# Page 3 | Microsoft OneNote Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 3 - Is Microsoft OneNote the right Note-Taking solution for you? Explore 1963 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/227211/Microsoft-OneNote/reviews --- Microsoft OneNote 4.6 (1963) [View alternatives](https://www.capterra.com/p/227211/Microsoft-OneNote/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 15th, 2026 # Page 3 - Reviews of Microsoft OneNote ## Showing most helpful reviews Showing 51-75 of 1963 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use MH Mark H. Operations Manager Education Management Used the software for: 2+ years ### "Microsoft OneNote effects for Small Education Company" May 4, 2025 3.0 Microsoft OneNote has been solid for our small business for notes during our business meetings and its various features make for options. Pros Microsoft OneNote is does solid note-taking and is does decent consolidation of notes and research. Cons Microsoft OneNote times time to load and runs slowly at times. The running time is not the best. Review Source CG Carra-Danielle G. Office Administrator Facilities Services Used the software for: 1-2 years ### "Great for Many notes" October 23, 2025 3.0 This is a very versatile note application. If you keep a lot of notes and desire complex organization this will work great. Pros I love that you are able to organize your notes so well. You can create and color code categories and the notes can be basic or professional with many editing options compared Cons Its like this mysterious Microsoft app. that no one uses or talks about so there was little to show me some tips and tricks. Review Source VR Verified Reviewer Credit technology intern Financial Services Used the software for: 1-2 years ### "One note-Never Miss a Meeting Point Again" September 30, 2025 4.0 One note allows for a person to be able to retain so much information from meetings and important sessions. With increased user functionality with AI notes are much easier to transcribe. Pros It allowed for quick note-taking in settings that required a quick mind to write a lot of information that included both visual effects and quick organization of notes on page. Cons Many times the Web based application version would crash or simply be too slow to keep up with the notes that needed to be taken in real-world meeting setting. Review Source BN Bre N. Service Coordinator Construction Used the software for: 1-2 years ### "Overall it’s useful to have" February 26, 2026 4.0 Pros I like that I can copy and paste things to make my work day easier. We have a set prompt we like to use when emailing our customers so I just copy and paste when I need too. Cons It doesn’t let you print your notes. I wanted to print them and put them in my desk. Im a very organized individual so this is a major conflict for me. Review Source VR Verified Reviewer Business Development Medical Devices Used the software for: Less than 6 months ### "Excellence is achievable with the right tools. " November 29, 2025 5.0 Excellent value for the money, great customer support. High end way to collaborate better with our team, sharing ideas, pitches, ways to grow and improve. Pros In our world of sales, team collaboration and document management are key ways to achieve success and productivity high. We need more access to this kind of software / app. Cons Other than it being pretty simplistic, it serves the purpose beautifully and there is nothing negative to say! Review Source Victoria H. HR Director Insurance Used the software for: 2+ years ### "Good tool to use " March 10, 2026 5.0 My overall experience has been good and I am happy to use this product regularly. I’m glad it was created. Pros It’s easy to use. I’ve not had any problems with Microsoft OneNote and I’ve used it in the work capacity for a few years. Cons I can’t say there is a lot that I dislike about it. I think only once I could not locate my file, but I was able to eventually with the support of IT. Review Source PW Pixiang W. scientist Biotechnology Used the software for: 1-2 years ### "A Powerful Note-Taking Tool " December 1, 2025 5.0 Pros I can organize notes in notebooks, sections, and pages, making it easy to structure information. It also supports text, images, audio, video, and even handwritten notes with stylus input. Cons Exporting notes to formats like PDF or Word isn’t as smooth as expected. Collaboration exists, but it’s not as fluid as google Docs. Review Source CS Cassidy S. HR Admin Utilities Used the software for: 2+ years ### "Great Time Saver and Productivity tool!!" November 10, 2025 5.0 This product makes your productivity skyrocket! You can note things as the go, or in a meeting and don't have to worry about papers getting damaged or lost in transit. Typing up your notes in the moment also saves time later, because now you don't have to transcribe anything. Pros I love how easy Microsoft OneNote is. I can bring my laptop with me and take notes, then share them with the team as an educational/ training document or even just for myself. No cluttered desks, it is all in one neat place. Cons I have had it lose some of my workbooks/notebooks before. I had to retype the whole thing and try to remember everything from that meeting. That was at least a year or two ago and haven't had any problems since. Review Source LJ Laura J. Vermessungsingenieurin Construction Used the software for: 2+ years ### "OneNote- ein Muss für Teams" April 24, 2025 5.0 Im Arbeitsalltag gibt es viele Theman, die behandelt werden müssen. Ob es personelle; dienstliche Vorgehnsweisen, Optimierungen oder Ideen sind. In OneNote kann man diese Dinge festhalten und mit den Kollegen teilen. Man kann gemeinsam an einem Notizbuch mitwirken. Pros Super übersichtlich! Alle wichtigen Punkte auf einem Blick. Es ist ein digitales Notizbuch, welches gut strukturiert ist. Cons Die Formatierung der einzelnen Seiten gefallen wir persönlich nicht. Ist jedoch Geschmackssache, da es sich um ein digitales Notizbuch handelt. Review Source VR Verified Reviewer Owner Consumer Services Used the software for: 2+ years ### "I love the way one note organizes" May 22, 2025 5.0 I truly like one note I’m using it today. I haven’t really had anything to complain about too bad yet Pros I really like how it keeps things organized, and it doesn’t matter what I am using to access the one note it keeps my data secure and organized, and I like how it pops up reminders of this day of last year and so on Cons When I would have to change like from my phone to a computer sometimes I had a hard time getting into my account Review Source VR Verified Reviewer HR Assistant Hospital & Health Care Used the software for: 1-2 years ### "Great for ensuring productivity. " July 21, 2025 5.0 Overall great for keeping track of notes, to-do lists and projects. Helps keep organised at work everyday. Pros Very useful for work to-do lists and to organise your thoughts. Great for ensuring you are on track and not forgetting tasks. Cons It can become cluttered and messy when you have a large number of books and pages on the go at once. Review Source VR Verified Reviewer Infrastructure Engineer Education Management Used the software for: 2+ years ### "A hidden gem" February 24, 2025 5.0 A really useful application that needs to be given more development for sharing resources between teams. Pros Onenote is one of the most underatted products Microsoft have, not only allowing quick notepads but an easily collaborative effort between teams. Cons The desktop version was a lot better than the web version which seems to have removed a lot of the useful features. Review Source VR Verified Reviewer Director Education Management Used the software for: 2+ years ### "I can't live without it!" June 1, 2025 5.0 Pros I love that you can click and type anywhere without worrying about formatting. I also like dragging files into my notebooks for reference. And the ability to use it as a whiteboard is very handy. Cons I occasionally have syncing issues to my phone, but other than that, I've had only positive experiences with OneNote. Review Source LF Leah F. Manager Cosmetics Used the software for: 2+ years ### "Couldn’t live without OneNote" August 2, 2025 5.0 We love OneNote, I use it in my personal life and recommend it to anyone I know in business as it is so useful. Pros At our salon, we use OneNote all day every single day. I’m not sure we could function without it. It’s so easy to collaborate with team members of other shifts, keep track of to-do lists, and easily make tabs for different documents. Cons Sometimes there is an error syncing from multiple devices so the notes will be outdated, but that really doesn’t happen too often. Review Source SS Scott S. Project Manager Human Resources Used the software for: 6-12 months ### "organizing notes and project documentation" January 4, 2026 5.0 Pros It’s easy to organize notes into sections and notebooks. Syncing across devices works well, and sharing notes with team members is straightforward. It integrates smoothly with other Microsoft tools we already use. Cons Formatting options can feel limited at times, and large notebooks may take a bit longer to sync properly. Review Source ADW April D W. Administration Retail Used the software for: 2+ years ### "Another Gem From Microsoft" January 14, 2025 5.0 i personally love microsoft software all together. this works for me because i do all my day to day with One Note. being able to transfer handwritten notes to text format a bonus. i have the free plan and it works for me. just cant do larger projects or task assignments unless you upgrade. i would highly recommend any microsoft product as i have them all!! they work well together for both my office computer, my tablet, and my phone. ive had microsoft for years, and always been on free plan and as of now, have had no issue i wasnt able to handle or that the amazing support staff at Microsoft couldnt help me with and ive noticed they dont show prejudice toward those with free vs paid plans. they seem to treat everyone the same. big bonus for me as a business owner, ive learned you cant show partiality and have to be equally grateful for business from everyone. Pros very easy layout easy to use and easy to set up an account works well with other apps and integrates seamlessly with microsoft all together for me. it is also free!! Cons limited amount of features for free plan, not suitable for larger projects, and have to purchase packages to add storage and extra features. Review Source HD Harry D. Paid Media Manager Marketing and Advertising Used the software for: 1-2 years ### "OneNote for teams" December 5, 2025 5.0 Overall very good! It helps with sharing notes and meeting agendas across teams and makes for the best space to collaborate Pros Microsoft Onenote is used a lot across the agency for collaborating and planning. Really improves our productivity! Cons Sometimes it can be a little bit slower to update when it's been integrated with teams. but mostly is okay! Review Source MA Moath A. Operations Manager Construction Used the software for: 2+ years ### "Onenote helps me keep track of field notes without paper." July 5, 2025 5.0 I am signaling the end of a whole lot of miscommunication with my field team since we can all look at and edit the same notes in real time even with pictures, or with mark up on the note. Pros I can quickly scribble site notes, client notes or a quick sketch from my phone or tablet. Tell us about a great app syncing across devices has been a lifesaver when moving from office to job sites. Cons If you don’t use it carefully, the notebook structure can get messy fast it does not nudge you into structure in the way Google Docs does. Review Source MC Mandi C. School Technology Specialist Primary/Secondary Education Used the software for: 2+ years ### "OneNote is #1" May 12, 2025 5.0 OneNote is a great place to store and easily access material. I like how easy it is to share Notebooks with other people so we can collaborate on them. I love being able to scan a document and have it automatically adjust it to look professional. Pros I like that I can easily share Notebooks with co-workers. This helps us to keep resources updated and easily accessible for everyone. Cons Sometimes my Notebooks won't sync and they will continually say I don't have permissions to access Notebooks, when they are Notebooks I have created. Review Source AG Amita G. Learning and Development coordinator Banking Used the software for: 1-2 years ### "Very useful program for note keeping and sharing " December 16, 2025 4.0 I enjoy using one note, it is easy to navigate around and keeps all your notes in one place. It's a secure place to keep confidential information but easy to share with others. Pros It's very easy to use and a good way of collating information and sharing with other within your team. Adds value when training up new members of staff. Cons It would be great if you could customize the information/notebook i.e. add images and have more fun with the formatting. Review Source EE Emma E. Development Officer Non-Profit Organization Management Used the software for: 1-2 years ### "Great & easy to use" February 21, 2025 3.0 It's great! I use OneNote at a very basic level and it provides all that I need it to. It makes it really easy to collaborate with a team of varying tech-skills. Pros I like using OneNote for meetings with my team. It's great to have a document we can all add agenda items and add information to. Cons I don't love the live-time editing within OneNote. When multiple people are within the document, it is difficult to add changes with one another. It isn't impossible, but it isn't as smooth as other products. Review Source JM Joanne M. Manager Pharmaceuticals Used the software for: 6-12 months ### "Microsoft OneNote helpful" December 14, 2025 5.0 It was easy and simple to follow and navigate through it. Collaborating with my team was much easier and appreciated. Pros Love the collaboration between team members. Makes it a lot easier and convenient. Fairly easy to use. Cons Getting used to the Copilot. After a few uses it was easier and anyone could get used to it. Recommend at least trying it out. Review Source PM Philip M. Administrator Education Management Used the software for: 6-12 months ### "Wasted Potential" December 12, 2025 3.0 I wish I used this more but I don't have a major need to using this program. It seems redundant to have it and it feels like a waste of money. It's hard to have good team collaboration on Notebook. Pros I like how it gives you the options to create your own Notebooks to give you a place to store all of your notes and information in different categories. Cons There doesn't need to be a big need for this program as I can upload my files and notes to Sharepoint or other easily accessible platforms. Review Source JT Joseph T. Photo and Videomaker Events Services Used the software for: 2+ years ### "Excellent software" June 1, 2025 5.0 A great software which still need to be upgraded. It could be mixed with Loop or should intgrate loop component for advanced functionalities Pros The thing i really like about this one is the free type. I can write, sketch annotate, insert and there no formatting so i can do anything anywhere which i like a lot Cons There's no implentation which task, planning or calendar of the Microsoft suite. this is a real bummer, i would like tasks set to be shared accross app and devices. Also this miss a planning feature for projetc follow up Switched from [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) The plans and possibilities of Onenote. Moreover, the integration with Microsoft tools too Review Source JR Janessa R. Product Marketing Manger Telecommunications Used the software for: 2+ years ### "Good product, could use a UX improvement" June 19, 2025 4.0 A good experience. Use it reliably for note taking, organization, check lists/to-do lists, and embedding information into one centralized place. Pros Neutral skin, color-coded tabs, platform-wide dynamic search with the option to search one section, section group, one notebook, and all notebooks. Cons Sticky notes feel like an afterthought in terms of the UX journey, Quick Notes function doesn't work. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.