# Page 43 | Microsoft OneNote Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Page 43 - Is Microsoft OneNote the right Note-Taking solution for you? Explore 1957 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/227211/Microsoft-OneNote/reviews

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Microsoft OneNote

4.6 (1957)

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Last updated March 15th, 2026

# Page 43 - Reviews of Microsoft OneNote

## Showing most helpful reviews

Showing 1051-1075 of 1957 Reviews

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Most Helpful

Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

TP

Tammie P.  
HR Manager  
Utilities  
Used the software for: 2+ years

### "Use Everyday"

June 5, 2018

5.0

Great tool! Keep improving.

Pros

I use OneNote every day to keep track of information. I can't remember it all in my head so it goes into OneNote. I use it for tracking authors and reading, recipes, family information, pretty much anything that I may need to take with me and refer to in any place I'd have my phone or computer.

Cons

Can't think of anything. At one point I was unable to get to my password protected files from the phone app but that has since been updated.

Review Source

MD

Michele D.  
SysAdmin  
Insurance  
Used the software for: 1-2 years

### "A useful tool for collaborative notes in the cloud"

December 11, 2023

4.0

Overall OneNote is a simple yet powerful tool for collaborative note-taking that is easily integrated with other Microsoft products (Excel, Teams, Outlook, etc.).

Pros

Simple and straightforward tool that allows you to immediately take note and keep them organized in the cloud. Great integrations with other Microsoft tools, such as Teams, Excel, etc. Collaboration tools are great in sharing and working together on notes.

Cons

Some important features, e.g. backup, synchronization, versioning and import/export tools, could be better developed.

Reason for choosing Microsoft OneNote

It usually comes already installed on your laptop and it's free.

Review Source

VR

Verified Reviewer  
Digital Marketing Coordinator  
Automotive  
Used the software for: 2+ years

### "A Serviceable Free Note Taking App"

August 24, 2018

4.0

Pros

\- It's free - Free plan comes with 5GB of storage, which is more than enough for image notes - Much more organization capabilities than Google Keep - Drawing function pretty useful, especially if paired with a Surface tablet

Cons

\- Set up is just not as friendly or easy as Google Keep - Microsoft's platform is just so bloated in comparison to Google - Integration on my phone is not as seamless as it could be (Microsoft apps have some issues on Android)

Review Source

CP

Chynnade P.  
Freelancer  
Computer Software  
Used the software for: 6-12 months

### "How I feel about Microsoft OneNote "

January 30, 2022

5.0

I realized that this app motivated me to keep important information stored without losing it. The app is also easily available and I would definitely recommend it to other business owners/ individuals.

Pros

The most impactful features are Document collaboration as well as File Search. This app is also easy to use and keeps you productive and organized. This app also secures sensitive information and can be used to record ideas and information on the go.

Cons

The speed of the app can be more enhanced also the way the tabs are formed can be better.

Review Source

VR

Verified Reviewer  
Physical Therapy Technician  
Medical Practice  
Used the software for: 1-2 years

### "Great way to take notes "

May 5, 2020

5.0

I have been using this software for about 2 years now for school. I like it because my classes use PDFs instead of powerpoints so I can download the PDFs and insert them into one note and type under the PDF slides. It is also nice to have the pictures and my own notes all in one place.

Pros

I love that I can download class PowerPoints/PDF files and then type into them with one note. It makes note taking so much easier because everything is in one place. I love that you can also draw and add pictures if needed. It is great for all kinds of learners.

Cons

I think it can be a little intimidating at first. I think a tutorial on how to use it would have made it less intimidating.

Review Source

JS

Jerone S.  
Audit Assistant  
Higher Education  
Used the software for: 2+ years

### "Great note taking tool"

March 2, 2022

5.0

Pros

I use this software to take notes on a daily basis whether for work or personal. Its easy to use and integrates well into any office especially if your computers uses windows. I love that it can be linked to my microsoft account as well.

Cons

The toolbar function could be improved to have more options.

Review Source

JE

Jonathan E.  
President  
Information Technology and Services  
Used the software for: 2+ years

### "A great note taking tool"

July 21, 2022

5.0

OneNote is a great tool for capturing notes about the software I work on. It helps me remember important details about how to test software. It is also a great place to save hyperlinks to network locations for files I need to access on a regular basis.

Pros

I really like the cloud based note taking support in OneNote. I can capture notes both on my phone and on my desktop computer and I can view them any time from my phone. I also like how I can create different notebooks and further divide my notebooks into sections. It really helps me to organize my notes my topic and category.

Cons

Sometimes the syncing of notes in the cloud does not work right away and I have to manually sync my notes. It would be nice if the auto-syncing would work better.

Review Source

MM

Mitch M.  
Owner  
Graphic Design  
Used the software for: 2+ years

### "It's great, when I remember it is there."

September 19, 2018

4.0

I would definitely recommend One Note based on its own merits but while recommending it I would also be mentioning a few of its competitors that do as good a job, are less forgettable and are not as tied to a subscription fee. I am also going to try and take advantage of it more myself, because it does do a great job.

Pros

One Note is extremely convenient to use. It gives great ways to organize and a pile of ways to input and collect your thoughts, being able to type, draw and keep audio notes all in one place.

Cons

I have two cons for One Note - for one, it is tied to Office 365 so you need to be subscribed to make it work for you and for two, and maybe it is my fault, but I keep forgetting it exists. I default to every other note keeping app and completely forget about One Note even though it works about as well as its competitors. This make me feel like I am not getting the most out of my subscription.

Review Source

Maicol B.  
Developer  
Computer Software  
Used the software for: 6-12 months

### "Great writing and notes app"

July 8, 2021

5.0

Pros

Can draw shapes Can solve mathematical expressions (equations, linear systems, limits, derivatives, integrals, ...) and draw its graph A lot of notebook and pen customization options

Cons

Sometimes it freezes In the UWP version there are less customization options, but it is more stable when writing

Review Source

TP

Tim P.  
Associate Director  
Pharmaceuticals  
Used the software for: 2+ years

### "Excellent tool & collaboration software!"

June 29, 2021

5.0

Very happy with this software and would highly recommend this to anyone needing to keep notes / meeting minutes / to-do lists / etc.

Pros

The versatility of this tool is excellent, very quick and easy to access and the flexibility to link to other places and include attachments is incredibly helpful. Overall a simple and very effective piece of software!

Cons

Would be nice to see similar functionality to other Office365 tools where for example links to items on SharePoint auto-resolve.

Review Source

GG

Gideon G.  
Project manager  
Computer Software  
Used the software for: 2+ years

### "Microsoft OneNote"

December 21, 2021

5.0

OneNote has worked well for me & I have discovered great features with experience. I started using it while in school. It is great to manage studying, teaching. OneNote can handle any type of business of any form you want, it is very flexible to users'. I recommend OneNote to everyone.

Pros

Has multiple futures that are helpful in management of documents of various purposes. It works wonders for students

Cons

I am contented, this product is satisfactory enough for my various needs, I only not able to incorporate it with cloud storage software.

Review Source

VR

Verified Reviewer  
PhD student  
Health, Wellness and Fitness  
Used the software for: 2+ years

### "Useful tool for organizing your notes"

February 16, 2021

5.0

Overall I like the tool, it is my routine to use it for the courses and study. Recommend it to the students who are taking notes in the laptop/computer and want to be able to view the notes at any device.

Pros

I like that OneNote can organize the notes into different notebook and label them. It's very easy to find things I have written down by the labels and word search.

Cons

Sometimes it takes time to load the pages. When I paste images to the notes, I have to wait a while for the images to show up.

Review Source

VR

Verified Reviewer  
Chief Operations Officer  
E-Learning  
Used the software for: 2+ years

### "Solid App for Note Taking During Meetings"

September 10, 2019

5.0

Been great for the most part, and a key tool for remaining productive.

Pros

Ease of use, ability to make multiple "books" that serve different purposes, excellent pen support on both Windows and ipads, and the ability to import PDFs of slides into the platform for easy annotation Also great is the ability to record sound, which is important for meeting recap after the fact.

Cons

App stability can be problematic at times, and sync to the cloud can be spotty at times.

Review Source

EB

Eric B.  
Senior Technical Specialist  
Renewables & Environment  
Used the software for: 2+ years

### "Great for Note Taking"

February 17, 2022

5.0

I really have enjoyed both the notetaking experience in OneNote and the ability to easily create to-do lists to track open/closed tasks.

Pros

The best part of OneNote is the ability to create multiple notebooks and sections within those books.

Cons

OneNote doesn't configure well into Google Suite, but is great for Offige365 users.

Review Source

VR

Verified Reviewer  
Integration Architect  
Automotive  
Used the software for: 1-2 years

### "Very handy, but not actually very much needed."

May 3, 2021

4.0

Meeting notes created by others can be shared quickly among colleagues. I myself, like to share notes preferably through email (keeping the note at a more central location), but it's nice to be able to at least get other peoples notes.

Pros

It's nice to have a note application that is shared across multiple systems, like phone, tablet, home and work pc. Also nice to be able to share notes with anyone. It's fast, it's clean and it works without latency or any hick-ups.

Cons

After the initial fascination period where you create and share notes a lot, you quickly find that you're doing it "just because you can". After a while I never find a good reason to use it anyway. Most often I don't even want my "quick" notes to be synchronized across every system that I have OneNote installed on. There just "fire and forget" notes. Whenever I really need to retain an important enough note, I use something else that is more secure (no access from whatever device).

Review Source

BC

Brian C.  
Financial Advisor  
Financial Services  
Used the software for: 2+ years

### "OneNote Rocks!"

May 10, 2021

5.0

I use OneNote every day to record notes for myself or to take client notes. It is simple and easy and makes my work life better.

Pros

I love that OneNote is always saving. You can close out by accident, you can delete something, it does not matter, but OneNote has your back! It is always saving, so the notes are not lost. It is also super easy to use.

Cons

I do not have any complaints about OneNote. It is a great program with extreme flexibility. It meets all of my needs.

Review Source

TJ

Theresa J.  
Instructor  
E-Learning  
Used the software for: 1-2 years

### "Microsoft OneNote"

August 23, 2022

5.0

Pros

I like how easy and accessible the program is . I had fun creating plans and implementing the changes the other professors added.

Cons

Sometime there would be glitches that didn’t allow me to access it for an hour or two

Review Source

AS

Ayesha S.  
Administration  
Hospital & Health Care  
Used the software for: 2+ years

### "Great Features and Creativity"

April 24, 2019

5.0

Pros

The best feature of this software is that it allows you to combine anything on one page. From images, text, audio, links, graphs, tables to any other presentation tools needed. It has a good sharing option and adds more creativity to a document. Highly recommend for team work presentations. It can also be accessed from anywhere computer cellphone or tablet.

Cons

no cons so far. we love it and implement in our everyday office use. love it

Review Source

TP

Tonino P.  
Impiegato  
Telecommunications  
Used the software for: 2+ years

### "Gratuito e utile negli appunti e nelle importazioni documenti"

October 2, 2023

5.0

Pros

Trovo utilissimo nel prendere appunto o nell'interpretare documenti OCR, oltre per il taglio di documenti e nell'importazione di TXT strutturati

Cons

Per le volte che ho utilizzato questo software non ho incontrato nessun inconveniente.

Review Source

WI

William I.  
Schoology Administrator  
Primary/Secondary Education  
Used the software for: 1-2 years

### "MS OneNote becomes one place for all notes"

November 7, 2017

5.0

Pros

Microsoft has really made a gem with this product. OneNote has such a wide breadth of functionality that serves a number of areas of my life. Personally, OneNote is great for handwriting notes and keeping organized notebooks of ideas, projects, and future plans. Professionally, OneNote serves me in my office and in how I support instructors at my institution. We share notebooks of ideas, template our instructional design work, and design activities for teachers to deliver to their students. The synchronous use of the tool allows learners and teachers to work on documents together across devices and even across space as we deliver them in online courses.

Cons

The parity across the desktop app, the mobile app, and the web platform is not yet consistent. There are features available in each space that are useful but that do not work as well as in one of the others. Specifically, using the web platform has better response times on synchronous work: if I handwrite notes on the web platform, they will show up almost immediately on someone else's screen using the web platform. With the apps, there is a significant delay.

Review Source

BK

Brian K.  
Freelancer  
Computer Software  
Used the software for: 6-12 months

### "Very simple review about Microsoft one note "

August 31, 2021

5.0

It’s save my time no need of stationary so the product is eco free no more paper so our environment is clean

Pros

What I like about one note is that it’s easy and simple to highlight and mark major points while in meetings and it’s so quick in and easy to save also the features in it really replace the older ways of the note pad cause I can literally take my notes and easily no need of clip boards

Cons

I think it should been included on the zoom app for easy note taking and also text speech should be included on this app

Review Source

TC

Tyrone C.  
ILS Analyst  
Defense & Space  
Used the software for: 2+ years

### "An essential team collaboration tool"

August 9, 2022

5.0

It is an essential collaborative tool to ensure everyone in the team has visibility of notes taken on projects

Pros

I like how accessible the app is across multiple devices

Cons

I would like to see more advanced features for creativity

Review Source

VR

Verified Reviewer  
Talent Acquisition Partner  
Computer Software  
Used the software for: 6-12 months

### "A decent not taking software but not my preferred"

January 10, 2023

3.0

Pros

I used this at my old workplace for note taking and task management. It did the job for what I needed it to do and I didn't run into any bugs or lags while using it.

Cons

The UI design is not my favorite. I've gotten to use other note taking and task management software since my time using OneNote and I much prefer them over it due to how the UI functions. OneNote's just isn't as intuitive.

Review Source

Alexander H.  
Product Owner  
Insurance  
Used the software for: 2+ years

### "If you take generic notes, it's fine."

June 10, 2021

3.0

It's not fit for the purpose I use it for (working as a Product Owner at an Insurance Company). If you're a student or a casual note taker, it's fine.

Pros

\- It has integration with other Microsoft products, sort of. - There is a web version of this software, and mobile apps - that's pretty good for notes software.

Cons

\- Sluggish. Awfully slow once you have a large notebook. - I've been forced into using this by my organisation, and really I've stopped using it altogether. The basic thing I'd like to do is automatically create notes based on meetings I'm in. However, it takes 6 clicks for this information to import, and is hellishly slow doing it. I would have to prep the software before the meeting to be effective. This... isn't how note taking software should operate.

Review Source

IN

Iulian N.  
PM  
Computer Software  
Used the software for: 2+ years

### "Good choice for managing information related to long and complex projects"

August 30, 2022

4.0

Pros

\-Loads of features -Easy to find information, across notes -Integration with other Office apps

Cons

\-Too complex to use for a small project or as a daily agenda -Collaboration features can be improved

Review Source

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