taking notes, keeping them, and allowing them to be quickly retrieved.

Pros

Its integration with Windows, and its almost free nature make it a tool immediately available to collaborators within our IT fleet. Everyone knows how to use Microsoft Office, so everyone knows how to use OneNote. It archives note-taking very well, allows for document retention without cluttering the entire screen, and has a basic search tool.

Cons

There are several online tools that are much more attractive in terms of design. However, OneNote still does its job very well: allowing you to take notes, keep them, and find them easily. However, creating dependencies between notes and collaboration is not smooth at all. Other online alternatives do much better. But they require subscribing to plans, while OneNote is integrated into Windows for everyone.

Alternatives considered

[Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/)

Reason for choosing Microsoft OneNote

The tool is integrated into Windows and was suggested by a colleague who presented us with use-cases that met our needs.

Review Source

MV

Magdalena V.  
Consultant  
Information Technology and Services  
Used the software for: 2+ years

### "Fell behind competition"

June 15, 2024

3.0

This used to be a great option as it was quick to use and readily available with MS office purchase. However, with competitors like Notion and Obsidian available (at very reasonable cost), I rarely open one note nowadays. It’s a shame that it hasn’t had a proper update or user-significant new functionality added in years. Given what others can do there is just no reason to fire it up anymore

Pros

Readily available with the MS suite. Simple UI.

Cons

Sync and exports often fail, tagging and organising notes isn’t intuitive, no connection between notes and themes.

Review Source

ML

Mitchell L.  
School bus driver  
Transportation/Trucking/Railroad  
Used the software for: 1-2 years

### "Great App for notes "

June 6, 2024

5.0

Pros

So easy to do notes and helps remember also

Cons

Nothing works great and a great help for everything

Review Source

VR

Verified Reviewer  
Transcriptionist  
Legal Services  
Used the software for: 2+ years

### "It does the job"

May 13, 2024

4.0

Pros

I like how it syncs between all my devices.

Cons

I wish there were more template options and features.

Review Source

RN

Ram N.  
Java Software Engineer  
Financial Services  
Used the software for: 1-2 years

### "Microsoft OneNote is very good tool for note-taking and organization."

June 1, 2024

4.0

Pros

I love the easy note-taking where I can put anything from video, audio, text, and image as it supports free-form note-taking. I love the scan feature, which allows you to scan any image and extract text. I like the screenshot feature also.

Cons

It has so many features that overwhelm new users. It takes some time to get used to this tool. Somedays I find it somewhat slow when using the tool. This tool can include other export formats namely HTML, CSV, etc. It allows only PDF and Word formats.

Review Source

JC

Jasmine C.  
Student  
Primary/Secondary Education  
Used the software for: 2+ years

### "Microsoft OneNote is great"

May 18, 2024

4.0

My overall experience with OneNote is positive.

Pros

It is a game changer as an engineering student. It’s great to take notes and stay organized.

Cons

Sometimes it can be laggy and slow to open b

Review Source

MK

Monique K.  
Owner  
Financial Services  
Used the software for: I used a free trial

### "Best App Ever"

May 10, 2024

5.0

OneNote is a robust and reliable application for anyone looking to organize their thoughts and collaborate with others in a digital environment.

Pros

It offers rich formatting options and allows for seamless integration across devices and platforms, ensuring that you can access your notes anytime, anywhere. This makes it an excellent tool for organizing thoughts, research, and plans, transforming vague ideas into structured and actionable tasks. Whether you’re jotting down quick notes or compiling detailed research, OneNote’s flexibility and ease of use make it a top choice for personal and professional note management.

Cons

Challenges in keeping the notes updated across various devices, which can be a significant drawback for those who rely on real-time collaboration and access.

Review Source

BB

Brittany B.  
Admin  
Transportation/Trucking/Railroad  
Used the software for: 1-2 years

### "We love OneNOTE!"

May 15, 2024

5.0

We use OneNote every day and wouldn't be able to do our jobs without it.

Pros

very easy to use, we love the microsoft interface because it's familiar

Cons

the document storage section could be a little better, but I do like how easy it is to find it.

Review Source

rC

roger C.  
ACCOUNTING  
Transportation/Trucking/Railroad  
Used the software for: 2+ years

### "A GOOD WAY TO ORGANIZE THE IMPORTANCE"

June 7, 2024

5.0

Pros

SIMPLE JUST LIKE WORD,EASY TO USE, AND EAY TO FIND THE INFORMATION YOU NEED IN RECORDS.

Cons

YOU CAN INSERT FILES, PICS OR SPREADSHEET, IT'S FRIENDLY STEPS FOR INFORMATION TASKS.

Review Source

SA

Sotal A.  
Dental tech  
Hospital & Health Care  
Used the software for: Less than 6 months

### "One note review "

August 8, 2024

5.0

Use it at work, you can login and your information is synced no matter what computer you login.

Pros

All documents and pictures in one place

Cons

Didn’t sync at first but once it worked it was easy to navigate and play with.

Review Source

FG

Federico G.  
Developer  
Marketing and Advertising  
Used the software for: 6-12 months

### "Simple and Decent Note Editor"

June 15, 2024

4.0

It good to work with it has it does what you need, but yeah we dont need to pay for it as it not an essential tool

Pros

I mainly use as a tool for drafting note during meeting, making to do list based on those meetings and overall drawing thing and showing off note in work related task

Cons

It might be more powerful, but I only know the basic and it looks like it does a bit of everything but with only basic feature on each

Review Source

AC

Alexandra C.  
Associate Director  
Market Research  
Used the software for: 2+ years

### "Great for note taking!"

May 10, 2024

5.0

Great experience! Easy to use and to organize thoughts in sections. I would recommend this for all ages and for multiple things (i.e., school, work, personal, etc.

Pros

Love this app for note taking! Color coding, various sections and tabs for organization! It keeps me super organized at work and I can find things quickly. Would also be great for colleges students and note taking for various courses.

Cons

I wish it would automatically start typing in the top left instead of having to click in a specific place, but super minor.

Review Source

CK

Cassie K.  
HR Coordinator  
Food Production  
Used the software for: 1-2 years

### "Perfect for Project Coordination"

January 31, 2024

5.0

I use it very often and find it incredibly helpful in being able to plan a project all in one place and communicate more efficiently while saving time in those efforts.

Pros

I enjoy the ease it gives when working with a team on a project. It allows for everything from an outline of how to tackle the project to documents all being in one area, linking them together and allowing you to call attention to team members when needed without having to leave the program, search, email, and all the other apps you would typically have to use. It makes working on the project seamless and time conserving.

Cons

I think there is a learning curve. For some it may be a lot at once, so a general idea of how to use it would be helpful for those like myself that have been out of school or college for awhile and just now getting acclimated to it.

Review Source

Christine G.  
Paralegal  
Legal Services  
Used the software for: Less than 6 months

### "Great Inexpensive Option"

May 21, 2024

5.0

Overall, this is a great task management tool and place to keep universal notes on cases.

Pros

Very user friendly. Navigating was easy. Deploying direct from email saved a lot of time/steps. Task management was made much simpler and easier to track.

Cons

Nothing overall to complain about. More optional features could be offered.

Review Source

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