--- title: "Workgroups DaVinci Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Workgroups DaVinci Software - reviews, pricing plans, popular comparisons to other Project Management products and more." source_url: "https://www.capterra.com/p/228315/Workgroups-DaVinci/" page_type: "product" language: "en" --- # Workgroups DaVinci Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 6, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Workgroups DaVinci ## What is Workgroups DaVinci? Workgroups DaVinci delivers intuitive proofing and approval workflow management in a scalable solution that grows with your team's needs. Get timely, targeted feedback and approvals from internal and external stakeholders, speed up your revision cycle and deliver amazing creative work. ## What is Workgroups DaVinci used for? [Project Management](https://www.capterra.com/project-management-software/)[Task Management](https://www.capterra.com/task-management-software/)[Online Proofing](https://www.capterra.com/online-proofing-software/) Top alternative Featured Overall rating Based on 11 user reviews Reviews sentiment Positive \- Neutral \- Negative \- ### Starting price Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Workgroups DaVinci Overview Updated September 2026 AI summary Workgroups DaVinci provides project, task, and workflow management for teams of all sizes, offering features like deadline management, project time tracking, Gantt and Kanban views, and collaboration tools. With document management, approval workflows, customizable templates, and access controls, it supports teams needing to organize assets, coordinate stakeholders, and track project delivery across web and desktop platforms. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Workgroups DaVinci 4.6 (11) VS. [4.6 (6,117)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting Price Contact vendor Starting Price $9 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (11) Ease Of Use 4.5 (2,688) Value For Money 4.4 (9) Value For Money 4.3 (1,975) Customer Service 4.8 (10) Customer Service 4.4 (2,129) ## Workgroups DaVinci alternatives [4.5 (178)](https://www.capterra.com/p/225762/Accelo/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [Wrike](https://www.capterra.com/p/76113/Wrike/) [4.4 (3,040)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/76113/Wrike/) [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) [4.5 (3,552)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/79104/Smartsheet/) [ClickUp](https://www.capterra.com/p/158833/ClickUp/) [4.6 (4,631)](https://www.capterra.com/p/158833/ClickUp/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/158833/ClickUp/) ## FAQs about Workgroups DaVinci Overview ### Which roles and teams benefit most from Workgroups DaVinci? Workgroups DaVinci is most used by creative and marketing teams, especially graphic designers, art directors, copywriters, and design managers. These roles rely on it to manage creative workflows, route approvals, organize project assets, and keep production timelines visible. Marketing operations and project leaders use it to coordinate stakeholders and track delivery. Answer based on 11 reviews Overview ### What company size and specific industries is Workgroups DaVinci built for? Workgroups DaVinci is designed for small, mid-sized, and large teams that produce high-volume creative work. It fits organizations in creative production environments, including agencies, design studios, and in-house marketing departments that need to manage frequent content creation and review. Features and Usability ### What are the key features of Workgroups DaVinci? Workgroups DaVinci offers project management features such as task management, project planning/scheduling, Gantt/timeline view, Kanban board, and milestone tracking. It also includes workflow management with approval process control, role-based permissions, and configurable workflows, plus collaboration and documentation tools like @mentions, document management, file sharing, and reporting. Getting Started and Support ### What training and onboarding options does Workgroups DaVinci offer? Workgroups DaVinci provides live online sessions, webinars, documentation, and videos to help teams get started. Live online sessions and webinars support guided instruction, while documentation and videos offer self-paced reference material for learning features and reviewing setup steps as needed. Getting Started and Support ### What customer support options does Workgroups DaVinci offer? Workgroups DaVinci provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, and Chat. No reviewer feedback about support is available in the catalog data, so user experience with response times, helpfulness, or common frustrations cannot be assessed from the provided information. ## Features AI summary Based on 29,194 Project Management reviews Capterra data shows that buyers of project management software rank the following features as their top priorities: - **Deadline Management** (**59%** of reviewers rated this feature as critical) - **Project Time Tracking** (**62%**) - **Project Time Tracking** (**62%**) Workgroups DaVinci supports all three of the features reviewers rate highest: **Deadline Management**, **Project Time Tracking**, and **Project Time Tracking**. Together, these capabilities help businesses keep projects on schedule, record time accurately, and manage workloads more effectively, allowing teams to stay organized and maintain better visibility into project progress. File Sharing 4.0 (4) 25.00% of 4 reviewers that rated this feature as important or highly important Public or private sharing of digital files such as documents, audio/video, images, and more Approval Process Control 5.0 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Manage the process of evaluating documents or requests submitted for approval Customizable Templates 3.7 (3) 0.00% of 3 reviewers that rated this feature as important or highly important Pre-designed layouts that can be customized to match preferences and requirements Milestone Tracking 4.0 (3) 33.33% of 3 reviewers that rated this feature as important or highly important Monitor task progress and planned accomplishments to better manage project status Percent-Complete Tracking 4.0 (3) 0.00% of 3 reviewers that rated this feature as important or highly important Level of completion within a task Prioritization 4.7 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Arrange tasks based on the level of priority or urgency Workgroups DaVinci 72 features ### All Features - @mentions: An @mention is a way to tag or notify a specific person about a message/post - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Agile Methodologies: Iterative project Management approach that involves technologies such as Kanban, Scrum, XP, APF, XPM and more - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Assignment Management: Assign issues and tasks based on availability or required skills - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Chat/Messaging: Communicate using direct chat or messages within the system - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Configurable Workflow: Configure existing workflows to meet your organization's needs - Customizable Dashboard: Alter the layout and content of dashboards - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Dashboard Creation: Creation and customization of dashboards - Data Import/Export: Import and export data to and from software applications - Deadline Management: Specify or track the date/time a project, task, etc., is due for completion - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Review: Review and analyze existing information across documents - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - File Management: Create, save, and store files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Forms Management: Store, manage and track all forms in a centralized location - Gantt/Timeline View: Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies - Idea Management: Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects - Kanban Board: Visualization tool to organize and optimize tasks and track their status at every stage of workflow - Marketing: Marketing tools that integrate with a website or social media, email marketing, or help create printed marketing materials. - Milestone Tracking: Monitor task progress and planned accomplishments to better manage project status - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Multiple Projects: Ability to handle several projects simultaneously - Percent-Complete Tracking: Level of completion within a task - Portfolio Management: Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk - Prioritization: Arrange tasks based on the level of priority or urgency - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Project Planning: Organize and schedule projects - Project Planning/Scheduling: Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints - Project Templates: Pre-designed project plans that can be customized - Project Time Tracking: Measure time to completion or hours worked for projects - Project Tracking: Monitor the progress of projects from start to finish - Project Workflow: Create, manage, or update project workflows. - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Real-Time Updates: Receive system updates as soon as any changes are made - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Project Tracking: Track task progress, milestones, delays, or other key information and generate reports on them for evaluation - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Rules-Based Workflow: Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - Status Tracking: Track the status over time for a request, process, asset, or transaction - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Task Progress Tracking: Track the status and progress of tasks - Task Scheduling: Track and manage the scheduling of tasks - Template Management: Create, save, and re-purpose templates for emails, forms, etc. - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing - To-Do List: A digital list of items that need to be completed - Traditional Methodologies: Sequential approach (i.e. Waterfall) in which users break down and plan an entire project before the launch - Updates: If your funding amount ever increases, your firm should be able to provide you with an updated 409a report. - Version Control: Track revisions and updates made to files and navigate between different versions - Workflow: Offers workflows to process Data Subject Access Requests to enable multiple departments to assist when complying with user access and deletion requests. - Workflow Configuration: Alter the default workflow to meet your organization's needs - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.2 (11) 4.2 Based on 11 reviews ## Pricing Value for money 4.4 (9) ### Starting price Free trial not available Value for money 4.4 (9) 4.4 Based on 9 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (10) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (10) 4.8 Based on 10 reviews ## User reviews Overall rating 4.6 Based on 11 reviews Filter by rating 5(7) 4(4) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent JC Juan Carlos E. Director de Proyectos y Gerente Alternative Medicine ### "Equipos de trabajo sincronizados facilmente" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 December 22, 2022 El hecho de tener una copia digital de los trabajos a alizar, sobre todo te permite realizar las tareas con mucha tranquilidad, así como ayuda a mantenerse concentrado en cada tarea por parte de todos los miembros del equipo asiganado, y es bastante facil crear los formularios. Así que en general una experiencia 100% positiva. Pros Workgroups nos evita tener que tramitar un proyecto por mails de control o incluso a veces en papel impreso. Tener en un mismo lugar toda la evolución y tareas de un proyecto, no solo facilita el orden y no perder información, sino que facilita la coordinación del grupo de trabajo. Cons Es muy dificil de sacarle pegas a este software, dado que una vez lo has usado, dificilmente nadie del grupo de trabajo se queja, dado que facilita en todos los sentidos las tareas de cada unoi, y además deja un archivocopia de seguimiento y aviso de cada tarea realizada. Además ess facil de usar, y quitando alguna aclaración la primera vez que se ha usado, luego todo es sencillo. Reasons for choosing Workgroups DaVinci Por recomendación, y porque ya disponemos de otros prodctos de DaVinci, y son 100% de confianza. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Robin E. Graphic Design Specialist Primary/Secondary Education ### "Workgroups will get your team organized with ease!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 19, 2021 When I started my high-volume job we were printing every job and passing it around for everyone to mark-up. I had paper all over my office of new jobs and edits. It was a mess. What if you throw something away accidentally?? Having Workgroups keeps us from having to print everything, let's us have one spot that is transparent so everyone can stay on task and informed. We are a small group but I have used the original Pros I love having digital proofing, having a digital to do list to keep me on task and it's easy to build forms and task list to meet your teams needs. A user-friendly collaboration and project management tool. Customer Service is also very helpful and responsive when you need help or need to report a bug. Cons Any cons would be picky. Mostly tightening up or continuing to evolve features. Nothing that would be a deal breaker. They are very open to feedback and are continually updating and improving the product. Gets better every update! Reasons for choosing Workgroups DaVinci I used the original version of Workgroups at a previous job and knew it would work for us. The new version of Workgroups is more affordable and the user has more control over it than the original version. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. EB Ellen B. Manager of Design Retail ### "Value" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 September 22, 2021 Pros It is generally easy to use. You can add a lot of users and proofers. Reading comments and figuring out edits as they relate to each creative piece are easy to use. Cons There isn't a way to download a PDF of the comments and proof. It would be nice to have an app on my desktop instead of having to open in a web browser each time. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. LT Lauren T. Graphic Designer Retail ### "DaVinci Review from Designer Standpoint" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 21, 2021 Amazing! It has made our project assignments and proofing much smoother. Pros Being able to have my projects listed out on one screen with task list, info and due date. It is nice to see my projects move from task to task and knowing which ones needs to be addressed soon. Cons In the proofing page, we used to be able to click on a comment and it would go to that comment on the doc, that no longer seems to work now. Would also like to have all my alerts/tags from all projects in a message widget on the home screen vs only seeing it when that project screen is open. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. KS Katie S. Senior Graphic Designer Marketing and Advertising ### "Review" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 September 21, 2021 Pros Customer service. How it is organized and layed out. The proofing set up. Cons Every time they do an update there is functions that previously worked that do not work anymore, then they have to go in and fix. Some changes we have asked to make to the program are taking longer than we thought. There is daily glitches and refreshing needed. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. NR Nate R. Senior Graphic Designer Graphic Design ### "Work Groups Makes work easy!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 16, 2021 Pros Checklists and management capabilities help keep jobs on track and in order. Having to work on multiple projects at once can be cumbersome, but workgroups helps keep everything in order! Cons There are still some glitches in regards to notifications and triggers to indicate when comments are made, but the great IT support chat really helps connect you to someone that is always willing to go the extra mile to make sure the issues are resolved! Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JR John R. Copywriter Retail ### "Thank You DaVinci " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 September 15, 2021 It's been a great way to manage many projects and the interface is very easy to use. I've enjoyed it on a daily basis. Pros I really like the proofing process and how easy it is to assign reviewers and leave comments. I appreciate the calendar view of deadlines for projects. Cons When leaving a comment, you cannot click your cursor anywhere in the comment box to revise your text, you have to use the arrows to go up and down which is slightly annoying. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. NR Nanette R. Art Director Consumer Goods ### "The Right Product At The Right Time" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 September 15, 2021 Overall this product came into our workflow a month before the pandemic hit. We have the capacity to work with people from home, in the office, in India, China and the UK. It was what we needed to be able to continue work with almost no disruption. Pros The side by side feature for communicating change is wonderful. Our company production is spread across 4 continents and being able to share my screen and communicate with notes inside DV saves me hundreds of hours a week. Cons If you delete something, it is gone forever. No take backs. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. TM Tia M. Senior MARCOM Manager Consumer Goods ### "Easy to Use Software " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 7/10 December 1, 2020 DaVinci was a very easy software to use and navigate around. The only reason we discontinued use was due to its reporting capabilities. Pros The software was easy to use and very user friendly Cons The software did not have the reporting capabilities that we needed and that was why we had to discontinue use. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. EC Elizabeth C. Graphic Designer Automotive ### "Simple tool for Project Management" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 6/10 November 25, 2020 I thought Workground DaVinci was a great program for creative projects with a simple- create and review process. If you are looking for a program focused more on the project management side, this program may be lacking the features you need. Pros We used DaVinci to manage our creative projects. As a designer, It was easy to view a list of projects and see what was on my queue, and which projects had an upcoming due date. Easy markup tools for project owners. Cons We ended up switching software after a few years for something with more project management capabilities for metrics and reporting. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/228315/Workgroups-DaVinci/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.