# Page 19 | Microsoft OneNote Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Page 19 - Is Microsoft OneNote the right Note-Taking solution for you? Explore 1957 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/227211/Microsoft-OneNote/reviews

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Microsoft OneNote

4.6 (1957)

[View alternatives](https://www.capterra.com/p/227211/Microsoft-OneNote/alternatives/)

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Last updated March 15th, 2026

# Page 19 - Reviews of Microsoft OneNote

## Showing most helpful reviews

Showing 451-475 of 1957 Reviews

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Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

SS

Sebastiano S.  
Social Media Manager  
Marketing and Advertising  
Used the software for: 2+ years

### "Recensione OneNote"

October 6, 2023

5.0

Nel complesso consiglio vivamente questa applicazione, ho avuto modo di testarla sia su dispositivi android, sia su pc windows che su macbook ed ha sempre funzionato perfettamente.

Pros

Ottima piattaforma per gestire le note. L'ho utilizzata e la utilizzo ancora per prendere appunti universitari e di corsi formazione. Mi è piaciuta molto la possibilità di poter suddividere le note in sezioni in base alla categoria.

Cons

In particolare non c'è nulla che non mi sia piaciuto. Sarebbe fantastico se si potesse personalizzare meglio ogni singolo blocco di note.

Switched from

[Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/)

Prima era abituato a scrivere le mie note su documenti word. Documenti che poi dovevo tenere in cartelle separate, mentre in questo modo con onenote posso avere i miei blocchi di note in qualsiasi momento e sempre con me.

Review Source

VR

Verified Reviewer  
Full cicle Software Developer  
Internet  
Used the software for: 6-12 months

### "Good choice for note taking app"

March 10, 2022

5.0

It's a great note-taking tool and with the advantage of being fully integrated with Microsoft applications, but if you use it locally and don't do your backups, you might lose some information.

Pros

Powerful search engine; Great cryptographic algorithm whenever using the local installation

Cons

If you use it locally and don't get your backup running you may end up losing some information

Review Source

JI

James I.  
Estimator  
Construction  
Used the software for: 1-2 years

### "Organization at it's finest"

August 20, 2021

5.0

My notebook gets new information every day, but the browsing stays as simple as ever. The simplicity combined with the classic Office ribbon makes OneNote impossible to overlook. It's usefulness cannot be overstated.

Pros

The ease of use: information is easily broken down into tabs, and then pages within the tabs. The structure and interface are incredibly easy to use and understand, and the potential is almost limitless. You can paste screenshots, attach files, and much more within your notebook. It couldn't be easier to format these notes and share them with others. 10/10.

Cons

I can barely find any flaws. One thing that would be nice is if you could include a video player within the program, so you can attach video files to your notes and view them within onenote.

Reason for choosing Microsoft OneNote

Onenote seemed more universal with the phone apps and its inherent integration with the Microsoft Office software suite.

Review Source

Facundo A.  
Estudiante  
Architecture & Planning  
Used the software for: 6-12 months

### "Evaluando OneNote"

January 10, 2023

4.0

Siempre he utilizado los productos del pack Office (actualmente, Microsoft 365), por lo cual, OneDrive me resulta familiar y fácil de utilizar. Crecí con los mismos, y formaron parte de mis primeros pasos en el mundo de la informática, sobre todo, en cuestión de estudio y trabajo. Su interfaz no escapa a la que venimos viendo desde hace años, en programas como Word, Excel o PowerPoint, lo cual hace que sea una herramienta útil para personas de todas las edades.

Pros

Lo que más me gusta es que, al ser un producto de Microsoft, se relaciona muy bien con otros software muy útiles y conocidos de la compañía. En este caso, hablamos de una herramienta de colaboración (tanto online, como offline), que funciona muy bien.Admite una multiplicidad de archivos, su sincronización es adecuada y su interfaz es "MÁS QUE CONOCIDA".

Cons

Considero que no hay muchos puntos en contra con relación a OD. Aunque su sistema de filtrado, nunca logra convencerme, ya que puede ser tan específico, como difícil de gestionar.

Review Source

CRT

Claude Real T.  
Business analyst and Graphic Designer  
Graphic Design  
Used the software for: 2+ years

### "Good Notes taking tool but must be use carefully"

October 6, 2023

4.0

Excellent note tool for personal use.

Pros

Great note taking tool with great features to personalize the note. Also the features to link the files to the notes is awesome. The tool as a great integration with Microsoft Teams.

Cons

There is so much features in that tool that using it in a company can create operation issues because some users have a tendancy of using it to almost replace word, excel and even sometime Planner and SharePoint list and create conflict in processes internally. If you allow access to use for users, I recommend that internal trainings and monitoring of the tool be applied.

Alternatives considered

[Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)

Review Source

DT

Dan T.  
Professor and Program Chair  
E-Learning  
Used the software for: 2+ years

### "OneNote -- I use it every work day!"

December 13, 2023

5.0

I manage two classes at my university and maintain a library of resources for teachers as two separate OneNote notebooks. I also use the content in my own teaching. This works well and is a great time-saver. I make occasional use of OneNote for other things, but 95% of my use is for the purpose stated above.

Pros

I love being able to organize -- and reorganize -- my content, and share it with my team.

Cons

I have been frustrated trying to make an archival copy of a notebook, and also editing sharing privileges. I ended up having to delete all shares and redo it from scratch because of that.

Review Source

VR

Verified Reviewer  
Video Editor  
Online Media  
Used the software for: 2+ years

### "A Free Program For Document Collaboration"

September 2, 2022

4.0

Overall my experience with OneNote has been very good, with the caveat that I'm using it for a specific purpose. It's not something I use every single day for a job but the times that I do use it it never seems to fail me. It has nice features for collaborative efforts like editing documents, adding voice notes, it's free and easy to use, and overall an effective program at what it's designed to do.

Pros

What I like most about OneNote is it being a free software with a lot of simple capabilities. I play with an online gaming group where we use OneNote as a documentation source for our gaming information. We can easily share it with other people in our gaming group, both old and newcomers, and edit information as needed collectively. You can also change the permissions so that it is only viewable to people and not available for editing.

Cons

What I like least about OneNote, and this is more nitpicky than anything else, is its fairly limited in features with the free edition. More advanced functions are available if you pay but, for me personally, everything I need is available with the free version. I've also had times where loading to different pages of my OneNote documents can have a slight delay, but that could be because there's a lot of information on mine.

Review Source

VR

Verified Reviewer  
Director, Technical Product Management  
Marketing and Advertising  
Used the software for: 2+ years

### "Great business or personal document management solution!"

June 22, 2022

5.0

I've used OneNote for many years in both a business and personal setting and I can't imagine not having it to capture notes from the moment, record meeting notes, write requirements during a product session, and share knowledge across an enterprise. I love the functionality and the always stable environment that ties to the tools that you use most day to day.

Pros

The portability of documents and the ability to capture untraditional artifacts from your camera on your phone, scanning, or file upload makes this a tool more beneficial than just a to do list!

Cons

I've had some problems with users accessing notes when they don't have OneNote installed. I guess I would say having an easier onboarding for users to access notes that don't want to use OneNote in a viewer style form might be a benefit.

Review Source

NW

Nicole W.  
LMS Manager  
E-Learning  
Used the software for: 1-2 years

### "Love OneNote, the format reminds me of old high school binders"

December 9, 2023

5.0

I've been using it for years and showing others in the office (sales people especially) at how incredibly easy it is and a how it's a brilliant way to keep track of clients, client calls etc. I love that I can open up OneNote and have access to dozens of binder and notes, unlike using Word where I have to search for an open up a document each and every time. With OneNote things are at my fingertips.

Pros

I really like how it's set up as a binder with tabs and within each tab as many pages of notes as you want. I wish you could set up Word like this. I like that I can move pages around, I can create multiple binders for each subject and as many tabs and pages as I want. I use this software daily.

Cons

When you copy and paste a note from OneNote into an IM, it'll paste the text as though it's a photo, so I have to remind myself to right-click and paste as unformatted text.

Review Source

VR

Verified Reviewer  
Tutor/Founder  
E-Learning  
Used the software for: 6-12 months

### "Great tool for for online note taking and organization."

August 18, 2022

4.0

Overall, I would still recommend using OneNote despite the occasional hiccups. It is a very reliable and easy to use note taking and organization software that I would recommend.

Pros

One of the best features is the easy organization that OneNote provides. You can create 1 notebook, with many sub-sections and within each sub-sections, you can have additional pages for notes. The software is very self explanatory so complete beginners/children can easily figure out how the notebook works. The organization of the notebook also allows you to move pages/sections around in the notebook which I really like because if you end up deciding that one page doesn't belong in a section, you can move it to where it belongs. Another feature that I really like is the photo/document adding tool. When using OneNote on the iPad, you can directly take a picture and upload it into your notes so you don't have to manually write down everything. It is also easy to add in a document/pdf/slideshow and annotate directly on it (if you have an iPad) and once you are done with the document, you can very quickly send it to an email/chat/person all just through the OneNote app.

Cons

There has been 2 instances OneNote has crashed when I've used the app for too long and some of the notes I had made did not save. Another thing that I wish could be improved is if there is an option to recover deleted notes. If you accidentally deleted a notebook because my hand slipped and pressed the wrong button and there is no way to recover that notebook/pages (at least that I am aware of).

Review Source

PC

Prasath C.  
Freelancer  
Writing and Editing  
Used the software for: 2+ years

### "Microsoft One Note - A free Office 365 service"

May 10, 2022

4.0

I like OneNote because it is an easy to use, and a free application. It allows me to organize my notes and save them in a way that I can access them any time and anywhere. For me, OneNote is perfect for my usage because it is easy to use, it is easy to organize notes in a way that I can find them any time and anywhere. I’ve been using One Note for a couple of years now, and I’m an avid user of it. I use it to manage my projects and ideas, keep track of tasks and projects, and even keep track of the tasks and projects I’m currently working on.

Pros

1.Microsoft One Note is a software package which enables individuals and organizations to create and share notes and diagrams. It is a simple, straightforward, powerful tool for recording important information. 2.It allows users to create individual notes, which can be attached to each other, to themselves or to websites. It also allows users to create digital flipbooks and create annotated PDF files. 3.It is a cloud-based notes program that has a focus on helping people to stay connected to their work even when they are away from their desk or desktop. 4.One note is a note taking application that is easy to use and very flexible. The application supports PDF, Word, Excel and PowerPoint files. This application is compatible with Windows and Mac operating systems. 5.It is a free Office 365 service that makes it easy for you to create, organize, and share your ideas. It helps you take notes, brainstorm, and collect your thoughts with ideas that come to you anywhere, on any device.

Cons

1\. The main disadvantage of using Microsoft One Note is that it can be difficult to use because of the way it is laid out. In order to find information, you need to scroll through the pages and pages of data. 2. It is difficult to share the content with the other users. As a result, the users have to re-enter the content which is very difficult and time-consuming.

Review Source

JB

JOEL B.  
Processes operator  
Utilities  
Used the software for: 2+ years

### "My work with OneNote"

September 19, 2021

4.0

Onenote is a perfect option for organizing ideas and storing information effectively. I use it at work but I used it more frequently during my professional career and when taking courses or trainings. The way of integrating with pages, images, drawings or other resources, in addition to adding notes with graphic tablets or stylus, makes it practically essential in my studies.

Pros

My use of Onenote is almost daily, therefore, its way of receiving and organizing information was a decisive characteristic. The handling and integration of images, video, drawings and freehand text is excellent. The hierarchy it offers is very good for organizing projects, topics and subtopics, in my case, engineering. In addition, the work with graphics tablets or stylus is very good.

Cons

It is necessary, in my experience, to use OneNote with a single email account. As a recommendation, the account you have on more devices, to avoid synchronization problems between notebooks.

Review Source

DS

Drew S.  
Project Control Analyst  
Defense & Space  
Used the software for: 2+ years

### "Microsoft OneNote Review"

November 29, 2023

5.0

Pros

Great for taking notes, especially in a work environment. If it is integrated to your Microsoft Outlook email it is easy to transfer over meetings and notes between the two. You can also flag tasks that you need to follow up on in OneNote and then that will transfer to your To Do list in your Microsoft Outlook. You can easily search your notes using a few keywords and you can tag your notes and search them that way. The way you can breakout your notebooks into sections and those sections into pages really makes organizing your notes easy. You can also create templates that let you easily format your pages. Overall this is my go to note taking app both for personal use and work use.

Cons

You need to buy the whole Microsoft office to use OneNote to it's full potential.

Switched from

[Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/)

I bought Microsoft 365 and it just was a better fit than Evernote.

Review Source

RR

Richard R.  
Freelance  
Banking  
Used the software for: 2+ years

### "Microsoft OneNote - Handy note-taking tool for personal and professional use"

June 20, 2023

5.0

Overall, I love Microsoft OneNote to keep track of important things to note throughout the day, everyday--whether personal or professional. It is also a good way to keep study notes for topics that are interesting where you don't necessarily to access the information from a website.

Pros

I like that I can copy and paste from websites and it can keep the same format as the website. Sometimes it doesn't copy it the same and it doesn't look that great. It is around 95% accurate in my experience in keeping the same format.

Cons

Even with many sections, I have too many pages. The search feature does help and alphabetizing the page names does help. It seems alphabetizing works on the desktop but not mobile.

Switched from

[Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/)

I like the user interface and ease of use of OneNote compare to Evernote. In addition, I am able to use OneNote across devices (Android, IOS, Windows, Macintosh)

Review Source

RV

Rubie V.  
Operational and Operational Excelence Senior Leader  
Pharmaceuticals  
Used the software for: 2+ years

### "One Note: Business Leader must have"

August 24, 2023

5.0

Excellent program that have help me have everything in one place and perfectly organized.

Pros

I am a leader in my organization and because of my position I have tons of meetings. This an excellent program for meetings preparation, take meetings notes and keep tracking of meeting next steps. You can create independents notebooks and you can share the notebooks with your peers. I monitor group vacations, birthdays, recognition, project status, metrics, etc.As leader I keep tracking of 1:1 meetings that I have with my staff by person and by dates and can monitor developmental plans, performance status and next steps. This works perfectly with excel and Outlook. You can share by e-mails all the minutes taken in a meeting.

Cons

The program by itself it is simple to use, but if you are going to use linked with Outlook could be difficult to use. I asked for help to be able to do it.

Switched from

[Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/)

It is easier and data is better organized

Review Source

AK

Antoinette K.  
Author  
Writing and Editing  
Used the software for: 2+ years

### "Great way for takiing notes "

December 30, 2023

5.0

I've had an excellent experience. As I mentioned, it has kept me organized with note-taking, and I absolutely love it.

Pros

I find it convenient to take notes while working on my books, ensuring that I stay organized and on track with my writing goals.

Cons

I don't have any drawbacks to mention because it has been incredibly beneficial for me.

Review Source

Saurabh S.  
Programming Engineer  
Mechanical or Industrial Engineering  
Used the software for: 1-2 years

### "Microsoft OneNote Review"

August 18, 2022

4.0

Pros

In Microsoft OneNote there are many more types of data can be stored in the formats that you wants. Texts, Tables and can draw the drawings in the notes. And it is also available online.

Cons

Microsoft OneNote is pretty difficult to use online (on web base). Microsoft OneNote application is the best to use.

Review Source

BC

Brian C.  
Support Manager  
Information Technology and Services  
Used the software for: 1-2 years

### "Welcome back my dear Trapper Keeper"

June 2, 2023

5.0

Excellent. It's done wonders for my organization and tracking.

Pros

One Note gives me the ability to easily organize notebooks, tabs, and pages for a wide range of subjects while still maintaining shared access to only certain notebooks.

Cons

I'd like to see it more robust and able to handle MS documents pinned directly to the pages.

Review Source

MOHAMMEDALMUSTAFA R.  
Electrical engineer  
Government Administration  
Used the software for: 2+ years

### "My simple review"

September 24, 2021

5.0

The software helped me to save time and money, and helped me increase my profits at the same time, because it is very important to share data in my work and modify it by the staff, also it was important to make and manage notes many times and that's what Microsoft onenote provided.

Pros

The whole software is great, starting with the interface and view with ease of use, I can easily share files with links that allow my colleagues a unique experience with the possibility of editing, as well as the possibility of returning all the content saved using cloud storage, I kept all the links of my pages that I work on and all the notes I collect during my work and then rearrange them later with ease and security.

Cons

I can't sharing only one section with my colleagues, it's not a big deal but it'll be a good thing to try.

Switched from

[TopNotepad](https://www.capterra.com/p/145874/TopNotepad/)

I was looking for a creative software to help me with my business.

Review Source

Dana R.  
Creative Director  
Design  
Used the software for: 2+ years

### "It's Been My Second Brain For a Long Time"

March 18, 2022

4.0

It lacks some basic features that their competitors have but that's the game, right? There's always going to be different software for different needs. But even in that, I think OneNote is a gem of a note-taking app and fits perfectly within the Microsoft 365 Suite, and within my life and business.

Pros

I think my favorite thing about OneNote is the ability to password-protect certain notebooks. Notion or Evernote doesn't allow that so I keep OneNote running as a backup specifically for this option. Once you dig in, the interface is intuitive and simple and just makes sense. Being able to highlight, draw and annotate is really great as well. I love Notion but it doesn't allow that quite yet so, again, OneNote has been a keeper for that reason as well. I have notebooks from when I first started business (back in 2007, before Microsoft 365 came around) and they're still safe, password protected and sync flawlessly. I appreciate having that level of confidence in a piece of software that has stood the test of time and kept my data saved and intact.

Cons

There are times I wish I could transfer some of my notes easily to other platforms (like Notion) but haven't found a streamlined way to do this as of yet.

Review Source

MB

Megan B.  
Administrator  
Hospital & Health Care  
Used the software for: 2+ years

### "One of my Go To Apps"

August 4, 2022

5.0

Pros

I really appreciate the ease of use of One Note. It is a high flexibile application, meaning good for work or home. It allows for quick, easy searches via keywords in the search bar or spoke words in voice notes. Importing and exporting files are easy for even the most novice user. One Note comes wuth 20 preset tags allowing for superior organization. Overall, the app is a 9.5 out of 10.

Cons

Truthfully, there are no cons. I believe this software is superior to its competition. If I had to say something it would be that it could improve its search modifiers and security options for non-business users.

Review Source

KV

Kate V.  
VP - Custom Solutions  
Market Research  
Used the software for: 1-2 years

### "Robust for Note Taking and Task Management, but incredibly slow"

September 24, 2021

4.0

I have been able to stay better organized especially with using the to-do list, and I consistently recommend it to my colleagues despite the issues (lagging/freezing and different versions causing confusion) that I have experienced.

Pros

I regularly use (and recommend to my colleagues) the templates for to-do lists within One Note, specifically the prioritized to-do list template which automatically inserts High, Medium and Low priority groupings into a to-do list where you can easily add, move (via drag/drop) and check off items. Because of the ability to create multiple notebooks, have individual tabs within the notebooks, and then individual pages within the tabs, there is the ability to manage and organize the notes and to-do lists very granularly. The digital notes sync across all devices so you are able to add/view/update notes from anywhere that you have access to the app.

Cons

The app consistently freezes when doing even the most minor of tasks. I will access it to enter in a new note, the app will freeze and lag sometimes as long as 30 seconds before the changes I've made appear on screen. Additionally, we have regular issues where users across our organization are seeing entirely disparate versions of the software. It is not as simple as the GUI being slightly different, but that they have an entirely different layout and it appears that they have different levels of functionality which has caused frequent issues with training and adoption. Now, that may be in part an IT issue on our end if users are getting different versions installed when they begin - however, it's a cloud-based service and I don't think it is acceptable that we could have such issues. There should be a way to update from the app to the latest version.

Review Source

LN

Louwrens N.  
Senior IT Engineer  
Financial Services  
Used the software for: 2+ years

### "OneNote is our go to note taking tool."

March 15, 2023

5.0

Pros

OneNote is our primary note taking tool for meeting minutes, tracking tasks and actions, and overall collaboration of our teams. With the functionality of OneNote notes inside Microsoft Team sites, it takes collaborative Notetaking to the next level.

Cons

OneNote does lack some advanced formatting features, and integration into Microsoft To-Do would be awesome. However overall a very functional product.

Review Source

BK

Brittany K.  
BHPH and Collections Manager  
Automotive  
Used the software for: 1-2 years

### "The BEST find yet!"

January 18, 2024

5.0

It's been awesome! If you are needing software that keeps track of notes, documents, photos, emails, appointments, etc --- this is your software!

Pros

I like that you can use many sections, you can merge sections, you can attach calendar appointments, emails, Word docs, Excel spreadsheets, and much more. It has been a saving grace in the collections department. So easy to use and I highly recommend to everyone I talk to. I stumbled upon OneNote by accidentally clicking on it instead of Word. When I started to play around with it, I realized that it was exactly what I needed for the many accounts I manage.

Cons

I wish it was an option to have a page within two sections that updates itself.

Switched from

[Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/)

Microsoft Word just wasn't doing what I needed it to do. I stumbled upon OneNote and never looked back.

Review Source

RC

Rekha C.  
Data Scientist  
Information Technology and Services  
Used the software for: 2+ years

### "A must have for note taking"

July 7, 2021

5.0

OneNote is perfect while doing deep work. Pairing it with a digital pen (Surface Pen) gets as close as writing in paper notebook. The fact that all my notes are available in cloud across all devices at any time is very useful while switching devices at college/work/home.

Pros

A free-flowing, never-ending, no constraints canvas. The canvas is just as a blank sheet of paper that grows infinitely in all directions. OneNote allows the user to add texts, images, annotations or any object anywhere on the canvas - flexibility allows for creativity and better experience while taking notes. I've used OneNote on a laptop with keyboard and also on tablet (Surface Go) with a digital pen. Note taking experience is fluid in all input forms. User Interface is intuitive and allows the user to focus on the writing. The Dark UI is a must try, the high contrast UI makes the colors pop and it's easy on the eyes.

Cons

OneNote resembles a traditional notebook in a digitized manner. It is most suited for users who write structured, content heavy notes. It is not ideal for adding rapid notes on the fly - say shopping lists. (Google Keep, Notion might come in handy here).

Review Source

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