--- title: "DealRoom Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is DealRoom the right Project Management solution for you? Explore 247 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/228207/DealRoom/reviews/" page_type: "reviews" language: "en" publication_date: "2026-10-21" --- DealRoom 4.6 (247) [View alternatives](https://www.capterra.com/p/228207/DealRoom/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated October 21st, 2026 # Reviews of DealRoom Ease of use 4.5 Customer Service 4.6 ## Pros and Cons in Reviews WM Whitney M AssociateLaw Practice, 201 - 500 employeesUsed the software for: More than 2 years. “My favorite is the ability to download the data room index and keep folders organized.“ February 18, 2021 KD Kinda D M&A Operations Manager Information Technology and Services, 1,001 - 5,000 employeesUsed the software for: Less than 6 months. “The little details like not having your own templates, having to import and export, no ability to copy assignees can be annoying .“ October 4, 2021 EG Edgar G DirectorAccounting, 10,001+ employeesUsed the software for: 1-2 years. “Affordable product, practical, it is a good alternative for small-mid sized companies that want to invest in a virtual data room in an M&A context“ September 30, 2021 AJ Amy J VP Cooperate Development Mental Health Care, 501 - 1,000 employeesUsed the software for: Less than 6 months. “I really dislike that I can't track contacts and follow up prior to getting someone to a possible deal.“ October 6, 2021 LZ Lina Z Investment banking analystInvestment Banking, 51 - 200 employeesUsed the software for: Less than 6 months. “Really great at organizing great amounts of info and indexing documents so collaborators can easily work together“ February 23, 2021 PG Paulette G Director of Finance & AccountingAccounting, 11 - 50 employeesUsed the software for: Less than 6 months. “I thought there were too many update emails from deal room.“ February 23, 2021 IF Ian F M&a tax managerAccounting, 10,001+ employeesUsed the software for: Less than 6 months. “Some deal rooms do not allow you to filter by date and this one does which is very convenient.“ September 21, 2021 KL Kelly L ConsultantFinancial Services, 10,001+ employeesUsed the software for: 6-12 months. “It took too long to onboard my team.“ March 2, 2021 ## Showing most helpful reviews Showing 1-25 of 247 available reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use R Reviewer Investment Banking Associate Used the software for: 1-3 years ### "Excellent platform with ease of use" April 19, 2018 5.0 It helps us manage the document / info sharing between the client, our firm and the potential investors. It also allows us to manage users, their permissions etc. It is also helping us managing the analytics on user access. It is easier to upload large size files and share it with intended users which is not possible on outlook due to size limits. Pros Dealroom is easy to use, you can populate dealroom with your due diligence folders and create due diligence list right inside the dealroom instead of sending the due diligence list separately to your clients. Cons Missing Outlook plugin which is mostly available will update tab that would allow execution team to update status on this would allow execution team to update status on transactions. Review Source R Reviewer Partner Used the software for: Less than 1 year ### "DealRoom review" July 7, 2019 5.0 Great tool for us to share very sizeable documents at a reasonable cost. Pros DealRoom is very easy to set up, upload and share docs on a confidential basis. Cons There is not a great way to add summary comments or notes to the notification email on new files uploaded. Additionally, the file name gets cut off in the cover email notifications. Review Source R Reviewer M&A Operations Manager Used the software for: Less than 1 year ### "Dealroom for Vinted" October 6, 2021 3.0 We haven't tested it in a real project yet, we only set it up and did initial testing and training. \[SENSITIVE CONTENT\] has been immensely helpful and many thanks to her. I can provide more insights after testing it in a real project. Pros Dealroom is user friendly and easy to use, it's clear and well structured for M&A processes. However, more work has to be put into the little details that a user has to go through from an operational POV. The general logic., flow, functionality and features are very handy and useful Cons The little details like not having your own templates, having to import and export, no ability to copy assignees can be annoying . Review Source R Reviewer Investment Manager Used the software for: Less than 1 year ### "Carmen’s Review " October 1, 2021 5.0 I enjoyed it over other data rooms when it comes to closing a transactions. Pros Easy to use when coordinating with multiple parties Cons Too many email notifications received on a daily basis can cloud what is important. Review Source R Reviewer Associate Used the software for: Less than 1 year ### "Amazing VDR!" July 28, 2020 5.0 Uploading documents and making changes are so easy. Any time I use a different VDR I get frustrated. Pros It is much easier to use then most other VDR's I have worked with. The functionality and intuitive features are the best out there. Cons There are no specific complaints I have with this software. A VDR is supposed to make things easy for us to upload documents in a secure location and Deal Room has solved that problem. Review Source R Reviewer Director Used the software for: Less than 1 year ### "Observations of first time User" August 13, 2020 4.0 Access to a very large cache of documents to be viewed by multiple people across the world Pros Documents seem to be easily found and easily opened Cons When I added a request, the other users with access get notified of my request but not me. It is off putting at first as I was not sure that my request had been processed. When an email is received notifying of a new document added to a folder, I tried accessing that via both the document link and the folder link. In each case, it took me some time to work out how to get back to the main menu. There needs to be an clearer and easier path (for first time users) back to the main menu of document folders . Review Source R Reviewer Senior Associate Used the software for: Less than 1 year ### "Great data room for users" July 30, 2020 5.0 Pros DealRoom was a great platform for a project I recently worked on. It provided timely notifications when new items were uploaded to the site, and it the folder structure was easy to navigate and search. Cons DealRoom was easy to use and access - I can't think of anything that I didn't like about the platform. Review Source R Reviewer Executive Assistant to CEO Used the software for: Less than 1 year ### "DealRoom Review " August 13, 2019 5.0 We use DealRoom for Due Diligence and Integration Planning. We love that it is permission-based, down to folder within a section. It has been abundantely helpful getting visibility and real-time updates to the team members involved. Pros It's very user friendly and has a clean UI/UX. Cons I've sent a product request for a "Checklist" feature to be added. Review Source R Reviewer SVP of Product and Marketing Used the software for: Less than 1 year ### "Easy experience for end user!" December 18, 2018 5.0 Pros Intuitive, just like managing folders and documents on my computer. Never had a proble gaining access. Cons Notifications for each document uploaded coukd be overkill at times, would orefer a daily rollup or a proactive outreach based on the volume of notifications I was getting to ask if I’d like to turn them off. Review Source R Reviewer Project Manager Used the software for: Less than 1 year ### "Fresh approach to stale VDR platforms" August 3, 2018 5.0 Pros As strictly an end-user, I appreciate certain features, such as bulk download, sort by recent upload, and the ability to customize notifications. Cons I wish that there were additional folders that held "New," "New Since," and "Unread" documents. Review Source R Reviewer Senior Director, Sales Operations Used the software for: Less than 1 year ### "DealRoom Feedback" July 27, 2020 5.0 Good. We didn't control the software choice but it was easy to use. Pros This was our first time using DealRoom. Our partner uses this as a secure data portal for sharing sensitive, controlled data. We found it very useful and if we had questions, the support team was very quick to respond, resolve, and confirm we understood why the issue occurred and that we were clear with the explanation. The system was easy to navigate and track usage and updates. Cons No significant issues. We were a little confused at times when one person on the team reviewed "new" data which caused the "new" flag to fade and others might miss this due to the volume of data shared. A suggestion: retain the "new" flags for one full day and change the color once the entry is initially reviewed (e.g. green moves to yellow) and stays yellow for 24 hours so the team knows it's new but has been reviewed. Not a big thing, just a suggestion. Review Source R Reviewer Solicitor Used the software for: Less than 1 year ### "One of the best" March 16, 2019 4.0 Thoroughly impressed, prefer it over competing products such as intralinks, MerrillDatasite One and even Ansarada. The download and processing speed of the site really stands out to me. Pros This software has stood out to me for various reasons. - Fast download speed to easy zip folders which have smaller capacity and are therefore easy to email forward. - Loading speed of the pages is considerably faster than other deal platforms. - Q&A function is user friendly and simple with clear indicators to questions being answered and edit/attachment functions. Cons \- It doesn't seem clear to me as to how to attach data room document numbers to the top of the document when downloaded from the site. - The exported excel index does not include the date which documents were unloaded to the data room. Review Source R Reviewer Associate Used the software for: 3-5 years ### "DealRoom Review" June 28, 2019 4.0 Using the site for M&A transactions, it is easy to keep all relevant parties on the same page. Pros The functionality and intuitiveness of the software are the most important features. The simple yet elegant design makes navigating the site quite easy. Cons Realizing that there can be vast amounts of data with long pathways, ideally it would be easier to download all files without renaming any of the files. Review Source R Reviewer Analyst Used the software for: Less than 1 year ### "Great Collaboration Tool" September 22, 2021 5.0 Very positive experience with the product, was very easy and intuitive to use, the ability to tag other users in deliverable objectives was a game changer Pros The ability to tag other users in outstanding items & exchange comments / notes Cons At the onset the VDR was a little difficult to user, however once familiar it was very clear / intuitive Review Source R Reviewer VP Used the software for: 3-5 years ### "Dealroom Review" February 22, 2021 5.0 Positive experience. Crisp user interface. Pros Ease of use (navigation); do not require massive training. Cons None, for my limited use - all desired features were well handled. Review Source R Reviewer CPA Used the software for: Less than 1 year ### "CPA" March 3, 2021 5.0 Seems to perform well for requirements Pros Ease of use once features understood. Set up initially by Atlas Technical Consultants Inc. attn: \[SENSITIVE CONTENT HIDDEN\]. You should contact her for her opinion of the data room ease of use, download process etc. Cons No negative comment the data room features seem to be easy to use. Review Source R Reviewer M&a tax manager Used the software for: Less than 1 year ### "4/5 stars" September 22, 2021 4.0 Pros Some deal rooms do not allow you to filter by date and this one does which is very convenient. Cons Sometimes downloading files with their index number can be an issue. Review Source R Reviewer Engagement Manager Used the software for: Less than 1 year ### "Great for Large, Complex Deals- Easy to Use" September 28, 2021 5.0 Overall, this was a good experience. I am happy to see when DealRoom is used when I am involved in a deal. Pros Love being able to preview documents securely without downloading. Has helped a ton in deals with various entities involved in diligence. Cons While the product was easy to use, I wonder if they can add functionality to show what you have viewed/downloaded in the past. I found myself clicking around a bit not knowing what I had viewed already. Review Source R Reviewer gerente de desenvolvimento de Novos Negócios Used the software for: Less than 1 year ### "Files" July 27, 2020 4.0 Pros The features most impact are the structures of files and they are use easy. Cons When files are placed in blocks, we have difficulty downloading them. Sometimes we need to download everything, when we need a single one. Review Source R Reviewer CFO Used the software for: Less than 1 year ### "Reviewer" July 30, 2020 5.0 Very nice and usefull. I particularly appreciate to receive alerts when new documents are uploaded. Pros Easy to use, very clear file structure, files are easy to donwload Cons There are no elements that I can see in that area. Review Source R Reviewer Tax Manager Used the software for: Less than 1 year ### "Positive" September 22, 2021 5.0 Pros the ease of use and downloading documents. Cons dual factor authentication. I prefer the option for an email code instead of text message. Review Source R Reviewer sr mgr Used the software for: Less than 1 year ### "Data Room " September 28, 2021 5.0 Housing of information relating to transactions Pros User interface is intuitive and easy to navigate - this is important as all competitor products look differently from one another. DealRoom's interface aids in efficiency. Cons Not offhand - no. It is easy for me to recognize new attachments and updates to the site. Review Source R Reviewer Client Success Specialist Used the software for: Less than 1 year ### "Great for smaller deals" September 29, 2021 4.0 Pros This program works great for our smaller deals and was easy to set up and alter to fit our needs. Cons Doesn't work well for larger deals with multiple locations. Review Source HP Hanh P. Manager Used the software for: 1-3 years ### "DealRoom feedback" July 30, 2020 4.0 I work in HR, and there are certain data that needs to be restricted to limited HR folks. The DealRoom feature allowed us to set the access accordingly Pros user friendly, easy to navigate through documents, access can easily be set accordingly to user's needs Cons None. I can't think of anything at this time Review Source R Reviewer Managing Director Used the software for: 1-3 years ### "Deal work" July 31, 2018 4.0 Sharing data with multiple parties and allowing segmented access to select information Pros Flexibility for organizing and posting data Cons Changing structures once initial information has been loaded Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.