--- title: "Total Party Planner Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Total Party Planner Software - reviews, pricing plans, popular comparisons to other Catering products and more." source_url: "https://www.capterra.com/p/2278/Total-Party-Planner/" page_type: "product" language: "en" --- # Total Party Planner Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Total Party Planner ## What is Total Party Planner? The perfect catering software for business owners looking to automate their operations, save time and grow revenue. Designed with an easy-to-use interface that helps you transition from manual Word documents or spreadsheets into one single organized system. Enjoy streamlined reporting and outstanding customer service! ## What is Total Party Planner used for? [Catering](https://www.capterra.com/catering-software/)[Event Management](https://www.capterra.com/event-management-software/)[Restaurant Management](https://www.capterra.com/restaurant-management-software/) Top alternative Featured Overall rating Based on 153 user reviews Reviews sentiment Positive 97% Neutral 2% Negative 1% Starting price $65 Flat Rate, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Total Party Planner?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.totalpartyplanner.com/&name=Total Party Planner) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Total Party Planner 4.8 (153) VS. [4.7 (574)](https://www.capterra.com/p/118047/Tripleseat/reviews/) Starting Price $65 Flat Rate, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (153) Ease Of Use 4.6 (5,806) Value For Money 4.7 (114) Value For Money 4.6 (3,582) Customer Service 4.9 (146) Customer Service 4.7 (3,310) ## Total Party Planner alternatives [4.8 (81)](https://www.capterra.com/p/266878/Perfect-Venue/reviews/) Starting price $99.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars Highest Rated [4.9 (788)](https://www.capterra.com/p/147664/EventCreate/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.6 (6,093)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.5 (1,098)](https://www.capterra.com/p/26318/Cvent-Event-Management/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/2278/Total-Party-Planner/alternatives/) ## FAQs about Total Party Planner Overview ### What problems does Total Party Planner solve? Total Party Planner solves scattered event details, slow proposal turnaround, inaccurate food and labor costing, manual invoicing, and disconnected kitchen, sales, and staffing workflows. Caterers, event coordinators, restaurant private-dining teams, chefs, and bookkeepers use it to centralize bookings, track profitability, generate production sheets, and respond faster with polished client proposals. Answer based on 126 reviews Overview ### Which roles and teams benefit most from Total Party Planner? Total Party Planner is most used by catering business owners, presidents, and founders who need visibility into sales, event details, and profitability. Catering directors, event coordinators, and planners rely on it to manage proposals, menus, and timelines, while office and operations managers use it to streamline scheduling, logistics, invoicing, and team communication. Answer based on 133 reviews Overview ### What company size and specific industries is Total Party Planner built for? Total Party Planner is designed for businesses of any size that want to reduce manual work. The vendor description does not name specific industries, so the product appears to target a broad range of companies rather than a single sector. Features and Usability ### What are the key features of Total Party Planner? Total Party Planner includes core event management features like booking management, event calendar, CRM, proposal generation, and billing & invoicing. Key differentiators for caterers include kitchen/menu management, recipe and inventory tracking, customizable reports, electronic signature, and payment processing, with web-based access and a mobile app for off-site event work. Answer based on 66 reviews Pricing ### How much does it cost and what fees or limitations are included? Total Party Planner starts at $65/month for the Nibble plan with 1 user; Feast is 165/month for 2 users, and Delicacy is 365/month for 3 users. Extra users cost 25/month. Reviewers often say it is worth the price, though some call it steep and note a learning curve. Answer based on 38 reviews Integrations ### Which third-party tools and platforms does Total Party Planner integrate with? Total Party Planner integrates with Constant Contact for email marketing, Google Calendar and Microsoft Outlook for scheduling, QuickBooks Online Advanced for accounting, and Authorize.net for payment processing. These connections cover core business functions such as communications, calendar management, bookkeeping, and transactions for catering and event operations. Answer based on 18 reviews Getting Started and Support ### How easy is it to onboard and train a team on Total Party Planner? Total Party Planner offers in-person training, live online sessions, webinars, videos, and documentation. Reviewers say basic use becomes clear fairly quickly for hospitality professionals and new hires, while admins, inexperienced sales teams, and less technical users often need more time for setup, data entry, and learning the platform’s many features. Answer based on 17 reviews Getting Started and Support ### What customer support options does Total Party Planner offer, and how do users rate the experience? Total Party Planner offers email/help desk, FAQ/forum, a knowledge base, phone support, and chat. Users often describe support as fast, friendly, and thorough, with helpful training resources, clear walkthroughs, and follow-up after issues. A few note software glitches or a learning curve, but support is seen as responsive and attentive. Answer based on 66 reviews Catering industry ### Is Total Party Planner good for catering businesses? Total Party Planner works well for catering businesses that need event planning, food costing, proposals, production reports, and kitchen coordination in one place. Catering teams, banquet operators, and growing hospitality businesses often find it fits daily workflows well, though setup, recipe entry, and some custom needs can take time. Answer based on 50 reviews ## Features AI summary Based on 265 Catering reviews Capterra reviewers point to these as the top features buyers look for in catering software: - **Booking Management** (**80%** of reviewers rated this feature as critical) - **Event Management** (**66%**) - **Event Calendar** (**68%**) Total Party Planner supports all three features that reviewers rank highest: **Booking Management**, **Event Management**, and **Event Calendar**. Together, these capabilities help catering businesses manage client bookings, coordinate event details, and keep schedules organized in one place, allowing teams to stay on top of operations and deliver events more efficiently. Booking Management 4.7 (6) 50.00% of 6 reviewers that rated this feature as important or highly important Create, update, and manage bookings, itineraries, and reservations Event Management 4.8 (8) 50.00% of 8 reviewers that rated this feature as important or highly important Schedule and manage the logistics of activities and other gatherings Event Calendar 4.5 (2) 0.00% of 2 reviewers that rated this feature as important or highly important A list of events with their respective dates Order Management 4.0 (3) 33.33% of 3 reviewers that rated this feature as important or highly important Manage and track customer orders for goods, investments, or any other purchases Event Scheduling 4.7 (6) 50.00% of 6 reviewers that rated this feature as important or highly important Plan an event's time and location Contact Management 4.6 (7) 57.14% of 7 reviewers that rated this feature as important or highly important Manage, organize, and store contact information Total Party Planner 85 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Accounting Integration: Integrate with a third-party accounting system - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Attendee Management: Process of managing, tracking, and communicating with individuals who are registered to attend an event - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Banquet Management: Coordinate food and beverage delivery for events. - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Built-in Accounting: Accounting functionality within the system, not requiring integration with third-party tools - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Conferences/Conventions: Software that specializes in managing events such as conferences, conventions and trade shows - Contact Database: Centralized database of stakeholders and their contact information such as names, address, phone number etc. - Contact Management: Manage, organize, and store contact information - Contract/License Management: Track, store, and access client contracts or licenses - Cost Management: Manage budgets, track and optimize spending and align capacity to workload demand - Credit Card Processing: Accept and process credit card transactions - CRM: Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system - Customer Database: A collection of customer information such as contact details, demographics, previous interactions, etc. - Customer History: Access previous interactions or concerns to maintain customer relationships - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Forms: Customize contracts and forms to collect specific information - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Delivery Tracking: Track item deliveries through dispatch notifications, status and location tracking, and ETA updates - Discount Management: Track products that are for sale at a reduced price or part of coupon promotions - Document Management: Store, manage, and track all electronic documents in a centralized location - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Electronic Payments: Electronically collect payments for goods or services - Electronic Signature: Digitally sign online documents - Employee Management: Track employee schedules, availability, and performance across projects and tasks - Event Calendar: A list of events with their respective dates - Event Management: Schedule and manage the logistics of activities and other gatherings - Event Scheduling: Plan an event's time and location - Exhibit/Vendor Management: Manage location logistics and coordinate the participation of exhibitors or vendors in an event - Facility Management: Manage the maintenance of building facilities - For Catering Businesses: Software designed for caterers and catering businesses. - Forecasting: Form predictions based on past and present data/trends - Historical Reporting: Information, data and reports that are being tracked over time - Interactive Reports: Edit and personalize data view as needed - Inventory Management: Track and manage inventory levels to maintain proper supply - Inventory Tracking: Track and monitor inventory items, such as raw materials, unfinished goods, and ready-to-sell items - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Kitchen/Menu Management: Allows users to view inventory and build a menu that's appropriate - Labor Cost Reporting: Report on the allocation and distribution of labor costs across projects - Loyalty Program: Offer prizes, discounts, and other incentives for customers to earn reward points on purchases and redeem them for future purchases - Mobile Access: Access software remotely via mobile devices - Mobile App: Access the system via a mobile application - Multi-Location: Manage and support multiple locations - Order Entry: Entering, storing, and transmitting electronic and/or online orders, tests and other services for all types of industries - Order Management: Manage and track customer orders for goods, investments, or any other purchases - Order Tracking: Track orders throughout the fulfillment process - Payment Processing: Accept, record, and reconcile financial transactions - Promotions Management: Design, communicate, and distribute incentives to perform a specific action - Proposal Generation: Create proposals based on costs of labor and materials - Purchase Order Management: Create, send, and track purchase orders and their statuses - Quotes/Estimates: Generate quotes or estimates for customers - Real-Time Analytics: Analyze and gain insights into data in real-time - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Real-Time Updates: Receive system updates as soon as any changes are made - Recipe Management: Store recipes, enable recipe modification, and generate data required for production records - Recurring Orders: Managing orders that a customer purchases repeatedly and regularly - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reservations Management: Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Room Block Management: Book and manage rooms at an event - Room Booking: Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held - Sales Reports: Reports specific to sales analysis for trends and strategies - Sales Trend Analysis: Analyze the current state of sales data to accurately understand trends and forecast future sales numbers. - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Social Promotion: Market event via social media tools - Stock Management: Manage the buying, selling, and holding of stocks - Supplier Management: Manage all supplier data and operations - Table Management: Assign waitstaff and coordinate the table services - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Waitstaff Management: Track and manage waitstaff information and schedules - Weddings/Parties: Software that specializes in weddings, public and private parties --- Get Advice We can help you find the software with the features you need. Features 4.6 (124) 4.6 Based on 124 reviews ## Pricing Value for money 4.7 (114) [View pricing plan details](https://www.capterra.com/p/2278/Total-Party-Planner/pricing/) Nibble $65.00 Flat Rate,Per Month It includes: - Basic Event Reporting - Beverage/Equipment Order Tracking - Build Custom Events - Calendar of Events - Includes 1 User - Manage User Permissions Feast $165.00 Flat Rate,Per Month It includes: - Advanced Event Reporting - Banquet Room Management - Banquet Room Manager - Beverage - Customer Portal - Detailed Profit Analysis - Event Copy - Event File Uploads - Express Order Form - Includes 2 Users - Menu - Menu and Recipe Costing - Message Templates - Mobile Companion App - Packing List - Rental Package - Staff Hiring Manager - Task Templates Delicacy $365.00 Flat Rate,Per Month It includes: - 229 Checkpoints - API Monitoring - Concurrent Checks - Error Screenshots - Includes 3 Users - Mobile Website Monitoring - Monitor in 4 Browser - Transaction Monitoring - Unlimited Operators - Verify Slas - Voice Alerts Value for money 4.7 (114) 4.7 Based on 114 reviews ## Integrations [ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Constant Contact](https://www.capterra.com/p/31898/Constant-Contact/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ QuickBooks Online Advanced](https://www.capterra.com/p/189398/QuickBooks-Online/)[ authorize.net](https://www.capterra.com/p/221412/authorizenet/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (146) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (146) 4.9 Based on 146 reviews ## User reviews Overall rating 4.8 Based on 153 reviews Filter by rating 5(134) 4(15) 3(3) 2(1) 1(0) Mentioned topic Sorted by most recent AM Alexis M. Event Planner Food & Beverages ### "TPP the overview" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 July 17, 2024 TPP had a big learning curve and takes a lot of effort to put together but once you have the system in place it can do amazing things. Pros I like that TPP has different app integrations that allow us to almost seamlessly use other programs such as staffing software. Cons I don't like that TPP doesn't have the ability to update times or details once transfer to another software. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. NG Neal G. Owner Events Services ### "Event Management Great- TPP Pay- DEPLORABLE !" 2.0 Overall Rating 2.0 2.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 3/10 April 4, 2024 Pros Ease of Use and Functionality. Catering Software is OK Cons Subscribed to TPP Pay and they have HIDDEN FEES that you would not believe- Every Day its Another. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. LH Laura H. Owner Food & Beverages ### "The Best Catering Software " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 2, 2023 Pros We love that we can create a detailed proposal in TPP, that becomes a working event plan, and that we can have one version for the client with pricing and client appropriate notes and an internal version without pricing and kitchen/internal specific notes. We also love that we can send our contracts for esignatures and integrate with a payment system (including ACH which we offer at no charge or credit cards with a fee) Cons I wish that TPP had better interfaces with the major food suppliers so that we could import our pricing and it would covert to the correct units for costing recipes. I know there are some third party options for this but they haven't been good matches for us. Alternatives considered [Caterease](https://www.capterra.com/p/2280/Caterease/) Reasons for choosing Total Party Planner Much easier to use. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor November 9, 2023 Hi Laura! Thank you so much for your review and feedback of Total Party Planner Catering Software! We appreciate you so much! DL Dawn L. Office Manager Food & Beverages ### "Hands down THE BEST" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 24, 2023 We've grown our business since starting with TPP. As we are able to track more. Pros Everything. Literally everything is the BEST about TPP. From the ease of adding a contact, to booking an event, to even customer service. It's all INCREDIBLE Cons Only con-is I wish we could save our own customized contract that I re-do every time in Word. However, I feel like this feature will eventually be available. Reasons for choosing Total Party Planner The Ease of Use. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User Owner Food & Beverages ### "TPP-Totally Perfect Planning" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 6, 2023 Pros I love having the ability to customize and brand all our communications with clients. We were a very small 2 person team, but having the ability to manage booking and send professional proposals, was absolutely our main priority. I liked that everything was in one place, and could be integrated into other apps/services if needed. Cons We just do not use it to it's fullest potential and that's our fault. It has a lot of data entry to make sure it is running completely smooth, so it's hard sometimes to figure that out. But customer service will help you if you can make time and make it a priority to set up. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. ML Moesha L. Event Specialist Events Services ### "Absolutely LOVE TPP" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 3, 2023 Everyone working within TPP is kind, knowledgeable & super helpful. If anything else, you will definitely appreciate their amazing customer service. \[sensitive content hidden\] is amazing. She answers any questions that you have & checks in with you to see how you're coming along with the program. \[sensitive content hidden\] is super responsive & helpful when it comes to TPP Pay and is very friendly. \[sensitive content hidden\] (from Client Care) has been the best person throughout this entire process. He's very patient, caring & works hard for you to make sure that everything is running smoothly. Pros My favorite thing about this program is that once you have everything entered in for an event, all you have to do is pull up the report that you need & it's all compiled for you & ready to go. This has saved me a lot of my time! I now have more time to respond to clients faster & more efficiently. Cons The only con, that I have found so far, is just the beginning of the process can be a bit overwhelming. Trying to get all the information together needed for this program & learning how to use it at the same time is overwhelming & time consuming. BUT necessary! Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. JV Jessica V. Co-Owner Food Production ### "Catering Software" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 12, 2023 The best! The customer service is always on top of any questions or help we need. Honestly I've never worked with any company that was so helpful! Pros CRM system! It's the perfect place to track leads and do proper follow ups all in one place. The CRM system is what won us over but we are mind blown of the capabilities TTP has. We are just under 1 year of using the system and we are constantly learning something new within the system to better help our daily operations. Cons Nothing! I'm not going to lie it takes a lot of work on your part to get everything set up but I promise it will all be WORTH IT! The more you put into the system the more you will get out it. Switched from [Curate](https://www.capterra.com/p/174139/Curate/) For TPP's CRM system. Way better to track leads and follow up with them. However after signing up we realized there was sooooo much more! Reports Reports Reports for everything you could possibility need. The reports were very minimum on our previous system. Reasons for choosing Total Party Planner TPP is made for Caterers! -Other programs are trying to cover a wide range of event industry professionals so they are not tailored specifically for your own needs. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. NN Nathan N. Owner Food & Beverages ### "TPP is a must have for any catering operation!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 11, 2023 Pros Ease of use and quick learning curve. Makes our job efficient and streamlined. Cons The only con is that occasionally the software runs slow but besides that it’s great! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JH Jim H. Manager Events Services ### "Excellent Customer Service" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 3, 2023 Having worked in multiple industries with many different companies, TPP's customer service team is exceptional. They are the folks that make the software worth the expense. Pros No question that the absolute best feature of Total Party Planner is your excellent customer service. They respond super promptly. They are always helpful and easy to talk to and will, when necessary, walk us through any steps we need to get the results we're looking for. Cons A robust mobile app would be great to have. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. TY Toria Y. Sales Associate Hospitality ### "Great software!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 4, 2021 Pros I love that it saves my changes automatically! Cons I have to copy and paste the same note in order for it to show on my proposals and worksheets Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. [View all Reviews](https://www.capterra.com/p/2278/Total-Party-Planner/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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