# Microsoft OneNote Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Microsoft OneNote Software - reviews, pricing plans, popular comparisons to other Note-Taking products and more. Source: https://www.capterra.com/p/227211/Microsoft-OneNote --- # Microsoft OneNote Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 15, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Users](#users)[Pros and Cons](#pros-cons)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Microsoft OneNote ## What is Microsoft OneNote? Microsoft OneNote is a fully functional digital note taking application which can be used to organize, share, and collaborate on ideas. The solution comes with a free companion application for Windows devices and offers deep search functionality for all notes stored in its system. Users can store and organize audio recordings that are in a searchable format as well as integrate them with other Microsoft 365 products such as Excel or Word. Users can can also highlight their handwritten notes by using various shapes and colors on the screen of their mobile device. ## What is Microsoft OneNote used for? [Note-Taking](https://www.capterra.com/note-taking-software/)[Task Management](https://www.capterra.com/task-management-software/)[Document Management](https://www.capterra.com/document-management-software/) Top alternative Featured Overall rating Based on 1,963 user reviews Reviews sentiment Positive 93% Neutral 6% Negative 1% Pros & cons Real-time collaborative workspace Comprehensive meeting note management Limited and inconsistent formatting Inconsistent versions and updates Starting price $6.99 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Microsoft OneNote?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.microsoft.com&name=Microsoft OneNote) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Microsoft OneNote 4.6 (1,963) VS. [4.2 (989)](https://www.capterra.com/p/113540/Bitrix24/reviews/) Starting Price $6.99 Per User, Per Month Starting Price $69 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.6 (1,913) Ease Of Use 4.0 (957) Value For Money 4.6 (1,171) Value For Money 4.2 (780) Customer Service 4.3 (1,024) Customer Service 4.0 (752) ## Microsoft OneNote alternatives Highest Rated [4.7 (561)](https://www.capterra.com/p/144020/Aha/reviews/) Starting price $59.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.6 (6,013)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.5 (1,618)](https://www.capterra.com/p/136078/Float/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [4.4 (2,971)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/227211/Microsoft-OneNote/alternatives/) ## Who uses Microsoft OneNote? Based on Capterra reviews from the past year Talk to a software expert to get a free software list tailored to your business needs ## Pros and Cons Real-time collaborative workspace 97% positive reviews out of 176 Most reviewers indicate team collaboration is seamless, allowing simultaneous editing and centralized project information sharing. Tom H Site Acquisition Specialist, 2 - 10 employees. "The ability to collaborate with others in real-time is a game-changer, making it an essential tool for both personal and professional use." Limited and inconsistent formatting 63% negative reviews out of 102 Some reviewers indicate formatting options are basic, causing difficulties with text alignment, exporting, and compatibility across platforms. Jeovana D Info sec , 201 - 500 employees. "Formatting limitations: Formatting options in OneNote are not as extensive as in other note-taking applications, making it less suitable for complex document creation." Comprehensive meeting note management 97% positive reviews out of 115 Most users comment meeting notes are easy to organize, share, and reference with integrated calendar features. Claire B Founder, 1 employee. "OneNote is incredibly flexible for capturing your thoughts, meeting notes or ideas in whatever format makes sense." Inconsistent versions and updates 51% negative reviews out of 100 Some users report version and updates issues with feature disparities, sync errors, and outdated interfaces across platforms. Saisha S English Tutor, 11 - 50 employees. "This is mainly because there is a slight lag and people end up with different versions of the document." Essential daily productivity tool 96% positive reviews out of 55 Most users report daily use streamlines task tracking, planning, and organization across devices, boosting routine efficiency. Madison E Quality Improvement Consultant, 10,001+ employees. "It helps me stay organized with my daily and weekly tasks, it's extremely use friendly, and I've recommended it to many colleagues!" Laggy performance and slow loading 81% negative reviews out of 97 Most reviewers describe performance and speed issues with slow loading, frequent crashes, and lag during heavy usage or syncing. Samuel A Digital marketing manager, 2 - 10 employees. "It lags as the file become heavy and it can be very stressful to sort through a large note" ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Search/Filter 4.4 (666) 64.26% of 666 reviewers that rated this feature as important or highly important It gives you robust search and filter options, letting you quickly find notes by keyword, tag, or date—even within images or handwritten text. Users think the fast, accurate search across all notebooks and integration with Microsoft tools saves time and boosts productivity. Document Storage 4.5 (662) 60.88% of 662 reviewers that rated this feature as important or highly important OneNote allows you to store documents, images, and files alongside notes, accessible from any device and synced via OneDrive. Reviewers indicate it’s convenient for organizing and retrieving files, though some mention slower performance with very large documents. Collaboration Tools 4.4 (653) 61.87% of 653 reviewers that rated this feature as important or highly important OneNote offers real-time collaboration through shared notebooks, syncing updates instantly across devices. Reviewers appreciate working together on notes, integrating with Teams and Outlook, and seeing who made changes, though some wish for more advanced tagging and editing reliability. Data Import/Export 4.3 (410) 58.54% of 410 reviewers that rated this feature as important or highly important With seamless data import/export, you can move content between OneNote and other Microsoft apps, print directly to notebooks, and export in formats like PDF or Word. Some reviewers find the integration and sharing options valuable, though export options are somewhat limited. Notes Management 4.7 (365) 83.56% of 365 reviewers that rated this feature as important or highly important With Microsoft OneNote’s notes management, you can organize content into notebooks, sections, and pages, mirroring a binder. Reviewers appreciate the intuitive structure, easy categorization, tagging, and the ability to include text, images, and files for efficient information handling. Task Management 4.4 (391) 64.19% of 391 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Microsoft OneNote 25 features Highlight content and/or make notations about parts of content Track and manage schedules and meetings via an integrated calendar OneNote offers real-time collaboration through shared notebooks, syncing updates instantly across devices. Reviewers appreciate working together on notes, integrating with Teams and Outlook, and seeing who made changes, though some wish for more advanced tagging and editing reliability. Leave comments and notes on documents for others to view With seamless data import/export, you can move content between OneNote and other Microsoft apps, print directly to notebooks, and export in formats like PDF or Word. Some reviewers find the integration and sharing options valuable, though export options are somewhat limited. Store, manage, and track all electronic documents in a centralized location OneNote allows you to store documents, images, and files alongside notes, accessible from any device and synced via OneDrive. Reviewers indicate it’s convenient for organizing and retrieving files, though some mention slower performance with very large documents. Assemble applications and processes by dragging over and arranging pre-built components Create and share notes/annotations taken during meetings Access software remotely via mobile devices With Microsoft OneNote’s notes management, you can organize content into notebooks, sections, and pages, mirroring a binder. Reviewers appreciate the intuitive structure, easy categorization, tagging, and the ability to include text, images, and files for efficient information handling. Arrange tasks based on the level of priority or urgency Notifications that are delivered to users as soon as an event occurs Set the frequency of a task's occurrence Timed notification for any upcoming task, deadline, appointment, or activity It gives you robust search and filter options, letting you quickly find notes by keyword, tag, or date—even within images or handwritten text. Users think the fast, accurate search across all notebooks and integration with Microsoft tools saves time and boosts productivity. Split and manage tasks into individual components UI looks like task board Edit task information and all related elements Create, manage and track all task activities and progression Track the status and progress of tasks Track and manage the scheduling of tasks Add labels or tags to tasks Sample files or documents that could be customized as needed or used as is A digital list of items that need to be completed Get Advice We can help you find the software with the features you need. Features 4.5 (1,900) 4.5 Based on 1,900 reviews ## Pricing Value for money 4.6 (1171) Free Trial [View pricing plan details](https://www.capterra.com/p/227211/Microsoft-OneNote/pricing/) Microsoft 365 Personal $6.99 Per User,Per Month It includes: - 1 TB Cloud Storage - Ad-Free Email - 1 Account - Microsoft Office Integration (Word, Outlook, Excel) - 5 Devices Per User - Offline Access Microsoft 365 Business Basic $7.20 Per User,Per Month It includes: - Identity and Access Management - User Management - Custom Business Email - Spam and Malware Filtering - 10+ additional Apps - Web and Mobile Versions of Office Apps - Chat, call, meet - Microsoft 365 Copilot available as an add-on Microsoft 365 Apps for business $9.90 Per User,Per Month It includes: - Anytime Phone and Web Support - Desktop Versions of Office Apps With Premium Features - Support and deployment - File storage & sharing - Web and Mobile App - Standard Security - Customer Relationship Management - Project Management Microsoft 365 Family $9.99 Flat Rate,Per Month It includes: - Up to 6 TB of cloud storage (1 TB per person) - 6 accounts - Data Security - Identity and Device Security - Microsoft Teams - Microsoft Outlook - Data and device protection for the entire family with Microsoft Defender Microsoft 365 Business Standard $15.00 Per User,Per Month It includes: - Live Events & Webinars - Attendee Registration and Reporting Tools - Video Editing - Email and Calendar Sync - Teamwork & Communication Microsoft 365 Business Premium $26.40 Per User,Per Month It includes: - Identity and Access Management - Advanced Phishing Protection - Virus Protection - Device Protection and Management - Endpoint Protection Value for money 4.6 (1,171) 4.6 Based on 1,171 reviews ## Integrations [ Microsoft PowerPoint](https://www.capterra.com/p/141633/PowerPoint/)[ Microsoft Excel](https://www.capterra.com/p/176574/Excel/)[ WordPress](https://www.capterra.com/p/131687/WordPress/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ OneDrive](https://www.capterra.com/p/161304/OneDrive/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)[ AutoCAD](https://www.capterra.com/p/265024/AutoCAD/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.3 (1024) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.3 (1,024) 4.3 Based on 1,024 reviews ## User reviews Overall rating 4.6 Based on 1,963 reviews Filter by rating 5(1299) 4(532) 3(109) 2(17) 1(6) Mentioned topic Sorted by most recent AU Anonymous User Software Engineer Information Technology and Services ### "Simple and Useful Tool for Organizing Notes and Ideas" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 May 2, 2026 Overall experience with Microsoft OneNote has been very positive. It is a simple and practical tool for taking notes, organizing ideas, and keeping everything in one place. It fits well for both personal use and work related tasks, especially when there is a need to quickly capture information. It is easy to use on a daily basis and helps stay organized without much effort. Even though there are a few minor issues like syncing delays or limited formatting options, it still remains a reliable and useful app for managing notes and improving productivity. Pros What I like most about Microsoft OneNote is how easy it is to capture and organize information in one place. It works like a flexible notebook where notes, images, links, and even sketches can all be added without worrying about structure too much, which makes it very practical for daily use. Ease of use is one of its strongest points. Creating and organizing sections and pages feels natural, and it does not take long to get comfortable with the layout. For team collaboration, it is useful because multiple people can work on the same notebook and see updates in real time. This makes it helpful for sharing meeting notes or project ideas without sending files back and forth. In terms of document management, it keeps everything well organized within notebooks and sections, so information is easy to find when needed. It also adds to productivity since it is simple to quickly jot down ideas and keep track of tasks without switching between different tools. Value for money is good, especially since it is included with Microsoft 365 for many users, which makes it accessible without extra cost. Customer support is available through Microsoft resources and help guides, which are usually enough for resolving common issues. Cons What I like least about Microsoft OneNote is that syncing can sometimes be slow or inconsistent, especially when working across multiple devices. It can take a while for updates to show up everywhere, which can be a bit frustrating. Another issue is that the organization system, while flexible, can become messy if not managed carefully. When there are many notebooks and sections, it can get harder to keep things structured and easy to find. There are also some limitations when it comes to formatting compared to more advanced word processing tools. It works well for notes, but not so much for more detailed document work. Overall, it is very useful, but these small issues can affect the experience at times. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TM Tou M. IT Technician Real Estate ### "A flexible tool for team collaboration " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 30, 2026 Overall Microsoft One Note is considered very good for our company usage. Great for team collaboration. The real time collab is great. Works great with our other Microsoft environment. Easy to use for all employes. Pros The top pro I like most about OneNote is the Organization, the notebooks > Sections > Pages structure makes it easy to keep things clean, especially for work projects or personal tracking. Another one is the syncing across multiple devices from PC, phone, and tablet using your Microsoft account. Being able to collaborate with teams is also great making all notes on one notebook a breeze. Cons Formatting gets a bit frustrating sometimes when copying form websites or making list can be a bit messy. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ML Matthew L. Teacher E-Learning ### "Excellent Learning and communication tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 25, 2026 Very useful for communication and lesson planning. A great piece of software for learning materials and collaboration between pupils and teacher. Pros Ability to plan lessons and store them for use and collaboration on here. Also, the ability to share communications with a team. Cons Sometimes it can be glitchy when sharing with others but the worst part is if someone else deletes or edits a note or part of one unintentionally. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KW Kate W. Office Manager Sports ### "If you stay on top of it it can be really useful!" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 21, 2026 I can see how for people that really get to grips with it that it can be a really useful tool for notes and planning. If you use it for everything and keep everything in once place it makes staying organized much easier. Pros It's a good option for keeping everything organized in one place. It’s really easy to jot down notes, add images, and keep things sorted into sections kind of like a Pinterest board. Cons It can feel a bit messy and out of control if you don’t stay organized, and syncing between different devices isn’t always up to date. It also takes a little time to get used to how everything is laid out as I don't think it's always obvious. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CQ connor q. it team lead Media Production ### "A flexible solution - strong syncing, flexible noting and 365 integration" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 2.0 2.0 Likelihood to Recommend 6/10 April 18, 2026 it serves as a strong option for flexible, low friction information capture and organisation. it works particularly well for mixed media, collaboration and for environment already embedded in 365/Microsoft. Pros A strong app for free-form notes; allowing mixed-media notes (i.e handwritten input, sketches, images and clips etc). Being part of the 365 ecosystem is supports strong collaboration and integration with other MS tools, and provides easy organising through notebooks; sections; pages; tags and more. Cons It doesnt feel as well-structured as other dedicated note or KB tools, which could pose a problem i9f seeking explicitly defined databases, rigid workflows or formal information architecture. It is perhaps not the best choice for users seeking strong control over xync behaviour or advanced document formatting, and is stronger as a note capture tool rather than a process, document management and presentation platform. Alternatives considered [Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/) [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) [Notion](https://www.capterra.com/p/186596/Notion/) Reasons for choosing Microsoft OneNote Microsoft have provided too many products with similar functionality so it's ultimately a bit of a gamble between what others recommend and making a choice in that respect- here, planner and Notion came ahead Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MC Miguel C. Desarrollador de Soluciones Program Development ### "El gestor de Notas mas completo!" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 2.0 2.0 Likelihood to Recommend 7/10 April 9, 2026 Aunque no lo uso seguido porqu estoy probando la versatilidad de Keep, es un software completo de gestion de notas, en eso no le ganan muchos, ya que son notas que pueden tener origen en lo que sea, hasta dibujos con mano alzada. Muy recomendable. Pros El update de interfaz al estilo completo de las herramientas de office fue muy agradable, además de toda la integración con Windows y otras herramientas. Cons no hay mucho que no me guste, ya que es un software simple, no se puede errar en hacer lago tan simple, oero a la vez tan bueno. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AU Anonymous User Data Analyst Medical Devices ### "It's good but not WAY better than others." 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 April 1, 2026 Overall I have had good experiences with OneNote. I would recommend others use it but other note platforms are similar and work just fine. Pros I use one note a lot. I take a lot of notes during my day to track what I've done and what i need to do. It is easy to use, manage documents, and collaborate. Cons Sometimes the UI gets a little confusing. This only really happened for the first bit I was using it. If you read my other reviews this is a theme so maybe it's just me. Not really many cons besides of this. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MB Mayted B. Miracle biller , and collector Hospital & Health Care ### "Great software " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 27, 2026 Over experience is amazing easy to use easy to organize easy to make new tabs. New files great software overall. Pros Microsoft OneNote is my go to! Every job I have had has one note and I continue to use it easy to manage, great way to organize your note Cons What I like least about one is that I personally been having a hard time sharing my notes with colleagues Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BA Bruno A. Electromechanical engineer Industrial Automation ### "Smart and Organized Note-Taking for Better Team Productivity" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 March 26, 2026 Overall, my experience has been very positive. It has helped improve organization and communication within my company. We use it to centralize information, meeting notes, and processes, which makes our workflow more efficient and organized. Pros What I like most about Microsoft OneNote is how easy it is to organize notes, projects, and ideas in one place. It allows my team to collaborate in real time, share information quickly, and keep everything well-structured. I also like that it syncs automatically across all devices. Cons What I like least is that sometimes the synchronization can be a bit slow, especially with large notebooks. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. EH Erica H. HR Analyst Financial Services ### "The Adjustment is Worth It!" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 7/10 March 23, 2026 Pros OneNote can be a great system to keep yourself organized and productive, if you know how to manage it. I really love that you can share your notes/documents with members of your team to collaborate on certain projects! Cons There are certain formatting functions on OneNote that I don't find easy to use and don't love. I am more used to a Microsoft Word format, so the OneNote interface can be an adjustment. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/227211/Microsoft-OneNote/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)