# Page 45 | Microsoft OneNote Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Page 45 - Is Microsoft OneNote the right Note-Taking solution for you? Explore 1957 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/227211/Microsoft-OneNote/reviews

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Microsoft OneNote

4.6 (1957)

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Last updated March 15th, 2026

# Page 45 - Reviews of Microsoft OneNote

## Showing most helpful reviews

Showing 1101-1125 of 1957 Reviews

Sort by:

Most Helpful

Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

SM

Scott M.  
Project Manager  
Mechanical or Industrial Engineering  
Used the software for: 2+ years

### "OneNote is the Only Note App You Need"

February 5, 2019

5.0

Pros

Easy to use, lots of ways to use it, integrates with Outlook, mobile app, lots of options, features. Easy to incorporate into your daily routines. Can share notes an notebooks with coworkers, friends or family.

Cons

Some of the web app features are not as good as the full hard-drive version. A subscription to Office365 is needed for the hard-drive version, but the web app is good also.

Review Source

KŻ

Karol Ż.  
Senior developer  
Computer Software  
Used the software for: 2+ years

### "Simple and effective tool for notes"

May 13, 2022

5.0

Pros

Integration with OneDrive is most important for me, I have access to my notes form every device.

Cons

It would be useful to be able to link notes to other notes, so as to create a chain of notes.

Review Source

ZG

Ziv G.  
PM  
Leisure, Travel & Tourism  
Used the software for: I used a free trial

### "Works great for taking meeting notes and other notes"

May 27, 2022

4.0

Overall notebook helped me keep my notes organized in one location

Pros

Integration between Outlook and notebook works well together as when there's a meeting you can easily take notes and populate the list of attendance within the meeting. You can open different notebooks, and create pages and sections... This also get saved into the cloud so you can access it from any location.

Cons

The left to write and right to left language changes mess up the pages. Also, it's sometimes hard to control the text boxes.

Review Source

VR

Verified Reviewer  
Homebased Program Specialist  
Primary/Secondary Education  
Used the software for: 2+ years

### "Everyday use "

December 12, 2019

5.0

I use OneNote for school and work. It’s a great way to organize thoughts, assignments, and projects.

Pros

I use this software everyday as though it were an actual notebook. It is extremely easy to use and is perfect to organize for work or school.

Cons

It can be difficult to rearrange your back ups. Generally this is fine for personal use but be sure to check with your administration if using for a big company.

Review Source

nA

nato A.  
chief operating officer  
Information Technology and Services  
Used the software for: 1-2 years

### "very flexible software of all"

April 17, 2019

5.0

great product and highly recommended.

Pros

OneNote enables me to make visual cues, check records, and even team up my work with others on the task. Best of all is the entrance I have from an assortment of gadgets . OneNote does all that I need with a telephone, tablet, and PC.

Cons

I don't have any issues with matching up between gadgets utilizing OneNote. Now and then, there are clashes with it not sparing to the cloud appropriately. At the point when OneNote burdens the contrasting notes, it's not in every case simple to solidify the distinctions.

Review Source

VR

Verified Reviewer  
TQS  
Computer Software  
Used the software for: 2+ years

### "One of the Best software to manage all the documents "

August 23, 2022

5.0

One of the best tool to keep all the documents in one place

Pros

Microsoft OneNote is one of the best management tool it is very easy to use and implement in the projects

Cons

Sometimes it becomes tricky to find out the correct document. Not everyone can edit the document like spreadsheet

Review Source

KA

Kenneth A.  
Director  
Graphic Design  
Used the software for: 6-12 months

### "Microsoft OneNote: Acting like a leader"

December 13, 2018

5.0

When one size fits all in Automated Notetaking/organization Software App, EverNote isn't free, but Microsoft OneNote is - free in two versions and works across all operating systems, flawlessly. Did I say, FREE? And free is the least of the features included in Microsoft's state-of-the-art notetaking and organization OneNote. Free as a stand-alone, or packaged in Microsoft Office 365 which includes everything from Word through skype and more.

Pros

For any business, school, or personal use, quick uploading and organization of unlimited multipage notes have never been more user-friendly and reliable than Microsoft OneNote app and software. No matter what platform the note was taken or written. And, since one version is an online app while another can be downloaded onto the desktop, all notes remain in one place and follows the user wherever there's an internet connection. Last, but not least it's Free, the perfect companion for MS Word files, Excel, etc. I'm always in need of the notes and research references I product and save from online sources, whether, in PDF or some other formate, constant availability is my lifeline for school, personal and business endeavors.

Cons

Synchronization between OneNote desktop and the online version would blow EverNote off the map. But since it doesn't, a few extra clicks to save in both versions solves the problem.

Review Source

PM

Peter M.  
  
Publishing  
Used the software for: 2+ years

### "Continues to shine"

June 12, 2018

5.0

Pros

I've used OneNote for many years and across all different platforms. It is a great constant across these different systems and allows for a history of my notes to be kept online and accessible at all times. It is my go to app.

Cons

Export / import or an easy way to move to a new account would be great. Ability to share single pages rather than entire workbooks would be great as well.

Review Source

MF

Michael F.  
Principal Developer  
Pharmaceuticals  
Used the software for: 2+ years

### "Easy note taking"

November 10, 2022

5.0

Pros

I like that it's easy to use, auto saves everything, and shows up on all my devices.

Cons

Occasionally there's syncing issues, but that seems to be more of an issue with OneDrive or SharePoint.

Review Source

MG

Meg G.  
Fundraising  
Non-Profit Organization Management  
Used the software for: 2+ years

### "OneNote helps me to stay organized "

March 6, 2019

4.0

I recommend using OneNote to keep project notes and documents categorized and organized.

Pros

Great for getting files organized. It is like an online binder with labeled tabs and headings. I have used it for compiling my personal tax information as well as for work-related major event planning. It is useful place to store all the catering orders, AV agreements, hotel contracts, speaker details and contracts. I like that you can include pdfs, word documents, notes, etc,- information contained in different formats, within the same notebook.

Cons

I use OneNote for personal and business use but had difficulty sharing and transferring files and notes from within the application. It makes me reluctant to recommend using it for project collaboration.

Review Source

VR

Verified Reviewer  
General Manager  
Marketing and Advertising  
Used the software for: 1-2 years

### "Excellent for note taking and on the go ideas.."

June 16, 2022

5.0

Pros

I like this software as it allows me to add ideas and note on the fly in my mobile and sync them with my laptop and other devices. It's great that it's included in the MS office subscription I have, so no extra costs.

Cons

I wish there were better integrations with other note taking software as well as more export and collaboration functions.

Review Source

JJKW

Joseph J. K. W.  
Licensed Massage Therapist  
Health, Wellness and Fitness  
Used the software for: 1-2 years

### "powerful note taking application with advances knowledge base capabilities"

February 5, 2020

4.0

Very useful pieces of software that integrates well into SharePoint services for all sized business.

Pros

One Note gives many of its competitors a real run for their value! It is an easy to use application that is expansive. It integrates well with SharePoint and other Microsoft 365 products for a complete solution for your small, medium or large complex business.

Cons

There isn't much to dislike about the software. While I wish they would better support mark down files and maybe improve the import and export function the rest of the package is top notch.

Review Source

MS

Moses S.  
Freelancer  
Environmental Services  
Used the software for: 1-2 years

### "Microsoft OneNote Review"

July 14, 2021

5.0

My overall experience with Microsoft OneNote has been great! It has made my work very easy. I don't have to carry a notebook and pen around anymore. I can share an idea with my colleagues instantly and save my work on multiple devices. It is a great tool for me.

Pros

1\. I love the sync function that allows me to use the software on multiple devices. 2. The collaboration function allows me to share my ideas with my colleagues when working on a project. 3. It has free storage of 5GB! 4. It allows the extraction of text from images 5. It is free to use 6. It has equation solving functions

Cons

1\. It glitches sometimes 2. The online version is a little slow.

Review Source

JB

Jessica B.  
Freelancer  
Consumer Services  
Used the software for: 6-12 months

### "Microsoft OneNote Review"

July 21, 2021

4.0

I really like Microsoft OneNote as I have used to save important notes that helps me on my work and personal notes. It is a digital notebook that will sort out to sections and pages to manage all the notes entered. You can also place contents directly from websites.

Pros

I like that OneNote is non-linear that I can create notes in the spaces to show in one page which makes my notes more manageable. The feature that I like the most is the search filter that even the photo in the notes can be recognized as text which is totally cool. It is easy to use as you can create sections for categories and pages under the sections that makes it more organized.

Cons

The other features are not available on other devices that you are using. I am having trouble finding the delete option for the created notebooks. It took me some time to figure it out and finally able to do it.

Review Source

JB

Jessica B.  
Enterprise Account Executive  
Telecommunications  
Used the software for: 2+ years

### "Excellent for taking meeting notes"

April 14, 2022

5.0

Pros

I like how One Note organized tabs at the top of the page. It is a super efficient tool for taking notes during meetings that will auto save.

Cons

Nothing, I really enjoy using one note as my primary note taking application

Review Source

PYS

Pauline Yehn S.  
accounting supervisor  
Accounting  
Used the software for: 6-12 months

### "MS OneNote review"

January 23, 2024

4.0

It is quite average, nothing too special about it

Pros

i like how it is integrated with microsoft office and does it job as an online notebook

Cons

The lack of templates, so basically my notes are all over the place similar to a physical notebook

Review Source

YS

Yash S.  
Security Engineer  
Information Technology and Services  
Used the software for: 1-2 years

### "Good tool for colab"

April 1, 2022

4.0

Pros

Collaboration in OneNote notebooks is very easy - and it shows who last edited what so can be helpful

Cons

Synchronizing can take time - sometimes updates by one person can take a while to show up at the other person's end

Review Source

cB

chris B.  
fondateur  
Apparel & Fashion  
Used the software for: 6-12 months

### "Remarques"

March 25, 2023

3.0

malgré le peu de temps que j'ai eu à avoir avec Microsoft je vais pas mentir j'ai beaucoup apprécié et pas qu'un peu à vrai dire, sans Microsoft le monde d'internet ne serait pas aussi beau et assez diversifié donc pour m part je suis plutôt satisfait

Pros

le fait que ça soit immédiatement accessible à tous en un rien de tem et pur ça je félicite encore toute l'équipe Microsoft.

Cons

payer et encore payer ça par contre ça me derange beaucoup, pour une application aussi magnifique que Microsoft elle devrait etre tout au plus gratuite vu son succès.

Review Source

MW

Melissa W.  
Owner  
Information Technology and Services  
Used the software for: 2+ years

### "Easy Docment Storage and Note Taking"

July 10, 2018

4.0

Pros

OneNote is easy to use to take meeting minutes, organize emails and coordinate work with Outlook. the flexibility of Onenote is the perfect solution for an notebook application with the accessibility of storing email documents for future sue.

Cons

One Con would be easier ways to create sections or tabs within OneNote tabs would make this application a perfect tool.

Review Source

IA

Ivan A.  
Software Engineer  
Management Consulting  
Used the software for: 2+ years

### "Great piece of free software"

August 14, 2019

5.0

Regular experienced level user. Can do from the basics to some advanced uses of this software.

Pros

The free version of OneNote already integrates with a lot of mobile and desktop services, which is great.

Cons

There's no particular cons. Many of the features of this software that I use are enough for what I require of them.

Review Source

nL

nathan L.  
senior applications manager  
Oil & Energy  
Used the software for: 2+ years

### "1Note"

November 10, 2020

5.0

the free version gives you a great amount of storage and features that you would need on your day to day work

Pros

this note-taking app is great if you like taking notes on the computer. It can keep you very organized and it is easy to find any notes taken with the search feature

Cons

Some integrations OneNote can be finicky about (ie: google calendar). The sharing feature needs improvement as well.

Review Source

SM

Stephanie M.  
Student  
Education Management  
Used the software for: 1-2 years

### "Decent Note Taking Software"

May 10, 2022

3.0

Pros

I love that I am able to take notes on one device and it syncs to multiple devices. You can create a file and you can share it with multiple people and they can add notes and make changes. This is really helpful when working in groups in classes with group projects.

Cons

The software takes up ALOT of storage on your devices and it can be really confusing at first when trying to understand how to use it.

Review Source

MI

Michela I.  
Presidente  
Individual & Family Services  
Used the software for: 2+ years

### "Microsoft OneNote"

February 19, 2022

5.0

Pros

Ottimo per l'archiviazione di dati sensibili, che si possono proteggere con password.

Cons

Manca la possibilità di scegliere di ordinare le pagine all'interno di un blocco appunti, quando si hanno tante pagine si fa fatica a ritrovare quella che si cerca.

Review Source

PK

Prajwal K.  
Seller Support Associate  
Information Technology and Services  
Used the software for: 2+ years

### "Onenote is a all in one solution for note taking for students and professionals."

April 14, 2022

4.0

Pros

Onenote is very user friendly, the number of different options available for note taking makes it very comfortable and easy to use, the voice to note option is a boon as it reduces the efforts of typing.

Cons

All in all i am very satisfied with one note.

Review Source

VR

Verified Reviewer  
Engineer in Training  
Transportation/Trucking/Railroad  
Used the software for: 1-2 years

### "Always on my desktop"

March 9, 2018

4.0

Pros

This tool has become a staple for my daily routine. It helps me keep track of meeting notes during the day and is great to go back and revisit past notes. There are many powerful features that I have yet to dive into. Cross platform functionality is also great!

Cons

There are many other products similar to this on the market. Evernote for example is really great and comes up with many new and exciting features every year. OneNote might be too boring and bland for some, although the basic features works for me.

Review Source

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