# Page 8 | Microsoft OneNote Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 8 - Is Microsoft OneNote the right Note-Taking solution for you? Explore 1963 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/227211/Microsoft-OneNote/reviews --- Microsoft OneNote 4.6 (1963) [View alternatives](https://www.capterra.com/p/227211/Microsoft-OneNote/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 15th, 2026 # Page 8 - Reviews of Microsoft OneNote ## Showing most helpful reviews Showing 176-200 of 1963 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use DB Dominic B. Counsellor Health, Wellness and Fitness Used the software for: 1-2 years ### "One note is a great little online notebook! " February 17, 2025 4.0 reallt like it but cant use it for anything that is sensitive. Otherwise its a great little botebook. Pros I love the pages and books option, find it really helpful to store things. Cons I put a password on a note and there was no way of retrieving the password as i must have spelt it differnet to rest and couldnt remebwr and access them. Review Source KA Kayelee A. Project Coordinator Education Management Used the software for: 2+ years ### "Great sustainable alternative" April 4, 2025 4.0 Pros I like that this is a more sustainable approach to note taking and content creation. Cons I don't like that there aren't more flexible options for OneNote, like being able to make "real" notebooks within folders. Review Source KS Kyle S. AV Technician Information Technology and Services Used the software for: 6-12 months ### "OneNote Review" December 19, 2024 5.0 I use OneNote to keep track of processes, remember passwords, and view instructional information written by my fellow co-workers. It allows me to easily search for anything that I need and is essential for my work. Pros The organizational features and structure. Cons It seemed overly difficult to allow another user to access your notes. Review Source ME Madison E. Quality Improvement Consultant Hospital & Health Care Used the software for: 6-12 months ### "Microsoft OneNote is Great!" March 10, 2025 5.0 Overall, I really enjoy using OneNote. It helps me stay organized with my daily and weekly tasks, it's extremely use friendly, and I've recommended it to many colleagues! Pros Microsoft OneNote helps me stay organized in my day to day tasks Cons I wish it had some better formatting options Review Source EJ Eric J. Research Economist Government Administration Used the software for: 2+ years ### "OneNote works well" September 9, 2024 4.0 Use for my own internal note taking on projects and tasks. Project use as a quick way to take meeting minutes that can be copied over from week to week to maintain the structure and some of the content. Pros Easy note taking with a lot of organizational options within notebooks (sections/pages etc). Formatting can be applied to call out information easily and its a little easier to start note taking than with a full processor like Word. Cons Juggling multiple notebooks can be challenging and have had issues going from the desktop application and the web applications as syncs do not always happen quickly between the versions. Review Source JH Jordan H. Design Engineer Construction Used the software for: 2+ years ### "OneNote is great for quick notes!" January 23, 2025 5.0 Overall it has been very positive and I love using the program Pros I can quickly sketch down ideas i have in meetings Cons There are not any cons I have. Although i do not use every feature Review Source Raido D. Ceo Consumer Electronics Used the software for: 2+ years ### "OneNote: The Only Anti-Minimalist Note-Taking App That Works" September 4, 2024 4.0 For me, Obsidian feels a bit too complex, and MS Notepad far too basic. OneNote strikes the right balance between the two. I don't consider myself a hardcore note-taker, but I do need a space to get ideas out of my head. I appreciate the freedom of its canvas and the ability to drop things in as messily as they come to me—quickly and efficiently. Then, when the storm of ideas calms, I can sort through what’s important and structure everything accordingly. Pros Old habits die hard. Even though there are numerous new note-taking apps available—and some of them are really good—I still find myself sticking with OneNote to capture my thoughts and ideas. Despite the allure of new, shiny apps, I always find it hard to switch. OneNote remains my daily driver for note-taking, so I let it be.What I like most about Microsoft OneNote is its ability to handle all sorts of media—text, images, links, and more—and how it manages thumbnails and backlinks. While this isn't unique or groundbreaking by today’s standards, it was back when I first started using it, and it's been working beautifully for me ever since. Cons search functionality, while decent, isn't as powerful as I'd like. Finding specific content can be slow, especially in larger notebooks, and it doesn't always surface relevant results as efficiently as other apps. For someone juggling multiple projects or ideas, this can slow down productivity. Review Source AL Athene L. Owner-CEO Consumer Services Used the software for: 2+ years ### "Everyone needs to use it! " September 3, 2024 4.0 Overall OneNote is a great tool to use for project management. I use this almost every day for tracking my team’s tasks, projects and to-dos, and I love that you can easily integrate it with other Microsoft tools like Excel/Word/Teams etc . I have recommended it to multiple colleagues even for organizing the workload and tasks of external partners and consultants, and it’s working great! Pros This is a very easy to use and versatile tool. It’s very intuitive to use, you can incorporate easily different elements like text/images/drawings etc, and you can link everything back to microsoft office or Teams amazingly! Cons Some more advanced tools for organization could be useful. I am missing the tagging option for the files I am collaborating with people from my company. Alternatives considered [Google Keep](https://www.capterra.com/p/233847/Google-Keep/) Reason for choosing Microsoft OneNote Easier to use and integrate, more options and structure Switched from [Slack](https://www.capterra.com/p/135003/Slack/)[Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) It’s so much easier to integrate with the rest of the Microsoft tools my company uses daily. Review Source TV Tatiana V. Associate Director Health, Wellness and Fitness Used the software for: 2+ years ### "Highly Recommend" August 28, 2024 5.0 I really very positive experience with OneNote. I utilize mine to house the most important information related to my day to day duties, terminology, contacts, projects, and processes. I love the tab and sub tab capabilities and color coding options. Pros I love that I can take and organize my notes digitally without the fear of losing any information. I also like how OneNote is getting more and more integrated with other applications, for example our newest AI component, Copilot. I love that I can import emails to save to my OneNote or create a table in one note and export it to excel. The application is very user friendly, easy to navogate and customize to my liking. Cons There isn’t much I don’t like. I supposed when I want to format documentation, that can be a little difficult sometimes. However, OneNote is not really made for this so I typically utilize PowerPoint or word to format content (depending on what’s being generated) and then I import it into OneNote. Switched from [Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/) OneNote’s organizational capabilities far exceed Microsoft Word. Where previously I would create documents with my notes and organize them into different file folders, with OneNote I am able to have all of my information readily available without searching through folders and files on my desktop. The information always autosaves which is great and there is no retention limit. Review Source Nikola H. Research and Analytics Specialist Management Consulting Used the software for: 1-2 years ### "Easy to use but too little features" October 27, 2024 3.0 It's a great tool for taking quick daily notes about your projects or during meetings. It doesn't have lots of features that other note-taking softwares have but at the same time it's extremely easy to use. Pros It's extremely easy to use and intuitive, almost everyone has it already installed. You don't need any tutorials to start creating your notes. Cons Copying and pasting can get irritating as OneNote automatically adds the source. Notes can also easily get really messy and it's hard to avoid it with limited features it has Review Source DZ Denis Z. Finance Manager Environmental Services Used the software for: 1-2 years ### "Microsoft OneNote" January 17, 2025 5.0 Very enjoyable software. So enjoyable that I have taken the next step and now use it at home for private use! Pros Easy to use, practical for notes taking when in meetings or even at home! Cons Nothing as it's all really good and usefull! Review Source Rachid K. Sales executive Banking Used the software for: 2+ years ### "Microsoft OneNote " September 13, 2024 5.0 With Microsoft OneNote I had the possibility to write memos, save notes and events on my phone. Pros What I like about Microsoft OneNote is this easy to create documents and finishing projects. Cons The real time collaboration also help to share notes with the team and make editing if it's necessary. Review Source KL Karen L. Director Financial Services Used the software for: 2+ years ### "Game changer for note taking" March 3, 2025 5.0 A very easy way to organize your personal notes or meeting notes. I like that you can create several tabs and sheets of "paper" and even sub-sheets. Pros Endless ways to take and share notes for myself and my team. Cons There is limited formatting capabilities. Especially if you are trying to add to an existing note. Review Source TJ Tara J. Administrative Assistant Construction Used the software for: 6-12 months ### "Very handy and convient" February 24, 2025 5.0 It is a very hand tool to have while on the job traveling and in the office. Pros Onenote is very easy to use and handy to take notes and add additional sticky notes to important information on the page. Cons It is difficult to link with my phone when I am traveling. Review Source CW Cody W. HR Generalist Apparel & Fashion Used the software for: 2+ years ### "Microsoft OneNote" September 12, 2024 5.0 My experience with Microsoft OneNote has been absolutely exceptionally well. The user friendly User Interface is very simple and easy to use across all the devices Microsoft Office 365 Apps and Microsoft OneNote are compatible with. Pros I like how it goes with me on all my devices and I thoroughly enjoy the extremely user friendly User Interface across all cthe compatible devices I use Microsoft OneNote on. Cons I disliked that the file format is incompatible with Google Keep Notes app on Android and Apple Notes on iOS. Switched from [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) Needed a smarter Notes application and manager that's fully compatible and integrated with the operating systems across all of my devices. Review Source RV Reynaldo V. Network Specialist Automotive Used the software for: 2+ years ### "Excellent app to store notes" August 22, 2024 5.0 Is a great tool to store all your notes, can manage them in sections to have all organized Pros Can store all the notes there and can view edit or create on smartphone with the app Cons At the moment everithing is working good, i like it. Alternatives considered [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) Reason for choosing Microsoft OneNote Can handle with Microsoft applications and synchronize with one drive Switched from [Notepad++](https://www.capterra.com/p/185965/Notepad/) To store images and documents, still use notepad++ for other things but OneNote use it more for documents, notes, tasks, etc. Review Source OB OSCAR B. Product Engineer Semiconductors Used the software for: 2+ years ### "OneNote is a critical piece of my daily routine" September 9, 2024 5.0 Overall, this is such a useful tool, I don't see myself going without it. Pros I love how detailed and interactive I can get with my notes. I am also able to collaborate and create shared notes. Cons It doesn't allow minimalized screen options for quick notes, and lacks integration with other MS apps Review Source IS Ian S. Mechanical Engineer Construction Used the software for: 2+ years ### "Engineering with Microsoft One Note" August 27, 2024 5.0 Very positive. It keeps me organized and all my thoughts in one place. I get coworkers coming up and asking me what I am using for note taking quite frequently. Pros Great product for taking notes and staying organized at work. I love how it syncs across my Microsoft account to my phone. Cons Unclear how to integrate handwriting when working on a laptop. Switched from [Goodnotes](https://www.capterra.com/p/233930/GoodNotes/) Did not work well in a desktop environment and did not have a Microsoft app Review Source Thomas S. Social Media Manager Marketing and Advertising Used the software for: 2+ years ### "The notes app for working in the cloud" September 6, 2024 4.0 I can only recommend it. One of the best note-taking apps out there. Pros Very easy to use and clear app. You can use many tabs and design your notebooks individually. There is also cloud synchronization as well as an app and a desktop application. Perfect for introducing the paperless office. Cons The app sometimes crashes on Windows 10. Review Source EM Emily M. Speech and Language Therapist Health, Wellness and Fitness Used the software for: 6-12 months ### "Very practical, love the writing function!" December 24, 2024 5.0 Pros It is well laid out and highly functional, allowing me to write handwritten notes as well as annotate images. I also love how I am able to search within notebooks. This is starting to replace Word or Pages! Cons It is sometimes difficult to print notes/annotated images, I have to ensure they are within the A4 boundary. Review Source AG Anjelina G. Governance and Communication Manager Information Technology and Services Used the software for: 2+ years ### "OneNote is good for following the Minutes of meeting & Action points" October 3, 2024 4.0 Overall it's well structured tool to record notes, so I use it in my daily work to capture main points & actions from my meetings. They could be shared & edited by other users Pros Recording in different categories & sub-categories my Minutes of Meetings & action points, possibility to share & edit by other participants Cons I experience some difficulties with adding different subcategories Review Source JM Jessica M. Marketing Manager Chemicals Used the software for: 1-2 years ### "Avid User, Love It!" August 23, 2024 4.0 It has made my work life so much more organized, and I find myself taking more notes because this allows me to organize them easier. Pros I love that it integrates with the Microsoft Suite, and is a way to digitize my notes. I have multiple tabs, but can access all of my notes in one place. Lots of great ways to organize information. Cons I'm not always able to format the text the way I want to, would like more options like Word has. Review Source HJ Hannah J. MCOO Financial Services Used the software for: 2+ years ### "Good for microsoft " December 20, 2024 4.0 I really like it if the only suite being used is microsoft. It works well for taking notes in teams and then referring back to them later Pros It is super easy to keep things organized, keep track of notes, conversations and collaboration Cons It doesn't integrate with third party apps Review Source JB James B. Regulatory Compliance Associate Pharmaceuticals Used the software for: 2+ years ### "OneNote - Helpful in staying organised" September 3, 2024 5.0 Very good experience, I use OneNote everyday to help me in my current role and I plan to keep on doing so for the foreseeable future. Pros It's more secure than using a physical notepad, very easy to navigate and use. I like to feel organised in my day-to-day work and OneNote helps me to do this. It can be really helpful sharing notes with colleagues, many of whom also use OneNote. Cons The search functionality within OneNote can be limited, making it harder to find specific notes or content quickly. Review Source GC Gangwoo C. Student Education Management Used the software for: Less than 6 months ### "Great note-taking / sharing product" November 7, 2024 5.0 I’m quite satisfied with OneNote. I think OneNote is one of the product that is efficient to review what I studied before and taking notes. Pros I liked the ease of taking notes and sharing to others. OneNote is a note-taking product which can get the best efficiency between teachers and students. If a teacher write something like a task or information, all the students have to do is open the category they are learning and look what teachers wrote for them. It is so easy to share things and I was impressed by this. Cons The only thing I thought is that I am limited using my hand to write. I am still able to use my hand, but the function is very restricted. Review Source Similar Products Featured ## Related categories [Note-Taking](https://www.capterra.com/note-taking-software/)[Task Management](https://www.capterra.com/task-management-software/)[Document Management](https://www.capterra.com/document-management-software/) ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.