# Workgroups DaVinci Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Workgroups DaVinci Software - reviews, pricing plans, popular comparisons to other Project Management products and more.

Source: https://www.capterra.com/p/228315/Workgroups-DaVinci

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# 

 Workgroups DaVinci Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews)

Workgroups DaVinci

## What is Workgroups DaVinci?

Workgroups DaVinci delivers intuitive proofing and approval workflow management in a scalable solution that grows with your team's needs. Get timely, targeted feedback and approvals from internal and external stakeholders, speed up your revision cycle and deliver amazing creative work.

## What is Workgroups DaVinci used for?

[Project Management](https://www.capterra.com/project-management-software/)[Task Management](https://www.capterra.com/task-management-software/)[Online Proofing](https://www.capterra.com/online-proofing-software/)

Overall rating

Based on 11 user reviews

Reviews sentiment

Positive

\-

Neutral

\-

Negative

\-

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for pricing

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## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### Workgroups DaVinci

4.6 (11)

VS.

[4.4 (2,883)](https://www.capterra.com/p/76113/Wrike/reviews/)

Starting Price

Contact vendor

Starting Price

$10

Per User, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.7 (11)

Ease Of Use

4.2 (2,531)

Value For Money

4.4 (9)

Value For Money

4.2 (1,834)

Customer Service

4.8 (10)

Customer Service

4.3 (1,987)

## Workgroups DaVinci alternatives

Highest Rated

[4.6 (5,720)](https://www.capterra.com/p/147657/monday-com/reviews/)

Starting price

$9.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

93%

of reviewers

rated it above 4 stars

[4.6 (2,222)](https://www.capterra.com/p/146652/Airtable/reviews/)

Starting price

$20.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[4.5 (3,479)](https://www.capterra.com/p/79104/Smartsheet/reviews/)

Starting price

$12.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

92%

of reviewers

rated it above 4 stars

[4.5 (13,544)](https://www.capterra.com/p/184581/Asana-PM/reviews/)

Starting price

$10.99

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

92%

of reviewers

rated it above 4 stars

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

File Sharing

4.0 (4)

25.00% of 4 reviewers that rated this feature as important or highly important

Public or private sharing of digital files such as documents, audio/video, images, and more

Approval Process Control

5.0 (3)

66.67% of 3 reviewers that rated this feature as important or highly important

Manage the process of evaluating documents or requests submitted for approval

Customizable Templates

3.7 (3)

0.00% of 3 reviewers that rated this feature as important or highly important

Pre-designed layouts that can be customized to match preferences and requirements

Milestone Tracking

4.0 (3)

33.33% of 3 reviewers that rated this feature as important or highly important

Monitor task progress and planned accomplishments to better manage project status

Prioritization

4.7 (3)

66.67% of 3 reviewers that rated this feature as important or highly important

Arrange tasks based on the level of priority or urgency

Project Planning/Scheduling

4.7 (3)

33.33% of 3 reviewers that rated this feature as important or highly important

Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints

Workgroups DaVinci 68 features

An @mention is a way to tag or notify a specific person about a message/post

Define levels of authorization for access to specific files or systems

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Track and document all activities across devices, networks, and other systems

Iterative project Management approach that involves technologies such as Kanban, Scrum, XP, APF, XPM and more

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Manage the process of evaluating documents or requests submitted for approval

Assign issues and tasks based on availability or required skills

Track and manage schedules and meetings via an integrated calendar

Communicate using direct chat or messages within the system

Private online space that lets businesses securely share documents and provide information access to clients

Provides a channel for team members to share media files, communicate, and work together

Leave comments and notes on documents for others to view

Configure existing workflows to meet your organization's needs

Alter the layout and content of dashboards

Customize data fields to support various needs and use cases

Alter the layout and content of reports

Pre-designed layouts that can be customized to match preferences and requirements

Creation and customization of dashboards

Import and export data to and from software applications

Specify or track the date/time a project, task, etc., is due for completion

Store, manage, and track all electronic documents in a centralized location

Review and analyze existing information across documents

Store and organize documents in a centralized system

Assemble applications and processes by dragging over and arranging pre-built components

Create, save, and store files

Public or private sharing of digital files such as documents, audio/video, images, and more

Store, manage and track all forms in a centralized location

Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies

Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects

Visualization tool to organize and optimize tasks and track their status at every stage of workflow

Monitor task progress and planned accomplishments to better manage project status

Observe and track the demand, usage, progress or quality of a system, product, or user

Ability to handle several projects simultaneously

Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk

Arrange tasks based on the level of priority or urgency

Reporting on how each user, task or process has advanced since its initiation

Plan and coordinate all the resources, costs and time needed to execute assignments

Organize and schedule projects

Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints

Pre-designed project plans that can be customized

Measure time to completion or hours worked for projects

Monitor the progress of projects from start to finish

Create, manage, or update project workflows.

Receive data and information in real time

Notifications that are delivered to users as soon as an event occurs

Active reporting of data and metrics

Receive system updates as soon as any changes are made

Timed notification for any upcoming task, deadline, appointment, or activity

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Track task progress, milestones, delays, or other key information and generate reports on them for evaluation

Process of planning, scheduling and executing the optimal and effective use of human capital across projects

Set & manage permission levels based on user roles and restrict access to only authorized individuals

Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work

Search and filter data across systems to locate required information by entering keywords or certain criteria

Securely stores data to prevent data loss or breaches

Track the status over time for a request, process, asset, or transaction

Attach digital tags to documents and assets for identification, search, or monitoring purposes

Create, manage and track all task activities and progression

Track the status and progress of tasks

Track and manage the scheduling of tasks

Create, save, and re-purpose templates for emails, forms, etc.

Log and record hours worked and costs spent to assist in billing and invoicing

A digital list of items that need to be completed

Sequential approach (i.e. Waterfall) in which users break down and plan an entire project before the launch

Track revisions and updates made to files and navigate between different versions

Alter the default workflow to meet your organization's needs

Create, design and manage workflows for repetitive tasks

Get Advice

We can help you find the software with the features you need.

Features

4.2 (11)

4.2

Based on 11 reviews

## Pricing

Value for money

4.4 (9)

### Starting price

Contact vendor  
for pricing

Free trial  
available

Value for money

4.4 (9)

4.4

Based on 9 reviews

Connect with a Capterra advisor for a free 15-minute consultation

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## Support, customer service and training options

Customer Service

4.8 (10)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.8 (10)

4.8

Based on 10 reviews

## User reviews

Overall rating

4.6

Based on 11 reviews

Filter by rating

5(7)

4(4)

3(0)

2(0)

1(0)

Mentioned topic

Sorted by most recent

JC

Juan Carlos E.

Director de Proyectos y Gerente

Alternative Medicine

### "Equipos de trabajo sincronizados facilmente"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

December 22, 2022

El hecho de tener una copia digital de los trabajos a alizar, sobre todo te permite realizar las tareas con mucha tranquilidad, así como ayuda a mantenerse concentrado en cada tarea por parte de todos los miembros del equipo asiganado, y es bastante facil crear los formularios. Así que en general una experiencia 100% positiva.

Pros

Workgroups nos evita tener que tramitar un proyecto por mails de control o incluso a veces en papel impreso. Tener en un mismo lugar toda la evolución y tareas de un proyecto, no solo facilita el orden y no perder información, sino que facilita la coordinación del grupo de trabajo.

Cons

Es muy dificil de sacarle pegas a este software, dado que una vez lo has usado, dificilmente nadie del grupo de trabajo se queja, dado que facilita en todos los sentidos las tareas de cada unoi, y además deja un archivocopia de seguimiento y aviso de cada tarea realizada. Además ess facil de usar, y quitando alguna aclaración la primera vez que se ha usado, luego todo es sencillo.

Reasons for choosing Workgroups DaVinci

Por recomendación, y porque ya disponemos de otros prodctos de DaVinci, y son 100% de confianza.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

RE

Robin E.

Graphic Design Specialist

Primary/Secondary Education

### "Workgroups will get your team organized with ease!"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

October 19, 2021

When I started my high-volume job we were printing every job and passing it around for everyone to mark-up. I had paper all over my office of new jobs and edits. It was a mess. What if you throw something away accidentally?? Having Workgroups keeps us from having to print everything, let's us have one spot that is transparent so everyone can stay on task and informed. We are a small group but I have used the original

Pros

I love having digital proofing, having a digital to do list to keep me on task and it's easy to build forms and task list to meet your teams needs. A user-friendly collaboration and project management tool. Customer Service is also very helpful and responsive when you need help or need to report a bug.

Cons

Any cons would be picky. Mostly tightening up or continuing to evolve features. Nothing that would be a deal breaker. They are very open to feedback and are continually updating and improving the product. Gets better every update!

Reasons for choosing Workgroups DaVinci

I used the original version of Workgroups at a previous job and knew it would work for us. The new version of Workgroups is more affordable and the user has more control over it than the original version.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

EB

Ellen B.

Manager of Design

Retail

### "Value"

4.0

Overall Rating

4.0

4.0

Ease of Use

3.0

3.0

Features

3.0

3.0

Customer Service

5.0

5.0

Likelihood to Recommend

7/10

September 22, 2021

Pros

It is generally easy to use. You can add a lot of users and proofers. Reading comments and figuring out edits as they relate to each creative piece are easy to use.

Cons

There isn't a way to download a PDF of the comments and proof. It would be nice to have an app on my desktop instead of having to open in a web browser each time.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

LT

Lauren T.

Graphic Designer

Retail

### "DaVinci Review from Designer Standpoint"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

September 21, 2021

Amazing! It has made our project assignments and proofing much smoother.

Pros

Being able to have my projects listed out on one screen with task list, info and due date. It is nice to see my projects move from task to task and knowing which ones needs to be addressed soon.

Cons

In the proofing page, we used to be able to click on a comment and it would go to that comment on the doc, that no longer seems to work now. Would also like to have all my alerts/tags from all projects in a message widget on the home screen vs only seeing it when that project screen is open.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

KS

Katie S.

Senior Graphic Designer

Marketing and Advertising

### "Review"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

September 21, 2021

Pros

Customer service. How it is organized and layed out. The proofing set up.

Cons

Every time they do an update there is functions that previously worked that do not work anymore, then they have to go in and fix. Some changes we have asked to make to the program are taking longer than we thought. There is daily glitches and refreshing needed.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

NR

Nate R.

Senior Graphic Designer

Graphic Design

### "Work Groups Makes work easy!"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

September 16, 2021

Pros

Checklists and management capabilities help keep jobs on track and in order. Having to work on multiple projects at once can be cumbersome, but workgroups helps keep everything in order!

Cons

There are still some glitches in regards to notifications and triggers to indicate when comments are made, but the great IT support chat really helps connect you to someone that is always willing to go the extra mile to make sure the issues are resolved!

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

JR

John R.

Copywriter

Retail

### "Thank You DaVinci "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

September 15, 2021

It's been a great way to manage many projects and the interface is very easy to use. I've enjoyed it on a daily basis.

Pros

I really like the proofing process and how easy it is to assign reviewers and leave comments. I appreciate the calendar view of deadlines for projects.

Cons

When leaving a comment, you cannot click your cursor anywhere in the comment box to revise your text, you have to use the arrows to go up and down which is slightly annoying.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

NR

Nanette R.

Art Director

Consumer Goods

### "The Right Product At The Right Time"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

September 15, 2021

Overall this product came into our workflow a month before the pandemic hit. We have the capacity to work with people from home, in the office, in India, China and the UK. It was what we needed to be able to continue work with almost no disruption.

Pros

The side by side feature for communicating change is wonderful. Our company production is spread across 4 continents and being able to share my screen and communicate with notes inside DV saves me hundreds of hours a week.

Cons

If you delete something, it is gone forever. No take backs.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

TM

Tia M.

Senior MARCOM Manager

Consumer Goods

### "Easy to Use Software "

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

0.0

0.0

Likelihood to Recommend

7/10

December 1, 2020

DaVinci was a very easy software to use and navigate around. The only reason we discontinued use was due to its reporting capabilities.

Pros

The software was easy to use and very user friendly

Cons

The software did not have the reporting capabilities that we needed and that was why we had to discontinue use.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

EC

Elizabeth C.

Graphic Designer

Automotive

### "Simple tool for Project Management"

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

3.0

3.0

Customer Service

3.0

3.0

Likelihood to Recommend

6/10

November 25, 2020

I thought Workground DaVinci was a great program for creative projects with a simple- create and review process. If you are looking for a program focused more on the project management side, this program may be lacking the features you need.

Pros

We used DaVinci to manage our creative projects. As a designer, It was easy to view a list of projects and see what was on my queue, and which projects had an upcoming due date. Easy markup tools for project owners.

Cons

We ended up switching software after a few years for something with more project management capabilities for metrics and reporting.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

[View all Reviews](https://www.capterra.com/p/228315/Workgroups-DaVinci/reviews/)

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